March, 2015
Dear Vendor:
We would like to invite you to our NESD Celtic Faire on September 19 and 20, 2015, at the Brown County
Fairgrounds in Aberdeen, SD. This will be our 8th year running and we have reached that milestone of being
established where the public looks forward to the event and mark their calendars to attend!
Our Faire is growing, and attendance has increased to 2-3 thousand. People come from the tri-state area to
enjoy the festivities. Because of the uniqueness of our event for the area, people are very receptive to attending
the Faire, and purchasing your wares. We welcome a variety of wares, but hope that you choose to showcase
items with a Celtic nature or connection. Vendors and their wares are juried–we are looking for quality and
uniqueness, along with a Celtic flair. It would be to your benefit to include a photo of your work along with
your application.
We also have a Facebook page. If you email photos of your product or booth, we will promote your business
on our Facebook page. We hope that you make us a fan and share this information with your customers, family
and friends.
Hours:
Saturday Faire hours will be from 10:00 am to 10:00 pm. (Vendors hours required are 10:00 – 6:00 p.m.)
with active Celtic Highland Games, activities, performances, and food vendors. After 6:00 pm, live musical
entertainment as well as Celtic Karaoke and “O’Bleary’s Pub” will remain open on site with a relaxing
atmosphere and casual entertainment until midnight. If you wish, you may stay open for some of the early
evening hours – totally your choice.
Hours on Sunday will be from 11:00 am to 4:00 pm. You are welcome to take down after 4:00 pm Sunday,
but not before 4 pm. Early take down may seriously affect your invitation to return for future Faires.
Booths at the Faire should remain open until the Faire has officially ended at 4:00 pm on Sunday,
September 20. If you have any problems or questions about the hours to be open, please email me or call me
– we may be able to work something out. If you have decidedly Celtic wares, I would like to try to work out
something so that you can vend at our event.
Booth Spaces, sizes and prices:
A Standard booth space is 10’ x 10 feet; 10’ x 15’ booth spaces are also available. You may reserve more than
one booth if you like. 10’ x 15’ booths will be 1.5 x’s the price of a standard booth. . If you require space to
walk around on the outside of your booth, you MUST reserve a 10’ X 15’ booth space.
Booth fees are as follows:
Art Vendors (Original work) $80.00 for 10’ X 10’and $120.00 for 10’ X 15’
Commercial Vendors (Buy and sell) $100.00 for 10’ X 10’ and $150 for 10’ X 15’
Food Vendor $120.00
Clan Booths – no charge (limited to one free booth per clan, additional booth space is same as art vendor fee)
Please note that all booths will be indoors, so canopies will not be necessary (but you can certainly use them if
you like). Vendors and all events (except Celtic Heavy Games) will be inside the Holum Expo Building, so we
don’t have to worry about the cold or rain! Chairs are provided at no charge. It is advisable to bring tables, as
the venue cannot guarantees tables will be available. If you prefer, we can reserve tables at $5.00 each (until
supply runs out). If you prefer setting up outdoors, you will need to provide your own canopy. Please indicate
if you want to be outdoors on your application.
All booths are expected to be ready to conduct business by 10:00 am and continue exhibiting until 6:00 pm on
Saturday and from 11:00 am to 4:00 pm on Sunday
No more than two vendors may share an exhibit space unless approved by the Vendor Coordinator. All shared
space vendors’ names must appear on the application form.
Tax: South Dakota does require sales tax of 5%. You are responsible for reporting and paying your own sales
tax. Tax forms will be available in your check-in packet.
Setup/Teardown: Artists will be allowed to set up Friday from 2:00 pm – 9:00 pm or at 7:00 am on the day of
the Faire and be finished with setup no later than 9:00 am; you must be finished by opening ceremonies. NO
EARLY TEARDOWNS DURING THE DAY ON EITHER DAY. . Sunday teardown is after 4:00 pm. All
vendors will be responsible for removing all trash and debris from their space during teardown.
A check for your booth fee MUST accompany the application. Checks will be deposited within one week of the
notification of your status. If your check is returned for insufficient funds you will be required to make full
payment by cashier’s check or money order within 10 business days or risk losing your booth at the fair.
Set up/Teardown: Vendors will be allowed to set up Friday from 2:00 pm – 9:00 pm and Saturday from 7:00
am – 9:00 am, you must be finished by opening ceremonies. NO EARLY TEARDOWNS DURING THE
DAY ON EITHER DAY. No vehicles will be allowed in the building on Saturday. Sunday teardown is after
4:00 pm. All means of display must be provided by the exhibitor. All vendors will be responsible for
removing all trash and debris from their space during teardown.
Once your application is accepted, a confirmation letter will be sent to you.
We hope that you join us this year for this fun and growing event. Please return the application and booth fee as
soon as possible to ensure your placement. If you have any questions, please email me at
[email protected] or call me evenings after 5pm at 605-380-6123.
See you at the Faire!
Rebecca Taylor
Rebecca Taylor, Vending Coordinator
Northeast South Dakota Celtic Faire
605-380-6123
[email protected]