1. business and industrial
2. construction

March 20, 2015
BOARD OF DIRECTORS MEETING
Friday, March 27, 2015
(5)
CONSENT CALENDAR:
(A)
Approve the Minutes of the following Meetings:
(1)
Building and Operating Committee meeting of September 25, 2014;
(2)
Board of Directors meeting of January 16, 2015;
(3)
Transportation Committee meeting of February 19, 2015; and,
(4)
Finance-Auditing Committee meeting of February 20, 2015.
Motion
BOX 9000, PRESIDIO STATION ♦ SAN FRANCISCO, CA 94129-0601 ♦ USA
THIS PAGE
INTENTIONALLY
LEFT BLANK
September 25, 2014
Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District
Honorable Members:
FT
MINUTES OF THE BUILDING AND OPERATING COMMITTEE/
COMMITTEE OF THE WHOLE
(1)
(2)
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A meeting of the Building and Operating Committee/Committee of the Whole (Committee) of
the Golden Gate Bridge, Highway and Transportation District (District) was held in the Board
Room, Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on
Thursday, September 25, 2014, at 10:10 a.m., Chair Rabbitt presiding.
Call to Order:
10:10 a.m.
Roll Call:
Secretary of the District Amorette M. Ko-Wong.
D
Committee Members Present (8): Chair Rabbitt; Vice Chair Moylan; Directors Cochran,
Fredericks, Reilly, Stroeh and Theriault; President Eddie (Ex Officio).
Committee Members Absent (1): Director Belforte.
Other Directors Present (2): Directors Arnold and Sobel.
Committee of the Whole Members Present (10): Directors Arnold, Cochran, Fredericks,
Moylan, Rabbitt, Reilly, Sobel and Theriault; Second Vice President Stroeh; President
Eddie.
Committee of the Whole Members Absent (9): Directors Belforte, Breed, Campos,
Pahre, Sears, Snyder Wiener and Yee; Vice President Grosboll
Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire;
District Engineer Ewa Bauer; Secretary of the District Amorette Ko-Wong; Attorney
David Miller; Attorney Kimon Manolius; Deputy General Manager/Bridge Transit
Division Kary Witt; Deputy General Manager/Ferry Transit Division James Swindler;
Deputy General Manager/Administration and Development Kellee Hopper; Deputy
District Engineer John Eberle; Assistant Clerk of the Board Patsy Whala.
Visitors Present: Mark Prado, Marin Independent Journal; Fire Chief Jim Irving and
Captain Kai Pasquale, Marin Fire Protection District.
BOX 9000, PRESIDIO STATION ♦ SAN FRANCISCO, CA 94129-0601 ♦ USA
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 2
(3)
Approve Actions Relative to Professional Services Agreement No. 2015-B-10,
Golden Gate Bridge Physical Suicide Deterrent System Environmental Revalidation
Services, with AECOM
(a)
Staff Report
FT
In a memorandum to the Committee, Deputy District Engineer John Eberle, District
Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s
recommendation to approve actions relative to Professional Services Agreement No.
2015-B-10, Golden Gate Bridge Physical Suicide Deterrent System Environmental
Revalidation Services, with AECOM. A copy of the staff report is available on the
District’s web site or upon request from the Office of the District Secretary.
(b)
Presentation of Staff Report
D
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At the meeting, Ms. Bauer briefly summarized the staff report. She mentioned that the
obligation of federal funds programmed for the construction of the Golden Gate Bridge
Physical Suicide Deterrent System Project is contingent upon FHWA approving the
project’s final design. Prior to issuing such an approval, the Code of Federal Regulations
23 CFR 771.129(c) requires that the adopted Final EIR and FONSI be evaluated for their
validity in the context of the project’s final design. The District is required to conduct the
project revalidation and submit it for approval to Caltrans, acting on behalf of FHWA in
order to carry out FHWA's responsibilities under the National Environmental Policy Act.
The revalidation involves an assessment by qualified technical specialists of the technical
areas covered by the original project environmental documents. Ms. Bauer recommended
waiving the competitive procurement process and authorizes a sole source procurement
and execution of Professional Services Agreement (PSA) No. 2015-B-10, Golden Gate
Bridge Physical Suicide Deterrent System Environmental Revalidation Services, with
AECOM of Oakland. AECOM’s in-depth knowledge of the FEIR for Golden Gate
Bridge Physical Suicide Deterrent System Project will provide the most expeditious and
cost effective completion of the environmental revalidation. Another firm would have to
use additional time and expend significant effort to review the project environmental
documentation previously prepared by AECOM, requiring needless duplication of effort.
Additionally, Staff has negotiated with AECOM a not-to-exceed cost of these services in
the amount of $30,000, which staff finds reasonable.
(c)
Discussion by the Committee


Director Rabbitt inquired whether there is any change in notice to proceed. Ms.
Bauer responded that there is no change.
Director Stroeh inquired the about the link between FHWA and the suicide
deterrent project. Ms. Bauer responded that federal funds come with oversight
from the federal government, which means the District must comply with its
requirements.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 3
(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors THERIAULT/STROEH to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
i.
Approve a determination that it is in the District’s best interest to waive the
competitive procurement process and authorize a sole source procurement and
execution of Professional Services Agreement No. 2015-B-10, with AECOM of
Oakland, CA, in the not-to-exceed amount of $30,000;
Authorize a $3,000 contingency for this Agreement; and
Authorize a budget increase in the FY 14/15 Bridge Division Capital Budget, in
the amount of $33,000, to be funded with District reserves, for the Golden Gate
Bridge Physical Suicide Deterrent System Project, subject to the concurrence of
the Finance- Auditing Committee at its meeting of September 25, 2014.
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ii.
iii.
FT
The Building and Operating Committee recommends that the Board of Directors approve
actions relative to Professional Services Agreement No. 2015-B-10, Golden Gate Bridge
Physical Suicide Deterrent System Environmental Revalidation Services, with AECOM,
as follows:
Action by the Board at its meeting of September 26, 2014 Meeting Resolution
NON-CONSENT CALENDAR
AYES (10):
NOES (0):
Approve Actions Relative to Professional Services Agreement No. 2011-B-2, Design
Services for the Golden Gate Bridge Physical Suicide Deterrent System, with HNTB
Corporation
D
(4)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
(a)
Staff Report
In a memorandum to the Committee, Deputy General Manager/Bridge Transit Division
Kary Witt, Deputy District Engineer John Eberle, District Engineer Ewa Bauer and
General Manager Denis Mulligan reported on staff’s recommendation to approve actions
relative to Professional Services Agreement (PSA) No. 2011-B-2, Design Services for the
Golden Gate Bridge Physical Suicide Deterrent System, with HNTB Corporation. A
copy of the staff report is available on the District’s web site or upon request from the
Office of the District Secretary.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 4
(b)
Presentation of Staff Report
FT
At the meeting, Ms. Bauer briefly summarized the staff report. She indicated that the
federal funding participation in the Project requires that the District comply with Caltrans
and Federal Highway Administration (FHWA) project review and approval procedures.
She further indicated that one of the Caltrans and FHWA requirements for the Project is
to perform a Value Engineering (VE) study. A VE study is required for all projects on the
National Highway System utilizing federal funds with a total project cost of $50 million
or more. The study must be performed prior to the FHWA approval of the final design
and obligation of federal funds for construction. Moreover, Ms. Bauer mentioned that
staff has negotiated with the consultant a scope of work and cost in an amount not to
exceed $75,227 to perform such a study with the establishment of $7,600 contingency.
D
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Ms. Bauer continued her presenting the staff report with a PowerPoint presentation. She
acknowledged Fire Chief Jim Irving from Marin Fire Protection District and Captain Kai
Pasquale reported that the District reached out to local fire departments, the California
Highway Patrol, and the United States Coast Guard, and is developing a coordinated and
detailed Bridge Net Rescue Plan (Plan). She mentioned that the steps that are taken are
similar to other bridges with suicide deterrent installations, which have encountered
suicides. She also mentioned that bridges that have installed suicide deterrent nets have
not encountered suicides to date. Moreover, Ms. Bauer indicated that the net that will be
installed is hard metal and will significantly hurt someone that may jump. The District is
working with the fire department to rescue any person that may jump and will need
medical assistance. Although the fire department has experience in rescues in the Marin
Headlands, which will help recue any person that jumps, the rescue off the net on the
bridge will be different. Additionally, Ms. Bauer mentioned that similar to Ithaca training
tower, in order to facilitate development of rescue techniques and to aid in the training of
rescue and law enforcement personnel, it is proposed that a rescue training net,
simulating the Bridge suicide deterrent net, be designed and installed on the training
tower at the Southern Marin Fire Department’s training facility in Mill Valley. She also
mentioned that FHWA would not release funds until the final approval.
(c)
Discussion by the Committee
Discussion ensued, including the following inquiry:

Director Reilly inquired whether this installation would eliminate the use of
trucks. Ms. Bauer confirmed. Mr. Witt added that type of rescues required would
be within the scope of other rescues. He further added that there is tremendous
amount of maintenance required and possibly super trucks may not be necessary
for rescues. Mr. Mulligan added that we might have to look into purchasing
smaller trucks for debris. Director Reilly followed up with when would the
District look into purchasing trucks. Mr. Witt responded that the District would
not wait until the net has been installed. He also added that the District would
receive travelling scaffolds to get access to the net. Ms. Bauer added that staff will
need access on both sides of the bridge and part of the training initiative is to
address these issues.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 5



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
Director Stroeh inquired why the design cost was over $65,000. Ms. Bauer
responded that there are a lot of details involved with designing the practice net.
Director Sobel inquired with regard to the response time. Mr. Witt responded that
the fire department’s response time is very fast. He indicated that the staff hopes
to have procedures in place. He also mentioned that staff wants to store the
equipment at the bridge so that any response engine could assist medically or
otherwise. Ms. Bauer added that staff would evaluate what is required for a fast
response time. Mr. Mulligan mentioned that based on bridges worldwide with
safety nets, it is extremely rare for any attempts when the net is installed.
Director Cochran inquired that since District will be building part of the tower,
staff will be back with construction costs. Ms. Bauer confirmed and added that the
sooner the training is conducted then the rescue plan will be established.
Director Rabbitt inquired will the movable median barrier affect the response
time. Mr. Witt responded that staff would focus on sidewalk rescue plan, so the
rescue is not depended on a fire engine. Ms. Bauer added that staff would
consider the bridge with the movable median barrier. Director Rabbitt followed
with whether maintenance will have access to clean the debris. Mr. Witt
confirmed and stated that the staff will be trained. Ms. Bauer added that tasks
would be discussed with all participating parties.
Director Moylan inquired how the public would be notified of the net. Mr.
Mulligan responded that there would be public outreach with regard to the net and
work with different groups.
FT

(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors EDDIE/STROEH to forward the following recommendation to the Board of
Directors for its consideration:
RECOMMENDATION
D
The Building and Operating Committee recommends that the Board of Directors approve
actions relative to Professional Services Agreement (PSA) No. 2011-B-2, Design
Services for the Golden Gate Bridge Physical Suicide Deterrent System, with HNTB
Corporation as follows:
i.
Authorize execution of Fifth Amendment to PSA No. 2011-B-2 in the not-toexceed amount of $75,227 for the Value Engineering Study and a $7,600
contingency for this Amendment;
ii.
Authorize execution of Sixth Amendment to PSA No. 2011-B-2 in the not-toexceed amount of $65,492 for the design of a training rescue net and a $6,600
contingency for this Amendment; and,
iii.
Authorize a budget increase in the FY 14/15 Bridge Division Capital Budget, in
the amount of $154,919, to be funded with District reserves, for the design of the
Golden Gate Bridge Suicide Deterrent System Project, subject to the concurrence
of the Finance-Auditing Committee at its meeting of September 25, 2014.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 6
AYES (10):
NOES (0):
(5)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
Approve Actions Relative to the Execution of a Professional Services Agreement
with Moffatt & Nichol, Relative to Request for Qualifications/Proposals No. 2015FT-1, Berth and Channel Dredging and Pile Rehabilitation Design and Permit
Support Services at Larkspur Ferry Terminal, Marin County
(a)
Staff Report
Presentation of Staff Report
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(b)
FT
In a memorandum to the Committee, Deputy General Manager/Bridge Transit Division
Deputy District Engineer John Eberle, District Engineer Ewa Bauer and General Manager
Denis Mulligan reported on staff’s recommendation to approve actions relative to the
execution of a professional services agreement with Moffatt & Nichol, Relative to
Request for Qualifications/Proposals No. 2015-FT-1, Berth and Channel Dredging and
Pile Rehabilitation Design and Permit Support Services at Larkspur Ferry Terminal,
Marin County. A copy of the staff report is available on the District’s web site or upon
request from the Office of the District Secretary.
D
At the meeting, Mr. Bauer briefly summarized the staff report. Ms. Bauer reported that
the four lay-up berths, navigational channel, and turning basin at the Larkspur Ferry
Terminal require dredging every three to five years to remove built-up sedimentation; and
to maintain safe operating depths and widths of the waterway in the berths, turning basin
and the 2-mile long navigational channel. Ms. Bauer further reported that in Summer
2014, On June 3, 2014, the District advertised a Request for Statement of Qualifications
and Proposals to environmental engineering consultants to provide professional services
for designing and preparing plans and technical specifications for the dredging and pile
rehabilitations, obtaining regulatory agency dredging permits, and providing technical
support during construction. The Selection Committee selected Moffat & Nichol based
on their qualifications, which complied with state and federal regulations to perform
these services. Ms. Bauer indicated that cost was not discussed during the interview
process. Initially, the project was divided into two projects; however staff recommends
combining the projects to save time and money. Mr. Mulligan added that there was no
protest to the staff’s decision, however, one of the firms wrote a letter to one of the
Directors.
(c)
Discussion by the Committee
Discussion ensued, including the following inquiry:

Director Theriault inquired when would the survey be conducted. Ms. Bauer
responded that survey would be conducted with weather taken into consideration.

Director Stroeh inquired whether permits would be required from U.S. Army
Corps of Engineers and U.S. Coast Guard. Ms. Bauer confirmed.

President Eddie inquired where would the waste be taken. Ms. Bauer responded
that the staff will work with different groups with regard to dumpsite location.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 7
(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
i.
Amend the FY 14/15 Ferry Division Capital Budget by combining the Larkspur
Ferry Terminal Berth Dredging, Piling and Rehabilitation Facilities Project, with
a budget of $3,400,000, and the Larkspur Ferry Terminal Channel Dredging
Project, with a budget of $11,500,000, into one project entitled Larkspur Ferry
Terminal Berth and Channel Dredging and Pile Rehabilitation with a project
budget of 14,900,000;
Authorize the execution of a Professional Services Agreement, PSA No. 2015FT-1, with Moffatt & Nichol, Walnut Creek, California, not-to-exceed $530,000;
and,
Authorize a contingency for this Agreement in the amount of $53,000 with the
understanding that requisite funds are available in the FY 14/15 Ferry Division
Capital Budget to finance these actions.
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ii.
FT
The Building and Operating Committee recommends that the Board of Directors approve
actions relative to Request for Qualifications/Request for Proposals (RFQ/RFP) No.
2015-FT-1, Berth and Channel Dredging and Pile Rehabilitation Design and Permit
Support Services at Larkspur Ferry Terminal, Marin County, as follows:
iii.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
AYES (10):
D
NOES (0):
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
(6)
Approve Actions Relative to the Award of Contract No. 2015-BT-1, San Rafael Bus
Facility Main Shop Roof Replacement, to Andy’s Roofing Co., Inc.
(a)
Staff Report
In a memorandum to the Committee, Deputy District Engineer John Eberle, District
Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s
recommendation to approve actions relative to award of Contract No. 2015-BT-1, San
Rafael Bus Facility Main Shop Roof Replacement to Andy’s Roofing Co., Inc. A copy of
the staff report is available on the District’s web site or upon request from the Office of
the District Secretary.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 8
(b)
Presentation of Staff Report
At the meeting, Ms. Bauer briefly summarized the staff report. She reported that The Bus
Main Shop building is over 40 years old and the last roof replacement on the building
was done in 1987. The roof is at the end of its useful life and it has been patched over the
last several years to repair leaks. Furthermore, Ms. Bauer recommended that a
contingency in an amount of $98,490, or 15% of the construction contract total price be
established for Contract No. 2015-BT-1 in anticipation that such roofing work is often
associated with uncovering many unknown site conditions while work progresses, which
may require compensable changes to the contract in excess of the customary 10% of the
original contract price.
Discussion by the Committee
FT
(c)
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Discussion ensued, including the following inquiry:

Director Theriault inquired whether companies always mathematical errors. Ms.
Bauer responded that the bidding process has been challenging.

Director Rabbitt inquired whether the facility would have skylights. Ms. Bauer
responded that the facilities would have Heating, Ventilation and Air
Conditioning (HVAC) system and skylights, and the project will continue during
business hours. Mr. Mulligan added that there would be solar panels on some
parts of the roofs.
(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors COCHRAN/STROEH to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
D
The Building and Operating Committee recommends that the Board of Directors approve
the following actions relative to award of Contract No. 2015-BT-1, San Rafael Bus
Facility Main Shop Roof Replacement, as follows:
i.
ii.
iii.
Authorize award of Contract No. 2015-BT-1 to Andy’s Roofing Co., Inc., San
Leandro, CA, in the amount of $656,600.29;
Establish a construction contingency for Contract No. 2015-BT-1 in the amount
of $98,490, equal to 15% of the contract award amount; and,
Authorize a Project budget decrease in the FY 14/15 Bus Transit Division Capital
Budget in the amount of $310,000, to be reprogrammed to support other transit
capital projects, for a revised total project budget of $990,000, with the
understanding that sufficient funds are budgeted in the FY 14/15 Bus Transit
Division Capital Budget for this Project.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 9
AYES (10):
NOES (0):
(7)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
Approve an Increase in Contingency for Contract No. 2014-BT-1, Golden Gate
Transit San Francisco Mid-Day Bus Parking Facility Construction
(a)
Staff Report
(b)
FT
In a memorandum to the Committee, Deputy District Engineer John Eberle, District
Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s
recommendation approve an increase in contingency for Contract No. 2014-BT-1,
Golden Gate Transit San Francisco Mid-Day Bus Parking Facility Construction with
West Bay Builders, Inc. A copy of the staff report is available on the District’s web site
or upon request from the Office of the District Secretary.
Presentation of Staff Report
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At the meeting, Ms Bauer briefly summarized the staff report. Ms. Bauer reported that
the District began utilizing parcel between Third, Fourth, Perry and Stillman Streets in
San Francisco for the new San Francisco Mid-Day Bus Parking Facility. She further
reported that to facilitate bus storage and operations at the new site the District had to
make improvements to the parcel. Moreover, Ms. Bauer indicated that during
construction, various changes and modifications were required in order to resolve
conflicts between the existing field conditions and the Contract Drawings. The District
and Designer developed revised details to resolve the conflicts and the District and
Contractor were able to reach an agreement on the costs associated with all of the
changes and modifications except for costs associated with modifications to the perimeter
security fence foundation details due to the presence of buried man-made objects.
(c)
Action by the Committee
D
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/REILLY to forward the following recommendation to the Board of
Directors for its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors approve
an increase in contingency for Contract No. 2014-BT-1, Golden Gate Transit San
Francisco Mid-Day Bus Parking Facility Construction with West Bay Builders, Inc., by
$26,260, from the original amount of $490,630 to $516,890, with the understanding that
sufficient funds are available in the FY 14/15 Bus Transit Division Capital Budget for
this Project to finance the increase.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 10
AYES (10):
NOES (0):
(8)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
Approve Actions Relative to Contract No. 2014-BT-4, San Rafael Bus
Administration Building Improvements
(a)
Staff Report
(b)
FT
In a memorandum to the Committee, Deputy District Engineer John Eberle, District
Engineer Ewa Bauer and General Manager Denis Mulligan reported on staff’s
recommendation to approve actions relative to Contract No. 2014-BT-4, San Rafael Bus
Administration Building Improvements. A copy of the staff report is available on the
District’s web site or upon request from the Office of the District Secretary.
Presentation of Staff Report
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At the meeting, Ms. Bauer briefly summarized the staff report. She reported that the
project ongoing renovates the payroll and scheduling offices to better utilize the space,
and modifies and improves both the bus driver and administration staff restrooms. She
further reported that the removal of walls, ceilings and floors has uncovered conditions
that were unanticipated. Moreover, she reported that improvements to the electrical,
drainage and flooring are needed to mitigate the uncovered conditions. Ms. Bauer
indicated that capital budget increase funded with FTA grant funds and District reserves
is required to fund the proposed changes to the contract work.
(c)
Action by the Committee
D
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/FREDERICKS to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors approve
actions relative to Contract No. 2014-BT-4, San Rafael Bus Administration Building
Improvements, as follows:
i.
ii.
Approve a $70,000 increase in the construction contract contingency from the
original $109,000 amount to $179,000; and,
Approve a FY 14/15 capital budget increase for this Project in the amount of
$70,000, to be funded with 80% Federal Transit Administration (FTA) grant
funds (56,000) and 20% District funds ($14,000), subject to the concurrence of
the Finance-Auditing Committee at its meeting of September 25, 2014.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 11
AYES (10):
NOES (0):
(9)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
Approve Actions Relative to Contract No. 2013-FT-15, Refurbishment of the M.S.
San Francisco Ferry, with Marine Group Boat Works, LLC
(a)
Staff Report
(b)
FT
In a memorandum to the Committee, Director of Engineering and Maintenance, Ferry
Division Christian N. Stark, Deputy General Manager/Ferry Transit Division James P.
Swindler and General Manager Denis Mulligan reported on staff’s recommendation to
approve actions relative to Contract No. 2013-FT-15, Refurbishment of the M.S. San
Francisco Ferry, with Marine Group Boat Works, LLC. A copy of the staff report is
available on the District’s web site or upon request from the Office of the District
Secretary.
Presentation of Staff Report
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At the meeting, Mr. Swindler briefly summarized the staff report. Mr. Swindler reported
that the refurbishment is fifty to sixty percent complete. He reported that largest Change
Order No. 1000 pertains to the redesign and replacement of the entire HVAC system. He
reported that Change Orders Nos. 1002 and 1006 both relate to repairs and replacement
of major engine room framing and girders. He further mentioned that design and
installation of new engine girders and supporting structure was a better alternative, and
would avoid fabrication challenges, resulting in areas that would create ongoing
maintenance and cleaning difficulties. Additionally, Mr. Swindler discussed Change
Order No. 1009, which accounts for the modifications to the vessel’s rub rails (sponsons)
and installation of the new main deck loading doors. The boat will be delivered in April
2015. Mr. Mulligan explained the vendor’s contract numbering sequence.
Discussion by the Committee
D
(c)
Discussion ensued, including the following inquiry:

Director Cochran inquired whether the vessel would have two entrances, one on
the top deck and one on the bottom deck with new doors. Mr. Swindler
confirmed and responded that one of the doors would be installed on sight when
all the work is done.
(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 12
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors approve
actions relative to Contract No. 2013-FT-15, Refurbishment of the M.S. San Francisco
Ferry, with Marine Group Boat Works, LLC as follows:
ii.
iii.
Authorize execution of Contract Change Orders No. 1000 and 1006 with Marine
Group Boat Works of Chula Vista, CA;
Authorize an adjustment to the contract contingency budget in the amount of
$300,000, to fully fund currently pending change orders in addition to
unanticipated items that may be discovered as the project is completed; and,
Authorize a budget increase in the FY 14/15 Ferry Transit Division Capital
Budget in the amount of $300,000, for a total project budget of $20,300,000, for
the Refurbishment of the M.S. San Francisco Ferry Project, subject to the
concurrence of the Finance-Auditing Committee at its meeting of September 25,
2014, with the understanding that this project is 100 percent grant funded.
FT
i.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
NOES (0):
(10)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
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AYES (10):
Authorize Execution of Change Orders Nos. 1000, and 2001 – 2004 to Contract No.
2014-FT-17, Routine Dry-Docking of the M.V. Mendocino Ferry, with Marine Group
Boat Works, LLC
(a)
Staff Report
D
In a memorandum to the Committee, Director of Engineering and Maintenance, Ferry
Division Christian N. Stark, Deputy General Manager/Ferry Transit Division James P.
Swindler and General Manager Denis Mulligan reported on staff’s recommendation to
authorize execution of change orders Nos. 1000, and 2001 – 2004 to Contract No. 2014FT-17, Routine Dry-Docking of the M.V. Mendocino Ferry, with Marine Group Boat
Works, LLC. A copy of the staff report is available on the District’s web site or upon
request from the Office of the District Secretary.
(b)
Presentation of Staff Report
At the meeting, Mr. Swindler briefly summarized the staff report, which recommends
authorizing the execution of change orders nos. 1000, and 2001-2004. Mr. Swindler
indicated that all five-change orders are needed and the line items exceed the original
Contract contingency budget by $36,198.92.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 13
(c)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/EDDIE to forward the following recommendation to the Board of
Directors for its consideration:
RECOMMENDATION
FT
The Building and Operating Committee recommends that the Board of Directors
authorize execution of Change Orders No. 1000, 2001 to 2004, in the cumulative amount
of $51,198.92 with Marine Group Boat Works of Chula Vista, CA; relative to Contract
No. 2014-FT-17, Routine Dry Docking of the M.V. Mendocino Ferry, with the
understanding that requisite funds are available in the FY 14/15 Ferry Transit Division
Operating Budget.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
AYES (10):
(11)
R
A
NOES (0):
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
Authorize Execution of Sole Source Contract No. 2015-FT-4, Gearbox Rebuilding
and Re-Ratioing for the M.V. Mendocino Ferry Mid-Life Refurbishment, with Karl
Senner, Inc.
(a)
Staff Report
D
In a memorandum to the Committee, Director of Engineering and Maintenance, Ferry
Division Christian N. Stark, Deputy General Manager/Ferry Transit Division James P.
Swindler and General Manager Denis Mulligan reported on staff’s recommendation to
authorize execution of sole source Contract No. 2015-FT-4, Gearbox Rebuilding and ReRatioing for the M.V. Mendocino Ferry Mid-Life Refurbishment, with Karl Senner, Inc.
A copy of the staff report is available on the District’s web site or upon request from the
Office of the District Secretary.
(b)
Presentation of Staff Report
At the meeting, Mr. Swindler briefly summarized the staff report. He indicated that when
the project was originally scoped and budgeted, it did not include the replacement of the
gearboxes. He further mentioned that as a result of the 2008 installation of EPA Tier II
environmentally friendly engines, the vessel's gross weight has increased and the existing
gearboxes have sustained premature failures. Additionally, he mentioned that after
consulting with the vessel designer, it was determined that replacement of the gearboxes
is required to achieve the required level of performance and reliability.
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 14
(c)

(d)
Discussion by the Committee
President Eddie inquired whether New Orleans was the only place to have the
gearboxes replaced. Mr. Swindler confirmed.
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors EDDIE/THERIAULT to forward the following recommendation to the Board
of Directors for its consideration:
FT
RECOMMENDATION
The Building and Operating Committee recommends that the Board of Directors approve
the following actions relative to Contract No. 2015-FT-4, Gearbox Rebuilding and ReRatioing for the M.V. Mendocino Ferry Mid Life Refurbishment:
i.
R
A
ii.
Authorize the General Manager to enter into a Sole Source Contract with Karl
Senner, Inc. of Kenner, Louisiana in the estimated amount of $485,424.00; and
Establish a contingency budget in the amount of $69,576 to cover sales tax,
shipping and unanticipated items for a total contract budget of $555,000.
Action by the Board at its meeting of September 26, 2014 Meeting - Resolution
NON-CONSENT CALENDAR
AYES (10):
NOES (0):
Status Report from Board Appointee(s) on Sonoma-Marin Area Rail Transit Board
The Committee received a verbal update on matters relating to Sonoma-Marin Area Rail
Transit Board (SMART Board) meetings.
D
(12)
Directors Arnold, Cochran, Fredericks, Moylan, Rabbitt, Reilly, Sobel and
Theriault; Second Vice President Stroeh; President Eddie.
None.
(a)
Report by SMART Board Member Barbara Pahre
President Eddie reported that replacement projects at Novato Creek Bridge, Hannah
Ranch Slough Bridge and Miller Creek Bridge were completed. He further reported that
San Rafael station is being rebuilt. He also mentioned that the pilot car would be
delivered in Spring 2015. Additionally, Chair Rabbitt reported that Northern California
received very little tiger funds. He further indicated that SMART builds platforms and
stations are built by the cities.
Copies of the August 27, 2014 Citizens Oversight Committee Meeting Agenda Packet,
September 17, 2014 SMART Board Packet and the September 2014 General Manager’s
Report are available on the District’s web site or upon request from the Office of the
District Secretary.
Action by the Board – None Required
BUILDING AND OPERATING COMMITTEE/COMMITTEE OF THE WHOLE
SEPTEMBER 25, 2014/PAGE 15
(13)
Status Report on Engineering Projects
In a memorandum to the Committee, Deputy District Engineer John Eberle, District
Engineer Ewa Bauer, and General Manager Denis Mulligan reported on current
engineering projects. Ms. Bauer briefly reported that the movable median barrier project
is on schedule and tollbooth eight is under construction. A copy of the report is available
on the District’s web site or upon request from the Office of the District Secretary.
Action by the Board – None Required
(14)
Public Comment
(15)
Adjournment
FT
There was no public comment on items not in the agenda.
All business having been concluded, the meeting was adjourned at 11:05 a.m.
R
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Respectfully submitted,
D
DR:AMK:ab
David Rabbitt, Chair
Building and Operating Committee
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2015-01
GOLDEN GATE BRIDGE, HIGHWAY AND TRANSPORTATION DISTRICT
MEMORANDUM OF MINUTES
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015
The Board of Directors (Board) of the Golden Gate Bridge, Highway and Transportation District
(District) met in regular session in the Board Room, Administration Building, Golden Gate Bridge Toll
Plaza, San Francisco, CA, on Friday, January 16, 2015, at 10:00 a.m., President Grosboll presiding.
(1)
CALL TO ORDER:
(2)
ROLL CALL:
10:00 a.m.
Secretary of the District Amorette M. Ko-Wong.
Directors Present (18): Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks,
Moylan, Pahre, Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second Vice President
Campos; First Vice President Stroeh; President Grosboll.
Directors Absent (1): Director Weiner.
Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire; District
Engineer Ewa Bauer; Secretary of the District Amorette Ko-Wong; Attorney Kimon Manolius;
Deputy General Manager/Bridge Division Kary Witt; Deputy General Manager/Bus Division
Teri Mantony; Director of Engineering and Maintenance, Ferry Division Christian N. Stark;
Public Information Manager, Priya Clemens; Assistant Clerk of the Board Arit Butani
Visitors Present: Sacramento County Resident Kymberlyrenée Gamboa
(3)
PLEDGE OF ALLEGIANCE: Second Vice President David Campos.
(4)
PUBLIC COMMENT:
Kymberlyrenée Gamboa, Sacramento County Resident
Ms. Gamboa commented in support of the funding and construction of the Golden Gate Bridge
Suicide Barrier. Ms. Gamboa spoke about her son, Kyle. She thanked the Board for its efforts.
She concluded by requesting that the Board insert an early completion incentive for the
contractor that is chosen to construct the suicide barrier.
BOX 9000, PRESIDIO STATION ♦ SAN FRANCISCO, CA 94129-0601 ♦ USA
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 2
(5)
CONSENT CALENDAR:
Directors STROEH/EDDIE moved and seconded to approve the Consent Calendar. All items
were approved by the following vote of the Board of Directors:
AYES (18):
Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks, Moylan, Pahre,
Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second Vice President
Campos; First Vice President Stroeh; President Grosboll.
NOES (0):
None.
ABSENT (1): Director Wiener.
(A)
(B)
(C)
(6)
Approve the Minutes of the following Meetings
(1)
Transportation Committee meeting of October 9, 2014;
(2)
Building and Operating Committee meeting of November 13, 2014;
(3)
Finance-Auditing Committee meeting of November 13, 2014;
(4)
Governmental Affairs and Public Information meeting of December 19, 2014;
and
(5)
Finance-Auditing Committee meeting of December 19, 2014.
Carried
Attorney’s Report
Denial of Claims
(1)
Claim of Abdullah Khoshaim
Carried
(2)
Claim of Luke Park
Carried
(3)
Claim of Kimberly Knight
Carried
(4)
Claim of Robert Del Santo
Carried
(5)
Amended Claim of GA Technical Services, Inc.
Carried
Ratification of Previous Actions by the Auditor-Controller:
(1)
Ratify Commitments and/or Expenditures
(2)
Ratify Previous Investments
(3)
Authorize Investments
(4)
Accept Investment Report, November 2014
REPORTS OF OFFICERS:
(A)
General Manager, Denis J. Mulligan
(1)
Presentation of Awards
Presentation of Twenty Year Service Award to James C. Eddie, Board Director
President Grosboll presented a Twenty Year Service Award to Director James C. Eddie,
for twenty years of dedicated service to the District, and expressed his congratulations
on behalf of the Board of Directors.
(2)
Report of the General Manager
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 3
Mr. Mulligan stated that all items contained in the written General Manager’s Report
are informational. A copy of the General Manager’s Report is available on the District’s
web site or upon request from the Office of the District Secretary.
(B)
Attorney, Kimon Manolius
(1)
Report of the Attorney
Attorney Kimon Manolius reported that all items contained in the written Attorney’s
Report are informational. A copy of the Attorney’s Report is available on the District’s
web site or upon request from the Office of the District Secretary.
(2)
Closed Session
Attorney Miller also reported that a Closed Session will take place just prior to the
conclusion of this meeting, to discuss the following matters, listed on the Board Agenda
as Item No. 6.B.1.a and 6.B.1.b:
“Closed Session
(C)
(a)
Conference with Legal Counsel – Pending Litigation
Pursuant to Government Code Section 54956.9(a)
(i)
Report of George Hills Company, Inc.
(a)
Esteban Lopez Maldonado vs. Golden Gate Bridge,
Highway and Transportation District
(b)
Ondrae Burns vs. Golden Gate Bridge, Highway and
Transportation District
(ii)
Report of Athens Administrators, Inc.
(a)
Tracy Rein vs. Golden Gate Bridge, Highway and
Transportation District
(b)
Conference with Labor Negotiator
Pursuant to Government Code Section 54957.6
(i)
Negotiations with the Amalgamated Transit Union, Local No.
1575
(ii)
Negotiations with various Labor Coalition Unions”
District Engineer, Ewa Z. Bauer
(1)
Report of the District Engineer
Ms. Bauer briefly presented a PowerPoint presentation with regard to movable median
barrier closure during the weekend of January 10, 2015, and had mentioned that closure
was the longest in the history of the Bridge. She thanked the staff and the Board
members for their help and support during the moveable median barrier construction
and the bridge closure.
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 4
Ms. Bauer reported that all items contained in the Engineer’s Report are informational
and a copy of the Engineer’s Report is available on the District’s web site or upon
request from the Office of the District Secretary.
Mr. Witt commended Bridge Captain Lisa Locati and Chief of Bridge Services William
San Gregory.
President Grosboll, First Vice President Stroeh and Directors Moylan, Sobel, Eddie,
Pahre and Theriault thanked the staff for their hard work and effort with the success of
the moveable median barrier closure.
(7)
OTHER REPORTS:
There were no “Other Reports” to discuss.
(8)
REPORTS OF COMMITTEES:
(A)
Meeting of the Building and Operating Committee/Committee of the Whole
January 15, 2015
Chair Rabbitt
(1)
Approve Actions Relative to the Advanced Communications and Information
System Project for Post-Implementation Support Services
Directors RABBITT/STROEH
Resolution No. 2015-002 approves actions relative to the Advanced Communications
and Information System (ACIS) project, as follows:
(a)
(b)
(c)
Authorize the General Manager to execute an Eleventh Amendment to Contract
No. 2007-BT-1, Consultant to Provide Design Services for Radio Replacement
and Intelligent Transportation System, with CH2M Hill, for operational
performance testing and consultant project management support, for the period
of October 2014 through June 2015, in an amount not to exceed $197,933.00;
Authorize the General Manager to execute a First Amendment to Contract No.
2015-D-07, INIT System Administrative Support for ACIS System Availability
Testing (SAT), with INIT, Inc. USA, for technical assistance during the
deployment of the MOBILE-ICTS system, for the period of November 2014
through April 2015, in an amount not to exceed $313,460.00; and,
Authorize the General Manager to execute an Eighth Amendment to Contract
No. 2008- MD-1, Advanced Communications and Information System, with
General Electric Transportation Systems Global Signaling, LP (GETS), in the
amount not to exceed $110,438, for the purchase of four additional Avtec
consoles with associated peripherals, and installation and support services;
with the understanding that sufficient funds are available in the project budget to
support these contract amendments.
Adopted
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 5
AYES (18):
Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks, Moylan,
Pahre, Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second
Vice President Campos; First Vice President Stroeh; President Grosboll.
NOES (0):
None.
ABSENT (1): Directors Wiener.
(2)
Authorize Execution of an Amendment to the Professional Services
Agreement with AMD Marine Consulting PTY Ltd, for U.S. Coast Guard
Required Structural Calculations on the M.V. Del Norte, M.V. Golden Gate
and M.V. Napa Ferry Vessels
Directors RABBITT/COCHRAN
Resolution No. 2015-003 authorize an amendment to the Professional Services
Agreement with AMD Marine Consulting Pty Ltd, Sydney, Australia, to increase the
not-to-exceed Contract amount by $75,000 to $135,000 with the understanding that
requisite funds are available in the FY 14/15 Ferry Transit Division Capital Budget for
M.V. Del Norte and M.V. Napa Engine Vessel Improvements and Dry Dock Projects.
The increase will fund additional United States Coast Guard-required structural
calculations on the M.V. Del Norte and M.V. Napa ferries.
Adopted
AYES (18):
Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks, Moylan,
Pahre, Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second
Vice President Campos; First Vice President Stroeh; President Grosboll.
NOES (0):
None.
ABSENT (1): Directors Wiener.
(B)
Meeting of the Rules, Policy and Industrial Relations Committee/Committee of the
Whole
January 16, 2015
Chair Barbara Pahre
(1)
Approve Revised and Restated Human Resources Guide, and Related
Actions
Directors PAHRE/STROEH
Resolution No. 2015-004 approves the revised and restated Human Resources Guide,
and authorize the General Manager to update and revise the Human Resources Guide as
appropriate to conform to applicable law and Board policies.
Adopted
AYES (18):
Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks, Moylan,
Pahre, Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second
Vice President Campos; First Vice President Stroeh; President Grosboll.
NOES (0):
None.
ABSENT (1): Directors Wiener.
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 6
(9)
ADDRESSES TO BOARD:
There were no “Addresses to Board” to discuss.
(10)
CLOSED SESSION:
a.
Remarks by the Attorney
Attorney Kimon Manolius, at the request of President Grosboll, stated that the Board would
convene in Closed Session, as permitted by the Brown Act, to discuss the matters listed under
Closed Session, as outlined above in Item No. 6.B.1.
After Closed Session, President Grosboll called the meeting to order in Open Session with a
quorum present. Attorney Manolius reported that the Board had met in Closed Session, as
permitted by the Brown Act, to discuss the matters listed above in Item No. 6.B.2. Attorney
Manolius reported that the Board provided appropriate guidance and authority in the pending
matter listed under 6.B.1.a.i.b. and authorized settlement in worker’s compensation matter
listed under 6.B.1.a.ii.a in the amount of $60,408.29. Furthermore, he stated that the Board
rendered appropriate guidance and direction with regard to pending labor negotiations with the
Amalgamated Transit Union, Local No. 1575, and the Union Coalition, relative to Item Nos.
6.B.1.b.i. and 6.B.1.b.ii.
(10)
SPECIAL ORDER OF BUSINESS:
A.
Ratify Board Member Appointments by the Board President to Represent the
Golden Gate Bridge, Highway and Transportation District on Other Boards
Directors STROEH/COCHRAN
Resolution No. 2015-005 ratifies Board member appointments by the Board President to
represent the Golden Gate Bridge, Highway and Transportation District on other boards,
effective immediately to fill two vacanices, as follows:
a.
Golden Gate Transit Amalgamated Health and Welfare Trust and Retirement Board (3
seats), for a term effective immediately until January 31, 2017, to fill two vacancies:
1.
Trustee Alice Fredericks (a current member of the District Board of
Directors)
2.
Trustee Brian M. Sobel (a current member of the District Board of Directors)
3.
Trustee Michael Theriault (a current member of the District Board of
Directors)
b.
Sonoma-Marin Area Rail Transit District (2 seats), for a two-year term, effective
February 1, 2015 to January 31, 2017:
1.
Director James C. Eddie (a current member of the District Board of Directors)
2.
Director Barbara L. Pahre (a current member of the District Board of Directors),
with the understanding that appointees to other Boards shall present reports on a regular basis
to the District’s Board of Directors, as codified in Rule VI of the Rules of the Board.
Adopted
BOARD OF DIRECTORS MEETING
JANUARY 16, 2015/PAGE 7
AYES (18):
Directors Arnold, Belforte, Breed, Cochran, Eddie, Fredericks, Moylan, Pahre,
Rabbitt, Reilly, Sears, Snyder, Sobel, Theriault and Yee; Second Vice President
Campos; First Vice President Stroeh; President Grosboll
NOES (0):
None
ABSENT (1): Director Wiener
(11)
UNFINISHED BUSINESS:
There was no “Unfinished Business” to discuss.
(12)
NEW BUSINESS:
There was no “New Business” to discuss.
(13)
COMMUNICATIONS:
A copy of Board Agenda Item No. 13, “Communications,” is available on the District’s web
site or upon request from the Office of the District Secretary.
(14)
ADJOURNMENT:
All business having been concluded, the meeting was adjourned at 10:53 a.m.
Respectfully submitted,
Amorette M. Ko-Wong
Secretary of the District
AMK:AB:ab
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February 19, 2015
MINUTES OF THE TRANSPORTATION COMMITTEE/
COMMITTEE OF THE WHOLE
Honorable Members:
FT
Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District
A meeting of the Transportation Committee/Committee of the Whole (Committee) of the Golden
Gate Bridge, Highway and Transportation District (District) was held in the Board Room,
Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Thursday,
February 19, 2015, at 10:00 a.m., Chair Sobel presiding.
(2)
Call to Order:
10:00 a.m.
R
A
(1)
Roll Call:
Secretary of the District Amorette M. Ko-Wong.
Committee Members Present (6): Chair Sobel; Vice Chair Arnold, Fredericks, Pahre,
Rabbitt and Sears.
Committee Members Absent (2): Directors Snyder; President Grosboll (Ex Officio).
Other Directors Present (4): Directors Cochran, Eddie, Reilly and Stroeh.
D
Committee of the Whole Members Present (10): Directors Arnold, Cochran, Eddie,
Fredericks, Pahre, Rabbitt, Sears, Sobel and Theriault; First Vice President Stroeh.
Committee of the Whole Members Absent (9): Directors Belforte, Breed, Moylan,
Reilly, Snyder, Wiener and Yee; Second Vice President Campos; President Grosboll.
Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire;
Secretary of the District Amorette Ko-Wong; Attorney Kimon Manolius; Deputy General
Manager/Bridge Division Kary Witt; Deputy General Manager/Ferry Transit Division
James Swindler; Director of Planning Ron Downing; Assistant Clerk of the Board Arit
Butani.
Visitors Present: None.
(3)
Report of District Advisory Committees
(a)
Advisory Committee on Accessibility
The Advisory Committee on Accessibility did not meet in the month of January 2015,
and no new materials are available at this time.
BOX 9000, PRESIDIO STATION ♦ SAN FRANCISCO, CA 94129-0601 ♦ USA
TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE
FEBRUARY 19, 2015/PAGE 2
(b)
Bus Passengers Advisory Committee
The Agenda Packet for meeting of January 21, 2015 and All Route Performance for
November and December 2014 are available on the District’s web site or upon request
from the Office of the District Secretary.
(c)
Ferry Passengers Advisory Committee
The Agenda Packet for meeting of January 12, 2015 is available on the District’s web site
or upon request from the Office of the District Secretary.
(4)
FT
Action by the Board – None Required
Authorize the Setting of a Public Hearing to receive Public Comment on the
Establishment of Regular Off-Peak and Reverse Commute Service on Golden Gate
Transit Routes 4 and 27
(a)
Staff Report
R
A
In a memorandum to the Committee, Director of Planning Ron Downing, Deputy General
Manager/Bus Division Teri Mantony, Deputy General Manager/Bus Division Teri
Mantony, and General Manager Denis Mulligan reported on staff’s recommendation to
authorize the setting of a public hearing to receive public comment on the establishment
of regular off-peak and reverse commute service on Golden Gate Transit Routes 4 and
27. A copy of the staff report is available on the District’s web site or upon request from
the Office of the District Secretary.
(b)
Presentation of Staff Report
D
At the meeting, Mr. Downing briefly summarized the staff report. Mr. Downing reported
on December 20, 2013, the Board adopted the implementation of a nine-month
demonstration project to provide off-peak service on two Golden Gate Transit routes
between the San Francisco Financial District and Central and Southern Marin County.
The demonstration project expanded service on Route 4 from Mill Valley to San
Francisco and Route 27 from San Anselmo/San Rafael to San Francisco so that the routes
would operate hourly bi-directional service throughout the day on weekdays beginning in
June 2014. He further reported that with exclusion of fourteen deadhead trips excluded
from the demonstration project calculations, the average ridership was 9.4 passengers per
trip overall on the remaining 21 trips; Route 4 averaged 9.7 passengers per trip and Route
27 averaged 9.2 passengers per trip. Moreover, Mr. Downing reported that the estimated
farebox revenue for the nine months would be $236,000 and the estimated operating cost
remains the same as the initial estimate of $243,000, for a net nine-month cost of $7,000.
Additionally, Mr. Downing mentioned that because this would be new service, the final
recommendation to the Board after the public hearing would include the results of a
required Title VI equity analysis.
TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE
FEBRUARY 19, 2015/PAGE 3
(c)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors STROEH/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
AYES (10):
NOES (0):
FT
The Transportation Committee recommends that the Board of Directors authorize the
setting of a public hearing on Thursday, March 12, 2015, at 9:30 a.m. in the Board Room,
Administration Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, for the
purpose of receiving public comment on the establishment of regular off-peak and
reverse commute service on Golden Gate Transit Routes 4 and 27.
Directors Arnold, Cochran, Eddie, Fredericks, Pahre, Rabbitt, Sears, Sobel
and Theriault; First Vice President Stroeh.
None.
(5)
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A
Action by the Board at its meeting of February 19, 2015 – Resolution
NON-CONSENT CALENDAR
Monthly Report on Bridge Traffic, Transit Ridership Trends and Transit Service
Performance
(a)
Monthly Report
D
The monthly report on “Bridge Traffic, Transit Ridership Trends and Transit Service
Performance,” updated to reflect May 2014, was furnished to the Transportation
Committee. A copy of the report is available on the District’s web site or upon request
from the Office of the District Secretary.
(6)
Action by the Board – None Required
Monthly Report on Activities Related to Marin Local Service Contract with the
Marin County Transit District
(a)
Monthly Report
The monthly report on activities related to the Marin local service contract with the Marin
County Transit District (Marin Transit) was furnished to the Transportation Committee.
A copy of the staff report is available on the District’s web site or upon request from the
Office of the District Secretary.
TRANSPORTATION COMMITTEE/COMMITTEE OF THE WHOLE
FEBRUARY 19, 2015/PAGE 4
(b)
Presentation of Staff Report
At the meeting, Mr. Mulligan reported that negotiations are ongoing with Marin Transit
and he continues to meet with Marin Transit General Manager Nancy Whelan..
Action by the Board – None Required
(7)
Public Comment
There was no public comment on items not on the agenda.
Adjournment
FT
(8)
All business having been concluded, the meeting was adjourned at 10:14 a.m.
Respectfully submitted,
Brian Sobel, Chair
Transportation Committee
D
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BS:AMK:AB:ab
February 20, 2015
MINUTES OF THE FINANCE-AUDITING COMMITTEE
Honorable Members:
FT
Honorable Board of Directors
Golden Gate Bridge, Highway
and Transportation District
A meeting of the Finance-Auditing Committee (Committee) of the Golden Gate Bridge,
Highway and Transportation District (District) was held in the Board Room, Administration
Building, Golden Gate Bridge Toll Plaza, San Francisco, CA, on Thursday, February 20, 2015,
at 9:20 a.m., Chair Stroeh presiding.
(2)
Call to Order:
9:20 a.m.
R
A
(1)
Roll Call:
Secretary of the District Amorette M. Ko-Wong.
Committee Members Present (7): Chair Stroeh; Vice Chair Pahre; Directors Cochran,
Eddie, Fredericks and Yee; President Grosboll (Ex Officio). Chair Stroeh appointed
Directors Eddie and Fredericks Committee Members Pro Tem for this meeting only.
Committee Members Absent (3): Directors Moylan, Reilly and Sobel.
Other Directors Present (0): None.
D
Staff Present: General Manager Denis Mulligan; Auditor-Controller Joseph Wire;
District Engineer Ewa Bauer; Secretary of the District Amorette Ko-Wong; Attorney
Kimon Manolius; Deputy General Manager/Bridge Division Kary Witt; Deputy General
Manager/Bus Transit Teri Mantony; Deputy General Manager/Administration and
Development Kellee Hopper; Director of Risk Management/Safety William Stafford
Assistant Clerk of the Board Arit Butani.
Visitors Present: Nancy Jones, PFM Asset Management, LLC; Marlie Cook.
(3)
Ratification of Previous Actions by the Auditor-Controller:
(a)
Staff Report
In a memorandum to the Committee, Auditor-Controller Joseph Wire and General
Manager Denis Mulligan reported on the commitments, disbursements and investments
made on behalf of the District. The report also included a copy of the District’s
“Investment Report” for January 2015 from PFM Asset Management, LLC (PFM).
BOX 9000, PRESIDIO STATION ♦ SAN FRANCISCO, CA 94129-0601 ♦ USA
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 2
A copy of the staff report, with attachments, is available on the District’s web site or
upon request from the Office of the District Secretary.
(b)
Presentation by the Staff
(c)
FT
PFM Managing Director, Nancy Jones briefly reported on the Investment Report from
January 2015. She reported that the federal government is optimistic about the economy
and the have experienced eleven consecutive months of job growth. She further reported
that District’s portfolio remains well diversified among U.S. Treasuries, Federal
Agencies, negotiable certificates of deposit, commercial paper, high-quality corporate
notes, municipals, and LAIF. Additionally, she reported that the portfolio is in
compliance with the California Government Code and the District’s Investment Policy.
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors COCHRAN/EDDIE to forward the following recommendation to the Board
of Directors for its consideration:
RECOMMENDATION
D
R
A
The Finance-Auditing Committee recommends that the Board of Directors take the
following actions, as detailed in the staff report:
(a)
No commitments and/or expenditures for the period January 1, 2015, through
January 31, 2015;
(b)
Ratify investments made during the period January 6, 2015, through February 9,
2015;
(c)
Authorize the investment, within the established policy of the Board, of any
investments maturing between February 10, 2015, and March 16, 2015, as well as
the investment of all other funds not required to cover expenditures which may
become available; and
(d)
Accept the Investment Report for January 2015.
Action by the Board at its meeting of March 13, 2015 – Resolution
CONSENT CALENDAR
AYES (7):
Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Fredericks and
Yee; President Grosboll (Ex Officio).
NOES (0):
None
ABSENT (3): Directors Moylan, Reilly and Sobel.
(4)
Authorize Budget Adjustment(s) and/or Transfer(s)
(a)
Staff Report
In a memorandum to the Committee, Director of Planning Ron Downing, Deputy General
Manager, Ferry Division James P. Swindler and General Manager Denis Mulligan
reported on staff’s recommendation in concurrence with the recommendation of the
Building and Operating Committee at its meeting of February 19, 2015, that the Board of
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 3
Directors authorize budget increase in the FY 14/15 Ferry Transit Division Capital
Budget Relative to Award of Contract No. 2015-FT-05, Mid-Life Refurbishment of the
M.V. Mendocino Ferry, to Marine Group Boat Works, LLC. A copy of the staff report is
available on the District’s web site or upon request from the Office of the District
Secretary.
(b)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors EDDIE/COCHRAN to forward the following recommendation to the Board
of Directors for its consideration:
FT
RECOMMENDATION
R
A
The Finance-Auditing Committee recommends, in concurrence with the recommendation
of the Building and Operating Committee at its meeting of February 19, 2015, that the
Board of Directors authorize a capital budget increase in the FY 14/15 Ferry Transit
Division Capital Budget in the amount of $2,380,000, for a total project budget of
$5,980,000, to be funded with Public Transportation Modernization, Improvement and
Service Enhancement Account Program (PTMISEA) State grant funds; and, to fund the
Contract and staff time relative to the award of Contract No. 2015-FT-05, Mid-Life
Refurbishment of the M.V. Mendocino Ferry, to Marine Group Board Works, LLC.
Action by the Board at its meeting of February 20, 2015 – Resolution
NON-CONSENT CALENDAR
AYES (7):
Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Fredericks and
Yee; President Grosboll (Ex Officio).
NOES (0):
None
ABSENT (3): Directors Moylan, Reilly and Sobel.
Authorize Actions Related to Grant Programs
D
(5)
There were no actions requiring authorization.
(6)
Approve Renewal of the Marine Insurance Program
(a)
Staff Report
In a memorandum to the Committee, Director of Risk Management/Safety William
Stafford, Deputy General Manager/Administration & Development Kellee Hopper,
Auditor-Controller Joseph Wire and General Manager Denis Mulligan reported on staff’s
recommendation to approve renewal of the Marine Insurance Program. A copy of the
staff report, with its attachments, is available on the District’s web site or upon request
from the Office of the District Secretary.
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 4
(b)
Presentation of the Staff Report
(c)
FT
Mr. Stafford briefly summarized the staff report. He indicated that the District’s Marine
Insurance Program renews on February 28, 2015, which is comprised of the Hull and
Machinery/Protection and Indemnity Insurance, Vessel Pollution Insurance, and Excess
Marine Liability Insurance. He briefly mentioned the following changes in terms and
condition of the renewal: the current Annual Aggregate of $350,000 would increase to
$500,000; the deductible would increase from $20,000 to $50,000; and, the underwriters
would approve a panel of Marine Attorneys to represent the District in the event legal
representation is required. Moreover, he mentioned that the District only had one Jones
Act claim last year. He mentioned that the reason for staying with the same company is
due to their lower rate. Additionally, he went over the six-year Protection and Indemnity
(P&I) losses.
Discussion by the Board
Discussion ensued, including the following comments and inquiries:
President Grosboll made the following inquiries:

He inquired with regard to the total P&I losses, which amounted to
$3,764,288. Mr. Stafford responded that the P&I losses included Jones
Act claims and legal expenses.

He inquired for an example of a Jones Act claim. Mr. Stafford responded
that accident claims that take place on the vessels.

He further inquired whether the District would continue using the same
attorney, Rex Clack. Mr. Stafford responded that based on the new terms
and conditions there will be a panel of lawyers that the underwriters will
choose from.
R
A

Director Pahre inquired whether the claims were employee related or passenger
related. Mr. Stafford responded that there was one passenger claim and remainder
of the claims was employee related claims.
D

(d)
Action by the Committee
Staff recommended and the Committee concurred by motion made and seconded by
Directors GROSBOLL/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
The Finance-Auditing Committee recommends that the Board of Directors approve
renewal of the District’s Marine Insurance Program, as follows:
i.
Renew the Hull & Machinery/Protection and Indemnity Insurance policy with
AGCS Marine Insurance Company (50%), National Union (25%), and Starr
Indemnity (25%), with an annual aggregate deductible of $500,000, and a limit of
liability of $1,000,000, including Terrorism Risk Insurance Act (TRIA)
endorsements for the 2015 Policy Year, at an annual premium of $463,301, for a
one-year term, effective February 28, 2015;
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 5
ii.
Renew the Excess Marine Liability Insurance policy (including Terminal
Operator’s Legal Liability and Excess Protection and Indemnity Insurance) with
Starr Indemnity, National Union, AGCS Marine, Liberty Mutual, United States
Fire, Atlantic Specialty and Great American, with a limit of liability of $100
million, including TRIA endorsements for the 2015 Policy Year, at an annual
premium of $175,809 for a one-year term, effective February 28, 2015; and,
iii.
Renew the Vessel Pollution Liability Insurance policy with Great American at an
annual premium of $6,751, for a one-year term, effective February 28, 2015;
with the understanding that $645,861 will be split between FY14/15 and FY15/16 with
$215,287 available in the FY14/15 Ferry Transit Division Operating Budget and
$430,574 included in the FY15/16 Ferry Transit Division Operating Budget.
FT
Action by the Board at its meeting of February, 20, 2015 – Resolution
NON-CONSENT CALENDAR
AYES (7):
Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Fredericks and
Yee; President Grosboll (Ex Officio).
None
NOES (0):
ABSENT (3): Directors Moylan, Reilly and Sobel.
Approve Suspension of the Planned Special Event Ferry Fare Increase Until
February 1, 2016
R
A
(7)
(a)
Staff Report
In a memorandum to the Committee, Director of Planning Ron Downing, Deputy General
Manager/Administration & Development Kellee Hopper, Auditor-Controller Joseph M.
Wire and General Manager Denis Mulligan reported on staff’s recommendation to
approve suspension of the planned Special Event Ferry Fare increase until February 1,
2016. A copy of the staff report is available on the District’s web site or upon request
from the Office of the District Secretary.
Action by the Committee
D
(b)
Staff recommended and the Committee concurred by motion made and seconded by
Directors GROSBOLL/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
The Finance-Auditing Committee recommends that the Board of Directors suspend the
previously authorized $0.50 fare increase to the basic AT&T Park Special Event ferry
fare, scheduled to take effect July 1, 2015, until February 1, 2016.
Action by the Board at its meeting of February, 20, 2015 – Ordinance
NON-CONSENT CALENDAR
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 6
AYES (7):
Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Fredericks and
Yee; President Grosboll (Ex Officio).
NOES (0):
None
ABSENT (3): Directors Moylan, Reilly and Sobel.
(8)
Approve Suspension of the Planned Marin Local Fare Increase on Golden Gate
Transit Regional Routes Effective July 1, 2015
(a)
Staff Report
(b)
FT
In a memorandum to the Committee, Director Planning Ron Downing, Deputy General
Manager/Administration & Development Kellee Hopper, Auditor-Controller Joseph M.
Wire and General Manager Denis Mulligan reported on staff’s recommendation to
approve suspension of the planned Marin local fare increase on Golden Gate Transit
Regional Routes effective July 1, 2015. A copy of the staff report is available on the
District’s web site or upon request from the Office of the District Secretary.
Action by the Committee
R
A
Staff recommended and the Committee concurred by motion made and seconded by
Directors GROSBOLL/COCHRAN to forward the following recommendation to the
Board of Directors for its consideration:
RECOMMENDATION
The Finance-Auditing Committee recommends that the Board of Directors adopt an
ordinance to suspend the planned local fare increase effective July 1, 2015, for Marin
local riders who use Golden Gate Transit regional service and amend the Master
Ordinance accordingly.
D
Action by the Board at its meeting of February, 20, 2015 – Ordinance
NON-CONSENT CALENDAR
AYES (7):
Chair Stroeh; Vice Chair Pahre; Directors Cochran, Eddie, Fredericks and
Yee; President Grosboll (Ex Officio).
NOES (0):
None
ABSENT (3): Directors Moylan, Reilly and Sobel.
(9)
Monthly Review of Golden Gate Bridge Traffic/Tolls and Bus and Ferry Transit
Patronage/Fares (for Seven Months Ending January 2015)
(a)
(b)
Statement of Revenue and Expenses
Statement of Capital Programs and Expenditures
Discussion of this item was postponed to the Finance-Auditing Committee meeting
scheduled for March 26, 2015.
FINANCE-AUDITING COMMITTEE
FEBRUARY 20, 2015/PAGE 7
(10)
Monthly Review of Financial Statement (for Seven Months Ending January 2015)
(a)
(b)
Statement of Revenue and Expenses
Statement of Capital Programs and Expenditures
Discussion of this item was postponed to the Finance-Auditing Committee meeting
scheduled for March 26, 2015.
(11)
Closed Session
Attorney Kimon Manolius stated that the Committee would convene in Closed Session,
to discuss the following matter, listed on the Agenda as Item No. (11)(a):
Conference with Legal Counsel – Pending Litigation
Pursuant to Government Code Section 54956.9(a)
Report of Athens Administration, Inc.
(1)
Angela Washington v. Golden Gate Bridge, Highway and Transportation
District
(2)
Sheila Davis v. Golden Gate Bridge, Highway and Transportation
District
FT
(a)
(12)
R
A
After Closed Session, Attorney Manolius called the meeting to order in Open Session
with a quorum present. Attorney Manolius reported that the Committee had met in
Closed Session as permitted by the Brown Act to discuss and vote on the matter listed
under Closed Session, outlined above. He stated that the Committee heard a report from
Athens Administration, Inc. and made a recommendation which will be presented to the
Board of Directors for consideration at its meeting of February 20, 2015.
Public Comment
There was no public comment.
Adjournment
D
(13)
All business having been concluded, the meeting was adjourned at 9:51 a.m.
Respectfully submitted,
J. Dietrich Stroeh, Chair
Finance-Auditing Committee
JDS:AMK:AB:ab