1. business and industrial
2. company
3. annual report

An Invitation to Exhibit
in Washington, DC
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change.
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Maximize
impact.
Learning Forward
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Traffic
Conference Dates: Dec. 5–9, 2015
Exhibit Dates: Dec. 7–8, 2015
Washington, DC
Gaylord National Resort
& Convention Center
www.learningforward.org/learning-opportunities/annual-conference
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Breakfast
in the
Exhibit Hall
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Annual Conference
2015
An Invitation to Exhibit
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Learning Forward 2015
Annual Conference
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Lead
change.
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Maximize
impact.
Learning Forward is hosting its 2015 Annual Conference in Washington, DC, Dec. 5–9. We are
planning for more than 3,500 participants from across North America to participate in the
conference. The conference is a great opportunity for you to network directly with potential
customers and clients. The conference offers more than 35 preconference workshops, three
general sessions with keynote addresses by nationally acclaimed speakers, and 350 concurrent
sessions. Attendees will be served breakfast in the Exhibit Hall on Monday and Tuesday, and there
will be a reception on Monday afternoon, multiplying your traffic and magnifying your ROI.
Connect with Attendees
Attendees include superintendents, central office
administrators, staff developers, teachers, principals, and
state and regional department of education personnel. They
hold positions of leadership and budget authority in all
levels of education. They are key decision makers regarding
which programs and services their campuses and districts buy.
Your Products and Services in the Spotlight
Learning Forward honors exhibitors by hosting a
reception for all conference participants on Monday,
December 7 in the Exhibit Hall. This event features
refreshments and other festivities.
An exhibit booth isn’t the only opportunity to promote
your company. Learning Forward offers sponsorship and
advertising opportunities that provide you with additional
exposure. You can be a sponsor and/or advertise in the 2015
Increase your virtual presence
at the conference with the
Mobile App Green Package.
Enhance your app listing by adding your logo,
product brochures, videos, and other resources
to your booth in the Virtual Exhibit Hall. Save
money on shipping costs by letting attendees
download your information straight to their
mobile devices.
More than 3,300 people downloaded the 2014
Annual Conference mobile app, and with over
7,000 visits to the Virtual Exhibit Hall, don’t miss
your chance to stand out from the crowd and
track visitors to your virtual booth.
For more information, contact Tom Manning at 972-421-0888
or [email protected].
The Conference App Green Package is just $100.
Annual Conference Program (distributed to approximately
15,000 educators). All exhibitors will be listed in the
Conference mobile app and on our web site that is visited by
over 50,000 unique individuals every month.
Attend Sessions
Exhibitors can attend any open concurrent session. Please
visit the onsite ticket exchange to check session availability
and get tickets. Pre-registration for concurrent sessions is
not available. General sessions and meals are not included.
Prize Drawings Bring Attendees to the Exhibit Hall
At Learning Forward’s Annual Conference, everyone
comes away a winner. Attendees are introduced to your
company when you donate a door prize or giveaway in
the Exhibit Hall. Prize recipients pick up their prizes directly
from you, providing another great opportunity to gain
information about your company’s products and services.
Book Signings
Exhibitors are invited to host book signings in their
booths during exhibit hours. Learning Forward includes a
list of book signings in the mobile app and advertises them
at the entrance of the Exhibit Hall. Conference participants
enjoy the opportunity to make personal contact with the
authors.
Exhibit Area Location
The exhibits are located in Maryland Ballroom of
Gaylord National near registration, general sessions, and
meals, making it easy for conference attendees to visit.
The measurements on the diagram are as accurate as
possible, but Learning Forward reserves the right to make
modifications as necessary to adjust the floor plan to meet
the needs of the exhibitors and exhibits.
Exhibit Booth Specs & Fees
$1,299 inline booths | $1,499 premium corner booths
Exhibit booths are 10’x10’ and include a back-drape, draped
side rails, and an identification sign.
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JAN.
REG.
MARYLAND BALLROOM
PREFUNCTION
EC
OFFICE
IDF
REG.
EC.
STO.
STORAGE
OFFICE
EXHIBIT HALL HOURS
STAIR
C-10
Monday, December 7
7:30 a.m. to 6 p.m.
• Breakfast
7:30 a.m. - 9:30 a.m.
• Exhibit Hall Reception
4:30 p.m. - 6 p.m.
IDF
A/V
ENTRANCE
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Focus
Groups
EC
Tuesday, December 8
7:30 a.m. to 4:30 p.m.
• Breakfast
7:30 a.m. - 9:30 a.m.
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STO.
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SERV.
CORRID.
MARYLAND BALLROOM PREFUNCTION
STO.
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Exhibitor
Lounge
20'
132
60'
STO.
MOVE-IN
Saturday, December 5
12 p.m. - 5 p.m.
Sunday, December 6
10 a.m. – 5 p.m.
MOVE-OUT
Tuesday, December 8
4:30 p.m. – 9 p.m.
– Reserved for Sponsors
LF BOOKSTORE
80'
STO.
IDF
A/V
420
VEST.
Exhibitor Lounge and Boothside Assistance
Complimentary refreshments will be provided to
exhibitors at designated times in the exhibitor lounge.
Exhibitors may ask for assistance from members of the Host
Committee or Learning Forward staff during Exhibit Hall hours.
Attendee Mailing List
Get in contact with attendees before and after the
conference. The attendee mailing list is $300 and is available
to rent for a one-time use. The list contains attendees’
names, professional titles, and mailing addresses in an
Excel file. Attendee e-mail addresses are not available for
purchase. Call 800-727-7288 to order by phone with a Visa or
MasterCard. Checks can be mailed to the Learning Forward
Business Office. Prepayment is required. The list is generally
e-mailed the same day it is ordered.
Space Assignment
Requests for booth assignments will be processed on a
first-come basis after conference sponsors have selected
their booths. Assignments will only be made after a deposit
has been received. Please indicate several choices on your
exhibit contract. Double end cap locations will only be
awarded to companies that agree to adhere to the design
limitations for these locations. Please contact Renee TaylorJohnson at 800-727-7288 ext. 222 for additional information.
Don’t Miss This Opportunity
Exhibit space goes quickly, so respond as soon as
possible. The deadline to ensure your listing in the 2015
Annual Conference Program is May 22, 2015. Please call
the Learning Forward Business Office at 800-727-7288 if
you have any questions.
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Connect with key decision makers
for your programs and services.
22%
WHO ATTENDS THE
LEARNING FORWARD
ANNUAL CONFERENCE?
42%
(average from past three years)
District/Central Office
Leaders and Staff
Technical Assistance
Provider/External
Organizations
21%
About Learning Forward
HFounded in 1969, Learning Forward 15%
Principal/Assistant
Principal
Teacher/Teacher
Leader/Coach
now has more than 10,000 members
in 50 states and 15 countries.
HLearning Forward’s 40 state and
provincial affiliates provide services
and programs that connect staff developers within individual states
or provinces or regions.
HNearly 93% of members used a
Learning Forward product or
publication during the previous
12 months as a research source.
HLearning Forward’s Standards for Professional Learning have been
adopted or adapted in 30 states
to shape the quality of professional learning educators experience.
About Learning Forward’s Annual Conference
H30% of Learning Forward H96% of attendees report that
they leave the conference with
ideas they will implement or apply.
members attend the Annual
Conference (the average attendance for the last five
years is 3,200).
HAttendees include superintendents, central office administrators, staff developers, teachers, principals, and state and regional department of education personnel.
H89% of conference attendees visit our Exhibit Hall.
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2015 Annual Conference: Sponsorship Opportunities
Learning Forward invites you to choose one of these sponsorship opportunities and gain
additional visibility with over 3,500 conference participants. Your support will be acknowledged
in conference materials as well as throughout the conference in a variety of ways.
SPONSOR LEVEL RECOGNITION:
Legacy Level Sponsor:................. $50,000 or greater
Capital Level Sponsor:................. $25,000 – 49,999
Gold Level Sponsor:..................... $10,000 – 24,999
Silver Level Sponsor:.................... $5,000 - $9,999
Bronze Level Sponsor.................. $3,000
LEARNING FORWARD SUPPORTER SPONSOR
OPPORTUNITY ($3,000)
Benefits include:
• One complimentary three-day registration
• One complimentary Learning Forward comprehensive membership
• ½ page press ready color ad in Conference Program
• Logo on conference exhibit all entrance unit
• Enhanced listing in Mobile App Virtual Exhibit Hall
(Mobile App Green Package)
LEARNING FORWARD BASIC CONFERENCE SPONSOR
OPPORTUNITY ($5,000)
Benefits include:
• Recognition as sponsor of Exhibit Hall Reception
• 1 complimentary booth in Exhibit Hall
• ½ page press ready color ad in Conference Program **
• Logo on Exhibit Hall entrance unit
• Logo on registration attendee packet
• Sponsor recognition with link to website displayed in Learning Forward annual conference website
Note: Sponsor website reciprocity required.
• Option to purchase additional benefits, marketing & content opportunities
• Recognition at a General Session
• Two complimentary three-day conference registrations
• Five Learning Forward digital memberships to keep
or give away
• Sponsor ribbon on name badge
• Enhanced listing in Mobile App Virtual Exhibit Hall
(Mobile App Green Package)
Please fax this page to 513-523-0638 or mail to the Learning Forward
Business Office, and we will send you a sponsorship contract.
Sponsorship packages can be customized to fit your needs.
Contact Renee Taylor-Johnson at 800-727-7288 x222 or
[email protected] for more details.
Gaylord National Harbor
Washington, DC
ADDITIONAL SPONSOR OPPORTUNITIES:
(Can only purchase as a Basic Conference Sponsor)
• Front row booth position in Exhibit Hall, only three will be available ($10,000)
• Representation on the 2016 conference host committee – contributing to a powerful professional learning experience ($5,000)
• Participation in the 2016 program selection process – contributing professional learning opportunities ($5,000)
• One topic-approved preconference session with one or two
presenters. Includes 2 three-day conference registration fees waived (AV beyond standard preset not included) – 2016. ($15,000)
• One topic-approved presentation in Fast Forward session in showcase classroom ($2,500) -- complete Sponsorship commitment no later than September 1, 2015.
• One IPD session in showcase classroom ($5,000)
• One roundtable session ($2,500)
• One topic-approved two-hour concurrent session with up to
three presenters with a complimentary three-day conference
registration (AV beyond standard preset not included) ($5,000) **
• Opportunity to schedule two small focus groups or client
meetings during Exhibit Hall hours in Exhibit Hall private
meeting room ($4,500)
• Opportunity to schedule a one-hour focus group or client meeting during Exhibit Hall hours, in Exhibit Hall private meeting room ($2,500)
• Private event hosting opportunity using Learning Forward conference meeting space post session hours ($5,000/event)
• Five passes for VIP guest seating during one general session of choice. This can include seating with guest Keynote speaker, or local and state leaders attending the conference. ($2,500)
• Banner over booth provided by Learning Forward ($5,000)
• Splash graphic on Mobile App ($7,500) One space available
• Opportunity for one of the four banners available on our conference mobile app ($3,750)
• Lead sponsor at Member Welcome / Opening Reception with 2-minute limit for welcoming remarks ($10,000)
• Recognition as sponsor of Exhibit Hall Coffee and Preconference Coffee Breaks ($3,500)
• Satellite tabletop in attendee registration area -- open during all registration hours ($5,000)
• Insert (brochure, flyer, DVD) in conference attendee packets ($2,500)
• General Session speaking opportunity (script approved by LF
production team) – seven-minute limit ($100,000)
** Time sensitive item– inquire for deadlines
COMPANY NAME ____________________________________________________________________________________________________________________________
CONTACT PERSON ___________________________________________________________________________________________________________________________
ADDRESS __________________________________________________________________________________________________________________________________
CITY ___________________________________________________________________________ STATE __________________ ZIP ______________________________
TELEPHONE (____________) _______________________________________________ FAX (____________) _________________________________________________
E-MAIL ____________________________________________________________________________________________________________________________________
Learning Forward Business Office / 504 S. Locust Street / Oxford, OH 45056-2129 / 800-727-7288 / Fax 513-523-0638 / www.learningforward.org
www.learningforward.org/learning-opportunities/annual-conference
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2015 Annual Conference: Advertising Insertion Order
Learning Forward • 504 S. Locust St. • Oxford, OH 45056
Phone: 800-727-7288 • Fax: 513-523-0638 • www.learningforward.org
2015 Annual Conference
Dec. 5–9, 2015
Gaylord National
Washington, DC
ADVERTISER
COMPANY _____________________________________________________________________________ CONTACT PERSON ______________________________________________
ADDRESS ____________________________________________________________________________________________________________________________________________
CITY ________________________________________________________________________________ STATE _______________ ZIP ______________________________________
TELEPHONE (____________) _______________________________________________ FAX (____________) __________________________________________________________
E-MAIL ______________________________________________________________________________________________________________________________________________
Advertising rates are for color ads in the Conference Program.
ANNUAL CONFERENCE PROGRAM – 8.5” X 11”
QUESTIONS?
Please contact Stephanie Wagers at 513-523-6029
x225 or [email protected]
(mailed and distributed)
COLOR AD
SIZE SELECTION
DEADLINES:
May 22, 2015 - Ads due for Annual Conference
Program
1/2 page horiz / $999
1/2 page vertical / $999
Full page / $1,599
FORMAT:
Please submit ads as press-ready 4 color process
PDFs (no spot colors) to Stephanie Wagers at
[email protected] or 513-5236029 x225.
AD DUE DATE:
May 22, 2015
1/2
page
vertical
Full
page
1/2 page
horizontal
DATE:
Ads not received by the due date may lose their
space in the publication while the advertiser is
responsible for the bill.
PRICE
Price of ad(s) .................................... $___________
7.5” x 4.875”
3.625” x 10”
7.5” x 10” no bleed
8.75” x 11.25” w/bleed
Special instructions/comments: _______________________________________________
__________________________________________________________________________
__________________________________________________________________________
PAYMENT (CHECK ONE)
A check is enclosed with this form.
(Make check payable to Learning Forward)
Please bill my company.
A purchase order is enclosed with
this form.
Charge to my:
Visa
MasterCard
Discover
__________________________________________________________________________
__________________________________________________________________________
Card account number
Expiration date
6
APPROVED AND ACCEPTED BY ADVERTISER
RECEIVED AND ACCEPTED BY LEARNING FORWARD
__________________________________
_____________________________________
www.learningforward.org/learning-opportunities/annual-conference
Billing address
Signature
3-digit security code
2015 Annual Conference: Exhibit Contract
Please complete and return this application by May 31, 2015 in order to receive the $50
discount on the exhibit booth fee. Send Exhibit Contract along with credit card information
or a check payable to Learning Forward to: Learning Forward, 504 S. Locust Street, Oxford,
OH 45056.
EXHIBITOR
2015 Annual Conference
Gaylord National
Washington, DC
Conference Dates: Dec. 5–9, 2015
Exhibit Dates: Dec. 7–8, 2015
(PLEASE PRINT)
EXHIBITING FIRM ___________________________________________________________________________________________________________________________
(as you would like it to appear on your sign)
CONTACT PERSON ___________________________________________________________________________________________________________________________
ADDRESS __________________________________________________________________________________________________________________________________
CITY ___________________________________________________________________________ STATE _______________ ZIP _________________________________
TELEPHONE (____________) ______________________________________________ FAX (____________) _________________________________________________
E-MAIL _______________________________________________________________________ WEB SITE ____________________________________________________
Cost of Exhibit Space: The fee is $1,299 for inline booths and $1,499 for premium corner booths for
each 10’ x 10’ booth. One-half the booth rental fee is due with this application. The balance is due
upon notice of booth assignment. Failure to make payment by Oct. 15, 2015 will subject exhibitor
to cancellation of contract and forfeiture of deposit. Full payment is due with all applications
mailed after Oct. 1, 2015.
Number
of Booths
Preferred Booth Location (See the exhibit map on page 2 and note space number)
________
1)_________
2)_________
3)_________
4)_________
5)_________
Exhibit Description (30 words or less): __________________________________________________
__________________________________________________________________________________
__________________________________________________________________________________
Use same description as last year.
Please note descriptions may be edited. Descriptions must be received by Oct. 15 to be included in onsite conference materials.
Add the Conference App Green Package for only $100. See page 2 for details.
PAYMENT (CHECK ONE)
A CHECK is enclosed with this form.
(Make check payable to Learning
Forward.)
Please charge:
Full amount now
Expiration date
MasterCard
Billing address
May 22, 2015
Deadline to be included in
Exhibitor listing in Annual
Conference Program
May 31, 2015
Last day to receive $50
discount on exhibit booth fee
Oct. 15, 2015
Final payment due
for booth rental
Return completed forms
and fees to:
Learning Forward
Business Office
504 S. Locust Street
Oxford, OH 45056
800-727-7288
Fax 513-523-0638
www.learningforward.org
For additional information:
Card account number
VISA
Discover
1/2 of booth rental fee
DEADLINES:
3-digit security code
Signature
PRIZE DONATIONS
If you would like to donate a prize for our prize drawings, please complete this section. Please return
this form by Nov. 1, 2015 to be included in onsite conference materials as a prize donor.
Prizes to be Donated: (3 maximum)
Renee Taylor-Johnson
Assistant Director of
Business Services
800-727-7288 x222
renee.taylor-johnson@
learningforward.org
SIGNATURE AND AGREEMENT
The exhibitor agrees to abide by
all exhibit terms, conditions, and
regulations set forth in this contract
and in the exhibit brochure.
1.________________________________________________________________________________
2.________________________________________________________________________________
3.________________________________________________________________________________
Please bring the prize with you to the conference and hold it in your booth. The recipient will be
directed to pick it up from you there. Thank you for participating in this incentive effort.
AUTHORIZED SIGNATURE
DATE
PRINT NAME AND TITLE
TO BE COMPLETED BY LEARNING FORWARD:
SPONSOR?
YES
ACCEPTED BY
LEARNING FORWARD
DATE
SPACE
ASSIGNED
TOTAL
COST
DEPOSIT
RECEIVED
CHECK NO.
AMOUNT DUE
NO
www.learningforward.org/learning-opportunities/annual-conference
7
DEC. 5-9, 2015 • GAYLORD NATIONAL RESORT AND
CONVENTION CENTER • NATIONAL HARBOR, MD
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Cancellation
All cancellations must be submitted in writing to the Learning
Forward Business Office. If notification is received on or before
October 1, 2015, all monies less a $100 (US) service charge will be
refunded. Cancellations received after October 1, 2015 obligate the
exhibitor to full payment of the rental and forfeiture of all monies
paid. NO REFUNDS WILL BE MADE AFTER THIS DATE. Failure to occupy
the exhibit space in no way releases the exhibitor from the obligation
to pay the full cost of the rental. If exhibit space is not completed by
5 p.m. on Sunday, Dec. 6, Learning Forward exhibit management will
have the right to use the space as it sees fit to eliminate empty spaces
in the Exhibit Hall.
Use of Space
All demonstrations or other promotional activities must be confined
to the limits of the exhibit space. Sufficient space must be provided
within the exhibit to contain persons watching demonstrations
and other promotional activities. No exhibitor shall assign, sublet,
or share the space allotted without the knowledge and consent of
management. In no case may the height along side dividers for the
front half in from the aisle exceed four feet. Interference with the light
and space of other exhibitors is prohibited. Management reserves the
right to restrict exhibits that become objectionable because of noise,
method of operation, materials, or for any other reason, and also to
prohibit or to evict any exhibit that in the opinion of the management
may detract from the general character of the Learning Forward
exhibit as a whole. This reservation includes persons, things, conduct,
printed matter, or anything of a character that the management
For additional information, contact:
Renee Taylor-Johnson • Assistant Director of Business Services
[email protected]
800-727-7288 x222 • Fax: 513-523-0638
www.learningforward.org/learning-opportunities/annual-conference
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PLEASE NOTE: All exhibits must be staffed and must remain intact
until the official closing hour. Exhibitors may not pack, tear down, or
remove any portion of the exhibit prior to the official closing of the
Exhibit Hall on Tuesday, Dec. 8. Failure to observe this rule may result
in a penalty and/or jeopardize the exhibitor’s space assignment to
exhibit at a future Learning Forward Conference.
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Exhibit Installation and Removal
Exhibitors may set up on Saturday, Dec. 5 from 12 p.m. - 5 p.m. and
Sunday, Dec. 6 from 10 a.m. - 5 p.m. Exhibits must be in place by 5 p.m.
on Sunday, Dec. 6. Dismantle will be Tuesday, Dec. 8 from 4:30 p.m. – 9
p.m. after the Exhibit Hall closes. Exhibits must be removed from the
exhibit area by 11:59 pm, Tuesday, Dec. 9. Materials not removed will
be put in storage at the exhibitor’s expense.
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Traffic
determines is objectionable. In the event of such
restriction or eviction, Learning Forward is not liable for
any refunds or other exhibit expenses.
Sales
Exhibitors are permitted to make sales on the exhibitor floor. The
exhibitor is responsible for obtaining tax requirements and agrees to
comply with all state and local tax regulations. The exhibitor is also
responsible for collecting and submitting payment of their own sales
tax to the appropriate legal authority.
Liability
The exhibitor assumes entire responsibility and hereby agrees to
protect, indemnify, defend, and save Learning Forward, the Gaylord
National and its employees and agents harmless against all claims,
losses, and damages to persons or property, governmental charges
or fines, attorney’s fees arising out of or caused by the exhibitors
installation, removal, maintenance, occupancy or use of the exhibition
premises or a part thereof excluding such liability caused by the
sole negligence of the Gaylord National, its employees and agents.
In addition, the exhibitor acknowledges that Learning Forward and
Freeman do not maintain insurance covering the exhibitor’s property
and it is the sole responsibility of the exhibitor to obtain business
interruption and property damage insurance covering such losses by
the exhibitor.
Security
Exhibit management will provide security during hours the exhibit
area is closed. However, the exhibitor is solely responsible for his own
exhibit against loss or damage from theft, accident, vandalism, fire, or
other causes. All property of an exhibitor is understood to remain in
his care, custody, and control in transit to or from the confines of the
exhibit area.
Circulation and Solicitation
Distribution of advertising material and souvenirs must be confined
to exhibitor’s space. Canvassing in the exhibit area or distribution of
advertising materials in other conference areas is prohibited. Failure to
observe this rule may jeopardize the exhibitor’s space assignment or
the right to exhibit at a future Learning Forward Conference.
Music Licensing
Any music licensing fees incurred by the exhibitor are the sole
responsibility of the exhibitor.
Miscellaneous
All materials used in decorations must be flame-proof. Helium
balloons are not permitted in the Exhibit Hall.
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Space and Service Information
Freeman is Learning Forward’s official decorating company. All
services customarily required by exhibitors will be obtained
through Freeman. Service kits containing shipping instructions and
information regarding furniture rental, electrical work, drayage, etc.
will be e-mailed to exhibitors with your confirmation.
HHH
Exhibitor Rules & Regulations
HH
Breakfast
in the
H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H H HExhibit
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