SECTION C PAGE 12C-26 DOCUMENT NAME: Government Transportation Request (GTR) DAFIS DOCUMENT TYPE: 14 1. Description: Standard Form 1169, U. S. Government Transportation Request (GTR) is one of the methods used to procure passenger transportation services. 2. Primary Forms: SF-1169, U. S. Government Transportation Request 3. Related Forms: CG-5131, Standard Travel Order For Military Personnel 4. Document Number: Standard Number - unit assigned. SAMPLE: 1402902FAB001 Document Type FY 14 02 Last nine digits of TONO 902FAB001 Suffix 000 Note: If TONO is not available to FINCEN because a copy of the travel orders was not attached or in the case of a summary invoice covering several TONOs, FINCEN will assign a nonstandard document number as follows: SAMPLE: 1402B33844485 Document Type FY 14 5. 02 Last nine digits of GTR Number B33844485 Suffix 000 Accounting Line: The Accounting line will come from the Travel Orders and be on the GTR. Multiple lines per GTR are allowed. SAMPLE: 2/F/201/136/30/0/AB/12345/2100 6. FINCEN Critical Processing Requirements: a. Issuing units must ensure the following information is included on each SF-1169: (1) Bill charges to: Transportation USCG Finance Center P. O. Box 4101 Chesapeake, VA 23327-4101 (2) Fiscal data block must contain DAFIS accounting data, applicable DAFIS travel order number, and estimated cost. Change 2A 09/02 SECTION C 6. PAGE 12C-27 a. (3) Issuing Officer's signature. (4) Traveler name and SSN. (5) Carrier information. b. Original SF-1169 must be submitted by the vendor for payment. 7. Other Information: a. A GTR should not be used if the member has a Government Travel Card available. b. A GTR should be used for quantity (bulk) ticket purchases. c. If a group traveling together all use the same TONO a different suffix must be assigned for each member travelling. Begin with suffix 001 and number consecutively. d. A copy of the travel orders for each traveler under a Blanket GTR is required. FINCEN pays a Blanket GTR in suspense using the GTR number and then spreads the charges to the units from the information provided on the orders. 8. LUFS-NT Information: a. Standard generic input is made through the Simplified Acquisitions Applet or created by LUFS-NT as a result of creation of a document type 11. b. Obligations will NOT transmit electronically via LUFS-NT. Change 2A 09/02 SECTION C 9. PAGE 12C-28 Document Flow: Figure 12C-13 Government Transportation Request (GTR) a. Figure 12C-13 describes the Transportation Request (GTR). procedures for processing Government b. The issuing officer prepares the SF-1169, Government Transportation Request, to procure passenger transportation services. The original is given to the traveler for presentation to the ticket agent of the carrier. SF-1169 with backup is mailed to the FINCEN and a copy is retained in the unit's files. c. The carrier bills the FINCEN. d. The FINCEN pays the invoice. 10. Sample Forms: See Figure 12C-14. 11. PES Report Sample: DOCUMENT ID 1402902FAB001000 TRANS BATCH CODE NUMBER 128F COST CENTER 02025F111 12345 OBJ CLASS COMMIT 2100 0.00 UNDELIVERED ACCRUED ORDERS EXPEND 0.00 0.00 EXPEND 300.00 12. References: GSA Booklet, How to Prepare and Process U. S. Government Transportation Requests. Change 2A 09/02 SECTION C PAGE 12C-29 Figure 12C-14 SF-1169, U. S. Government Transportation Request Change 1 01/95