Exhibitor & Sponsor Prospectus
Montréal, Quebec
Fairmont Queen Elizabeth
Exhibit Dates:
May 23rd – 24th, 2015
labcon.csmls.org
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Table of Contents
General Information ................................................................................................ 2
LABCON Sponsorship ............................................................................................... 3
Sponsorship Opportunities ...................................................................................... 4
Exhibiting at LABCON ............................................................................................... 7
LABCON Puts YOU in the Spotlight .......................................................................... 8
Tradeshow Floor Plan .............................................................................................. 9
Tradeshow Services Information ............................................................................. 10
Terms & Conditions ................................................................................................. 12
Hotel Information .................................................................................................... 12
Welcome to LABCON2015
Thank you for your continued support. The Canadian Society for Medical Laboratory Science (CSMLS) is
excited to host LABCON2015, our annual conference. LABCON is Canada’s premier medical laboratory
science conference, and we want to invite you to join us!
Conference Highlights:
• Exhibitors’ Reception
• Exclusive Exhibitor Showcase
• A la carte Sponsorship Options
• Exhibit Hall Highlight
This will be our most exciting conference yet. Being held at the Fairmont Queen Elizabeth in Montreal,
Quebec, LABCON2015 is going be a completely bilingual conference. You will find all the information you
need about our sponsorship and exhibiting in this prospectus. If you have any questions please feel free
to contact us directly at 1-800-263-8277.
We look forward to seeing you at LABCON2015!
Sincerely,
Michael Grant,
Director of Marketing and Communications
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General Information
About CSMLS
Incorporated in 1937, the Canadian Society for Medical
Laboratory Science (CSMLS) is the national certifying body for
laboratory professionals in Canada. Our members practice in
hospital labs, private medical labs, public health, and
government labs, they also work in research and educational
institutions. Currently CSMLS has almost 15,000 members in
Canada and worldwide.
What is LABCON?
LABCON is an annual conference that attracts medical laboratory
professionals from across Canada for learning, collaborating and
networking.
Hosted by CSMLS, LABCON is a place for lab professionals, managers,
directors and educators to share knowledge, explore new
technologies and connect with colleagues from across the country.
Consider it the ‘must-attend’ event of the year, LABCON is the place
to see and be seen in the medical laboratory industry.
Montreal – a bilingual experience!
Join CSMLS at LABCON2015 in historic Montreal, Quebec. Where old
world charm meets new energy, Montreal really stands out.
Montreal offers the perfect back drop with its European flair and
North American smarts.
This bilingual conference won’t want to be missed!
2
LABCON Sponsorship
LABCON is funded through registration fees and sponsorship. Industry support greatly enhances the conference’s longstanding reputation and the ability to offer high quality educational programming. At the same time, it also presents a
unique opportunity for interaction between medical laboratory technologists, assistants, and other health care
professionals.
Why Sponsor?
A LABCON Sponsorship aligns your company with one of
the most reputable conferences in the medical laboratory
industry in Canada. Your support of LABCON demonstrates
your commitment to the laboratory profession and the
delivery of high quality products and services. We offer
you the most value for your investment as LABCON
attracts the decision-makers and influential leaders in the
laboratory world
LABCON offers unique Sponsorship packages
All companies are not uniform so why do most conferences make the sponsorship packages uniform? LABCON lets
companies pick and choose the sponsorship level that they feel comfortable with; we also have plenty of a la carte
options including delegate bag insertions, industry showcases and break sponsorships.
CSMLS is pleased and excited to announce
our Elite Sponsor for LABCON2015:
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Sponsorship Opportunities
Cost
Breakfast Sponsorship
Ad space in CjMLS publication
Link/attachment in registration confirmation
Gold
Silver
Bronze
$20,000
$10,000
$5,000
X
1 full page
X
Logo placement in eNEWS
6 times
Conference passes and meals for staff
8 passes
4 passes
Inclusion of 1 item on LABCON USB
(distributed to all delegates)
X
X
Booths on the tradeshow floor (each 8’ X 10’)
2
1
Priority booth assignment
X
X
1 full page
½ page
X
X
X
1 item
1 item
1 item
Logo placement on LABCON collateral
(banners, signs, program, etc.)
X
X
X
Logo placement and link to website on LABCON
website
X
X
X
Name badge ribbons recognizing sponsorship level
X
X
X
Verbal recognition at Opening Ceremonies
X
X
X
Permission to use LABCON logo for promotional
purposes
X
X
X
Full colour ad in final program
Presence in the LABCON “passport”
Insert into delegate bag
4
Sponsorship Opportunities
Gold Sponsorship
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$20,000
2 exhibit booths on the tradeshow floor
(each 8’ X 10’)
Preferred booth assignment
Conference passes and meals for up to 8 staff
members
Breakfast sponsorship
Space for company vehicle (where available)
Logo placement in eNEWS (6 times)
Ad space in CjMLS publication (1 full page ad)
Insert into delegate bag
Full colour ad in final program (1 full page ad)
Logo placement on LABCON collateral
(banners, program, etc.)
Logo placement and link to website on LABCON
website
Presence in the LABCON “passport”
Link/attachment in registration confirmation
Inclusion of 1 item on LABCON USB (distributed
to all delegates)
Name badge ribbons recognizing sponsorship
level
Verbal recognition at Opening Ceremonies
Permission to use the LABCON logo for
promotional purposes
Silver Sponsorship
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1 exhibit booths on the tradeshow floor
(each 8’ X 10’)
Preferred booth assignment
Insert into delegate bag
Full colour ad in final program (1/2 page ad)
Logo placement on LABCON collateral
(banners, program, etc.)
Logo placement and link to website on LABCON
website
Presence in the LABCON “passport”
Inclusion of 1 item on LABCON USB (distributed
to all delegates)
Conference passes and meals for up to 4 staff
members
Name badge ribbons recognizing sponsorship
level
Verbal recognition at Opening Ceremonies
Permission to use the LABCON logo for
promotional purposes
Bronze Sponsorship
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•
•
•
•
$10,000
$5,000
Logo placement on LABCON collateral
(banners, program, etc.)
Logo placement and link to website on LABCON
website
Name badge ribbons recognizing sponsorship
level
Presence in the LABCON “passport”
Insert into delegate bag
Verbal recognition at Opening Ceremonies
Permission to use the LABCON logo for
promotional purposes
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Additional Sponsorship Opportunities
Break Sponsorship (2 breaks available each day)
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Logo on LABCON website and in on-site program
Signage during breaks
Charging Station Sponsor (1 available)
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$2,500
Logo on LABCON website and in on-site program
Logo on signage at charging station
Opportunity to distribute one handout to delegates at charging station
Delegate Bag Insert
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$2,000
$1,500
Logo on LABCON website and in on-site program
have an item (brochure, promotional item, etc.) included in each delegate bag
(sponsor must arrange to have items shipped to location by the specified date)
NEW! Water Bottle Sponsorship
(1 available)
$5,000
In an effort to “Go Green” the Fairmont hotel provides water jugs and cups instead of disposable
bottles of water, with this sponsorship you will receive:
 Logo on re-usable water bottles distributed to delegates at registration
 Logo on LABCON website and in on-site program
NEW! “Book of Everything” Sponsor (1 available)
$6,000
This handy pocket-sized book contains useful information about Québec with things to see and
do while you are visiting. With this sponsorship you will receive:
 Logo on cover of book or ability to create a fully customized cover (certain details must be included)
 Logo on LABCON website and in on-site program
NEW! Hotel Key Card Sponsor (1 available)
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Logo on all hotel key cards used during the conference
Logo on LABCON website and in on-site program
NEW! Hotel Key Holder Sponsor (1 available)
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$3,500
$2,500
Logo on all folders used to hold key cards during the conference
Space to include ad or personal message to conference delegates
Logo on LABCON website and in on-site program
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Exhibiting at LABCON
Be part of the LABCON tradeshow and expand your clientele. The tradeshow gives you a unique opportunity to meet
your customers face-to-face, get to know their needs and concerns and build your connections.
The exhibition also gives you a sneak peek at emerging trends in the industry and a unique look at your target market.
Location & Cost:
Tentative Schedule*
Hochelaga Room, Fairmont Queen Elizabeth
900 René-Lévesque Blvd W, Montreal, QC H3B 4A5
Fee: $2,000 + tax 14.97% GST = $2,299.40
Booth Includes:
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10’ wide × 8’ deep booth (ceiling height: 9’6”)
8’ high drape back wall X 3’ high side drape
One covered/skirted display table with two chairs
Friday, May 22, 2015
2pm – 9pm:
Exhibitor Setup
Saturday, May 23, 2015
Morning break
Lunch
Afternoon break
Exhibit Hall Highlight
Exhibitors’ Reception
One electrical outlet per booth
Complimentary Wi-Fi available on tradeshow floor
Tradeshow registration for two staff members per booth
(Additional staff may register for a fee - forms will be provided in 2015)
Sunday, May 24, 2015
Morning break
Lunch
Exhibitor Tear-Down
after lunch
* subject to change
Booth Allocation:
Allocation of specific booth numbers will be done in February 2015. Notification of booth numbers will be in March 2015. Official
LABCON2015 sponsors will be given priority allocation as noted in sponsorship benefits. Booth assignment is then done in order of
receipt of Exhibitor Contracts. Please indicate the preferred booth location on the contract. CSMLS cannot guarantee that preferred
booth numbers selected will be the booth numbers assigned.
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LABCON Puts YOU in the Spotlight!
LABCON encourages Trade Show Traffic
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Breaks will be held in the exhibit hall, streamlining delegates into the tradeshow floor
Breakfast, lunch and two breaks are all included in your registration costs
Coffee stations are up on the exhibit floor throughout the conference
An engaging and fun passport game that is designed to get delegates to visit sponsor’s booth and engage them
with questions
Exhibitor Showcase Sessions - Book before they sell out!
Want to make the best of your time exhibiting at LABCON2015?
Why not host your own educational session and have delegates’
undivided attention.
Book a booth (for $2,000) and a Showcase (for $600) to receive
prime location on the tradeshow floor.
If you are interested in this opportunity please contact:
Natalie Marino, Marketing Specialist
[email protected]
Direct: 905-667-8696 or 1-800-263-8277 ext. 8696
Back by Popular Demand: Exhibit Hall Highlight
CSMLS is excited to announce that for LABCON2015 we will be
offering an Exhibit Hall Highlight.
This stand-alone time period provides an additional
opportunity for conference delegates to visit the exhibit hall with no competing sessions.
During this time, it’s all about YOU – our exhibitors!
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Tradeshow Floor Plan
2014 Exhibitors
Abaxis
Oneworld Accuracy Inc.
Abbott Diagnostics
CML Healthcare (A LifeLabs LP
Company)
Abbott Point of Care
CSMLS - Main & LABCON
Pro-Lab Diagnostics
AGA Marvel
College of American Pathologists
Quest Diagnostics
Alere Canada
Dalynn Biologicals Inc.
Radiometer Canada
AWESome Numbers
Diagnostic Services Manitoba
Roche Diagnostics
BD
DiaSorin Canada Inc.
Sarstedt Inc.
BD Biosciences
Discovery Diagnostics
Saskatoon Health Region
Beckman Coulter Canada
Dominion Biologicals Ltd.
Sekisui Diagnostics
Bioleen Solutions Inc.
EMD Millipore
SIAST
bioMérieux Canada, Inc.
Health Careers in Saskatchewan
Siemens Canada Ltd.
BioPacific Diagnostics Inc.
Innovatek Medical
SSMLT
Bio-Rad Laboratories
Institute for Quality Management
in Healthcare
Somagen Diagnostics
Instrumentation Laboratory
Stago Canada Ltd.
Cedarlane Corporation
Inter Medico
Sysmex Canada
CellaVision
LifeLabs
TD Meloche Monnex
City of Saskatoon
Mettler Toledo/Rainin
ViewsIQ
Clinical and Laboratory Standards
Institute
Nova Biomedical
WSLH PT
Canadian Institute for Health
Information
Phoenix Airmid Biomedical
SOS Talas Medical/Grenier Bio-One
Ortho Clinical Diagnostics
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Tradeshow Services Information
Global Experience Specialists (GES)has been appointed as the official Show Service Company. GES can assist
you with all your exhibiting needs, including shipping, booth storage, extra furnishings, as well as move-in and
move-out services. Order forms for GES will be provided in early 2015 in the Exhibitors Information Package.
Shipping & Transportation:
GES is a full-service, one-stop resource for all your
shipping needs. They offer shipping, an on-site
expert, on-site package tracking, bills of lading and
shipping labels.
Contact: Ghislain Boucher
Tel: 514-861-9694 ext. 19
Email: [email protected]
Customs Clearance:
Goods entering Canada from a foreign country,
even for temporary use, require customs clearance.
Mendelssohn is the preferred customs broker for
LABCON2015.
Contact: Glen Anderson
Tel: 514-987-2700 ext. 22
Email: [email protected]
Delivery:
Shipments should be made to GES’s advance
warehouse. Information regarding shipping will be
included in the Exhibitors Information Package.
Please note that the Fairmont Queen Elizabeth
does not allow for advance shipping or storage –
any items received to the Fairmont directly prior to
set-up day will be refused.
Catering:
The Fairmont Queen Elizabeth is licensed to serve
food and beverages. No outside food or beverage
may be brought into the Convention Centre; this
includes distribution of food and beverage from
your booth. Please check with the Fairmont to
ensure an edible giveaway is permitted. For
information on catering services, please contact:
Contact: Maria Papadomanolakis
Manager, Conference Services and Catering
Email: [email protected]
Extra Furnishings:
If you would like to order additional furnishings,
tables, chairs or plants for your booth, please
contact GES directly.
Please note that all extra furnishings are at the
exhibitor’s own expense. All display material,
furniture and selling aids must be kept within the
perimeter of your allocated 10 ft. x 8 ft. area.
Audio Visual:
The Fairmount Queen Elizabeth has an in-house
audio visual supplier.
Information regarding ordering will be included in
the Exhibitors Information Package.
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Terms & Conditions
Contract Acceptance
CSMLS reserves the right to accept or to refuse exhibitor
contracts from any exhibitor. As well, once an exhibitor
is setup on the show floor, CSMLS may require a
modification or removal of its booth, should CSMLS
consider such exhibit to be detrimental to its business,
professional or ethical interests. CSMLS reserves the
right at any time to remove exhibits or any part thereof,
including printed material, products, signs, lights or
sound, and to expel exhibitors or their personnel if, in
CSMLS’s opinion, their conduct or presentation is
objectionable to CSMLS or to other show participants.
Cancellation
If an exhibitor fails to pay the booth rental fee by 60
days prior to start of conference, CSMLS has the right to
reallocate the booth space. If the conference is
cancelled, a full refund will be issued. If the conference
is postponed, exhibitors will have the opportunity to
cancel with total refund.
Once the contract has been signed, a 10%
administration fee applies and cancelling exhibitors will
receive a 90% refund. If cancelling between 120 and 90
days prior to LABCON, exhibitors will receive a 50%
refund. Between 90 and 60 days prior, exhibitors will
receive a 25% refund. No refunds will be given after 60
days prior to the start of the conference.
Competing Events
Exhibitors are prohibited from holding events
(educational sessions, social events, etc.) that compete
with the official conference program.
Subletting
Subletting or sharing of exhibit space is prohibited
except between affiliated companies and only with the
prior approval of CSMLS.
Booth Relocation
CSMLS reserves the right to relocate space in areas
other than that selected by the exhibitor. Due to the
large number of participating companies, while we will
make every effort, we cannot guarantee that a company
will not be located near a competitor.
Booth Requirements/Minimal Expectations
Exhibitor displays must comply with all requirements of
CSMLS and of the owner of the building, including
maximum height requirements. The exhibitor must
provide at least one staff per booth to maintain display
during show hours. Exhibiting companies must conform
to the standard expectation of a national exhibit display.
For example, companies displaying only brochures on a
table with no exhibit display do not meet minimum
requirements. The exhibitor agrees to confine its display
to the contracted space only. Signs and other articles on
floors, hanging walls, ceilings or other areas must have
prior authorization. Only companies officially registered
as an exhibitor for the conference are permitted to
conduct business on the trade show floor. Aisles must
remain free of obstruction at all times. Exhibitors are
responsible for their own liability insurance.
Insurance
While every effort will be made to provide security for
exhibits in the trade centre, neither CSMLS nor the
Fairmont will assume responsibility for loss or damage
to exhibits or other exhibition property. CSMLS requires
that each exhibiting company secure a rider policy
through its insurance agent to cover all booth and
display items during transportation to and from the
conference as well as during installation, show dates and
dismantling.
Dismantling
No packing up or dismantling of exhibits will be
permitted until the official closing time. Packing up or
dismantling exhibits before official closing will result in
your company receiving last choice for booth
assignment the following year.
Security
Security will be provided at the trade show area.
Exhibitors must carry their own fire, theft and other
insurance. No one is permitted to enter the exhibit area
without proper identification, which will be issued at the
conference registration desk. Set-up crew will require
identification as well. The CSMLS and Fairmont are not
responsible for loss or damage to exhibitors’ material
while in the facility.
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Terms & Conditions
Force Majeure
Distribution of Material
In the event the facility or any part of the exhibit area is
unavailable for the entire event or a portion of the
event, as a result of fire, flood, tempest, inclement
weather, pandemic or other such cause or as a result of
government intervention, malicious damage, acts of
war, terrorist activities, strike, lock out, labour dispute,
riot or other cause or agency over which the CSMLS has
no control, or should the CSMLS decide that because of
such cause that it is necessary to cancel, postpone or resite the event, or reduce the move-in and installation
time, show time or move out time, CSMLS shall not be
liable to indemnify or reimburse the exhibitor in respect
of any damage or loss, direct or indirect, arising as a
result thereof.
Distribution of advertising materials at the hotel is
limited to distribution from within your booth. This
restriction also applies to outside the hotel such as near
entrances or shuttle bus locations. Any such material
found will be discarded. Anyone handing out materials
outside of their exhibit booth will be removed from the
facility. Distribution of advertising materials in hotels is
prohibited. For example, a promotional piece slipped
under the doors in hotels is prohibited; promotional
pieces stacked for pick up on registration counters are
prohibited. All hotels have been advised to refuse such
requests from exhibitors or their agents.
Violations
Hours of Operation
Violation of any provisions, terms and conditions, or
rules and regulations will result in penalties, which may
include immediate expulsion and/or banning from
future CSMLS trade exhibitions.
Non-registered delegates will not be permitted in the
trade exhibition without a guest pass. Viewing of
exhibits outside of trade show hours is strictly
prohibited.
Hotel Accommodations
LABCON2015 will be hosted in the elegant city of Montreal, join CSMLS at the Fairmont Queen Elizabeth for the most
exciting LABCON as of yet. The Queen Elizabeth is located right in the heart of downtown, its elegances and
metropolitan sophistication is only amplified by the historic charm of Montreal.
Fairmont Queen Elizabeth
900 Rene Levesque Blvd. W
Montreal, Quebec H3B 4A5
Hotel Direct: 514-861-3511
Reservations: 1-800-257-7544
Rates: $199 – Standard Room
th
The hotel will hold this group of rooms at above rate until April 20 , 2015. Rates are subject to applicable taxes and may change.
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Exhibitor/Sponsor Contact
Natalie Marino, Marketing Specialist
Direct: 905-667-8696
1-800-263-8277 ext. 8696
[email protected]
EXHIBITOR CONTRACT – LABCON2015
Company Name:
Company Contact:
Address:
City:
Prov./State:
Postal/Zip Code:
Telephone:
Fax:
Email:
Please indicate your preferred 1st and 2nd choices below. If you are choosing more than one booth, use the space
below to indicate the block of booth numbers requested in your 1st and 2nd choice.
Choice #1:
Choice #2:
Booth #1
Booth #1
Booth # 2
Booth # 2
Booth #3
Booth #3
Booth #4
Booth #4
Charge for Exhibit Booth space: $2,000 + tax (14.975%) 10686 6957 RT0001 = $2,299.50
Total number of booths requested ________________ @ $2,299.50 = $_________________
☐ YES, we are interested in the Exhibitor Showcase with our booth @ $600.00
Grand total: booth(s) plus Exhibitor Showcase = ____________________________
Method of Payment:
☐
Cheque Enclosed
(payable to CSMLS)
☐
Send invoice
☐
Visa
☐
MasterCard
☐
American Express
Card # ____________________________________________________Expiry: ________________________
Signature of cardholder: ____________________________________________________________
CSMLS makes every effort to arrange the exhibit hall to facilitate fair business interactions. If you prefer exhibit space away from
competitors, please list them below. Requests are first-come, first-serve - we may not be able to accommodate all requests.
_____________________________________________________________________________________
Please sign and return by fax (905-528-4968) or email ([email protected]) booths are sold on a first come, first serve basis.
Cancellation:
Upon signing this contract – a 10% administration fee will apply, exhibitor will receive 90% refund of any fees
Between 120 and 90 days prior to LABCON – exhibitor will receive a 50% refund of any fees
90-60 days prior to LABCON – exhibitor will receive a 25% refund of any fees
Less than 60 days – there will be no refunds given at this time
I have read and understood the Terms & Conditions above and in the Exhibitors’ Prospectus for this event.
Signed
Date
For Office Use Only
Date Contract Received:___________________________
Booth Number Assigned:
SPONSORSHIP CONTRACT – LABCON2015
Company Name:
Company Contact:
Address:
City:
Prov./State:
Telephone:
Postal/Zip Code:
Fax:
Email:
Our company is interested in sponsoring LABCON2015:
☒ Elite (SOLD OUT)
☐ Gold ($20,000)
☐ Silver ($10,000)
☐ Bronze ($5,000)
☐ Internet Sponsor ($4,000)
☐ Charging Station Sponsor ($2,500)
☐ Water Bottle Sponsor ($5,000)
☐ “Book of Everything” Sponsor ($6,000)
☐ Break Sponsor ($2,000)
☐ Delegate Bag Insert ($1,500)
☐ Hotel Key Card Sponsor ($3,500)
☐ Hotel Key Card Folder Sponsor ($2,500)
Total amount due for sponsorship: __________________________________________________________
Payment Options:
☐ Send me an invoice
☐ Visa
☐ MasterCard
☐ American Express
Card # ____________________________________________________Expiry: ________________________
Signature of cardholder: ____________________________________________________________
Booking your sponsorship early will ensure inclusion in all LABCON2014
promotional and printed materials.
Fax Sponsorship and Exhibitor Contracts to:
Fax: 905.528.4968
Attention: Natalie Marino
Phone: 905.667.8696 or 1.800.263.8277 ext. 8696
Email: [email protected]
À LA CARTE SPONSORSHIP OPPORTUNITIES