2015 LifeLight Food
Vendor Contract
(http://lifelight.org)
Deadline:
The deadline to submit 2015 contracts and applications to LifeLight is May 31, 2015. This contract is
void if not fully executed and returned by the due date. In the event a contract/application is received
prior to the due date and its accompanying fees are deposited in LifeLight accounts, that will not
constitute LifeLight’s acceptance of the corresponding contract/application. Acceptance of any
contract/application will be made in writing to the Vendor.
Acceptance:
Vendor understands that acceptance of this contract/application is within the sole discretion of LifeLight
Communications (hereafter called “LifeLight”). Further, in the event LifeLight accepts this
contract/application, Vendor shall be bound by the terms stated herein. Acceptance of
contract/application shall be made in writing by LifeLight to the Vendor. There will be no refunds once
accepted, even if the event is hindered or canceled due to weather or for any other situations. All funds
are fully committed to the production, promotion and marketing of the event. Once the menu is
approved, there will be no changing or cutting prices. There will be no adding or deleting food items
during the festival without LifeLight approval.
In the event this contract/application is not accepted by LifeLight, all checks for Fees paid will be
shredded and Vendor will not be bound by the terms stated herein. Vendor will be notified in writing of
non-acceptance.
LifeLight does not guarantee exclusive rights to sale of products.
Applications will be accepted up until the deadline or until all available spaces are filled.
Site Fees:
Vendor shall pay a fee for each Site space (hereafter called “Site Fees”) in accordance with the terms of
this contract. Payment of the Site Fees shall be made by check, and submitted along with this
contract/application. Check shall be made payable to LifeLight Communications. In addition Vendors
will be required to submit a clean-up deposit check in the amount of $250, payable to LifeLight
Communications.
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Vendors:
Vendors selling food hereby agree to pay all applicable Site Fees stated within this contract and shall pay
LifeLight 28% of gross sales, less Site Fees and sales tax. In addition vendor agrees to the following:
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LifeLight and their representatives will have free access to Vendor booths at all times.
Vendor is the absolute owner of all property. All vendors must have a professional presentation
and will be responsible for supplying their own canopy, equipment and whatever else is
necessary for successful booth operation. Signage and banners must be clean and professional
looking. A photo of your booth is required.
LifeLight will provide security, to patrol the vendor areas at all hours of the day and night.
However, LifeLight and their agents are not responsible for products, valuables, vehicles or
anything left in the vending area during Festival hours or when the Festival is closed overnight.
Vendor will conduct business in a respectful and orderly manner at all times. Vendors will not
use profanity or rude gestures to LifeLight, their representatives, law enforcement, security or
customers at any time. Vendors will not trespass into other vending areas, backstage or parking
lots not assigned. Any violation or report of Vendor misconduct will be grounds for immediate
dismissal from the site by law enforcement officials.
No intoxicating liquor or beverage containing alcohol in any form shall be consumed, sold or
given away.
There will be no walking sales or selling throughout the grounds outside of your booth location.
There will be no signage placed on the ground in front of your stand that could hinder the
walking path of festival attendees/customers. All signage must be within your purchased site
area.
All Vendors that cook must have an ABC fire extinguisher on hand. All Vendors that cook with
grease must also have a class K fire extinguisher on hand. A fire inspection may take place. All
fire extinguishers must have a current tag.
Vendors selling out of a trailer must provide a drawing of the trailer showing dimensions
required (refer to application). Drawing must include the tongue length and show which side of
the trailer you will be serving from. Vendors will be fully responsible for booth structure,
furnishings, and lighting none of which can extend beyond the purchased site size. No lighting,
straps, cables, ropes stakes or the like will be allowed beyond the allotted Vendor site. This
includes extra cookers, serving tables, etc.
All vendors are required to attend and sign in for a brief mandatory meeting on opening day of
the Festival. Details will be provided in your participant packet.
LifeLight and their representatives shall have the right to close down said business for noncompliance with said contract.
Sales Reports:
Vendor will submit to LifeLight proof and accounting of gross sales. A Settlement Report form will be
provided to Vendors. Vendor agrees to keep accurate records of all sales. LifeLight representatives will
be monitoring the grounds counting customers throughout the Festival. LifeLight is a Christian event and
therefore expects each Vendor to provide honest reporting of sales. Vendor also agrees that all
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settlements on gross sales shall be done with cash or check on the last day of sales. Vendor will not
leave festival grounds prior to settlement of gross sales to LifeLight.
Soda and Water Sales / Ice Sales
Vendor may choose to sell soda and water, if so Coke consignments MUST BE purchased in 20 oz.
bottles through LifeLight for resale of $3.00 / $2.00 per unit. No canisters or pre-mix will be permitted.
Coke will provide electric pop coolers or ice tankers to all Vendors who choose to sell said product. Coke
will deliver product to Vendor and monitor stock for Vendor. Vendors selling soda/water products not
purchased through LifeLight will forfeit their right to sell and negate this contract. Bringing in of outside
beverages will result in immediate closure of stand, dismissal and removal from the site by LifeLight.
Vendor fees are non-refundable, and future acceptance to LifeLight may be jeopardized. Vendors
wishing to sell a “homemade” or no-brand product such as lemonade, coffee or smoothies should
indicate this on the application as part of the menu selection.
Ice will be available for purchase from LifeLight.
Water Supply and Disposal of Waste/Garbage:
Potable water will be available for washing at all sites. Please bring a food grade hose to connect to your
faucets. Connections will be shared. Gray water and grease disposals will be available on the grounds
and should not be disposed of except in designated areas. Garbage dumpsters will be provided. Cleanup deposit check will only be cashed after the event if additional labor or cleaning is needed to clean
your vending area, or if you did not show up for the event. Everything must be removed from your
vending site. If check is not cashed, it will be shredded.
Electricity:
A power source will be provided by LifeLight (refer to application for applicable fees.) Absolutely no
personal generators will be allowed. There will be no pirating of farm electricity (i.e. plugging into
outlets on grain bins). Vendors requiring 110 electrical services must supply 75-100 ft. of heavy-duty 12
gauge extension cord and adapters for hook up to the power source. Any electrical problems caused by
power cord other than 12 gauges are the responsibility of the vendor and will be charged all costs
accordingly. Vendors requiring 30 or 50 amp electrical service must supply 75-100 ft. of applicable cord.
Should Vendor require an electrician, Vendor will be responsible for any expenses incurred. LifeLight and
their representatives will supply configuration for and distance to Vendors power source in the
participant packet.
Sales Tax:
South Dakota Sales Tax will be the responsibility of each Vendor. Vendor hereby agrees to collect any
and all applicable taxes. LifeLight does not accept or assume any responsibility for state, local and or
federal taxes required or the collection of those taxes. The Vendor is solely responsible for submitting
the form and payment to the applicable State Department of Revenue. Vendor is also required to
disclose their SD sales tax number to LifeLight on the application form.
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License/Liability Insurance:
All food vendors must have a mobile or temporary food service license. The Department of Health will
do an on-site inspection of your booth and its operation after you have set up. Subsequent inspections
may occur as deemed necessary by the Department of Health. LifeLight recommends that all vendors
needing a temporary food service license contact the Department of Health “prior” to the Festival at
(605) 367-8760. LifeLight also recommends that all Vendors be Servsafe certified from the Department
of Health.
Vendor must provide general liability insurance coverage with policy limits of at least One Million Dollars
($1,000,000). This coverage shall be primary to any other insurance coverage. LifeLight
Communications shall be named as additionally insured. Vendor must submit a certificate of insurance
as proof of insurance along with contract/application and payment. Failure to send certificate will
negate this contract.
Set up:
Booth locations will be pre-assigned by LifeLight and their representatives. If accepted, Vendor will
receive a participant packet approximately 2 weeks prior to the Festival. Your packet will contain your
set up date and your set up time. If you are unable to set up at your designated date/time, you must
make arrangements for an alternate time. Contact information will be provided in your Vendor
participant packet. Vendors will not be permitted to set up at the Festival without a LifeLight
representative present. Any space contracted and assigned, but not set up and ready for business on
the first day of the Festival will be canceled and reassigned with all fees previously paid for forfeited. No
vehicles other than approved supply trucks will be permitted in the vendor area during booth hours of
operation. Vendors will be provided with one parking pass for a personal vehicle and will be permitted
to park in a designated vendor parking area. Additional parking passes may be ordered on the
application form, or purchased on site at the Vendor Coordinator Tent. (See application for applicable
fees.)
Supply Trucks:
Vendor supply truck parking will be available in as close of proximity to booth as able or available, and
electricity will also be available for supply truck usage (refer to application form for applicable fees.)
Tear Down:
Vendors may begin tearing down their booths on the final night of the Festival after the headliner
performance concludes. NO vehicles will be allowed on Festival grounds in the area around the food
booths until ½ hour after the final concert is completed. All booths must be removed no later than 5:00
p.m. Monday, September 7, 2015.
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Booth Hours:
The following are recommended times of operation.
Friday, September 4, 2015
Saturday, September 5, 2015
Sunday, September 6, 2015 2015
12:00 p.m. to 11:00 p.m.
10:00 a.m. to 11:00 p.m.
1:00 p.m. to 11:00 p.m.
**Absolutely no sales may be conducted during the Sunday morning worship service – Vendors cannot
open prior to 1:00 p.m. Non-compliance may result in future application denial.
LifeLight Discretion:
Vendor herby agrees to submit to the management and control of LifeLight. LifeLight in its sole
discretion may choose to shut down the Food Vendor Booths for sales during specific times or events
throughout the Festival. Further, Vendor hereby acknowledges its understanding that LifeLight is a
Christian ministry committed to the Gospel and Word of Jesus Christ and that all interactions will be
conducted before God in a way pleasing to Him and consistent with His Holy Word. As a Christian nonprofit ministry, LifeLight reserves the right to make selections of Vendors consistent with LifeLight’s
Mission and objectives.
Vendor Risk:
Vendor hereby agrees that all personal property, supplies, equipment and products in or around the site
area shall be at their own sole risk and hazard. Vendor hereby agrees to indemnify and hold LifeLight
harmless from any and all claims, cause of action, suits or demands for liability. Vendor also agrees that
LifeLight is not responsible for any damage, loss, or expense arising from any injury to persons or
property which may occur in relation or connection to Vendors. This includes LifeLights agents,
representatives, employees, guests or customers activities, acts, actions, failures or omissions in relation
to the Festival at any time before, during or after the same.
Any vendor, who fails to comply with any part of this agreement including the selection of items to be
sold, will forfeit the right to sell and negate this contract. Failure to comply will result in IMMEDIATE
closure of stand, dismissal and removal from the site by Festival security. Vendor fees are nonrefundable.
Please print:
Business
Name:
Vendor
Name:
_______________________________________
Vendor Signature
__________________
Date
_______________________________________
LifeLight Representative
__________________
Date
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