Date: Apirl 15, 2015 Ref.: RFQ/15/129 Subject: Solicitation for Internet Services in IFES Field Office & Guest Wing The International Foundation for Electoral Systems (IFES) - Washington DC, invites your firm to participate in this competitive solicitation for pricing, delivery and terms of potential sale on the following services for IFES’ office in Liberia. BACKGROUND IFES is an independent, non-governmental organization (NGO) with headquarters registered in the United States. IFES promotes democratic stability by providing technical assistance to the electoral cycle worldwide to enhance citizen participation and strengthen civil societies, governance and transparency. DESCRIPTION OF SERVICES IFES is requesting price quotations and detailed explanations of services offered from Internet service providers. Vendors must provide all hardware, software, technical and customer support and connectivity to the Internet. Vendors must submit a schedule of service in their offer showing the time required to initiate and maintain services. Table 1: Quotation Submission Table Item Internet subscription with Dedicated 1 Mbps/512 kbps bandwidth with unlimited download for Liberia Field Office and Guest Wing, all-inclusive monthly recurring charge (service) fee All-inclusive (including of installation, equipment e.g. routers etc,) installation fee Other costs (please explain) QTY 12 months 1 1 Specifications EVALUATION IFES will evaluate bids based on the following criteria: 1. Responsiveness of the bid to the submission requirements set forth in the RFQ (30 points) 1. Price (30 points ) 2. The technical capacity of the bidder to perform the contract in a timely manner and on budget, as verified by client references, demonstrated success in projects with similar requirements (20 points) 3. Timeline including service start-up and technical support (20 points) SCHEDULE OF EVENTS Release of RFQ Questions Due Answers from IFES RFQ Closes – All Bids Due Anticipated Issuance of the Contract April 15, 2015 Apirl 20, 2015 at 17:00 GMT April 22, 2015 Apirl 28, 2015 at 17:00 GMT May 16, 2015 All offers must be sent to Ms. Salima Wiggins, at [email protected] and Ms. Jenny Xu, at [email protected] or in a hardcopy sealed bid which must be on a company’s letterhead with company’s contact name and address. Preference will be given to bids submitted through email, however, sealed bids may be delivered by hand to IFES office at Airfield Main Road, Wrotto Town, Sinkor, Monrovia, Liberia. Email submission should have “RFQ/15/129” and the service provider name in the subject line. GENERAL TERMS AND CONDITIONS 1. Prices quoted must be valid for the entire length of contract. 2. Unit prices are required and in the case of discrepancies between unit price and total price, the unit price will be taken as reference basis in the evaluation. 3. All procurement will be subject to IFES contractual obligations and contingent on the availability of donor funding. 4. IFES reserves the right to accept or reject any quotation or stop the procurement process at any time, without assigning any reason or liability. 5. IFES reserves the right to accept all or part of the quotation when awarding the purchase order. 6. All information provided by IFES in this RFQ is offered in good faith. Individual items are subject to change at any time. IFES makes no certification that any item is without error. IFES is not responsible or liable for any use of the information or for any claims asserted there from. 7. IFES reserves the right to require any bidder to enter into a non-disclosure agreement. 8. The RFQ does not obligate IFES to pay for any costs, of any kind whatsoever, which may be incurred by bidder or any third parties, in connection with the Response. All Responses and supporting documentation shall become the property of IFES, subject to claims of confidentiality in respect of the Response and supporting documentation. Liberia RFQ/15/129 Page 2 of 3 FORM/CONTENT OF RESPONSE AND REQUIREMENTS All quotations shall: 1. Be in the English language. 2. Complete and submit Table 1. Quotation Submission Table for the above listed services. 3. General information about the bidder history and experience & detailed description of past experience providing similar services to international NGOs. 4. Name, address and telephone number of three business references, and approval to contact listed references. 5. Contain detailed cost in US Dollars, with applicable Tax/Charges clearly identified, provided against each of the categories of services described in this request. 6. Include a contact name, email address, and telephone number to facilitate communication between IFES and the Bidder. 7. A brief outline of the company and services offered, including:  Full legal name and address of the company or individual;  Full legal name of company’s President and / or Chief Executive Officer (not applicable for individuals);  Year business was started or established 8. All questions and responses must adhere to the schedule noted above and shall be to the attention of Salima Wiggins at [email protected] and Jenny Xu at [email protected]. End of RFQ Liberia RFQ/15/129 Page 3 of 3