INSTRUCTIONS FOR COMPLETING WAGE COMPARABILITY SURVEY ORGANIZATION INFORMATION A. STATE AND COUNTIES SERVED: List the state(s) and county(ies) served by your organization. B. PROGRAM TYPE: Check the type of organization which you represent. C. PROGRAM CATEGORY: Check the category which describes your organization. D. PROGRAM DEMOGRAPHICS: Check the demographic (urban, rural or combination of urban and rural areas) which best describes your service area. E. SOURCES OF FUNDING: Indicate the approximate percentage (i.e., whole numbers such as 26% or 2%, rather than 26.4% or 2.33%) of your total program/agency funding that is received from each of the funding sources listed. The total percentage from all sources must equal 100%. F. SIZE OF PROGRAM: Indicate the number of children or clients your program or agency serves each year. (For school, day care or Head Start, this is the actual enrollment; for other organizations, this could include caseload, occupancy, clients, etc.). Provide this information for the unit of the organization managed by the top level administrator reported in this survey. (For example, a school system reporting information on the superintendent would include the number of students served by the entire school district. However, if that school system were providing information only for its Pre-K and Kindergarten programs headed by a Director of Early Childhood Programs, only the number of enrollees in those classes should be noted here.) G. BUDGET INFORMATION: Indicate your current annual program/agency budget. Provide budget information for the entire organization, if this survey covers the entire organization or for the program or unit of the organization which is reflected in this survey. H. NUMBER OF EMPLOYEES: Indicate the total number of individuals, both full- and part-time, currently employed by your program or agency. Provide this information for the unit of the organization managed by the top level administrator reported in this survey. (For example, a school system reporting information on the superintendent would include the number of employees employed by the entire school district. However, if that school system were providing information only for its Pre-K and Kindergarten programs headed by a Director of Early Childhood Programs, only the number of employees in that unit or program should be noted here.) 1 Instructions for Completing the Wage Comparability Survey PERSONNEL Please complete the Personnel Worksheet for the survey based on your program or agency’s current personnel. Make additional copies of this worksheet, if necessary to list all of your employees. Include information only for positions currently filled in your organization. If your organization has large groups of employees in the same position (e.g., teachers, nurses, social workers) with the same level of education, experience, and credentials (if applicable) who are compensated at the same level, simply note the qualifications for that level of compensation and indicate the number of employees at that level. If your organization has large groups of employees in any given position and does not want to enter data on all those employees, please choose at least the first ten alphabetically and enter data about those individuals. A. Column 1: Position Review the Descriptions of Positions beginning on Page 4 of the instructions and identify the job titles and job codes which most closely match the positions in your program or agency. Using those titles, list the positions held by each of your employees. In this column, also enter in parentheses following the title, the number of supervisees of that individual (if applicable). For example, if your program has a director who supervises three CDA-level teachers, you will have the following four entries: 02. 21. 21. 21. Director (3) Teacher III Teacher III Teacher III B. Column 2: Number of Years of Experience Indicate the number of years of experience in the current position. If the number of years of experience is less than 1, either place an “N” in Column 2 to designate a New Position (i.e., no one was in this job before, like a teacher in a new elementary school or in a new Head Start expansion classroom), or an “R” for Replacement (i.e., this employee filled a position vacated by someone who had the same job title). C. Column 3: Education Code Select the applicable Education Code for each employee from the following list: Code 1 2 3 4 5 6 Educational Level less than high school diploma or GED GED or high school diploma Associate’s degree Bachelor’s degree Master’s degree Doctorate 2 Instructions for Completing the Wage Comparability Survey D. Column 4: Certificate, License, Credential If an individual holds a job related license, credential, certificate or registration, note that information in Column 4. If no license, etc. is held, place a “0" in this column. If more than one job related license, etc. is held, note each separated by commas; e.g., for a CDA and a CDL, you would enter 2, 10. Enter only certificates, licenses and credentials that are related to the job the individual currently performs. Code 1 2 3 4 5 6 7 8 9 10 11 12 Certificate, License, Credential Teaching Certificate Child Development Associate credential (CDA) Registered Nurse (RN) Licensed Practical Nurse (LPN) Certified Nurse Assistant (CNA) Registered Dietician (RD) Certificate of Clinical Competence/Speech Pathologist (CCC/SP) Licensed or Certified Psychologist Licensed or Certified Social Worker Certified Public Accountant (CPA) Educational Administration or Supervision Commercial Driver’s License (CDL) E. Column 5: Hourly Wage Enter the hourly wage of the employee in this column. Hourly wage is the number of dollars that the individual earns for each hour s/he works, excluding overtime rates. If individuals are not paid by the hour, please compute the hourly wage by dividing the annual salary by the number of hours worked per year. Include paid leave in the number of hours worked per year, if applicable. F. Column 6: Hours Worked Per Year In this column enter the number of hours that the individual works during the year. Include paid leave and holidays in this figure, if applicable. 3 Instructions for Completing the Wage Comparability Survey DESCRIPTIONS OF POSITIONS The following are the jobs/positions for which we wish to collect wage comparability information. Your organization is likely to have other positions that are not on this list. Please provide information on only the positions in your organization that are the same as or similar to these jobs; do not list or enter any positions that do not fit into one of these categories. The short descriptions provided for each position title will help you choose the title that most closely corresponds to a similar position in your program or agency. Please use these job codes and job titles (e.g., 02. Director) in completing the printed survey forms; job titles only (i.e., without the numerical code) are required in the electronic version. Other common titles for positions are listed in parentheses at the end of some of the position descriptions. For staff with supervisory responsibility, please indicate the number of employees who report directly to that individual in parentheses following the title, for hard copy responses. For example, a Chief Financial Officer who supervises five staff would be listed as follows: 03. Chief Financial Officer (5). A separate field for number of supervisees is included in the electronic version of this survey. A. Administrative Staff 01. Chief Executive Officer - chief administrator within a multi-unit system (president, superintendent, executive director, executive officer, hospital administrator) 02. Director - individual responsible for operation of a major unit or program within a system (principal, federal programs coordinator, program director, program administrator, chief operating officer, vice president) 03. Assistant Director – reports to a program director and either assists the director in managing broad program operations or oversees an identifiable unit of the program (service area manager, division director, division manager, associate director, unit manager) 04. Center Manager - responsible for the day-to-day operation of a relatively small unit or single site within a program; may include some supervision, maintenance of administrative records, enrollment and waiting lists; may be responsible for licensing and maintenance of a facility (program manager, site manager, site supervisor, center director, center supervisor) 05. Chief Financial Officer - chief administrator of the finances of the organization; responsible for financial policies and fiscal matters which may include establishing and overseeing bookkeeping procedures, authorizing disbursement of funds, assuring adherence to fiscal policy, and maintaining adequate internal controls, etc. (fiscal manager, finance director, comptroller) 06. Accountant – prepares, analyzes and verifies financial documents, financial statements and tax returns; maintains journals, ledgers and other financial records; prepares reports; develops financial plans and forecasts; prepares and monitors budgets; performs in-house audits of financial records; interfaces with auditors 07. Fiscal Clerk/Bookkeeper – posts details of transactions; logs, writes, and/or distributes payroll checks; monitors and reconciles accounts payable and/or receivable; types and files 4 Instructions for Completing the Wage Comparability Survey purchase orders; checks time sheets; makes benefits payments (accounting clerk, purchasing clerk, accounts payable or accounts receivable clerk) 08. Systems Analyst – solves computer problems and applies technology to meet the needs of the organization; coordinates automated data processing systems or information technology for agency or program; may have programming and troubleshooting responsibilities (systems administrator, network administrator, chief information officer, management information director, management information specialist, director of management information systems, database administrator) 09. Data Processor - responsible for data collection, data entry, and generation of reports and other computer output; facility with software programs; maintenance of computerized files and records (data entry technician, data input worker) 10. Human Resources Manager - chief personnel administrator of the organization; responsible for personnel functions which may include employee recruitment and selection, EEO, personnel records, performance appraisal design and system maintenance, compensation planning, and benefits administration (personnel manager, personnel director, human resources director, human capital manager) 11. Human Resources Assistant – maintains personnel records of an organization’s employees; sends out announcements of job openings, issues application forms, and screens applications; may perform other clerical duties (personnel clerk, human resources clerk, personnel assistant) 12. Director of Training – plans and manages training and professional development opportunities for staff and sometimes for clients as well; conducts needs assessments and compiles data related to training needs; identifies trainers, classes and other training resources; maintains records of training; may also provide training or orientation (professional development manager, career development coordinator, T/TA manager) 13. Administrative Assistant - responsible to a program administrator; duties include gathering data, record keeping, completing reports, and working on special projects assigned by the administrator; possesses basic knowledge of computers and software 14. Secretary - responsible for general office tasks such as typing, filing, answering phones, directing calls, copying materials, handling correspondence and schedules, etc. 15. Clerk - logs and distributes mail, answers phones, types, files, and copies; may handle basic intake functions B. Education Staff 16. Education Manager - supervises educational services; guides curriculum and program planning, development, and training; serves as resource for education specialists and/or teachers; analyzes data and completes reports related to provision of educational services; may supervise classroom and other education staff (director or supervisor of curriculum and instruction; kindergarten supervisor; preschool, day care, child development or children’s services manager; education coordinator, education director) 5 Instructions for Completing the Wage Comparability Survey 17. Education Specialist - serves as resource and/or trainer for classroom staff, center managers, and volunteers; has specialized knowledge in services to a particular age or ability group (e.g., early childhood, infant, toddler, school age); does not generally have supervisory responsibility; observes and monitors classroom activities and children’s records; reviews and analyzes data on child outcomes 18. Lead Teacher - has major responsibility for classroom operation including, planning, carrying out activities, maintaining the classroom environment, supervising children, parent/teacher conferences, and supervision of classroom volunteers; may also supervise and/or mentor teacher(s) and teacher assistant(s) at a site; assumes classroom responsibilities in addition to light supervisory, record keeping, and/or planning duties (head teacher, supervising teacher, grade coordinator, resource teacher, mentor teacher) 19. Teacher I - possesses at least a job-related bachelor’s degree or a bachelor’s degree and a substantial amount of content-related coursework; has primary responsibility for classroom operation including planning, carrying out activities, maintaining the classroom environment, supervising children; conducts parent/teacher conferences; supervises classroom volunteers; may also supervise teacher assistant 20. Teacher II - possesses a job-related associate’s degree; has primary responsibility for classroom operation including planning, carrying out activities, maintaining the classroom environment, supervising children; conducts parent/teacher conferences; supervises classroom volunteers; may also supervise teacher assistant 21. Teacher III - does not possess formal job-related educational credentials; may have a Child Development Associate (CDA) or equivalent credential; has primary responsibility for classroom operation including planning, carrying out activities, maintaining the classroom environment, supervising children; conducts parent/teacher conferences; supervises classroom volunteers; may also supervise teacher assistant 22. Teacher Assistant - assists teacher in conducting classroom activities, maintaining classroom environment, and supervising children; may also assist in planning and record keeping and other classroom related duties (teacher aide, classroom assistant, classroom aide, child services aide, day care worker, care giver, child care provider, classroom paraprofessional) 23. Home Educator - has primary responsibility for planning, carrying out and keeping records of home-based education; provides educational activities for child and parent in the child’s home (home visitor, home-based teacher) C. Health Staff 24. Health/Nutrition Manager - manages overall health and/or nutrition/food service activities of the organization; includes supervision of staff in health roles, report writing and maintaining, monitoring, tracking, overseeing and assuring confidentiality of health records; may or may not perform nursing, dietician, or health care duties (supervisor or director of nursing, health services manager, health coordinator, health services director) 25. Nurse – formally trained health caregiver (RN or LPN) who performs direct health services, such screening, examinations and immunizations; performs first aid; reviews child and family health data and develops individual health plans; confers with staff and parents about healthrelated issues; reviews emergency information; may administer medication; offers health 6 Instructions for Completing the Wage Comparability Survey education, training and counseling; maintains and tracks health records; may provide training in first aid and CPR (school nurse) 26. Health Assistant - works under the supervision of health manager to ensure that health services are provided; may include client transportation, making appointments, record keeping and referrals (health services aide) 27. Nutritionist – plans and analyzes menus; designs special diets; conducts nutrition assessments, reviews individual child and family nutrition data and develops individual nutrition plans; confers with staff and parents about nutrition-related issues; may provide nutrition education, training and counseling; may oversee food services operations, including food safety and sanitation checks; may develop, track and oversee food services budget; possesses formal credentials in nutrition/dietetics (dietician) 28. Food Services Manager - responsible for the day-to-day operation of a food service operation; may include some supervision, maintenance of records, purchasing, and distribution of meals and snacks (cafeteria manager, kitchen supervisor) 29. Cook - responsible for the preparation and service of meals, receiving and storing of food stuffs and supplies, and sanitation related to these activities; may be asked to keep general records and/or inventory; locates, follows, and/or adapts recipes 30. Assistant Cook - assists cook in preparation, service, and cleanup activities; may perform other related kitchen duties 31. Mental Health Specialist – provides mental health services or interfaces with mental health professional/consultant; does not generally have supervisory responsibility; collaborates with community mental health agencies to serve clients; plans or implements mental health intervention; observes in classrooms, provides staff support in behavior management, and provides mental health education, training and consultation to staff and parents D. Social Services Staff 32. Family Services Manager - coordinates social service activities; contacts and makes referrals to community resources; supervises social workers or case managers; keeps records, writes reports, and maintains confidentiality of records; supports families in transitions in and out of programs and services; may be involved with clients in counseling and/or carrying a caseload (social service coordinator, social work supervisor, family services coordinator, family/community partnerships manager, director of social services) 33. Social Worker – formally trained and/or credentialed individual who serves as resource and/or trainer for family service staff, center managers, and volunteers; has specialized knowledge in social services; collaborates with community agencies; does not generally have supervisory responsibility; may monitor social services, client records and case notes, and provide direct social services through case management or counseling (case manager, case worker, counselor, family services specialist, family development worker) 34. Family Services Assistant - works under the supervision of a social worker or social services supervisor/manager; makes home visits and assists clients and families by providing resources and making referrals; assists or locates assistance in crisis; keeps and maintains 7 Instructions for Completing the Wage Comparability Survey confidentiality of records on individual cases; serves as a family advocate and liaison between family/client and community services; implements eligibility, recruitment, selection, enrollment and attendance services; may provide transportation, babysitting and other social services (social service aide/assistant, family advocate, family partner, family service worker, family worker, case aide) 35. Parent Involvement Specialist - serves as a resource and/or trainer for family service staff, center managers, parents and volunteers; has specialized knowledge in working with adults, adult education, recreation, etc.; collaborates with community agencies and adult education resources; does not generally have supervisory responsibilities; may monitor family records, parent training and other activities, work with parent groups, and provide parent training and support (adult educator, adult activities coordinator, volunteer coordinator, family literacy coordinator, parent trainer, PTA/PTO liaison) E. Disabilities Services Staff 36. Disabilities Services Manager - responsible for implementation of the Americans with Disabilities Act, the Individuals with Disabilities Education Act, and other special education provisions; works with teachers, parents, local education agencies, and community agencies in planning and program development, obtaining professional diagnoses and assessments of disabled individuals, and developing Individual Education or Family Service Plans; maintains records and writes reports; may supervise some or all special education staff, therapists, etc. (disabilities specialist, disabilities services coordinator, director of special education, special education coordinator, special services manager) 37. Speech Therapist - responsible for providing assessment, evaluation, and speech and language therapeutic intervention to clients; assists others to provide appropriate, individualized speech and language stimulation and intervention (speech pathologist) 38. Disabilities Assistant - assists disabled children or adults with therapy, self-help skills, transportation, etc.; accompanies clients to services (handicap aide) F. Service Personnel 39. Transportation Manager – responsible for compliance with Federal, state and local transportation and vehicle safety regulations; coordinates and plans transportation for clients; develops transportation routing plans and strategies; oversees routine maintenance, annual inspections and storage of vehicles; supervises training of bus and other vehicle operators in compliance with transportation regulations and Commercial Driver’s License (CDL) requirements (director of pupil transportation, transportation supervisor, transportation director) 40. Bus Driver - drives bus for the purpose of transporting children or adults to school, center, program related activities, etc.; ensures safety of passengers and pedestrians; transports equipment and supplies from site to site; maintains valid and current CDL; may be responsible for daily vehicle inspections and routine maintenance such as filling the gas tank, changing or having the oil changed, checking and filling tires with air, washing and cleaning vehicle, etc. 41. Bus Monitor - rides bus with clients to ensure safety and assist in keeping order; may help children, disabled or elderly get on or off vehicle and remind them of which stop is theirs; may 8 Instructions for Completing the Wage Comparability Survey assist with vehicle maintenance and track client arrivals and departures; ensures that children are secured in appropriate restraints; may communicate with parents/caregivers about individual clients and/or program activities or ensure that written communiqués are transmitted to parents/care givers (bus aide) 42. Custodian - responsible for cleaning, general care and upkeep of a building or area; may perform routine maintenance, maintain cleaning supplies, etc. (janitor, cleaner, housekeeper) 43. Maintenance Person - provides maintenance and related upkeep for facilities, vehicles, and/or equipment; maintains maintenance records (handyman, facilities associate/assistant) 9 Instructions for Completing the Wage Comparability Survey INSTRUCTIONS FOR COMPLETING FRINGE BENEFITS COMPARABILITY SURVEY FRINGE BENEFITS Please choose one individual currently employed by your organization in each of four categories: director, teacher, administrative assistant, and custodian. The fringe benefits data reported will be for that specific individual. Where your organization has more than one individual in any or all of these positions, choose the individual whose name appears first alphabetically. For example, if you have three directors in your organization, Jane Doe, Mary Smith, and Katherine Jones, you would complete the form using fringe benefits information for Jane Doe because she is the first of the directors alphabetically. Complete each of the four fringe benefits survey forms, recording the EMPLOYER CONTRIBUTION in each of the benefits categories listed. 1. Record the hourly wage of the individual whose fringe benefits profile you are providing. 2. Record the number of hours for which that person is paid per year. Include paid leave, if individual has paid leave. 3. Provide the percentage of salary which the employer contributes for FICA/Medicare, Worker’s Compensation, Disability Insurance, Unemployment Insurance, and Retirement or Pension. If any of these benefits is not offered as an employer contribution, please put 0 in the appropriate section. 4. Indicate the monthly amount or premium which the employer contributes each month for Health Insurance, Dental Insurance and Life Insurance and the number of months for which the employer contributes that amount each year. If any of these benefits is not offered as an employer contribution, please put 0 in the appropriate section. 5. Record the number of hours of leave offered in each category, annual leave, sick leave, and holidays. If any of these categories of leave is not offered as an employer contribution, please put 0 in the appropriate section. 6. If your organization contributes to additional benefits, please list them in the section entitled “Other Fringe Benefits.” If the benefit is calculated as a percentage of salary, please note the percentage. If it is a flat monthly or annual amount, please note the amount and the basis for calculation (e.g., 9 months, 12 months, once annually). 10 Instructions for Completing the Wage Comparability Survey YOUR ORGANIZATION’S CONTACT INFORMATION While you have every assurance that this information will be maintained in strictest confidence, it may be necessary for us to contact you to clarify items or ask questions about the information you provide. So that we can do this, we ask that you provide on the last page of the survey form a contact person and his/her phone number, and/or email address. MAILING ADDRESS Please send your completed survey form to the address. If you have questions regarding the completion of the survey or would like to complete the survey, but need a bit more time to respond, please contact name, phone (xxx) xxx-xxxx, email Name and Title Agency Name Street Address or P. O. Box City, State, Zip Code THANK YOU FOR YOUR PARTICIPATION! 11 Instructions for Completing the Wage Comparability Survey
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