Why PPM Software Fails and How to Succeed With Enterprise Work Management Introducing enterprise work management Traditional project management tools are failing. These days there are more tools than ever to help your team track their tasks and processes. You get work requests in your email, prioritize in Excel, plan in Primavera, coordinate in Clarizen, and then attempt to measure the results in endless status meetings. If you have all these tools, shouldn’t you feel more in control? 70+30X PMI ESTIMATES 70% Traditional project management tools fail to give you what you really need. Here’s why: 1. Team members use multiple tools. Your team members manage their day-to-day work using more tools than Bob Villa. There’s a different tool for everything from task management to file sharing. PROJECTS FAIL 2. Tools differ from team member to team member… Those people work on your team with other people that are using absurd amounts of tools. 3. …and also from team to team. Your team works with other teams in the department that are all using separate tools to manage their work. 4. Each team receives work requests differently. They may come as emails, phone calls, notes on a desk, conversations, instant messages, or even through a PPM tool, etc. 5. Everyone works in different ways. 66% enterprise workers lack time to get their work done Each team plans, executes, and collaborates on their work using 10 separate tools and their own set of processes that make zero sense to anyone else in the organization. 6. The result is complete chaos… No one is on the same page, you have no clue who is working on what, work gets lost, you’re eating up funds, nothing is on time, and there’s a monkey on a unicycle in the corner throwing banana peels at your head. There is a better way... 2 3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043 / www.attask.com / T 801.373.3266 / TF 866.441.0001 What you really need is a single system of engagement. Or, what we like to call “Enterprise Work Management.” You already have plenty of “tools.” Enterprise Work Management is more than that. It’s an actual solution that eliminates disparate tools and the frustration of silos to give you visibility you can trust. Project Management Tools Enterprise Work Management Collaboration Team communication takes place in email or text between select members, making it difficult for the team to see. Team members often use different tools, slowing down collaboration from one member to the next. Work becomes social. Communications are gathered and tracked with the rest of the project data, in real context. Everyone uses the same communication tools, increasing the frequency, quality, and visibility of their conversations. Prioritization Team has to hold multiple conversations and meetings to determine which work is most urgent. This ritual repeats itself on a regular basis, wasting time and momentum. Often, those that scream the loudest get their projects worked on first, regardless of strategic direction. Team members can customize and refer to priorities assigned within the enterprise work management platform by management and spend more time actually doing their work. Team members and managers lose time trying to gather data from disparate systems, keep tasks moving, and dealing with fire drills. Status meetings dominate schedules. With all project data gathered in one place, team members and managers see performance and progress in real-time reports. With status meetings reduced, team members have more time to perform their work. Managers have more time to strategically improve their team’s performance. Team managers get discouraged as they fumble in placing their team members on the most important tasks. Team assignments change often, resulting in frustration for team members. Seeing which tasks are most important and what everyone is working on, team managers can easily move their team members where they will make the biggest impact. As ad hoc changes decrease, team members settle into a groove and thrive. Resourcing Senior managers struggle to see which resources are working on what tasks, much less which projects are coming up. Resources are rarely prepared for work influxes, resulting in work delays and missed deadlines. Senior managers see what their resources are working on in real-time and what projects are coming down the pipeline. They have time to adjust resources and keep work sailing through the process so projects get delivered on time. Justification Senior managers don’t have end-to-end reporting necessary to report on the progress and performances of their teams. Management makes budgetary decisions in the dark. Senior managers have visibility into the entire end-to-end work lifecycle of their team, allowing them to clearly see progress and team performance. They’re able to justify every dollar spent. Productivity Alignment 3 3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043 / www.attask.com / T 801.373.3266 / TF 866.441.0001 Everyone benefits from Enterprise Work Management. 100 Senior Managers. Managers. Team Members. Senior managers can justify their resources and budgets and can better prioritize how resources are used. Managers are better able to align team work to corporate strategy and can improve their team’s productivity. Team members are empowered to make better decisions, prioritize more effectively, and work more efficiently. AtTask is the only Enterprise Work Management Software in the market that is a single system of engagement and truth. At AtTask, we are passionate about creating real solutions that give people a better, more productive work experience. That’s why we’ve created the only Enterprise Work Management solution that provides a single, central system of truth to help enterprise teams manage and collaborate on their work more efficiently. And enterprise teams worldwide are already experiencing the value of AtTask Enterprise Work Management. Greater Visibility. “We have one source of truth for all of the data related to our projects. We’re able to get reports really quickly, get data really quickly, tell a story, and, more often than not, bring clarity to the organization and build trust with our peers.” – Bill Maxwell, Director of Communication Systems, Schneider Electric Increased Adoption. 31+69X 31% Of projects canceled before completion time “I can put someone who doesn’t have any knowledge of project management in front of AtTask, work with them for half an hour, and give them all of the information they need to begin managing a project in our methodology. I can give it to anyone within my IT department or even within my business, and they can easily adopt it.” – Jen French, IT PMO Senior Manager, American Capital Meaningful Collaboration. “There are people who work across the country that we’ve never met. We might email them everyday, but we’ve never met them. Already in AtTask I feel like I’m working more closely with those people. I post and that person is instantaneously aware of the comments…It works as fast as we do.” – Erin Frey, Senior Graphic Designer, House of Blues Entertainment Better Productivity. “The value I get from AtTask is the data to market IT. We’re running 40 active projects at any given time. 95% of those are within budget. That’s a pretty good story.” –Kim Jacques, CIO, American Capital To learn more about Enterprise Work Management, visit: www.attask.com/enterprise-work-management 4 3300 N. Ashton Blvd. Ste. 300. Lehi, UT 84043 / www.attask.com / T 801.373.3266 / TF 866.441.0001