1. education
2. graduate school
3. college administration

PROJECT PHOENIX
EduTrax Instructional
Management Solution
Phoenix/EIM©
ONLINE TEST
ADMINISTRATION
QUICK GUIDE & ILLUSTRATED HELP
Version 1.5.1.1
The online testing module allows a teacher to administer available assessments by having students use
the Phoenix/EIM web site. Once a teacher activates and starts an online test session, students will be
able to take the test using their own login credentials.
QUICK GUIDE
1. Login to the Phoenix web site and select Online Testing from the Assessment menu (Green).
Use the link https://apsk12.edutrax.us if a pre-defined link has not been provided for you.
2. Select the desired test type (SLO, District, School, etc.), Subject, and Course from the dropdowns and
click the Search button.
3. A list of eligible tests will be listed. NOTE—if you do not see an expected test, it may not be published
yet. Publishing is required before an online test can be taken. Contact support staff if questions.
4. Click on the desired test. A panel will be displayed on the right showing the test information. Click the
“Administration” tab.
5. Click the “Task” dropdown and select the “Open online testing” option.
6. Confirm your name and the correct term is listed in the dropdowns. Change if necessary.
7. Current roster classes matching selected test will be listed. Click checkbox beside desired class(es) and
then click the “Open or Activate Selected Class(es) link in the bottom option bar. An “In progress”
graphic will be shown while test data is built for the selected students.
8. Click on the new link at the bottom, “Go to Test Session”. Two new tabs are now available. The tab
showing is the listing of students belonging to the selected classes. Adjust any checkboxes at top if
desired.
9. Have students login to the Phoenix web site to their personal dashboards. Use the link
https://apsk12.edutrax.us/studentaccess.aspx if necessary. The desired test should be listed, but is not
yet available for selection. Make sure all students can reach this point before proceeding.
10. When all students are ready, click the “Start Test Session” link in the bottom option bar. This will allow
students to access the test (they will need to refresh their dashboard page). It will also generate a 4digit PIN number required by the students to start the test. Once students key in this number they can
begin answering the questions.
11. While students are answering the test questions, the teacher page will refresh automatically, showing
the progress of the students. Green and red blocks will show right and wrong answers.
12. When all students have completed the assessment (or when time is up), click the “End Test Session”
link in the bottom option bar. This will deactivate the online test and keep any further answers from
being recorded. Answer yes to the confirmation dialog box.
13. If you have rubric-based or constructed response questions to score, you can exit the online test page
by clicking the home link in the top option bar. See the Constructed Response/CR guide for details on
this process.
14. If you do not have any further scoring, you will need to “Close” the test by clicking on the
“Administration” tab and then selecting the “Close online testing” option from the task dropdown. Click
on the checkbox beside the desired class(es) and then the “Close selected Class(es)” link in the bottom
option bar. You can now return to the home page dashboard to conduct analysis of the scores using the
Student Performance options.
Assessment – Online Test Administration
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ILLUSTRATED HELP GUIDE
Select the Online Testing option from the Assessment
dropdown menu.
As before, a series of dropdown lists will be provided to
select the desired assessment. Simply select the
test type, subject, and course. The current school year will be listed by default.
NOTES:
Because the processing of an online test is closely
tied with the specific course being taught,
teachers can only administer assessments that
are tied to their own schedules. For instance an
elementary math teacher cannot administer a
high school science assessment.
Any type of test can be selected, but the
test administration window must be
active to allow selection of a test.
1. After making the appropriate
dropdown selections, click the
search button to see if any tests
qualify for online test administration.
A list of tests matching the search criteria is displayed. These are listed in chronological order,
but the list can be sorted by name by clicking on the up-arrow icon in the test column heading.
In addition to the date and name, the test ID number, type and status is displayed.
Click on the test name to proceed.
2. As with our other assessment
options, a tabbed panel will be displayed
on the right side of the page. And as
before, the first tab shows the detailed
information about the test. This can be
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used to confirm the correct test
was selected.
3. Click on the
administration tab. This contains
the online administration
processing options.
The initial display will default to
showing existing administrations
of this test. If this test has not
been administered by this
teacher, the listing will be empty.
4. Click the “Task” dropdown list and select the option to “Open online testing”.
The bottom part of the tabbed panel will now
redisplay showing a staff/term selection option. This
allows school administrative staff to administer an
assessment for one of their teachers without the
teacher themselves being present. NOTE—teachers
will only see their own name listed and cannot select
other staff members. Administrators are the only ones with this selection option.
Any roster classes that
match the course
numbering for the selected
test will be listed. Click the
checkbox to the left of the
class(es) desired and then
the “Open and/or
Activate” link at the
bottom.
This will generate the
scoring files for each
student within the class
and initialize them for
online testing. NOTE—this may take several seconds. An “in progress” graphic will be displayed
during this process.
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5. After processing, you will see two additional tabs available—Conduct a Session, and
Supplemental Students.
6. When ready, click on the “Conduct a Session” tab. This will open a window listing the students
currently within the selected roster(s).
Note the status message in the middle indicating that the session is not active. Also note the
options at the top of the panel to set a time limit, allow students to view their scores at the end
of the test, and allow the testing panel to refresh itself during the test.
Also note the two students in the above example that already have scores posted. Their status is
showing “COMPLETE”.
The small square blocks indicate each item on the test. Green blocks
are correct answers, red are incorrect, and black are constructed
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response items scored by the teacher.
7. Once the student(s) have accessed the Phoenix/EIM web site with their personal credentials,
they should see this assessment listed. However, it is not yet completely activated, so they will
not yet be able to “take” the test.
8. When all of the students are ready, click on the “Start Test Session”
link at the bottom. This will do two things—allow the students access,
as well as generating a 4-digit PIN code that the students will need to
start the test. This code can be conveyed to those students at their computers and ready to start
the test. They will need to key in this code to start answering the questions.
9. As students take the selected test online, their scores will be recorded in real time. With the
automatic refresh option selected, you can watch the progress of all of the students who are
logged in and taking the test.
Active students will have a green background with “Active” status shown in the right column.
The blocks will fill in as the students answer each item. Blocks without a fill color have not been
answered. Students who have not logged in and started the test will continue to show a white
background and a blank status. This will allow the teacher to spot login troubles immediately.
10. Once all of the students have completed the assessment (or time runs out), click on the “End
Test Session” link in the bottom option bar. This will close out the session and not allow any
further answers to be posted by the students.
You will receive a confirmation dialog asking if you are sure you want to end the session. Click
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OK to continue.
11. At this point, you have two choices. If there are constructed response or other rubric-based
questions to score, do nothing further within the online testing page. You can exit and return to
the home page dashboard by clicking the “HOME” link in the top option bar.
If, however, there is no further scoring to perform, you will want to “Close” the assessment
session. This will finalize the test for this class and allow the analysis of the scores. NOTE—tests
that are still in “Open” status will not appear in most of the analysis options. They must be
closed first.
12. To close out the test, select the “Close online testing”
option from the Administration tab dropdown. This
will display any currently open class(es) including those
just tested. Click the desired class(es) and then the
“Close selected Class(es) link in the bottom option bar.
The list will redisplay, no longer showing the classes you selected.
13. You have successfully completed the online testing option and can return to the home page
using the “HOME” link in the option bar.
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