Sa,~~
ABBOTSFORD
Report No. PRC 024-2015
Date:
File No :
April 1, 2015
8100-20
To :
From:
Subject:
Mayor and Council
Scott Hill, Manager, Arena Operations
Board of Directors for the 2016 BC Summer Games
COUNCIL REPORT
REGULAR COUNCIL
RECOMMENDATIONS
1. THAT Council approves the nominations for the Board of Directors for the 2016 BC Summer
Games as listed in Report No. PRC 024-2015, dated April 1, 2015, from the Manager, Arena
Operations; and
2. THAT the Mayor and Corporate Officer be authorized to execute all documents related to
this matter.
SUMMARY OF THE ISSUE
Council has agreed to host the 2016 B.C. Summer Games. The creation of a strong Board of
Directors, with excellent community participation, is the key to successful Games. That task
was undertaken by a Nominations Committee to select the President, Vice President and Board
of Directors for the Abbotsford 2016 BC Summer Games. The Nominations Committee has
completed its search and submitted its recommendations for the Board of Directors.
BACKGROUND
At the December 15, 2014 Executive Meeting, Council approved PRC Report No. 38-2014
which approved the selection of the Nominations Committee. The Nominations Committee
selects the President, Vice President and Board of Directors for the Abbotsford 2016 BC
Summer Games. The Nominations Committee consisted of a broad representation of agencies
and community representatives and the process has served past Host Communities of the BC
Games very well.
DISCUSSION
The Nominating Committee met initially with the President and CEO of the BC Games Society
to review the process for selection of the Board of Directors and to assist the Committee in
developing a plan to recruit Directors for the Games. He outlined the skills required and
supplied the committee with support materials for each position.
The Nominations Committee held a subsequent meeting in which committee members brought
forward potential names for each Director position. The Committee reviewed the candidates and
developed a shortlist for each position based on their qualifications and suitability for the
positions. The Committee used the criteria for each position as outlined by the BC Games
Society including the necessary skill set required and the background experience of the
individual.
Report No. PRC 024 -2015
Page 2 of 3
Each individual on the short list was contacted to ensure that they were interested and willing to
carry out the duties of a Director for the Games.
All Director positions have now been filled and ready to move the Games planning process
forward.
The Nominating Committee recommends the following individuals for appointment to the 2016
BC Summer Games Board of Directors:
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President:
Vice-President:
Accommodation
Administration :
Ceremonies:
Communications:
Food Services:
Friends of the Games:
Medical Services
Promotions:
Protocol:
Registration and Results :
Security:
Special Events:
Sport:
Transportation:
Steve Carlton
Stan Petersen
Kelly Plastow
Hank Kroeker
Mary Boonstra
Kevin Harman
Mike Dicks
Janet Barrie
Todd Marshall
Andrew Franklin
Tanya Curtis
Sylvia Peary
Jules Tessarolo
Tim Barrett
Bev Viger
Ron Gregoire
FINANCIAL PLAN IMPLICATION
The appointment of the Board of Directors has no financial implication to the City.
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~o-1 Rev1ew~d approved by the:
Chief Financial Officer
IMPACTS ON COUNCIL POLICIES, STRATEGIC PLAN AND/OR COUNCIL DIRECTION
This report supports the Council cornerstone of Complete Community and relates to being a
safe, healthy and inclusive community.
SUBSTANTIATION OF RECOMMENDATION
In order to host a successful Summer Games, it is imperative to have a strong Board of
Directors. The Nominations Committee recommends Directors with a solid combination of
skills, experience and connection to the community that will deliver a successful BC Summer
Games in 2016.
Report No. PRC 024 -2015
Page 3 of 3
The selection process has served past Host Communities of the BC Games very well and it
ensures the foundation of the BC Summer Games is one which is solid and will stand the test of
an onerous planning period .
Scott Hill
Manager, Arena Operations
Heidi Enn
General Manager, Parks, Recreation & Culture