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ADDENDUM #1
DATE:
May 13, 2015
TO:
All Prospective Respondents
FROM:
Kristin Allen, Purchasing Agent II
RE:
RFI# KA050115 Payment Solutions and Programs
All respondents are hereby advised of the following amendment to the Request for Information
document which is hereby made an integral part of the RFI documents prepared by the University of
Connecticut, Purchasing Department.
Responses submitted shall be deemed to include information as shown in Addendum No. 1.
Respondents shall be required to acknowledge receipt of this addendum in their proposal response.
Failure to acknowledge receipt of this addendum by the respondent may result in the rejection of their
response.
RESPONDENT NOTE: This addendum must be completed, signed and submitted with your response. If
you have already submitted a response, please complete the addendum and submit same in a sealed
envelope, clearly marked with the RFI number, response date, and return address. This will be accepted
as part of your response, PROVIDING IT IS RECEIVED BY THE PURCHASING DEPARTMENT BY THE TIME
AND DATE SPECIFIED IN ITEM NUMBER ONE (1) OF THIS DOCUMENT.
1) The RFI opening date will remain the same: Thursday, May 28, 2015 @ 2:00 PM (EDT)
Clarifications and Questions/Answers:
2) Please clarify how the University intends to use its debit/prepaid cards. Please provide
examples:
Employee Advances – instead of cash advances to an employee we would be issuing the
debit/prepaid card. This would apply to Travel Advances as well as other advances – example –
Education abroad to pay for program related expenses.
Subject Incentives – potentially would issue a prepaid card instead of cash to a participant in a
study
Refunds – would apply to Students as well as the general public. Example for Students is a
refund for Parking. An example for the general public is a refund to a ticket holder due to a
cancellation of a Jorgensen performance.
3) Please clarify what you mean by Digital Disbursements. Please provide examples:
Essentially a different type of payment method where UConn can pay a person using their cell
phone number or email address. The person would log into a system to enter their bank
Ofﬁce of the Associate Vice President
of Finance and Budget
Procurement Services
3 NORTH HILLSIDE ROAD, UNIT 6076
STORRS, CT 06268-6076
PHONE 860.486.2616
FAX 860.486.5051
www.purchasing.uconn.edu
An Equal Opportunity Employer
information and the money would be deposited into their account. This would be mainly used
for refunds or reimbursement where we do not need to send a 1099 and we would not want to
set up a vendor in our A/P system.
4) Please provide additional information about OEM. Is this an enterprise resource planning (ERP),
expense reporting, or similar type of financial system? Is this system in use by the University
today?
This item under Market Presence is speaking to the respondent’s relationship with the
software(s) company in their response.
Information in regards to the University’s systems would be provided in any resultant RFP’s from
this Request for Information process.
The deadline for any further questions will be May 18, 2015 by close of business.
_____________________________________
Name of Bidder
___________________
Date
______________________________________
Address
Signature and Title
Email
Printed Name
Ofﬁce of the Associate Vice President
of Finance and Budget
Procurement Services
3 NORTH HILLSIDE ROAD, UNIT 6076
STORRS, CT 06268-6076
PHONE 860.486.2616
FAX 860.486.5051
www.purchasing.uconn.edu
An Equal Opportunity Employer