Date: 3/26/2015 Ref.: RFQ/15/116 Subject: Solicitation for Printing Services The International Foundation for Electoral Systems (IFES) - Washington DC, invites your firm to participate in this competitive solicitation for pricing, delivery and terms of potential sale on the following services for IFES office in Islamabad, Pakistan. BACKGROUND IFES is an independent, non-governmental organization (NGO) with headquarters registered in the United States. IFES promotes democratic stability by providing technical assistance to the electoral cycle worldwide to enhance citizen participation and strengthen civil societies, governance and transparency. DESCRIPTION OF GOODS/SERVICES The International Foundation for Electoral Systems’ (IFES) Support for Election Reform in Pakistan (SERP) project aims to promote and strengthen electoral processes in Pakistan and to provide support to the Election Commission of Pakistan (ECP). In an effort to strengthen the ECP’s capacity to conduct credible elections, IFES will work with the ECP to conduct district/division wise trainings in KPK for conduct of KPK Local Government Elections 2015. International Foundation for Electoral Systems (IFES) intends to engage services of Printing Press/Company to meets its material printing requirements for upcoming polling staff trainings for the conduct of KPK Local Government Elections 2015. The printing company will be responsible to print and deliver the material as per IFES requirements below: Sr # Item description 1 Certificate for participants 2 Leaflets for polling officer 3 Folder for participants Printing specification/requirements A4 size, Fancy card 210 g to 240 g paper off white/ivory color Size 19 x 9 in with two folds Printing of leaflet in four color using 80 g local paper (fine quality) Back to back printing Size 10 x 14 inches 210 to 280 g card paper without lamination. Single pocket inside. Unit Quantity each 145,040 each 46,800 each 136,000 Sr # Item description 4 Printed envelopes for results (statement of count) 5 Printed envelopes for results (ballot paper account) 6 Category-1: General Seat District Council (paper color White) 7 8 9 10 11 12 Category-2: General Seat Tehsil Council (Paper color Light grey) Category-3: General Seat Village & Neighborhood (Paper color – Orange) Category-4: Women Seat Village & Neighborhood (Paper color – Pink) Category-5: Youth Seat Village & Neighborhood (Paper color – Yellow) Category-6: Peasant & Social Worker (Paper color – Green) Category-7: Non Muslim Seat (Paper color – Light Brown) Printing specification/requirements 5 x 11 inches 80 g brown color craft paper B&W printing on one side only 5 x 11 inches 80 g brown color craft paper B&W printing on one side only Size A5. 70 g local paper color paper B&W printing on both sides A set consists of: 3 booklets with different text printed on each booklet and with 50 sheets to each booklet, staple binding with perforation on the short side Unit Quantity each 100,950 each 100,950 Sets 5,220 Sets 5,220 Sets 5,220 Sets 5,220 Sets 5,220 Sets 5,220 Sets 5,220 Size A5. 70 g local paper color paper B&W printing on both sides A set consists of: 3 booklets with different text printed on each booklet and 10 sheets to each booklet, staple binding with perforation on the short side From item # 7 to 12 B&W printing will be done but on different color of paper for each category as specified.  Vendor must provide the delivery time for each item in number of days.  Vendor will deliver material to a packaging location within Rawalpindi/Islamabad as per IFES instructions and obtain a receipt from the packaging firm for the items delivered.  For quality assurance the vendor will be required provide access to IFES designated team during their visits to printing facility  IFES reserves the right to increase or decreased the quantity of any item up to 20% at the time of actual procurement. Pakistan RFQ/15/116 Page 2 of 4 REQUIREMENTS (Your bid will be disqualified if these requirements are not met.) 1. IFES requests bids for the above listed services on per unit or per set basis as noted in the Goods and Services table above. 2. Vendor must provide the delivery time to complete all printing. 3. Names, addresses and telephone numbers of three business references, and approval to contact listed references. 4. The bid must be received by the due date and time. Additional information requested (Your bid evaluation score will be lowered if this information is not provided)  General information about the bidder history and experience.  Detailed description of past experiences providing similar services to international NGOs and other international aid agencies.  Preferred Payment Terms EVALUATION IFES will evaluate bids based on the following criteria: 1. Timeline to complete all kits and the number of completed kits per day 45% 2. Past Performance 10% 3. Cost 45% SCHEDULE OF EVENTS Release of RFQ Questions Due Answers from IFES RFQ Closes – All Bids Due 26 March 2015 30 March 2015 1 April 2015 14 April 2015 GENERAL TERMS AND CONDITIONS 1. Prices quoted must be valid for 90 days. 2. Unit prices are required and in the case of discrepancies between unit price and total price, the unit price will be taken as reference basis in the evaluation. 3. All procurement will be subject to IFES contractual obligations and contingent on the availability of donor funding. 4. IFES reserves the right to accept or reject any quotation or stop the procurement process at any time, without assigning any reason or liability. 5. IFES reserves the right to accept all or part of the quotation when awarding the purchase order. 6. All information provided by IFES in this RFQ is offered in good faith. Individual items are subject to change at any time. IFES makes no certification that any item is without error. IFES is not responsible or liable for any use of the information or for any claims asserted there from. 7. IFES reserves the right to require any bidder to enter into a non-disclosure agreement. 8. The RFQ does not obligate IFES to pay for any costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and Pakistan RFQ/15/116 Page 3 of 4 supporting documentation shall become the property of IFES, subject to claims of confidentiality in respect of the Response and supporting documentation. FORM/CONTENT OF RESPONSE All quotations shall: 1. Be in the English language. 2. Contain detailed cost in Pakistani Rupees with applicable Tax/Charges clearly identified, provided against each of the categories of services described in this request. 3. Include a contact name, email address, and telephone number to facilitate communication between IFES and the Bidder. 4. A brief outline of the company and services offered, including:  Full legal name and address of the company or individual;  Full legal name of company’s President and / or Chief Executive Officer (not applicable for individuals);  Year business was started or established 5. All questions and responses must adhere to the schedule noted above and shall be to the attention of Elizabeth Durbin ([email protected] ) and Khurram Naz ([email protected]) End of RFQ Pakistan RFQ/15/116 Page 4 of 4