Republic of the Philippines
NATIONAL FOOD AUTHORITY
Camarines Sur Provincial Office
PROVINCIAL BIDS AND AWARDS COMMITTEE
Ref: Small Value Procurement Invitation No. 2015 - 08
INVITATION TO SUBMIT QUOTATION
NOTICE IS HEREBY GIVEN that the National Food Authority, Camarines Sur Provincial Office at
Palestina, Pili, Camarines Sur, thru its PBAC, intends to apply the sum of PESOS: TWO HUNDRED
TWENTY SIX THOUSAND FIVE HUNDRED SEVENTY TWO AND 50/100 PESOS (Php 226,572.50)
being the Approved Budget for the Contract (ABC) inclusive of VAT for the following projects. Bids
received in excess of the ABC shall be automatically rejected at bid opening:
Contract Name
REPAIR OF LOUVER SCREENS AT GID 1
AND 2 WHSES AND DRYER - Labor and
Materials
Contract Location
NFA Camarines Sur,
Palestina, Pili, Camarines
Sur
Approved
Budget for the
Contract (ABC)
Php 226,572.50
CONTRACT
DURATION
(Calendar
Days)
60
Negotiated Procurement will be conducted through Small Value Procurement under the revised IRR of
RA 9184, otherwise known as the “Government Procurement Act”.
Scope of Works and Specifications:
Complete and detailed specifications of the Projects and Terms and Conditions form parts of the
bidding documents.
The National Food Authority now invites eligible Contractor to tender their bids/quotations. All
Quotation Forms shall be submitted in a Sealed Envelope to the PBAC Secretariat, NFA Camarines Sur
Provincial Office, Palestina, Pili, Camarines Sur.
Submission and Opening of sealed offer shall be on April 21, 2015 at 02:00 pm together with the
Certified Photocopies of the following documents:
a. Valid and Current Mayor’s Permit
b. DTI Certificate of Registration of Business name if applicant is a Single Proprietorship or
Partnership, SEC Registration Certificate if applicant is a Corporation
c. PhilGEPS Registration
Interested Bidders may obtain further information from the PBAC Secretariat c/o Ms. Marbin C.
Malabanan or Caren Arriola at Tel. Nos. 477-0392 or 475-6343 and secure the bidding documents
upon payment of a non-refundable fee of Php 500.00 to the NFA Cashier.
The NFA Camarines Sur Provincial Office reserves the right to accept or reject any or all Bids; to waive
any defects or informalities therein; to annul or cancel the bidding process at any time prior to
contract award, impose additional terms and conditions, and accept the proposal most advantageous
to the government without thereby incurring any liability to the affected Bidder or Bidders,
whatsoever. The right is also reserved to reject bids which are defective due to inadequate
preparation, omission, or lacks sufficient data, guarantee and other information required to be
submitted, or bids without the accompanying bond.
(SGD) NORA A. FOLLOSCO
Assistant Provincial Manager
PBAC Chairman
Date of Posting:
PhilGEPS
NFA Website
Conspicuous Places
:
:
:
April 14-21, 2015
April 14-21, 2015
April 14-21, 2015
National Food Authority - Camarines Sur Provincial Office
Project Ref: Small Value Procurement No. 2015-08
REQUEST FOR QUOTATION
Date
: _____________________
Quotation No. : _____________________
Contractor’s Name
Address
Fax No.
: _________________________________________
: _________________________________________
: _________________________________________
Please submit in a sealed envelope your lowest bid offer on the projects listed below and subject to the
attached Terms and Conditions:
(SGD) NORA A. FOLLOSCO
Assistant Provincial Manager
PBAC Chairman
Contract Name
REPAIR OF LOUVER
SCREENS AT GID 1 AND
2 WHSES AND DRYER Labor and Materials
Contract Location
Approved
Budget for the
Contract (ABC)
NFA Camarines Sur,
Palestina, Pili,
Camarines Sur
Php 226,572.50
CONTRACT
DURATION
(Calendar
Days)
BID OFFER (PHP)
60
Contract duration (in calendar days) of above-stated projects will take effect upon receipt of Notice to
proceed
_____________________________________________
Contractor’s Name and Signature
_____________________________________________
Date
NOTE: To be accomplished if contractor cannot attend the opening of Quotation.
WAIVER
I hereby waive my right to be present and/or to witness the opening of price quotation/sealed
canvass to be undertaken by the procuring entity at the place and time mentioned above.
_________________________________________________
Printed Name and Signature
________________________________________________
Date
Republic of the Philippines
NATIONAL FOOD AUTHORITY
Palestina, Pili, Camarines Sur
Provincial Office
TERMS OF REFERENCE
A. NAME OF PROJECT - REPAIR OF LOUVER'S SCREEN
B. SCOPE OF SERVICES - Supply of Labor & Materials
C. QUANTITY - The basis of the quantity of materials is the Approved Bill of Materials and Cost Estimates
Item Description
Fabrication /installation of scaffoldings
Selective replacement of damaged exterior
louver's screen
Fabrication/installation of interior louver's
screen
Painting Works
a) metal surface
Quantity
Unit
1
lot
20
pcs.
183
pcs.
60
sq.m.
Material
Unit
Cost Cost
Labor
Unit
Cost Cost
Total Cost
D. THE APPROVED BUDGET FOR THE CONTRACT
The total Approved Budget for the Contract (ABC) is Php 226,572.00 under IDM 2014 TRSD-ESD-10-23
dated October 27, 2014.
E. THE BID OFFER/PROPOSAL
1. The Approved Budget for Contract (ABC) shall be the ceiling for acceptable bid offers.
2. Total Bid Offer/proposal for the project to be bid higher than the ABC shall not be accepted.
3. Bids shall be prepared using the prescribed format ( Request for Quotation).
4. Total bid offers shall be inclusive of taxes such as but not limited to VAT, Income tax, local tax and
other levies.
5. Bid offers shall be valid for thirty (30) days from the opening of bids.
F. SPECIFICATIONS AND REQUIREMENTS
1. All entries in the quotations form must be either be typewritten or handwritten.
2. The work shall commence within seven (7) calendar days from receipt of Notice of Award/ Job Order.
3. Warranty shall be for a period of one (1) year from the date of acceptance of the
project.
4. Price validity shall be for a period of (30) calendar days.
5. Phil-GEPS registration certificate shall be attached upon submission of the quotation.
G. OBLIGATION/RESPONSIBILITES OF PROSPECTIVE BIDDERS
1.
2.
3.
4.
He must be knowlegeable of the revised IRR of RA 9184.
To undertake the project free of any charge at NFA-Palestina, Pili, Camarines Sur.
Shall submit the Phil-GEPS registration
To submit the quotation (RFQ) in sealed envelope.
TECHNICAL SPECIFICATION AND SCOPE OF WORK
GENERAL PROVISION AND REQUIREMENTS
1. GENERAL
These specification cover the requirements for the Repair of Louver’s Screen of GID 1
& 2 Warehouse and Dryer Shed at NFA Compound, Palestina, Pili, Camarines Sur
which will form part of the contract.
1.1 Repair of Louver’s Screen of GID 1 & 2 and Dryer Shed including supply and
materials, labor, equipment, supervision and services necessary to properly conduct and
produce the desired work product.
2. SCOPE OF WORK
2.1
2.2
2.3
2.4
2.5
2.6
Dismantling/Repair of damaged exterior louver’s screen
Fabrication of aluminum louver’s screen with metal base frame
Painting of 2 coats red oxide primer of metal frame
Installation of new interior louver’s screen.
Cleaning of louvers before installation of aluminum screen
Clearing and cleaning.
3. INSPECTION
The tender may be deemed to have been based on data regarding physical conditions. The
contractor acknowledge and warrants that he has inspected the truck and has satisfied
himself by submission of his tender as to form and nature of work necessary for the
completion of the works, the accommodation he may require and that he has obtained for
himself, all necessary information as to risks, contingencies and other circumstances
which may have influenced or affected his tender.
No increase in cost or extension of time will be considered for failure to inspect and
examine the project.
4. CONTRACTOR’S OBLIGATION
The contractor shall carry out the works properly and in accordance with this contract.
The contractor shall provide all supervision, labor, equipment/tools which may be
required. The contractor shall do the work with his best skill and attention. He shall
carefully examine the specifications and contract documents.
The contractor shall be responsible for the safety of all activities.
5. CORRECTION ON DEFECTS
The NFA representative shall give notice to the contractor of any defects found during
and after the contract period. Every time notice of defect is given, the contractor shall
correct the defect within the specified length of time.
6. COMPLETION
The contractor shall request the NFA representative to issue a certificate of completion of
the works and will do so upon deciding that the work is completed.
7. LIQUIDATED DAMAGES
Where the contractor refuses of fails to satisfactorily complete the work within the
specified contract time, plus any time extension duly granted and is hereby default under
the contract, the contractor shall pay the NFA for liquidated damages, and not by way of
penalty, an amount as provided in the conditions of the contract, equal to one tenth
(1/10) of one (1) percent of the cost of the unperformed portion of the works for every
day of delay.
8. BILLING/PAYMENT
The contractor shall bill NFA in writing after satisfactory completed the project and
upon the issuance by NFA a Certificate of Completion and upon presentation of the
following documents.
8.1 Letter request for payment for 100% completion of the project
8.2 Notice of Award
8.3 Contract Agreement/Job Order
8.4 Inspection Report
8.5 Pictures