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Pets in the Pines 2015
9 Annual Pet Adoption Event at CITY HALL in downtown Flagstaff
Saturday, June 27th, 9 a.m. to 3 p.m.
Business Name
Contact Name
Daytime Phone
Email
Cell Phone
Address
City
State
Zip
Description of Business & Items for Sale (if any)
Electric: Due to the change of location to the City Hall parking lot and grass front lawn, there is no electricity
available. If you are providing your own generator for electric use, there are some restrictions and information
that we will need to get from you and provide to you. Please indicate whether or not you will be using a
generator:
Yes:_________
No:_________.
Electrical Equipment Description (if generator to be used)
Other needs
Employee Names
Single booth free (additional booths $75 each).
Booth space - 10’ x 10’
I would like ______space(s).
(number)
Total cost of space(s) requested:
$___________
[Refunds will not be given after May 29, 2015]
Please check all documents that are included -- read, sign, and return by May 22nd, 2015
□ This application □ Vendor Release Form □ Vendor Policies & Information Form □ Copy of Insurance
Permit □ County Health Permit (if applicable) □ Copy of Tax or Business License or 501 C (3) (if applicable)
□ payment (including Tax license fee, electric use or additional booths, if applicable) and mail to:
Second Chance Center for Animals, Administrative Director, 11665 N Highway 89, Flagstaff, AZ 86004
.
Pets in the Pines 2015
Vendor Policies and Information
The 9th Annual Pets in the Pines Adoption Event will be held on Saturday June 27, 2015 at the
City Hall Parking lot and lawn areas in downtown Flagstaff on Aspen Avenue.
Set-up:
Show hours:
Tear-down*:
Friday, June 26
Saturday, June 27
Saturday, June 27
5:30 pm to 7 pm
9 am to 3 pm
3 pm to 4:30 pm
*No one may tear down prior to 3pm. If that occurs, the vendor will not be invited back.
Vendors should drive to the City Hall west side parking lot and check in prior to unloading. It is vital to the
event that your vehicle be moved immediately after unloading. Security will be provided Friday night from
7 pm to 7am. However, SCCA nor hired security agents are responsible for any loss, theft or damage.
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We highly recommend that you bring a 10’x10’ pop-up canopy for your booth space.
Weights are required for all canopies. If your tent is not weighed down on each corner, the City’s Operations Director will ask
you to take down your canopy. Staking is not allowed.
Do not set up your display outside of your space boundaries. You will only have to move it.
You must supply your own equipment to support your booth. We will not provide table covers, change, calculators, bags, boxes,
tissue paper, etc. Electricity and Running water are not provided.
If you are selling anything, you need a City of Flagstaff sales tax license and we are required to obtain a copy. If you have a 501
C (3) we will need a copy. If you do not have a 501 C (3) we will need a tax ID, and if you do not have a tax ID we will need a
copy of your temporary license, if you do not have a city sales tax or business license you are required to submit an application
for the license. Contact the city at (928) 213-2251 if you have questions about the sales tax license options available to you.
If you are selling food you are responsible for obtaining County Health Permits for food handling, preparation and public
distribution. A copy of this must be submitted to Second Chance. Contact (928) 679-8750 for more information regarding County
Health Permits.
Please bring enough change for the duration of the show.
You may not sell food items in your booth unless approved prior to the show date with verification of a Food License from the
Coconino County Department of Health Services.
Smoking, alcohol, and open flames are not allowed on the premises. Fire extinguishers are required for those using electrical
equipment/ generators or if bringing a food truck.
All garbage must be taken to the dumpsters at all times during the event. Food waste must be properly disposed of; i.e. grease and
oil dispensers.
SCCA highly recommends vendors NOT bring their unaccompanied minor children (12 years and under) to Pets in the Pines,
either during set up or during the actual event. If your children must be with you for a short time, we ask that they stay in your
booth and not be allowed to wander. If we have any complaints, we will request you make other arrangements immediately.
I have read and understand the above stated policies and information:
Signature
Date
Please return this form by May 22nd, 2015 with your application to:
Second Chance Center for Animals, 11165 N Hwy 89, Flagstaff, AZ 86004
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Pets in the Pines 2015
9 Annual Pets in the Pines Adoption Event at City Hall in downtown Flagstaff
Saturday, June 27th, 9 a.m. to 3 p.m.
This Vendor Release Form is a contract with legal consequences. Please read it carefully before signing.
In consideration of being allowed to participate in this event, I,_____________________________________
(print participant’s name)
on be half of ____________________________
(print business name)
1.
2.
3.
4.
5.
6.
7.
8.
9.
Acknowledge and fully understand that I will be participating in activities that may or may not involve risk of serious
injury, permanent disability, property damage and/or death. These risks may result not only from my own actions, inactions
or negligence, but also from the actions, inactions or negligence of others. Further, there may be other risks not known to me,
or not reasonably foreseeable, such as disability or death.
Assume all the forgoing risks and accept personal responsibility for any damages following any such injury, permanent
disability, property damage, or death.
Release, waive, discharge, and covenant not to sue Second Chance Center for Animals, Inc., the City of Flagstaff, its
officers, employees, agents, their heirs, administrators, or executors, from demands, losses or damages on account of injury,
including death, or damage to property, caused or alleged to be caused in whole or in part by the negligence of any person or
otherwise, myself and my spouse, if any, and our heirs, successors, customers at booth and assigns.
Understand that Second Chance Center for Animals, Inc. and the City of Flagstaff will not be responsible for damage or
theft of property owned by me or in my care and custody.
Understand that Second Chance Center for Animals, Inc. and the City of Flagstaff does not provide medical coverage to a
participant if injured while participating in the event described above or attendant activities. Any medical costs incurred as a
result of this activity will be my financial responsibility.
Acknowledge that I am required to obtain and display all necessary permits, licenses and insurance coverage in order to
participate in the Second Chance Center for Animals event. Failure to obtain or display your necessary permits and/or
licenses will not be liable to Second Chance Center for Animals nor will they refund ANY fees. You must provide a
certificate of insurance for general liability insurance naming Second Chance Center for Animals as an additional insured for
the dates of the event.
Acknowledge that I have read the VENDOR POLICIES and understand its contents and agree to abide by these policies.
Acknowledge that I have read the above VENDOR RELEASE FORM and understand that I have given up substantial
rights by signing it, and sign it voluntarily.
Acknowledge that I have attained the age of 18, am not under any guardianship or conservator-ship, and I have the legal
capacity to enter in to this agreement.
Business Name
Daytime Phone
Address
City
Cell Phone
State
Zip
I verify that the above information is true, correct, and applies to all those participating from my
organization:
Legal Representative/ Participant’s Signature
Date
Return this Vendor Release Form by May 22, 2015 with your application to
Second Chance Center for Animals, 11165 N Hwy 89, Flagstaff, AZ 86004.