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15 – 16 May 2015
Dural Sport and
Leisure Centre
Exhibitor Prospectus
The Event
Revive will be held at Dural Sport and Leisure Centre from 15-16 May
2015.
The story of Revive goes back way further than the first gathering in
2006. In fact the idea of "Revive" was bubbling in the heads and hearts
of a group of Baptist Pastors and Leaders for years.
We have always had a strong conviction that local Churches are the
best way to reach local communities, but we hadn't figured out how or
even what it meant to be together in this vision.
As our gathering, Revive is about celebrating what God is doing in our
communities; in our Youth Groups, in our Play Time ministries, in our
Seniors Groups, in our Kids Clubs and all the other brilliant local missions
operating in our Churches.
In short, Revive is about us - when we celebrate what's happening in
your Church, in reality we celebrate what's happening in God’s
Church.
Revive is about Us:
• Inspiring the church in building kingdom communities.
• As a whole we are greater than the sum of our parts.
• A movement of people committed to growing in faith and
working together for the glory of our Lord and Saviour.
Revive is seeking the support of leading organisations who would like
to demonstrate their products and services to a targeted audience of
passionate and interested Christians. Excellent exhibition opportunities
exist at reasonable rates, offering exposure and direct access to
conference delegates.
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GENERAL INFORMATION
Bumpin
Thursday, 14 May 2015 from 2:00pm onwards.
Bumpout
Saturday, 16 May 2015 from 5:00pm until 11:30pm. All exhibitors must be
offsite by 11:30pm.
Exhibitor Passes
All names for exhibitor passes must be submitted by Thursday, 30 April
2015.
Exhibition Contractor
Ardek Exhibitions has been appointed as the official exhibition
contractor for Revive. Ardek Exhibitions can assist with a range of
services including:
• Furniture
• Electrical
• Signage
• Stand design
• Audio visual
For more information, visit www.ardek.com.au
Exhibitor Kit
All exhibitors will receive an exhibitor kit after confirmation of booking
space with Revive.
Public Liability Insurance
Please forward a copy of your Public Liability Insurance to:
Kylie Hood – Events Manager
E: [email protected]
A copy of your insurance is due by Thursday, 30 April 2015.
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Security
The venue will be securely locked at night; however it will be open
throughout the course of the day. All due care will be taken, however
all goods are displayed at the risk of the exhibitor and must be
adequately covered by your insurance.
Setup Finalisation
All displays must be finalised by 8:00am, Friday 15 May 2015.
Approximate Show Times
Friday
8:30am-10:00am
12:45pm-2:15pm
6:30pm-7:30pm (optional)
Saturday
8:30am-10:00am
12:45pm-2:15pm
4:30pm-5:00pm
Stand Space
Exhibitors may only demonstrate products, distribute marketing
collateral and approach Revive delegates within their contracted
space.
Subletting and Sharing of Space
Subletting of space is not permitted under any circumstances. Sharing
of space is permitted provided both companies are approved by the
event organiser, there is only one point of contact, one insurance
certificate to cover both companies and no conflict of interest with
any other exhibitors.
COSTS
Booth Rates
All booths are 3m x 3m and include the following:
• Octonorm walling
• 3 spotlights
• 1 x 4 amp power point
• 1 x corflute fascia sign with black text
Single booth rate:
$320 ex. GST
Larger booths available: POA
Space Only Rates:
POA
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There is no additional cost for a corner booth.
Please note: there is no walling between booths.
Additional Costs You May Incur Depending on Your Requirements
• Furniture hire
• Water or waste connection
• Additional electrical connections and power requirements
• Audio visual hire
• Registration to the conference
• Parking
BOOKING SPACE
1. Complete the “Application to exhibit” before Thursday, 18 April
2015.
2. Send your form to:
Kylie Hood – Events Manager
Baptist Churches of NSW/ACT
PO Box 122
EPPING NSW 1710
[email protected]
TERMS AND CONDITIONS
Alterations to Space
The organisers reserve the right at any time to make such alterations to
the space as they consider necessary in the best interest of Revive,
including altering the size, shape or position of the space. Should
alterations be necessary, all care and consideration will be taken to
ensure minimal disruption to exhibitors.
Animals
Only assistance animals are permitted onsite.
Cancellation of Space
Cancellations must be advised in writing. Any exhibitor cancelling prior
to Thursday, 18 April 2015 will receive a refund of monies paid less a
$100 administration fee. No refunds will be issued for cancellations
made after 18 April 2015.
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Electrical Installation
All electrical work will be carried out by the official exhibition
contractor or a licensed electrician.
Exhibitor Conduct
Exhibitors must ensure their stand is open to view and staffed by
competent representatives for the duration of the exhibition opening
times.
The exhibitor shall ensure the aisles, passageways and walkways are
kept free from obstruction for the duration of the show, including
bumpin and bumpout times.
Sound levels caused by the exhibitor’s use of display equipment such
as videos, televisions and sound systems shall not be intrusive on other
exhibitors. The organisers reserve the right to terminate the use of such
equipment on the basis of unacceptable sound levels.
Food and Drink Giveaways
The exhibitor must notify the organiser in writing of their intention to give
away food or drink on their stand.
Indemnity
The exhibitor shall indemnify and keep the organisers indemnified
against all losses, claims, demands, actions, proceedings, damages,
costs or expenses or other liability arising in any way from the use of the
site by the exhibitor, except to the extent that the same is caused or
contributed to by the negligence of the organisers.
Legal Requirements
Exhibitors must comply with all applicable laws, industrial agreements,
industrial awards, venue requirements, workplace health and safety
and consumer protection practices.
Payment
All payments are due within the terms and conditions outlined on the
invoice. All monies are due prior to the commencement of the
exhibition bumpin. Any monies still owing at the time of Revive may
result in the exhibitor being refused access to the exhibition area.
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Postponement, Abandonment or Cancellation
If, for any reason beyond the reasonable control of the organisers, the
holding of Revive is postponed or abandoned or the site becomes
wholly or partially unavailable for the holding of Revive, the organisers
may at their discretion cancel Revive and return such portion of the
sums paid to it by the exhibitor.
In any case, the organisers shall not be liable and are hereby released
from liability for any damage, loss (including consequential loss) or
expense occurred by the exhibitor as a result of the postponement,
cancellation or abandonment of Revive.
Removal of Goods
The exhibitor shall not dismantle or remove any part of its stand, goods
or exhibit until 5:00pm on Saturday, 16 May 2015. All goods and exhibits
must be removed by 11:30pm on Saturday, 16 May 2015. All sites must
be left clean and all rubbish must be removed.
KEY DATES
Day
Friday
Date
18 April 2015
Item Due
Application to exhibit
Friday
18 April 2015
Last chance to cancel
Thursday
Thursday
30 April 2015
30 April 2015
Public liability insurance
Names of exhibitor passes
Thursday
14 May 2015
Bumpin commences
Fri-Sat
Saturday
15-16 May 2015
16 May 2015
Revive
Bumpout
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APPLICATION TO EXHIBIT – REVIVE 2015
Contact Person:
Position Title:
Company Name:
Stand Name:
Postal Address:
Suburb:
Postcode:
Phone:
Fax:
Mobile:
Email:
Website:
Signature:
Date signed:
BOOKING PREFERENCE
Please list your booth preferences:
1. ______________________________
2. ______________________________
3. ______________________________
All reasonable efforts will be made to offer the first booth preference to
exhibitors, pending prior arrangements with partners. Booths will be assigned
in the order applications are received by the Events Manager.
DESCRIPTION OF PRODUCT
Please provide a brief description of your product or service.
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Upon receipt of the Application to Exhibit, your request will be reviewed to
ensure your company fits with the Revive ethos and values. Upon your
successful application, you will be invoiced for the full amount of the
exhibition package. Payment will be due in accordance with the terms and
conditions outlined on the invoice.
Return this form to:
Kylie Hood – Events Manager
E: [email protected]
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