2015-16 GEAR UP Events Budgeting Document
Ford and Federal Cohort Schools
Event
GEAR UP West
October 18-20, 2015
Boise, ID
Winter Statewide Meeting
February 5, 2016
Hilton Garden Inn, Springfield
SUCCESS Retreat
April 2016
National GEAR UP Conference
July 2016
Washington, D.C.
Student Leadership Events
August 2016
Summer Institute for Educators
Summer 2016
Central GEAR UP Office Covers
Cluster Covers
Regular registration for two per cluster*
If you present, GU covers lodging as well
All other costs
Note: $275.00 - Full Conference; $150.00 - Primary Presenter (Applies
to ONLY one presenter per session); $265.00 - Co-Presenter
Substitutes, Lunch
Travel, lodging, additional meals
For a team of 8: Lodging**, Meals (dinner day 1 –
lunch day 3), Substitutes
Lodging** and regular registration* for two per
cluster
If you present, airfare and meals for two
Travel, additional meals
Travel, all other costs
Note: 2016 rates not yet published. 2015 Rates: Regular registration,
$905; late registration, $950
Meals and lodging for students and chaperones
Stipends to chaperones, travel, additional meals, all other costs
Meals, lodging, a stipend for participants
Travel, all other costs
Federal Priority Schools (Cottage Grove, La Pine, South Umpqua, Stanfield & Taft)
Event
GEAR UP West
October 18-20, 2015
Boise, ID
Winter Statewide Meeting
February 5, 2016
Hilton Garden Inn, Springfield
SUCCESS Retreat
April 2016
National GEAR UP Conference
July 2016
Washington, D.C.
Student Leadership Events
August 2016
Summer Institute for Educators
Summer 2016
Central GEAR UP Office Covers
Cluster Covers
N/A
All costs ***
Note: $275.00 - Full Conference; $150.00 - Primary Presenter (Applies
to ONLY one presenter per session); $265.00 - Co-Presenter
All costs for GEAR UP Coordinator: Lodging, Lunch,
Substitute, Travel
All costs*** associated with bringing additional team members, other
coordinator expenses
All costs for a team of 8: Lodging**, Meals, (dinner
day 1 – lunch day 3), Substitutes, Travel
All additional costs*** associated with attending the event
N/A
All costs***
Note: 2016 rates not yet published. 2015 Rates: Regular registration,
$905; late registration, $950
Meals and lodging for students and chaperones
Stipends to chaperones, travel, additional meals, all other costs
Meals, lodging, a stipend for participants
Travel, all other costs
* Late registration fees resulting from failure to register in a timely manner are the responsibility of the school cluster.
**Lodging is paid based on double occupancy, when possible. Individuals requesting single rooms will be responsible for associated additional costs. GEAR UP funds
cannot be used to pay those additional costs.
***Not an allowable use of GEAR UP funds under the Priority Model