POLICY CH-08
COUNCIL VEHICLE FLEET
Document Control Statement – This Policy is maintained by Human Resources. Any printed copy may
not be up to date and you are advised to check the electronic copy at http://intranet/ to ensure that
you have the current version. Alternatively, you may contact Customer Service on (08) 9186 8555.
1. OBJECTIVE
The objective of this policy is to ensure that Council maintains a suitable fleet of vehicles that contributes
positively and effectively to the work performance of the City of Karratha.
2. PRINCIPLES
The Chief Executive Officer will determine vehicle allocations and vehicle use status applicable to
employees and/or positions taking into consideration industry and market trends and whole of life
costing.
In determining vehicle allocations and vehicle use a flexible approach to the changeover of Council’s
vehicle fleet will be observed with due consideration being given to the make and model of vehicles and
the kilometres travelled, to ensure the most cost effective outcome for Council at any given time.
2.1
Acquisition and Disposal
When acquiring and disposing of light vehicles, the City of Karratha shall apply a structured test
based on the four key sustainability principles:
Economic Criteria
Whole of life costs shall be estimated from best available data and highest
preference shall be given to the vehicle with the lowest optimised whole of
life cost.
Functional Criteria
Highest preference shall be given to the vehicle that best fits the functional
requirements of the position for which the vehicle is being acquired.
Social Criteria
Highest preference shall be given to vehicles that confirm a responsible,
accountable image compatible with the City’s values.
Environmental
a recognition of the CO2 emissions allocated to the vehicle
The annual budget provides allocations for each category of vehicle within the light vehicle fleet
that is consistent with and complimentary to the needs of the organisation and officers.
2.2
Categories of Vehicles
Each category in the Light Vehicle Fleet have a selection of vehicles approved by the Council’s
Plant Replacement Advisory Group and are listed as follows:
Category One – CEO $60,000
 Honda Accord V6 Luxury Sedan Auto
 Subaru Liberty Sports Premium Wagon Auto
 Holden Caprice Sedan Auto
Category Two – Directors/Exec Managers $50,000
 Toyota Landcruiser Prado GX Diesel Auto
 Subaru Forrester XS Manual SUV Wagon
 Subaru Liberty Exigma Auto Wagon
 Toyota Aurion Prodigy Sedan Auto
 Holden Berlina VE Sedan Auto
City of Karratha – Corporate Services Policies
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CH-08
Council Vehicle Fleet Policy
Category Three – Managers $30,000
 Subaru Forrester XS Manual SUV Wagon
 RAV 4 CV 4x4 manual
 Subaru Liberty Sedan Auto
 Suzuki Grand Vitara JT 4x4 Wagon Manual Diesel
 Toyota Camry Ateva auto Sedan
Category Four – Coordinators with limited private use $30,000
 Suzuki Swift 5D Hatch Auto
 Toyota Corolla Ascent 5D Hatch Auto
 Holden Cruze CDX Sedan Auto
Category Five - Operational / Managers and Coordinators within Category 3 vehicle
privileges and Operational staff (as per Budget)
An Operational Policy titled ‘Vehicle Allocations and Use’ shall be followed at all times when
determining vehicle allocations and vehicle use status for City of Karratha employees. The
Executive Management Team is responsible to ensure compliance with this policy.
2.2
Classification of Uses of Vehicles
Unrestricted private use: Officers may use the vehicle for unrestricted Council business and
private use within the State of Western Australia. The Officer must be in the vehicle should the
vehicle use be outside the City boundary.
Restricted private use:
Officers granted vehicles in this class are limited to operation within
the confines of the City of Karratha geographic municipality boundary. Vehicles cannot be driven
outside the City boundary without the prior written authorisation of the responsible Director/CEO.
Completion of ‘Application Personal Use of a Council Vehicle’ form is required. Should approval be
granted, the officer is responsible to pay for all fuel costs.
Commuter use only:
Council vehicles for commuter use only may be used for transport to
and from home/work only, by the most direct route. Any variations are to be agreed by the relevant
Director.
3. CONSEQUENCES
This policy represents the formal policy and expected standards of the City of Karratha. Appropriate
approvals need to be obtained prior to any deviation from the policy. Elected Members and Employees
are reminded of their obligations under the Council’s Code of Conduct to give full effect to the lawful
policies, decisions and practices of the City.
4. REFERENCES TO RELATED DOCUMENTS
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
Vehicle Allocation and Use (Operational Policy)
Vehicle Usage Guidelines
Shire of Roebourne Collective Agreement 2009 - 2012
Policy Number:
Previous Policy Number:
Resolution Numbers:
Last Review:
Next Review:
Responsible Officer:
CH-08
N/A
151342-Oct 2010
October 2010
October 2011
Manager Human Resources
This Policy takes effect from the date of adoption by Council and shall remain valid until it is amended
or deleted.
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