Music City BBQ Festival
28 & 29 August 2015
Nashville, Tennessee
Merchandise/Crafter Contract
The 7th Annual Music City BBQ Festival will be held August 28 & 29, 2015. The event
hours are from 5:00 PM until 11:00 PM on Friday and from 11:00 AM till 11:00 PM on
Saturday. Gates will open one hour prior each day. This is a paid ticket event and there
will be security overnight. There will be approxamately 100 cooking teams, merchants,
sponsor booths, children’s area, food and beverage vendors as well. Music will run
during the festival. We are anticipating over 10,000 attendees during the festival.
Neither the, City of Nashville, the Music Valley Merchants Association nor the
MCBBQF make any specific guarantee as to the exact attendance. There are absolutely
no refunds after the designated dates for any reason including but not limited to Acts of
God. Visit our website at www.musiccitybbqfestival.com for up to date information.
1. By signing this contract the vendor agrees to pay the specified booth rental fee of
$75 per 10x10 foot space. All Fees are due NLT 15 June 2015. All checks will
be made payable to the MCBBQF.
2. All applications and appropriate fees must be turned in as NLT 1 August 2015.
Spaces will be allocated on a first come basis.. Any applications received after
the original deadline will be considered on a case by case basis. If not accepted
your booth fee will be refunded to you.
3
Merchant agrees to indemnify and hold harmless: The Music Valley Merchants
Association, City of Nashville, Davidson County, and MCBBQF and the
staffs and boards of these organizations against any claim or action for any cause.
Merchant agrees that they will be responsible for their own insurance under this
hold harmless clause, which is made a part of this contract.
4. Merchant will submit a list of items to be sold to include prices to be sold at this
event. It is understood that booth spaces will not be allocated until item lists and
all other requested information is received.
5. Merchant understands that it is their responsibility to provide their booth, tent,
trailer, etc.
6. Merchant understands that the Music City BBQ Festival name and logo are
restricted trademarks. As such, any use of these is strictly prohibited without
written consent from the MCBBQF Committee.
7. No smoking paraphernalia or any items deemed inappropriate or illegal by the
State of Tennessee may be sold.
8. Tennessee State sales tax will be the sole responsibility of the merchant. A
blanket Certificate of Resale will be presented to MCBBQF prior to the start of
the event if applicable.
9. It is understood that submission of my application and item list does not
guarantee a spot at this event. MCBBQF will notify merchant either via USPS or
email of their acceptance and approved item list. Attempts to sell any other items
not on the pre approval letter will result in termination of this agreement and the
forfeiture of any and all fees paid.
10. Any violation of this agreement will permit the immediate termination of this
agreement.
11. I understand that I am responsible for my employees and will ensure that their
actions reflect favorably on the City of Nashville, and MCBBQF and their Board
and employees.
12. I understand that if I cancel my participation in this event after 1 August 2015, all
monies I have paid will be forfeited.
13. For more information or for questions, please contact: Tom Kiermaier at
615/429-3118 or via email at [email protected].
Accepted By:
Merchant/Date
MCBBQF/Date
MCBBQF
2015
Merchant Application
Business Name:
Point of Contact:
Address:
City/State/Zip:
Phone:
Fax:
Cell:
Email:
Proposed Sale Items and Price:
1. Booth Fees: Booth space is $75 per 10x10 space.
Number of spaces requested: ______10x10 ______10x20
2. Application Fee (non-refundable, separate check)
$20
3. Electricity Fee – per 110-20 amp hookup
$50
Please ensure that you have enclosed the following:
Item & Price List
MAKE ALL CHECKS PAYABLE TO: MCBBQF
718 Thompson Lane
Suite 108-102
Nashville,Tn 37204