Effective Implementation of Safety & Health Management System (SHMS) Sanjeev Baliyan Regional HSSE Manager –Asia Pacific (GF) Shell Eastern Petroleum What is SHMS or SMS? • A systematic approach for managing Human & Organizational risks • System to reduce costs in long term through proactive management of risk • System to reduce injuries through effective implementation of risk control measures • Road map for an organization for measuring, monitoring and improving on its performance What is it not (and what it should not be) • An administrative exercise • Just a sense for compliance with law • Just another company document 1 Why we need SHMS? • Primarily • To prevent injuries and • To reduce operating cost • Secondarily • To comply with legal requirements • To satisfy business needs • To meet customer requirements Is your current HSE-MS effective to prevent incidents? 2 How Accidents can occurred, if we have ‘everything’ in place? Someone Fail to - Contribute - Intervene - Comply with Rules - Understand - Observe - Feel the need - Act in time - Be mindful - Communicate - Supervise - Report & React - Realize the seriousness - Take proactive action Typical SHMS framework Key to success Shell HSE-MS Framework 3 Current practice of SHMS Majority of companies have developed and implemented SHMS, but not able to get the desired outcome (reduced injury and cost) Missing links Why? Current Issues with SHMS Implementation? • Same nature of accidents are repeating over time (e.g. Flash fire, Explosion, Falling from height etc) • Presence of SHMS is not able to improve the performance further ‘significantly’ (e.g. Accident frequency and severity is not decreasing over time) • No improvements in work practices adoption by workers (e.g. no reduction in number of Unsafe Conditions and Unsafe Acts) • Risk Management does not seems to be giving desired outcome • Low acceptance by workforce on its effectiveness • Presence of Systemic Organizational Weaknesses 4 Systemic organizational weaknesses? Where the accidents comes from? • Systemic organizational weaknesses directly account for 4% accident only. • Indirectly, systemic Organizational weaknesses are account for 96% of accidents • They have great impact on directing the workers behavior, workplace condition and culture • They are root cause for almost all the major accidents • Systemic weaknesses • Latent Conditions, LC (management decisions, Finance, culture, support) • Pre Conditions, PC (lack of control, enforcement etc) • Active Conditions, AC (SOP not followed, required checks not (Organizational) systemic weaknesses Dupont Study form Safety culture and Effective Safety Management Critical weaknesses in any SHMS • Poor Risk Management exercise (PC) • Hazard poorly identified • Weak or irrelevant control measures • Ineffective Safety Checklist/PTW (AC/LC) • Not designed for task specific (Generic or irrelevant) • Just a document completing exercise • Inadequate Training (PC) • On use and importance of checklist, hazard, control etc. • On Following the Method of statement (SOP) • Inappropriate Safety Operating Procedures (PC) • Not well written (too lengthy, not to the point) • Not consulted with supervisors or workers • Not addressing hazards and control measures • Lack of integration of human factors/behaviors (LC) • Inherent (organizational)systemic weaknesses 5 Some other weaknesses in SHMS • Missing link among SHMS elements • Lack of planning and preparation at development stage • Poor communication with workers about hazard, risk and control measures • Lack of sincerity and dedication of Front Line Management in improving system • Little or no effort to review and change the processes • Lack of acceptance of responsibilities and accountability by Line Mangers, Supervisors and Workers • Inadequate measurement and monitoring of SHMS effectiveness • Ineffective enforcement at all the levels Poor Risk Management Exercise Serves no propose to control risk! Hazard not clear cause error in severity Inadequate preventive measure Work activity and hazard not related Wrong interpretation of control measure All key hazardous activities not identified Wrong values for severity and likelihood Same hazard Different severity Mother hood statement In control measure Control measures not linked to hazard 6 Safety Checklist/PTW’s Another paper filling exercise? • Is it understood by end user (workers and supervisors) Common Weaknesses in Checklist/PTW’s: • Is it well tested before implementation? 1.Too complicated • Does it contains all required checks needed? 3.Just a compliance with law • Who will ensure the compliance? • Is there any cross functional check available for high risk activities (e.g. gas testing by 2 personnel) • Does it includes check for all control measures and behaviors? • Competency of user? 2.Not understood by users 4.A ‘Mindset’ of paper filling exercise 5.Not implemented effectively and efficiently 6.Do not have cross functional checks 7.‘Quality of testing’ is an issue of great concern, where test required Remember: Compliance Program do not determine operating standards Safe Operating Procedure (SOP) • Who has written it? • Who will use it? • Is all hazard identified and addressed? • Is all associated risk and control measures included? • Who will ensure the compliance and follow up on it? • Who is responsible for implementation and use? • Is well written and understandable by end user? • Has proper engagement and training been conducted? 5 page SOP for Aerobridge • Is available to users all the time? operation??? • Is it task/activity specific? • Is Human factor/behavior given due consideration in process? 7 What is need for effectiveness? •Leadership • Goal Zero vision • Small Changes for Big Difference • Continual review of system • Workforce knowledge, awareness • Visible Actions • Proactive Approach • Changed mind set at all levels • Strict Enforcement and Implementations • Intervention • Monitoring of Performance Value Added Concept: A new approach • Identify and characterize the root, accident causing factors • Select the realistic control measures for visible and invisible hazards • Evaluate the (EEV Test) Effectiveness Efficiency and Value addition •If control measure do not pass through, then review until it fit on the EEV test • Any safety initiative must be shown to yield benefits • Every control measure in place must add value • Decision for control measure must be based on EEV test Article by Sanjeev Baliyan in SISO magazine ‘Safety Matters’ 8 Value Added Concept for SHMS If a company has SHMS then it must be Accidnets/ Fatalities/injuries/ Damages Non-complinace of WSH law 'High Risk Organisation' (Unable to sustain for long term in business) Effective (must serve its purpose) • Efficient (must produce results) and • Add value (through reducing accidents and cost) Compliance with WSH law 'Medium Risk Organisation' Wil sustain in business with cost (Compliace costs 90% of total safety spendings) Safe Conditions (60-70% of safety issues) Someone doing something • not doing something Unsafe Conditions (30-40% of safety issues) Created by unsafe acts Created by system, process You can achieve improvements without any additional or little cost! Value Added Safety application zone From Safety Matters, Value Added Safety: An approach toward zero cost and accident free workplace Effective Implementation of SHMS! Only well designed SHMS can effectively implemented • Identify and remove the systemic weaknesses • Conduct systematic and realistic risk assessment • Develop and use checklist/PTW specific to activity hazards and control measures • Cross functional supervision for implementation • Write correct and precise SOP • Integrate human factor into SHMS at all levels • Educate and trained users • Implement and enforce effectively • Monitor, test and refined procedures and practices, if weaknesses observed • Take feasible, realistic and EEV tested actions • Get audited to determine the deficiencies (just not to comply or maintain certification) • Conduct realistic and open management review • Record and analyze all the Near misses, Unsafe Acts & Unsafe Conditions • Raise and monitor competency level of users and supervisors •specific hazards 9 Essential Features of an Effective, Efficient and Value Added SHMS • Visible • Sound • Line Management • Competent • High & well understood • Measure • Realistic • Independent • Effective • Thorough (to determine root cause) • Effective An Effective SOP 10 Integration of Human Factor (behavior) into SHMS! • How we are doing currently? Without due consideration and integration of human behavior into SHMS. • How it should be, to be effective? Human behavior (actions) must be given same level of consideration as Process (work and working environment) at all levels, while • Conducting Risk assessment (Behavioral Risk in control measures) • Developing SOP (Behavior observation) • Preparing checklist/PTW (Behavior checks) Integrating HF and establish links • Hazard related to human behavior (ignorance, violation, manipulation, competency etc) • Links between Hazards, control measures, procedures, policies etc.) 11 SHMS performance measurement! Essential for improvement. Critical success Factors Success will not come from what SHMS have or what it does not, but it will come from how effectively SHMS requirements are Adopted. Implemented and Enforced Sanjeev Baliyan 100% compliance 12 E-mail: [email protected] [email protected] 13
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