SUPPLY CHAIN MANAGEMENT
Hosted by : 2 EXHIBITION MANUAL BOOK
3 GENERAL INFORMATION
EVENT
: INDONESIA SCM SUMMIT 2015
PRESENTED BY
: SKK MIGAS
HOST BY
: BP & PETRONAS
ORGANIZER
: PT. GLOBAL CITRA KREASI
( GLOBAL EVENT MANAGEMENT )
Merpati Metro Building lantai 2
Jl. Halimun Raya no. 2A
Jakarta 12980 - Indonesia
DATE
: 14 - 16 April 2015
VENUE
: Pre Function & Assembly Hall 3
JAKARTA CONVENTION CENTER
OPENING HOURS
: 10 AM – 6 PM
THE TEAM OF SCM SUMMIT EXHIBITION 2015
Latifah (Mrs) – Exhibition Coordinator
Muhhamad Sapto Aji (Mr.) – Exhibition Manager
Official
PT. GLOBAL CITRA KREASI
Mrs. Latifah– Exhibition Staff
Mobile : +6287886345405
: +62 87886345405
: +62 8568889815
4 Dear Exhibitor,
Kepada Peserta yang terhormat,
Thank you for your participation in the upcoming SCM SUMMIT, 14 – 16 April
2015, Jakarta Convention Center, Jakarta, Indonesia
Terima Kasih atas partisipasi anda dalam pameran SCM SUMMIT, 14 –
16 April 2015, Jakarta Convention Center, Jakarta, Indonesia
The purpose of this Exhibitor’s Manual is to efficiently assist your company in
preparing for your forthcoming participation in this exhibition.
Buku panduan peserta ini di tujukan untuk membantu persiapan dari para
peserta dalam pameran tersebut.
You are advised to study this manual carefully and thoroughly to ensure that all
relevant matters are processed smoothly and arranged properly. You should have
a copy of all forms for your reference, so that queries can be clarified immediately
should they arise.
Kami sarankan untuk mempelajari buku panduan ini dengan teliti, agar proses
persiapan pameran dapat berjalan secara lancar. Setiap peserta diharapkan
memiliki salinan dari setiap form dari buku panduan agar dijadikan sebagai
bukti untuk klarifikasi bila ada hal-hal yang tidak sesuai permintaan para
peserta.
Upon completion of the relevant forms, please return , via Email :
[email protected] to the respective companies stipulated on the
top right hand corner of the forms. We would be grateful if you could observe
closely the deadlines for submission.
We will endeavour to maintain rates and prices quoted for all items contained
herein. However , there is a possibility that these may vary depending on the
availability of material or labor before the opening of the Exhibition.
Should you have any queries , please do not hesitate to
contact us.
We thank you for your support and cooperation , and we
look forward to seeing you soon.
The Organizer
GLOBAL EVENT MANAGEMENT
Setelah menyelesaikan form dari buku panduan, kami harapkan para
peserta mengirimkan kepada kami via fax pada : [email protected]
sebelum batas waktu yang ditetapkan.
Kami tetap mempertahankan harga sesuai dengan yang tercantum dalam
form buku panduan yang ada. Namun tetap ada kemungkinan perbedaan
harga tergantung pada Ketersediaan material dan tenaga kerja pada saat
sebelum Pameran dimulai.
Apabila ada yang kurang jelas, silahkan untuk menghubungi kami
Demikian surat pemberitahuan kami. Atas dukungan dan
kerjasamanya, kami ucapkan Terima Kasih.
Penyelenggara Pameran
GLOBAL EVENT MANAGEMENT
5 1) Exhibitor Information
BOOTH RATE
OPEN SPACE AREA 3 x 3
(SPECIAL DESIGN) :
The following are booth space rental rate:
  Pre Function
: Rp. 12.000.000/booth/3 days
Assembly Hall
* Unit cost for 3 days
Space Area Rental (JCC) by SKK Migas
Facilities :
Marking area per 9sqm
Electrical : 1 MCB 2A – 1 phase 1 single electrical power outlet
2) Exhibitors Building Their Own Stands (Space Only)
a)  You may only appoint your own stand contractors with the exception of electrics. All supporting
contractors required to guarantee that they will complete preparation on time and accept liability
for any damage or garbage clearance.
b)  No exhibitor or agent may use the exhibition hall, ceiling, pipes, fixtures, floors or wall in any
way (i.e. nailing. wiring or fixing of any exhibits to any existing structures is strictly prohibited). No
exhibitor or his contractor may use any wall belonging to any other stand.
c)  No stand, exhibit, floorcovering or lighting shall extend beyond the exact dimensions specified
in the exhibitors 'space contract. e.g. fascia boards may not project into the aisle nor can furniture
or plants be placed in the aisles. It is not permitted to bridge gangways in any way with stand
fitting, nor to place exhibits or floorcoverings in the aisles. the exhibitors must lay floor covering
over the whole area of the stand, taped down on all edges.
d)  All exhibitors, contractors or agents are responsible for the dismantling and removal, by stated
deadlines, of any stands he has constructed.
e)  All exhibitors with special stand design or who will upgrade stands, please be aware that their
appointed contractor must tidy up the back wall of stands with white paint / coverings. The
company logo is permitted to be place only on one side in stand area, unless the company logo is
located in the center area of the exhibitor’s booth.
6 REGISTRATION
1.  Please advises of your Exhibition Coordinator
2.  Exhibitors Entitlement:
a.  All Exhibitors are entitled for a certain number of free “ID CARD” as
indicated below:
9 Sq. m booth space for 3 persons
3) Build – Up And Dismantling Periods
a)  Build – up
I.  Exhibitors building their own stand may start construction at 08.00 am on 13 April 2015
II.  All stands to be completed in every respect including move in materials by 11pm on
13 April 2015
III.  The height of the booth display shall not exceed 5 meters
3.  Working Pass for your Booth Contractor workers:
To secure booth contractor’s Working Pass, you or your contractor
should inform us the number of workers required during setting-up and
dismantling period at least 1 (one) weeks before the move in/move-out
working schedule. Workers without a pass are not allowed to enter the
premises.
You may contact Global Event Management (Exhibition Coordinator) for further
information
IV.  All contractors are obliged to use PPE (Personnel Protective Equipment) during the
activity of booth move-in, build-up, dismantling and move-out
V.  Booth cleaning is not included as part of your package if you are not using/official
contractor’s
b) Dismantling / Pembongkaran
All exhibits, display materials hand carry can be removed from the exhibition area by
4.00 pm – 5.00 pm on 16 April 2015. All exhibits, display materials heavy and stands
must be removed from the exhibition area by 5pm – 11 pm on 16 April 2015. Rent will be
charged on late removals.
7 4) Working Exhibits / Noise
The organizer reserves the right to determine the acceptable sound
level and extent of demonstrations of working exhibits in the event of
complaints from other exhibitors. The organizer reserves the right to
terminate any working exhibit deemed to be dangerous or unsuitable
for any reason.
5) Operating of Machinery or Exhibits
a)  Moving machinery must be fitted with safety devices and these
safety devices may only be removed when the machines are not in
operation and not connected to the source of power.
b)  No motors, engines, contrivance or power-driven machinery may
be used without adequate protection against fire risk.
c)  No moving machinery may be operated within 0.5m of the
gangway.
d)  Any fumes or exhaust deemed by the organizer to be excessive
must be extracted or deducted away from other exhibitors and
visitors.
7) Power SupplyAnd Lighting (form 13)
220 volts single phase, 50 cycles; 380 volts three phase, 50 cycles.All
electrical work must be carried out by official contractor. Because of the
occasional power fluctuations sensitive equipment needs a voltage regulator.
Exhibitors requiring electrical power for stand building purposes are requested
to submit form before 6 April 2015.
Power supply orders made on site (from 13 April 2015 onwards) will be
charged 50% extra, supply will be given the night before the opening of the
exhibition (14 April 2015).
8) Air-Conditioning
Air conditioning will operate in the hall during the open period of the show only.
No air conditioning will be provided during preparation or dismantling periods.
9) Exhibit Heights And Weights
Exhibitors should notify the organizer of any item of machinery over 3 meters
high, or exceeding one ton in weight.
6) Dangerous Materials
No naked lights and lamps or temporary gas or electrical fittings may
be used in the exhibitions building without the prior permission of the
organizer. Use of spray paint equipment within the halls is forbidden.
8 10) Additional Electricity
NO.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
MCB Type
2A / 1 ph/
4A / 1 ph/
Price of MCB Price of Usage
440 watt
880 watt
Rp. 600.000
Rp. 675.000
6A / 1 ph/ 1320 watt
10A / 1 ph/ 2200 watt
16A / 1 ph/ 3520 watt
20A / 1 ph/ 4400 watt
25A / 1 ph/ 5500 watt
32A / 1 ph/ 7040 watt
10A / 3 ph/ 3800 watt
16A / 3 ph/ 6080 watt
20A / 3 ph/ 7600 watt
25A / 3 ph/ 9500 watt
30A / 3 ph/ 11400 watt
60A / 3 ph/ 22800 watt
100A/ 3 ph/ 38000 watt
125A/ 3 ph/ 47500 watt
200A/ 3 ph/ 76000 watt
Rp. 725.000
Rp. 765.000
Rp 865.000
Rp. 865.000
Rp. 1.180.000
Rp. 1.180.000
Rp. 1.560.000
Rp. 1.560.000
Rp. 1.900.000
Rp. 1.900.000
Rp. 1.900.000
Rp. 3.800.000
Rp. 5.175.000
Rp. 6.750.000
Rp. 8.855.000
Rp. 1.200.000
Rp. 1.225.000
Rp. 1.265.000
Rp. 2.300.000
Rp. 3.105.000
Rp. 4.600.000
Rp. 5.700.000
Rp. 7.175.000
Rp. 4.255.000
Rp. 6.275.000
Rp. 7.775.000
Rp. 9.890.000
Rp. 11.625.000
Rp. 21.160.000
Rp. 39.100.000
Rp. 48.590.000
Rp. 77.300.000
TOTAL
1.  Every electricity power order will be charged with the required MCB
2.  All above prices are not include 10% VAT
3.  Orders are valid when accompanied by FULL remittance to be sent and paid to
organizer at Bank account as states :
Bank Mandiri Cabang Ratu Plaza – Jakarta
(Rp) Account No . 122-00-0592232-6
PT. GLOBAL CITRA KREASI
4.  Orders without payment will not be executed and price are for the duration of the
exhibition
5.  All late orders after deadline will be subject to stock availability and 50%
surcharge will be applicable for late order (5 April 2015)
10% Tax
Grand Total
9 KINDLY RETURN TO : Tifa
Company Name
Stand No.
Person in Charge
Tel / Fax
Signature
: : +6287886345405
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
10 11) Cancellation Of Exhibition Space
In the event of the organizers agreeing to any request for release
from the contact, the exhibitor will be liable for all, or part, of the
cost stated in the contract in accordance with the following scale :
Cancellation period
Cancellation 30 days before the show
Cancellation 20 days before the show
Cancellation 10 days before the show
Cancellation 5 days before the show
Liability of Exhibitor
40 % of total stand cost
60 % of total stand cost
80 % of total stand cost
100% of total stand cost
The scale of charges will apply only from the date the organizer receive
written notice. In addition to this scale, the exhibitor will be liable for any
specific costs incurred on his behalf by the organizers. These terms cannot
be varied under any circumstances.
12) Payment For Space
13) Limitation Of Liability
The organizer will not be held responsible for any restrictions or conditions
which prevent the construction, erection, completion, alteration or dismantling of
stands or the entry, siting or removal of exhibits, or for failure of any services or
amenities provided by the hall landlords or order third parties.
14) Force Majeure
The organizer is Not liable to the exhibitor by reason for any cancellation or part
time opening of the exhibition, either as whole or in part, or for any nonperformance of their obligations under this contract or for any amendments or
alterations to all or any the rules and regulations of the exhibition in each case to
the extent that such occurrence is due to any circumstances not within their
control.
The payment schedule for space only, stand service or package stands
is as follows :
a)  30% as down payment upon confirmation of participation.
b)  Balance by dates specified on the contract.
c)  Exhibitors will not be allowed to occupy their space or stands if the
payment terms specified on the contract are not followed. These
terms cannot be varied under any circumstances
11 SET UP DAYS
13 APRIL 2015
06:00 am – 08:00 am
08:00 am – 11:00 pm
11:00 pm
THE SCHEDULE
Floor Marking by GLOBAL EVENT MANAGEMENT (Official Contractor)
Booth Set Up by All Contractors
All Contactor should finish their work for the first day set up
14 APRIL 2015
00:00 am – 05:00 pm
05:00 pm
Official & Independent Contractor continue the set up process
All booths must be completed
EXHIBITION DAYS
14 APRIL 2015
09:00 am – 06:00 pm
Exhibition Open for KKKS
15 APRIL 2015
09:00 am – 06:00 pm
Exhibition Open for KKKS
16 APRIL 2015
09:00 am – 06:00 pm
08:00 pm – 09:00 pm
DISMANTLING
16 APRIL 2015
05:00 pm – 11:00 pm
Exhibition Open for Public
Dismantling; all exhibits, display materials and stands must be removed from
the exhibition area.
12 LAY OUT
Assembly%3%:%
Total%booth%
%35%booth%
JUMLAH'BOOTH':'54'
buah'
Coﬀee%Break%
Area%untuk%400%pax%
Coﬀee%Break%
Area%untuk%600%pax%
Mini%stage%
2.44%x%3.66%
Walking%out%%
services%
Booth%:%No.%1=12%untuk%Pemerintahan%%
Booth%No.13=19%untuk%K3S%:%6%booth%%
(BP,%Petronas,%Eni,%Exxon,%Chevron,%%Inpex%
gangway%
+/=%8%meter%
13 FORM 1
INDEPENDENT STAND CONTRACTOR & NAME ON FASCIA BOARD
Deadline: 5 April 2015
Company Name to be written on the fascia board (only for standard booth):
FOR SPECIAL DESIGN BOOTH KINDLY FILLS IN BELOW:
Name of Contractor
Address
Tel / Fax / Mobile Phone
Person In Charge
: _______________________________________________
: _______________________________________________
: _______________________________________________
: _______________________________________________
Kindly send us detail drawing, dimension, and illustration of stand design to
below email.
FOR EXHIBITORS WITH SHELL SCHEME PACKAGE KINDLY FILL IN
BELOW:
Shell Scheme Package includes: carpet, table, chairs and power supply with
below specification:
Booth area
: 3m x 3m
Floor
Electricity
Chair
Table
:
:
:
:
KINDLY RETURN TO:
TIFA
EMAI : [email protected]
Company Name
Stand No.
Person in Charge
Tel / Fax
Signature
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
: _________________________________________________________
Carpet
1 MCB 2A – 1 phase 1 single electrical power outlet
2 white folding chairs
1 unit
14 COMPANY DESCRIPTION FORM
Deadline: 5 April 2015
Company Profile (Maximum 300 words)
Please fill in with BLOCK LETTERS or TYPING
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
________________________________________________________________________________
Company Name
: _________________________________________________________
Contact Person
: _________________________________________________________
KINDLY SEND YOUR COMPANY LOGO AND RETURN THIS FORM TO:
Designation
: _________________________________________________________
Address
TIFA
EMAIL : [email protected]
: _________________________________________________________
City
: _________________________________________________________
Country
: _________________________________________________________
Postal Code
: _________________________________________________________
Tel / Fax
: _________________________________________________________
Line of Business
: _________________________________________________________
Email
: _________________________________________________________
Website
: _________________________________________________________
Company Name
Stand No.
Person in Charge
Phone / Fax
Signature
Organized by Global Event Management
@2015
: __________________________________________________________
: __________________________________________________________ : __________________________________________________________ : __________________________________________________________ : __________________________________________________________ 15