Republic of the Philippines NATIONAL FOOD AUTHORITY Camarines Sur Provincial Office PROVINCIAL BIDS AND AWARDS COMMITTEE Ref: Small Value Procurement Invitation No. 2015 - 09 INVITATION TO SUBMIT QUOTATION NOTICE IS HEREBY GIVEN that the National Food Authority, Camarines Sur Provincial Office at Palestina, Pili, Camarines Sur, thru its PBAC, intends to apply the sum of PESOS: TWO HUNDRED THIRTY THREE THOUSAND SEVEN HUNDRED SIXTY ONE AND 22/100 (Php 233,761.22) being the Approved Budget for the Contract (ABC) inclusive of VAT for the following projects. Bids received in excess of the ABC shall be automatically rejected at bid opening: Contract Name REPAIR OF DRYER SHED (Libmanan) Labor and Materials Contract Location Approved Budget for the Contract (ABC) NFA Libmanan, Cam. Sur Php 233,761.22 CONTRACT DURATION (Calendar Days) 60 Negotiated Procurement will be conducted through Small Value Procurement under the revised IRR of RA 9184, otherwise known as the “Government Procurement Act”. Scope of Works and Specifications: Complete and detailed specifications of the Projects and Terms and Conditions form parts of the bidding documents. The National Food Authority now invites eligible Contractor to tender their bids/quotations. All Quotation Forms shall be submitted in a Sealed Envelope to the PBAC Secretariat, NFA Camarines Sur Provincial Office, Palestina, Pili, Camarines Sur. Submission and Opening of sealed offer shall be on April 21, 2015 at 03:00 pm together with the Certified Photocopies of the following documents: a. Valid and Current Mayor’s Permit b. DTI Certificate of Registration of Business name if applicant is a Single Proprietorship or Partnership, SEC Registration Certificate if applicant is a Corporation c. PhilGEPS Registration Interested Bidders may obtain further information from the PBAC Secretariat c/o Ms. Marbin C. Malabanan or Caren Arriola at Tel. Nos. 477-0392 or 475-6343 and secure the bidding documents upon payment of a non-refundable fee of Php 500.00 to the NFA Cashier. The NFA Camarines Sur Provincial Office reserves the right to accept or reject any or all Bids; to waive any defects or informalities therein; to annul or cancel the bidding process at any time prior to contract award, impose additional terms and conditions, and accept the proposal most advantageous to the government without thereby incurring any liability to the affected Bidder or Bidders, whatsoever. The right is also reserved to reject bids which are defective due to inadequate preparation, omission, or lacks sufficient data, guarantee and other information required to be submitted, or bids without the accompanying bond. (SGD) NORA A. FOLLOSCO Assistant Provincial Manager PBAC Chairman Date of Posting: PhilGEPS NFA Website Conspicuous Places : : : April 14-21, 2015 April 14-21, 2015 April 14-21, 2015 National Food Authority - Camarines Sur Provincial Office Project Ref: Small Value Procurement No. 2015-09 REQUEST FOR QUOTATION Date : _____________________ Quotation No. : _____________________ Contractor’s Name Address Fax No. : _________________________________________ : _________________________________________ : _________________________________________ Please submit in a sealed envelope your lowest bid offer on the projects listed below and subject to the attached Terms and Conditions: (SGD) NORA A. FOLLOSCO Assistant Provincial Manager PBAC Chairman Contract Name Contract Location Approved Budget for the Contract (ABC) REPAIR OF DRYER SHED (Libmanan) - Labor and Materials NFA Libmanan, Cam. Sur Php 233,761.22 CONTRACT DURATION (Calendar Days) BID OFFER (PHP) 60 Contract duration (in calendar days) of above-stated projects will take effect upon receipt of Notice to proceed _____________________________________________ Contractor’s Name and Signature _____________________________________________ Date NOTE: To be accomplished if contractor cannot attend the opening of Quotation. WAIVER I hereby waive my right to be present and/or to witness the opening of price quotation/sealed canvass to be undertaken by the procuring entity at the place and time mentioned above. _________________________________________________ Printed Name and Signature ________________________________________________ Date Republic of the Philippines NATIONAL FOOD AUTHORITY Palestina, Pili, Camarines Sur Provincial Office TERMS OF REFERENCE A. NAME OF PROJECT - REPAIR OF DRYER SHED ( LIBMANAN) B. SCOPE OF SERVICES - Supply of Labor & Materials C. QUANTITY - The basis of the quantity of materials is the Approved Bill of Materials and Cost Estimates Item Description 0.40 mm thk. (base metal) ord. corr .pre- painted G.I. sheet. C purlins 200 x 50 x 2.0mm thk. 38mm x 38mm x 4.5mm angle bar 0.50 mm thk (base metal) pre painted ridge roll 0.50 mm thk (base metal) pre painted G.I. flashing 0.50 mm thk (base metal) pre painted gutter C purlins 175 x 50 x 2.0mm thk. Tex screw Blind rivets Sealant Quantity Unit 120 7 15 5 11 5 6 1500 200 2 ln. m. pcs. pcs. pcs. pcs. pcs. pcs. pcs. pcs. pcs. D. THE APPROVED BUDGET FOR THE CONTRACT The total Approved Budget for the Contract (ABC) is Php 233,761.22 under IDM 2014 TRSD-ESD-10-23 dated October 27, 2014. E. THE BID OFFER/PROPOSAL 1. The Approved Budget for Contract (ABC) shall be the ceiling for acceptable bid offers. 2. Total Bid Offer/proposal for the project to be bid higher than the ABC shall not be accepted. 3. Bids shall be prepared using the prescribed format ( Request for Quotation). 4. Total bid offers shall be inclusive of taxes such as but not limited to VAT, Income tax, local tax and other levies. 5. Bid offers shall be valid for thirty (30) days from the opening of bids. F. SPECIFICATIONS AND REQUIREMENTS 1. All entries in the quotations form must be either be typewritten or handwritten. 2. The work shall commence within seven (7) calendar days from receipt of Notice of Award/ Job Order. 3. Warranty shall be for a period of one (1) year from the date of acceptance of the project. 4. Price validity shall be for a period of (30) calendar days. 5. Phil-GEPS registration certificate shall be attached upon submission of the quotation. G. OBLIGATION/RESPONSIBILITES OF PROSPECTIVE BIDDERS 1. 2. 3. 4. He must be knowlegeable of the revised IRR of RA 9184. To undertake the project free of any charge at NFA-Palestina, Pili, Camarines Sur. Shall submit the Phil-GEPS registration To submit the quotation (RFQ) in sealed envelope. TECHNICAL SPECIFICATION AND SCOPE OF WORK GENERAL PROVISION AND REQUIREMENTS 1. GENERAL These specification cover the requirements for the Repair of Dryer Shed at NFA Compound, Libmanan , Camarines Sur which will form part of the contract. 1.1 Repair of Dryer Shed (Libmanan) including supply of materials, labor, equipment, supervision and services necessary to properly conduct and produce the desired work product. 2. SCOPE OF WORK 2.1 Dismantling of damaged roofing, purlins, ridge roll, flashing and gutter 2.2 Installation of roofing, purlins, ridge roll, flashing and gutter 2.3 Clearing and cleaning. 3. INSPECTION The tender may be deemed to have been based on data regarding physical conditions. The contractor acknowledge and warrants that he has inspected the truck and has satisfied himself by submission of his tender as to form and nature of work necessary for the completion of the works, the accommodation he may require and that he has obtained for himself, all necessary information as to risks, contingencies and other circumstances which may have influenced or affected his tender. No increase in cost or extension of time will be considered for failure to inspect and examine the project. 4. CONTRACTOR’S OBLIGATION The contractor shall carry out the works properly and in accordance with this contract. The contractor shall provide all supervision, labor, equipment/tools which may be required. The contractor shall do the work with his best skill and attention. He shall carefully examine the specifications and contract documents. The contractor shall be responsible for the safety of all activities. 5. CORRECTION ON DEFECTS The NFA representative shall give notice to the contractor of any defects found during and after the contract period. Every time notice of defect is given, the contractor shall correct the defect within the specified length of time. 6. COMPLETION The contractor shall request the NFA representative to issue a certificate of completion of the works and will do so upon deciding that the work is completed. 7. LIQUIDATED DAMAGES Where the contractor refuses of fails to satisfactorily complete the work within the specified contract time, plus any time extension duly granted and is hereby default under the contract, the contractor shall pay the NFA for liquidated damages, and not by way of penalty, an amount as provided in the conditions of the contract, equal to one tenth (1/10) of one (1) percent of the cost of the unperformed portion of the works for every day of delay. 8. BILLING/PAYMENT The contractor shall bill NFA in writing after satisfactory completed the project and upon the issuance by NFA a Certificate of Completion and upon presentation of the following documents. 8.1 Letter request for payment for 100% completion of the project 8.2 Notice of Award 8.3 Contract Agreement/Job Order 8.4 Inspection Report 8.5 Pictures
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