www.qut.edu.au/business
Language Alliance (BULA)
Cross-Institutional
Enrolment Pack
Version:
2.2
Prepared by:
QUT Business School
Updated:
23/04/2015
Contents
page
Introduction ........................................................................................................................................................................ 1
Incorporating language study in your QUT degree ....................................................................................................... 1
Brisbane Universities Language Alliance (BULA) ........................................................................................................... 1
Language Study Areas ............................................................................................................................................. 1
BULA Cross-Institutional Enrolment.............................................................................................................................. 1
Do I need to cross-enrol if I choose Mandarin as my study area? .......................................................................... 1
BULA Cross-Institutional Enrolment Checklist .................................................................................................................... 3
Language Alliance (BULA) Cross-Institutional Enrolment Steps ......................................................................................... 4
Step 1: Check you are eligible to enrol in a language subject in your degree .............................................................. 4
Eligibility criteria for cross-institutional enrolment ................................................................................................. 4
How can I determine if I can undertake Language study in my Degree? ................................................................ 4
Step 2: Choose your Language study area .................................................................................................................... 4
Step 3: Plan your enrolment ........................................................................................................................................ 5
When can I start Language study in my degree?..................................................................................................... 5
Language subjects / enrolment ............................................................................................................................... 5
Minors or Second Majors ........................................................................................................................................ 6
Option unit (general elective).................................................................................................................................. 6
Placement interviews .............................................................................................................................................. 6
Step 4: Update your QUT Study Plan ........................................................................................................................... 6
Minors or Second Majors ........................................................................................................................................ 6
Option unit (general elective).................................................................................................................................. 6
Can I enrol in a UQ / Griffith Language subject in my QUT Study Plan? ................................................................. 7
Step 5: Check application key dates .............................................................................................................................. 7
Step 6: Submit your BULA cross-institutional enrolment application .......................................................................... 7
How do I apply for Cross-Institutional enrolment? ................................................................................................. 7
What happens after I submit my application? ........................................................................................................ 8
How will I be notified the outcome of my application? .......................................................................................... 8
Step 7: Enrol in your Language subject at UQ / Griffith ............................................................................................... 8
Student number, username and password ............................................................................................................. 8
Enrolment at UQ / Griffith ....................................................................................................................................... 9
Step 8: Complete Tuition Fee requirements .............................................................................................................. 10
Step 9: Register for Classes (e.g. class allocation/timetable) ...................................................................................... 10
Step 10: Obtain a Student ID Card .............................................................................................................................. 10
Step 11: Begin your study ........................................................................................................................................... 10
Academic Calendar and Key Dates ........................................................................................................................ 11
Email ...................................................................................................................................................................... 11
Textbooks and Bookshops ..................................................................................................................................... 11
Campus maps ........................................................................................................................................................ 11
BULA Cross-Institutional Enrolment Pack
BULA Cross-Institutional Enrolment Pack
Transport ............................................................................................................................................................... 12
Step 12: Prepare for exams ......................................................................................................................................... 12
Can I view my exam timetable for Language subjects in QUT Virtual? ................................................................. 12
Step 13: Your results ................................................................................................................................................... 12
How will my language study be recorded on my QUT academic record? ............................................................. 12
Do I need to submit an Advanced Standing application at the end of each semester? ........................................ 13
What happens if I do not pass my language subject at UQ / Griffith? .................................................................. 13
Supplementary Assessment .................................................................................................................................. 13
Graduation............................................................................................................................................................. 13
Additional Information ..................................................................................................................................................... 14
QUT Study Plan and enrolment at UQ / Griffith ......................................................................................................... 14
Withdrawing from a Language subject at UQ / Griffith .............................................................................................. 15
Terminology ................................................................................................................................................................ 15
Home University vs. Host University ..................................................................................................................... 15
Terminology Differences ....................................................................................................................................... 15
Credit Points Conversion table .................................................................................................................................... 15
Result conversion table ............................................................................................................................................... 16
Centrelink Letters ........................................................................................................................................................ 17
Information for Bachelor of Education students (who commenced their degree prior to 2014) .................................... 18
LOTE Major and enrolment ................................................................................................................................... 18
Practical Field Experience and Language enrolment ............................................................................................. 18
Summary of Useful Websites ...................................................................................................................................... 19
Contact us ......................................................................................................................................................................... 20
Version history
Version number
Date
Reason/comments/approvals
V1
11/1/2013
Initial version
V2
12/11/2013
Updated information and web links
V 2.1
18/03/2014
Updated information
V 2.2
23/04/2015
Updated information and web links
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Introduction
Incorporating language study in your QUT degree
You may be able to complement your degree by undertaking language study. This may consist of:
•
•
•
a second major (6 subjects / 72 credit points) or
a minor (4 subjects / 48 credit points) or
an option unit (general elective)
You can determine if you can incorporate language study in your degree by checking the structure of your course at
www.student.qut.edu.au/studying/courses.
Important Note: There are some QUT courses which do not permit language study (e.g. there are no general electives
available in the course structure) or permit the selection of a Language study area e.g. minor or second major.
Brisbane Universities Language Alliance (BULA)
QUT, Griffith University (Griffith), and The University of Queensland (UQ) formed the Brisbane Universities Languages
Alliance (BULA) in 2009. Through the Alliance (BULA), you will have the opportunity to select from a broad range of
language study areas.
Please note: Brisbane Universities Language Alliance (BULA), was previously known as the Brisbane Universities
Languages Hub (BULH).
Language Study Areas
Language studies are available in:
•
•
•
QUT: Mandarin
Griffith University (Griffith): Japanese, Italian, Spanish
The University of Queensland (UQ): French, German, Indonesian, Japanese, Korean, Russian, Spanish.
Important Note:
1.
2.
From 2014, students who commence the Bachelor of Education (Primary) and Bachelor of Education (Secondary)
are unable to select a LOTE major in their course.
Students, who commenced the Bachelor of Education (Primary or Secondary) degree prior to 2014, can continue
their LOTE major and can only select a study area in Mandarin, French, German, Indonesian or Japanese.
BULA Cross-Institutional Enrolment
If the language area you choose to study is offered by Griffith / UQ, you will enrol in your language subject as a crossinstitutional student. You will apply for cross-institutional enrolment through the Brisbane Universities Languages
Alliance (BULA) at www.bula.edu.au.
Do I need to cross-enrol if I choose Mandarin as my study area?
QUT teaches Mandarin subjects on Gardens Point campus for students commencing their study at beginners or
intermediate level. The Mandarin program also offers a selection of subjects for Native, dialect or background
speakers of Chinese.
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You can access unit synopses for Mandarin subjects at www.student.qut.edu.au/studying/units by selecting ‘AM....’
from the ‘Unit Code’ drop down list in the ‘Unit Search’ box.
QUT students will be unable to enrol in Chinese subjects offered by UQ / Griffith, which are deemed equivalent to
subjects taught by QUT.
If you are able to study Mandarin subjects offered by QUT, you are not required to apply for cross-institutional
enrolment and should enrol through your Study Plan in eStudent (accessible via QUT Virtual).
If you have undertaken prior language study or have knowledge of the language, you may be unable to enrol in
Mandarin subjects offered by QUT. If you have prior knowledge of Mandarin, you must undertake a placement
interview with QUT’s Mandarin Coordinator for advice on your enrolment. If you are advised that the subjects offered
by QUT are not appropriate for your proficiency/ability level, you may enrol in advanced Chinese subjects at UQ /
Griffith, as a cross-institutional student through the Language Alliance (BULA).
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BULA Cross-Institutional Enrolment Checklist
Note: In this document, Host University refers to the University where you will be studying your language subjects
(UQ / Griffith).
I have reviewed my course structure requirements and I am permitted to undertake language study in my
QUT degree.
I have chosen my language study area (e.g. French).
I have undertaken a placement interview at the Host University (UQ / Griffith) if I have completed prior
Language study (formal or informal study), or, if I was unsure which stream/subject to commence my
language study in.
I have chosen the subject I would like to undertake in the teaching period (semester) and confirm that I meet
pre-requisite requirements for enrolment or have been approved for enrolment via a placement interview at
the Host University (UQ / Griffith).
The subject I have chosen to undertake in the teaching period (semester) is recorded (listed/planned) in my
QUT study plan.
I have submitted an online cross-institutional enrolment application at the Brisbane Universities Languages
Alliance (BULA) at www.bula.edu.au, for the subject I have chosen to undertake in the teaching period
(semester).
Note:
Cross-Institutional enrolment application opening and closing dates can be accessed at:
www.bula.edu.au/Apply
I have received notification (via email) that my cross-institutional application has been approved by QUT and
the Host University (UQ / Griffith) i.e. BULA Approval notice.
Note:
If your cross-institutional enrolment application is not approved, you will receive a notice of
rejection (via email) and you will be unable to complete the remaining steps.
I have received a student number, username and password if I am a new student at the Host University (UQ /
Griffith). If I am a returning or continuing student at the Host University (UQ / Griffith), my student number,
username and password has not changed and I can proceed to enrolment.
I have enrolled in my language subject in the Host University’s (UQ / Griffith) online enrolment system by
the Host University’s (UQ / Griffith) enrolment due date.
Note:
This is the most important step in the cross-enrolment process. Enrolment in your language subject
at UQ / Griffith will allow you to register for class allocations, complete fee requirements, access UQ
/ Griffith’s on-line resources such as Blackboard; and receive a result/grade for your study at the end
of semester
I have completed all fee requirements at the Host University (UQ / Griffith) by their due date. I have paid any
late enrolment charges at the Host University (UQ / Griffith), if applicable.
I have registered (allocated) to classes (e.g. lectures) at the Host University (UQ / Griffith).
I have obtained a Student ID card at the Host University (UQ / Griffith).
Congratulations! You have completed the required steps and are ready to start classes.
Remember to check your QUT and UQ / Griffith email address regularly for important correspondence.
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Language Alliance (BULA) Cross-Institutional Enrolment Steps
Note: In this document, Host University refers to the University where you will be studying your language subjects
(UQ / Griffith).
Step 1: Check you are eligible to enrol in a language subject in your degree
Eligibility criteria for cross-institutional enrolment
To be considered for cross-institutional enrolment through BULA, the following criteria apply:
1. You must be admitted (enrolled) in a degree program (award course) at QUT e.g. Bachelor of Business
and
2. Be able to undertake language study in your degree program. You must have available space in your
course structure (study plan) to be able to undertake a language subject as an option unit (general
elective) or be able to select a Language minor or second major.
How can I determine if I can undertake Language study in my Degree?
To determine if you are able to undertake language study in your QUT course:
•
•
Review your Study Plan in eStudent (accessible via QUT Virtual)
Check your Course Summary at: www.student.qut.edu.au/studying/courses
If you are still unsure after you have reviewed your study plan or course summary, it is recommended that you consult
with your Faculty for enrolment advice. Contact information for your Faculty is available in your Course Summary.
Step 2: Choose your Language study area
Language study is available in the following disciplines areas:
•
•
•
QUT: Mandarin.
Griffith: Japanese, Italian, Spanish
UQ: French, German, Indonesian, Japanese, Korean, Russian, Spanish.
Important Note:
•
From 2014, students who commence the Bachelor of Education (Primary) and Bachelor of Education (Secondary)
are unable to select a LOTE major in their course.
•
Students who commenced the Bachelor of Education (Primary or Secondary) degree prior to 2014, can continue
their LOTE major and can only select a study area in Mandarin, French, German, Indonesian or Japanese.
An overview of each language study area can be accessed on the Brisbane Universities Languages Alliance (BULA) at
www.bula.edu.au.
You can also access the campus location each language area is taught at www.bula.edu.au/Languages
If the language area is offered by both UQ and Griffith (e.g. Japanese and Spanish), you may choose which University
you would like to study your language subjects.
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Step 3: Plan your enrolment
When can I start Language study in my degree?
You should review your recommended course enrolment program (accessible via your Course Summary), to
determine when you may able to commence language study in your degree. If you are unsure, you should consult with
your Faculty for enrolment (course sequencing / progression) advice.
Important Note: If you are permitted to undertake a Language second major (6 subjects / 72 credit points) in your
study plan, you should commence your language study in year one, semester one, of your degree, so that you can
complete the requirements of the second major within three years.
Language subjects / enrolment
The subject you commence your language study in, will depend on your proficiency level.
Most language areas offer enrolment streams (programs) for students commencing at introductory level, postsecondary or advanced level. Information on enrolment streams (programs) can be accessed at:
UQ:
www.slccs.uq.edu.au/index.html?page=26962
Griffith:
www.griffith.edu.au/humanities-languages/school-languages-linguistics/what-can-i-study
You should also review UQ / Griffith’s subject outlines for content and assessment information and to identify
semester offerings of subjects.
UQ:
www.uq.edu.au/study/
Griffith:
www.griffith.edu.au/programs-courses
When selecting a subject, you must ensure that you meet pre-requisite requirements for enrolment or have been
granted permission to enrol via a placement interview.
Important Enrolment Information
•
Enrolment is your responsibility. You should ensure that the subject you choose to enrol in, can count in your
degree program at QUT (e.g. can count in your minor, second major or as an option unit (general elective).
•
Language subjects are generally only offered once per year (e.g. offered in either semester one or semester
two). You will need to take this into consideration when planning your enrolment as well as meeting prerequisite requirements of subjects. Refer to UQ or Griffith’s Programs and Courses website for unit outlines,
semester offering of subjects and pre-requisite information.
•
Language subjects normally build on the previous subjects’ knowledge and will need to be enrolled in sequential
order. If you are yet to complete any Language study at University, you will normally commence your first
language subject in a semester one teaching period. Variations however can occur and this is dependent on your
language proficiency/ability level and/or semester offerings of subjects.
•
You may only be able to enrol in one language subject per semester. This is dependent on the language area you
choose, your level of proficiency/ability level, semester offerings of subjects, timetabling, meeting pre-requisite
requirements and your enrolment at QUT.
•
You should review your Language subject timetable (UQ or Griffith) as well as your QUT timetable as soon as
they are released each semester. You can then review your overall timetable to determine if you can attend all
classes or identify if you have any timetable clashes which may require you to adjust your lecture/tutorial times
or alter your enrolment at QUT or your language enrolment at UQ / Griffith, so that you can attend all classes.
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Minors or Second Majors
If you are permitted to undertake a Language minor or second major in your QUT course, you will be able to view the
subjects required in each study area in your QUT study plan in eStudent (accessible via QUT Virtual).
You may be required to complete all compulsory subjects (core) in the study area or may have a combination of
compulsory subjects (core) and option (choice) subjects from a list.
Option unit (general elective)
If you are permitted to undertake a language subject as an option unit (general elective) in your QUT course, you will
be able to choose from a range of language subjects, provided you meet pre-requisite requirements for enrolment
and semester offerings of subjects.
Placement interviews
If you have undertaken prior language study or have knowledge of the language, you must undertake a placement
interview at UQ / Griffith. In the interview, your proficiency level will be assessed to determine the appropriate
subject for you to commence your study.
If you completed high school language studies more than five (5) years ago and are commencing your first language
subject at University, you must undertake a placement interview.
You can also undertake a placement interview if you are unsure which subject to commence your study.
To arrange a placement interview contact:
Mandarin (QUT)
The University of Queensland (UQ)
Griffith University (Griffith)
QUT Mandarin Coordinator
School of Languages and Comparative
Cultural Studies
School of Languages and Linguistics
Dr Ingrid Wang
Phone: 3138 7738
Email: [email protected]
Phone: 3365 2013 or 3365 6311
Email: [email protected]
Website:
www.slccs.uq.edu.au/?page=76074&pid=0
Phone: 3735 6762
Email: [email protected]
Website:
www.griffith.edu.au/humanitieslanguages/school-languages-linguistics
Step 4: Update your QUT Study Plan
Minors or Second Majors
If you are permitted to undertake a Language minor or second major in your degree, please select your minor or
second major including the stream (e.g. introductory / beginners; post-secondary; advanced) in your study plan in
eStudent (accessible via QUT Virtual).
This will enable QUT to process your cross-enrolment application in a timelier manner.
Option unit (general elective)
If you are studying a language subject as an option unit (general elective) in your degree, please select the language
subject in your study plan in eStudent (accessible via QUT Virtual).
This will enable QUT to process your cross-enrolment application in a timelier manner.
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Can I enrol in a UQ / Griffith Language subject in my QUT Study Plan?
No. You will be unable to enrol in a UQ / Griffith language subject in your QUT study plan. See a summary of the
arrangements which apply to your QUT Study plan and enrolment at UQ / Griffith under the heading ‘Additional
Information’.
To be able to enrol in a language subject offered by UQ / Griffith via BULA, you will be required to submit an online
application for BULA cross-institutional enrolment (see Step 5 and Step 6).
Step 5: Check application key dates
BULA cross-institutional enrolment applications will open prior to the commencement of each semester.
You are encouraged to apply for cross-institutional enrolment by the on-time closing date, so your application can be
processed in time for the first week of classes.
Applications are unable to be submitted / considered after the final closing date each semester.
Access application opening and closing dates at: www.bula.edu.au/Apply.
Step 6: Submit your BULA cross-institutional enrolment application
How do I apply for Cross-Institutional enrolment?
To apply for cross-institutional enrolment, you must submit an online cross-institutional enrolment application at the
Brisbane Universities Languages Alliance (BULA): www.bula.edu.au/Apply/ApplicationForm/tabid/175/Default.aspx
Important application Information:
•
It can take up to 10 working days for applications to be processed from the date your application is submitted.
•
You must submit an application for each subject you would like to be considered for enrolment in a teaching
period. For example, if you would like to be considered for enrolment in both FREN1010 Introductory French A
and JAPN1013 Japanese 1A Standard in the same teaching period, you will need to submit a separate application
for each subject.
•
Your enrolment at UQ / Griffith does not automatically continue from semester to semester. You must submit a
cross-institutional enrolment application prior to each semester.
Privacy, terms and conditions statement:
•
You are required to accept a privacy, terms and conditions statement and authorisation for cross-enrolment
when you complete the online application form. The statement specifies the requirements/conditions of crossinstitutional enrolment (e.g. results, exams and enrolment) and authorises QUT and the Host University (UQ /
Griffith) to share information to facilitate your admission and enrolment at the Host University (UQ / Griffith).
•
You must ensure that you read the privacy, terms and conditions statement and authorisation for crossenrolment every time you submit an application. This will ensure that you are aware of the
requirements/conditions of cross-enrolment each semester/year.
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What happens after I submit my application?
On submission of your online cross-institutional application, you will receive an automatically generated email
confirming receipt (e.g. acknowledgement) of your application. This will be sent to the QUT email address you record
on your application form.
The confirmation email will include, as an attachment, a copy of the privacy, terms and conditions statement and
authorisation for cross-enrolment which you agreed to when you submitted your application.
How will I be notified the outcome of my application?
Your cross-institutional enrolment application will be assessed by both QUT and the Host University (UQ / Griffith).
You will be notified the outcome of your application via email to your QUT student email address.
If your application is approved:
•
You will receive a BULA Cross-Institutional Approval Notice via email to your QUT student email address.
•
The approval notice will provide you with instructions on how to proceed to enrolment at the Host University
(UQ / Griffith).
Important Note: Application approval notices only indicate if you are approved in principle to cross-enrol at the Host
University (UQ / Griffith). You must follow the process in step 7 to officially enrol in your language subject.
If your application is not approved:
•
You will receive a notice of rejection to your QUT student email address, which will include a rationale on why
your application was unsuccessful.
•
You will be unable to complete the remaining steps.
Step 7: Enrol in your Language subject at UQ / Griffith
Student number, username and password
The following tables provide an overview of how you will be issued a Host University (UQ / Griffith) student number
username and password (if you are a new student) or details on when you can proceed to enrolment if you are a
returning / continuing student.
New student at the Host University (UQ / Griffith)
Details
Griffith University (Griffith)
The University of Queensland (UQ)
Student
number,
username
and
password
Email: Griffith will email you an admission offer
and enrolment pack, which will include your
student number, username and password. The
email notice will be sent to your QUT email
address recorded on your application form.
Email: Two (2) to four (4) working days after you have
received your BULA approval notice, UQ will contact
you by email to advise you of your UQ student
number and username. The notice will also include
instructions on how to obtain your UQ password.
The email notice will be sent to your QUT email
address recorded on your application form.
You will be able to enrol in your language subject
Enrolment at Griffith, once you have received your student You will be able to enrol in your language subject at
UQ, once you have received your student number,
number, username and password.
username and password.
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Returning or continuing student at the Host University (UQ / Griffith)
Details
Griffith University (Griffith)
The University of Queensland (UQ)
Student
number,
username
and
password
Your Griffith student number, username and
password will not change. If you have forgotten
your username and/or password, contact
Griffith’s Student Centre: Brisbane: +61 7 3735
7700 or Gold Coast +61 7 5552 8811.
Your UQ student number, username and password
will not change. If you have forgotten your username
and/or password, please contact UQ’s Information
Technology Services (ITS) via phone: + 61 7 3365
6000.
You will be able to enrol at UQ one (1) to two (2)
Enrolment Griffith will send you an enrolment pack in the
mail to the address recorded on your application working days after you have received your BULA
form. You will be able to enrol at Griffith, once
approval notice.
you have received your enrolment pack.
Enrolment at UQ / Griffith
Shortly after you have received your BULA approval notice and access details if you are new student (e.g. UQ / Griffith
student number, username and password) you must then:
1.
Log-in to UQ / Griffith’s on-line enrolment system/student portal.
2.
Enrol in your language subject in UQ / Griffith’s on-line enrolment system by UQ / Griffith’s enrolment
due date. This is the most important step in the cross-enrolment process.
Enrolment in your language subject at UQ / Griffith will allow you to register for class allocations, complete fee
requirements, access UQ / Griffith’s on-line resources such as Blackboard; and receive a result/grade for your study at
the end of semester.
Important Information:
•
You will be unable to enrol in a UQ / Griffith Language subject in your QUT study plan. See a summary of the
arrangements which apply to your QUT Study plan and enrolment at UQ / Griffith under the heading ‘Additional
Information’.
•
At UQ / Griffith, you will only be able to enrol in the subject that was recorded on your approved crossinstitutional enrolment application in UQ / Griffith online enrolment system. If you applied for an incorrect
subject or need to change your language subject, you must submit a new application for cross-institutional
enrolment at the BULA website www.bula.edu.au (and be approved), before you will be able to enrol in a
different subject in the Host University’s (UQ / Griffith) online enrolment system.
•
You must comply with UQ / Griffith’s University rules and academic calendar dates for your language subject
enrolment. You should familiarise yourself with enrolment and other key dates at:
UQ:
www.uq.edu.au/startingatuq/important-dates
Griffith:
www.griffith.edu.au/students/enrolment/important-dates
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Step 8: Complete Tuition Fee requirements
You are liable for either tuition fees or a student contribution for your language subject at UQ / Griffith. Information
on fees will be provided to you by the Host University (UQ / Griffith).
Please do not pay any tuition fees for your language subject enrolment to QUT.
Generic Information on tuition fees are as follows:
•
If you are a Commonwealth Supported student, you must, at enrolment, submit a Request for Commonwealth
Support and HECS-HELP form at UQ/Griffith, by their due date. You must also provide UQ/Griffith with your tax
file number if you are deferring your payment through tax.
•
If you are a domestic tuition fee paying student, and wish to apply for FEE-HELP assistance for your language
subject, you must, at enrolment, submit a request for FEE-Help Assistance form at UQ/Griffith, by their due date.
You must also provide UQ/Griffith with your tax file number if you are deferring your payment through tax.
•
If you are a Commonwealth Supported or Domestic Tuition fee paying student and elect to pay your fees upfront UQ/Griffith, you must pay your tuition fees directly to UQ/Griffith, by their due date. If you fail to meet
UQ/Griffith due date, you may be charged a late payment fee or your enrolment may be cancelled.
•
If you are an international student, you must pay your tuition fees directly to UQ / Griffith by their due date. If
you fail to meet UQ/Griffith due date, you may be charged a late payment fee or your enrolment may be
cancelled.
Step 9: Register for Classes (e.g. class allocation/timetable)
UQ and Griffith generally open their class allocation and registration system three (3) to four (4) weeks prior to the
start of week one. You must be enrolled in your language subject at UQ / Griffith to be able to register for classes.
Class Allocation information can be accessed:
UQ:
www.uq.edu.au/startingatuq/sign-on-to-classes
Griffith:
www.griffith.edu.au/students/enrolment/how-to-enrol
Step 10: Obtain a Student ID Card
You must obtain a UQ / Griffith Student ID card. Your UQ / Griffith Student ID card will be required for identification
purposes when sitting examinations at UQ / Griffith and to access their resources such as borrowing library books.
You can obtain a Student ID card, shortly after you have enrolled in your language subject at UQ / Griffith. ID Card
information can be accessed at:
UQ:
www.uq.edu.au/startingatuq/get-your-student-id-card
Griffith:
www.griffith.edu.au/new-students/campus-info/student-centre
Step 11: Begin your study
To be as well prepared for classes as possible, you should familiarise yourself with the following prior to week 1:
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Academic Calendar and Key Dates
Academic Calendar
You must comply with UQ / Griffith’s University rules and academic calendar dates for your language subject
enrolment.
UQ:
www.uq.edu.au/events/calendar_view.php?category_id=16
Griffith:
www.griffith.edu.au/calendars-events/academic-calendar
Important Note:
If QUT, UQ /Griffith academic calendars do not align (e.g. classes do not start and end at the same time), you will start
classes during different weeks and classes will also end in different weeks. You must ensure that you are aware of the
different start/end dates and must be available to sit your exams during QUT’s examination period as well as
UQ/Griffith.
You can access QUT’s academic calendar at:
www.student.qut.edu.au/about/key-dates-and-academic-calendar/academic-calendar
Key Dates
You should also familiarise yourself with enrolment and other important key dates at:
UQ
www.uq.edu.au/startingatuq/important-dates
Griffith:
www.griffith.edu.au/students/enrolment/important-dates
Email
You will be issued a UQ / Griffith email address once you have received your UQ / Griffith student number, username
and password.
You will need to check both your QUT and UQ / Griffith email address regularly for important University
correspondence.
Textbooks and Bookshops
Griffith
UQ
Textbooks are listed in the Learning Resources section of
the course (subject) profile. You can search for the course
(subject) profile through the Programs and Courses
database.
Textbooks are listed in the Learning Resources section of
the course (subject) profile. You can search for the course
(subject) profile through the Courses and Programs
database.
Griffith Bookshop: http://www.griffith.edu.au/bookshops UQ Bookshop: www.uq.edu.au/services/students
Campus maps
Campus maps can be accessed at:
UQ:
www.uq.edu.au/maps/
Griffith:
www.griffith.edu.au/about-griffith/campuses/campus-maps
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Transport
Public Transport and parking information can be accessed at:
UQ:
www.uq.edu.au/about/transport
Griffith:
www.griffith.edu.au/about-griffith/campuses/transport
Step 12: Prepare for exams
Final exams for language subjects will be scheduled according to the Host University’s (UQ / Griffith) Academic
Calendar.
UQ:
www.uq.edu.au/events/calendar_view.php?category_id=16
Griffith:
www.griffith.edu.au/calendars-events/academic-calendar
Important note:
If QUT, UQ /Griffith academic calendars do not align (e.g. classes do not start and end at the same time), you may find
that exam periods will be different. You will need to ensure that are available to sit your exams during QUT’s
examination period as well as UQ/Griffith.
You can access QUT’s academic calendar at:
www.student.qut.edu.au/about/key-dates-and-academic-calendar/academic-calendar
Can I view my exam timetable for Language subjects in QUT Virtual?
No. You will be unable to view your UQ / Griffith language subject examination timetable in your QUT Virtual exam
profile. You must access your language subject examination timetable in UQ / Griffith’s student portal.
UQ Exam Information:
www.uq.edu.au/myadvisor/examinations
Griffith Exam Information: www.griffith.edu.au/students/exams-assessment/exams
Step 13: Your results
How will my language study be recorded on my QUT academic record?
•
If you successfully complete (grade of 4 or above) your language subject at UQ / Griffith which you have enrolled
via BULA, you will be awarded advanced standing (credit / exemption) on your academic record at QUT, after
results are published at UQ / Griffith.
•
The grade you are awarded for your language subject at UQ / Griffith will appear on your QUT Academic Record
and will contribute to your overall course GPA.
An example of how advanced standing will appear on a QUT academic record is as follows:
Advanced standing units
FREN1010 INTRODUCTORY FRENCH A (UNIVERSITY OF QUEENSLAND)
Credit Points
Grade
12
4
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Do I need to submit an Advanced Standing application at the end of each semester?
•
No. If you have enrolled in a language subject(s) via BULA, you are not required to submit an Advanced Standing
application at the end of each semester.
•
UQ / Griffith will automatically provide QUT’s Languages Team with your results, once they have been published
at UQ / Griffith.
•
If you successfully complete (grade of 4 or above) your language subject at UQ / Griffith which you have enrolled
via BULA, QUT will arrange for advanced standing (credit/exemption) including the grade achieved in the
language subject, to be awarded on your QUT Academic Record, after results are published at UQ / Griffith. This
may take approximately one week to occur.
Important note:
QUT are unable to award advanced standing on your Academic Record at QUT, until results have been officially
published/released at UQ / Griffith. You can access UQ and Griffith’s result publication dates at:
UQ:
www.uq.edu.au/myadvisor/important-examination-dates
Griffith:
www.griffith.edu.au/students/exams-assessment/grades
What happens if I do not pass my language subject at UQ / Griffith?
If you do not successfully complete your language subject (grade below 4) at UQ / Griffith, you will not be awarded
advanced standing (credit/exemption) at QUT and the grade will not be reflected on your QUT academic record.
Supplementary Assessment
Cross-institutional students are not eligible for supplementary assessment.
If you do not successfully complete your language subject (grade below 4) at UQ / Griffith, you will not be approved
for supplementary assessment at the Host University (UQ / Griffith).
Graduation
QUT will make every possible effort for Language Alliance (BULA) students to meet graduation timelines if you are
enrolled in a language subject at UQ / Griffith in your final semester of study.
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Additional Information
QUT Study Plan and enrolment at UQ / Griffith
This table summarises the different arrangements which apply to your QUT Study plan, cross-institutional enrolment
at UQ / Griffith and advanced standing arrangements at the end of each semester.
Topic
QUT
UQ / Griffith
Enrolment You will be able to select (view) UQ / Griffith
Language subjects in your QUT Study Plan.
You must enrol in your language subject in UQ /
Griffith’s on-line enrolment system, after your
application for cross-enrolment is approved and you
You will however be unable to enrol in a UQ / Griffith have received your UQ / Griffith student number,
language subject in your QUT Study Plan.
username and password.
UQ / Griffith language subjects will have a status of
‘planned’ in your QUT Study Plan, until you
successfully complete your enrolment (grade of 4 or
above) at UQ / Griffith at the end of each semester.
You must access UQ / Griffith’s student portal for
information relating to your language subject:
enrolment, fees, timetable and results.
You will be unable to view or access UQ / Griffith
You must access UQ / Griffith’s student
Study
language
study
material
in
QUT
Virtual
or
Blackboard.
portal/Blackboard site for study materials.
Materials
Exams
You will be unable to view your UQ / Griffith language You must access your language subject examination
subject examination timetable in your QUT Virtual
timetable in UQ / Griffith’s student portal. For more
exam profile.
information visit:
UQ:
www.uq.edu.au/myadvisor/examinations
Griffith:
www.griffith.edu.au/students/exams-assessment
Results You will not be required to submit an application for
advanced standing to QUT at the end of each
and
Academic semester.
Transcript
UQ / Griffith will automatically provide QUT’s
Languages Team with your results, at the end of each
semester.
On receipt of your results from UQ/Griffith, QUT will
arrange for advanced standing (credit/exemption) to
be awarded on your QUT Academic Record, if you
successfully complete (grade of 4 or above), your
language subject at UQ / Griffith.
The grade awarded for the language subject at UQ /
Griffith will appear on your QUT Academic Record and
will contribute to your overall course GPA. See ‘Your
Results’ for further information.
Your academic record at UQ / Griffith will record
your official language enrolment details and your
results for each language subject undertaken as a
cross-institutional student. For more information
visit:
UQ:
www.uq.edu.au/myadvisor/academic-recordtranscript
Griffith:
https://intranet.secure.griffith.edu.au/student/stud
ent-centre-support/post-enrolment/unofficialtranscript
If you do not successfully complete your language
subject (grade below 4) at UQ / Griffith you will not be
awarded advanced standing (credit/exemption) at
QUT and the grade will not be reflected on your QUT
academic record.
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Withdrawing from a Language subject at UQ / Griffith
If you need to withdraw from your language subject (e.g. cancel your enrolment), you must withdraw from the subject
in the Host University’s (UQ / Griffith) online enrolment system.
Before you withdraw from any subjects, make sure you understand how it will affect your enrolment, grades and fees.
You should review the Host University’s (UQ / Griffith) calendar and key date websites for academic and financial
penalty dates.
Academic Calendar
UQ:
www.uq.edu.au/events/calendar_view.php?category_id=16
Griffith:
www.griffith.edu.au/calendars-events/academic-calendar
Key Dates
UQ:
www.uq.edu.au/startingatuq/important-dates
Griffith:
www.griffith.edu.au/students/enrolment/important-dates
Terminology
Home University vs. Host University
•
Home University is QUT

Home University refers to the University where you are studying your degree program.
•
Host University is Griffith / UQ

Host University refers to the University where you will be studying your language subject.
Terminology Differences
QUT Terminology
Host University Terminology (UQ / Griffith)
Course (e.g. Bachelor of Education)
Program (e.g. Bachelor of Education)
Unit or subject (e.g. 1090LAL Introductory Italian A)
Course (e.g. 1090LAL Introductory Italian A)
Credit Points
UQ : Unit
Griffith: Credit Points
Credit Points Conversion table
QUT, UQ and Griffith’s credit point systems are different. The following table summarises how UQ / Griffith Language
subject credit points equate to QUT’s credit point system.
Host University
UQ
Griffith
Host University Credit Points
QUT Credit Points
2 unit Language subject
12 credit points at QUT (1 subject)
4 unit Language subject
24 credit points at QUT (2 subjects)
10 credit point language subject
12 credit points at QUT (1 subject)
20 credit point language subject
24 credit points at QUT (2 subjects)
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Result conversion table
QUT, UQ and Griffith’s grading system (scales) may vary. The following table summarises how UQ / Griffith grades
equate to QUT’s grading system.
Griffith University (Griffith)
Griffith Grading Scale
QUT Grading Scale
Pre 2013
From 2013
HD: High Distinction
7: High Distinction
7: High Distinction
D: Distinction
6: Distinction
6: Distinction
C: Credit
5: Credit
5: Credit
P: Pass
4: Pass
4: Pass
The University of Queensland (UQ)
UQ Grading Scale
QUT Grading Scale
7: Pass with high distinction
7: High Distinction
6: Pass with distinction
6: Distinction
5: Pass with credit
5: Credit
4: Pass
4: Pass
Note: Failing grades (e.g. grades below 4) are not reflected in the above tables, as you will only be awarded Advanced
Standing at QUT if you achieve a passing result at UQ / Griffith (grade of 4 or above).
The Grading Schema for each University can be accessed at:
Griffith:
www.griffith.edu.au/students/exams-assessment/grades
UQ:
www.uq.edu.au/myadvisor/explanation-of-grades
QUT:
www.mopp.qut.edu.au/C/C_05_02.jsp
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Centrelink Letters
Centrelink may contact you during your study to request that you provide evidence of your enrolment during a
semester.
If this occurs, you can request a confirmation of enrolment statement by emailing ASK QUT ([email protected]). It
is recommended that you provide the following details in your email to Ask QUT.
Email
Details
Email address
[email protected]
Subject line of email
Attention KG Student Centre: Centrelink - Language Alliance Enrolment
Content of email
1.
Include your QUT Student number, full name and the course you are enrolled
at QUT (e.g. BS05 Bachelor of Business).
2.
Request a confirmation of enrolment statement to be sent to Centrelink.
3.
In the body of the email, indicate the following:

The subject/s you are enrolled at QUT.

You are undertaking language study at UQ/Griffith through the
Language Alliance (BULA).

The subject/s you are enrolled at UQ/Griffith.
Extra details
4.
If available, include your Centrelink reference number and the details of the
Centrelink Office that has requested a confirmation of enrolment statement
from you.
5.
If you have received a letter from Centrelink, please attach the letter in the
email to ASK QUT.
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Information for Bachelor of Education students
(who commenced their degree prior to 2014)
LOTE Major and enrolment
If you commenced your Bachelor of Education (Primary) or Bachelor of Education (Secondary) degree prior to 2014
you may choose to undertake a LOTE major as a study area. The LOTE Major consists of 6 subjects/72 credit points.
The language study areas available for LOTE students enrolled in Bachelor of Education (Primary) and Bachelor of
Education (Secondary) are:
•
•
•
•
•
Mandarin
French
German
Indonesian
Japanese.
You must inform the Faculty of Education if you choose to undertake a LOTE major in your course so that your
enrolment and course progression can be reviewed.
Contact details
Phone: 3138 3947
Email: [email protected]
Practical Field Experience and Language enrolment
Education students undertaking a LOTE Major may find that their practical field experience will be scheduled in the
same semester as your language classes.
If this occurs, you must at the commencement of semester (or earlier), consult with your language teacher at the Host
University (UQ / Griffith) to seek their advice if they will be able to support offering you any alternative study
arrangements (classes outside of placement or assessment) while you are on field experience. The decision to offer
alternative arrangements is up to each individual language teacher at UQ / Griffith. Due to this, QUT is unable to
guarantee that arrangements will be made for each student.
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Summary of Useful Websites
University /
Web Content
Area
Web Address
Brisbane Universities Languages Alliance
(BULA)
www.bula.edu.au
Campus location where each language area is
www.bula.edu.au/Languages
Languages taught (classes)
Alliance
Cross-institutional enrolment application
(BULA)
www.bula.edu.au/Apply
opening and closing dates
QUT
UQ
On-line cross-institutional enrolment
application
www.bula.edu.au/Apply/ApplicationForm/tabid/175/D
efault.aspx
Course structure information
www.student.qut.edu.au/studying/courses
Languages (overview)
www.qut.edu.au/study/study-areas/language-courses
Language Cross-Institutional Enrolment
information
www.qut.edu.au/study/study-areas/languagecourses/language-alliance-cross-institutional-enrolment
Mandarin unit synopses
www.student.qut.edu.au/studying/units
Academic Calendar
www.uq.edu.au/events/calendar_view.php?category_i
d=16
Academic Record - Transcript
www.uq.edu.au/myadvisor/academic-record-transcript
Bookshop
www.uq.edu.au/services/students
Campus Map
www.uq.edu.au/maps/
Class Allocations
www.uq.edu.au/startingatuq/sign-on-to-classes
Courses and Programs (e.g. unit outlines)
www.uq.edu.au/study/
Enrolment streams - programs
http://languagescultures.uq.edu.au/index.html?page=19244
Examinations
www.uq.edu.au/myadvisor/examinations
Key dates
www.uq.edu.au/startingatuq/important-dates
Placement interviews
http://languagescultures.uq.edu.au/index.html?page=17999&pid=1799
8
Release of results
www.uq.edu.au/myadvisor/important-examinationdates
School of Languages and Comparative
Cultural Studies
www.slccs.uq.edu.au/
Student ID Cards
www.uq.edu.au/startingatuq/get-your-student-id-card
Timetable
www.sinet.uq.edu.au/psp/ps/EMPLOYEE/HRMS/c/UQ
MY_GUEST.UQMY_GUEST_TTBLE.GBL?FolderPath=POR
TAL_ROOT_OBJECT.UQ_MYSINET.UQ_MYSINET_GENER
AL.UQMY_GUEST_TTBLE_GBL&IsFolder=false&IgnorePa
ramTempl=FolderPath%252cIsFolder
Transport
www.uq.edu.au/about/transport
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University /
Web Content
Area
Griffith
Web Address
Academic Calendar
www.griffith.edu.au/calendars-events/academic-calendar
Academic Record - Transcript
https://intranet.secure.griffith.edu.au/student/studentcentre-support/post-enrolment/unofficial-transcript
Bookshop
http://www.griffith.edu.au/bookshops
Campus Map
www.griffith.edu.au/about-griffith/campuses/campusmaps
Class Allocations (select classes)
www.griffith.edu.au/students/enrolment/how-to-enrol
Enrolment
www.griffith.edu.au/students/enrolment
Enrolment streams (Language subjects)
www.griffith.edu.au/humanities-languages/schoollanguages-linguistics/what-can-i-study
Examinations
www.griffith.edu.au/students/exams-assessment
Key dates
www.griffith.edu.au/students/enrolment/important-dates
Programs and Courses (e.g. unit outlines)
www.griffith.edu.au/programs-courses
or
www.griffith.edu.au/programs-courses/course-search
Release of results
www.griffith.edu.au/students/exams-assessment/grades
School of Languages and Linguistics
www.griffith.edu.au/humanities-languages/schoollanguages-linguistics
Student ID Cards
www.griffith.edu.au/new-students/campus-info/studentcentre
Timetable
www.griffith.edu.au/students/enrolment/timetable
Transport
www.griffith.edu.au/about-griffith/campuses/transport
Contact us
If you have any questions or require assistance, please contact:
QUT Business School
Phone: 3138 2050
Email: [email protected]
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