1
Table of Contents
1.0 Registration ............................................................................................................................ 3
2.0 Supplier Module ..................................................................................................................... 7
3.0 Action Bulletin > Inbox ....................................................................................................... 10
4.0 My Account Info>User Profile ............................................................................................ 11
5.0 My Account>User Profile>Add User .................................................................................. 12
6.0 My Account>User Profile>Edit User .................................................................................. 13
7.0 My Account Info>Company Profile>Company Information ........................................... 14
8.0 My Account Info>Company Profile>Financial ................................................................. 16
9.0 My Account Info>Company Profile>Category Code ....................................................... 18
10.0 My Account Info>Company Profile>Supporting Document ......................................... 19
11.0 My Account Info>Company Profile>Configuration ....................................................... 20
12.0 Market Place>Manage Marketplace ................................................................................ 21
13.0 E-Catalogue>Post a New Catalogue ............................................................................... 24
14.0 E-Catalogue> Manage Catalogue>Price Maintenance ................................................. 27
15.0 E-Catalogue> Manage Catalogue> Catalogue Express................................................. 29
16.0 Procurement Statistics> Procurement Statistics ......................................................... 30
DIRECT PURCHASE ...................................................................................................................... 31
17.0 Introduction........................................................................................................................ 32
18.0 Principles of Procurement ............................................................................................... 33
19.0 Customer Service .............................................................................................................. 34
20.0 User Guides ...................................................................................................................... 35
21.0 DIRECT PURCHASE (PRODUCT) PROCESS FLOW ......................................................... 36
22.0: SUPPLIER’S SCREEN ..................................................................................................... 37
22.1 Process: Purchase Inquiry Acknowledgement .............................................................. 38
22.2
Process: Purchase Order Acknowledgement .................................................. 42
22.3
Process: Delivery Order Creation ...................................................................... 45
22.4 Process: Invoice Creation ........................................................................................ 49
2
1.0 Registration
Step 1:
1. Click on FREE link to register as a new supplier or buyer.
3
Step 2:
1. The registration screen will be displayed as above once the user clicks on the
link.
2. Select the type of user either Buyer or Supplier.
3. Fill in the required details
Example:
Name: MrMohd Haziq
Company Name: Qizlaf Resources Sdn Bhd
Country: MALAYSIA
Industry: Computer & Information Technology
4. Once done, click on Next button to proceed to the next step.
5. Click on Reset button to clear the entered data.
4
6. The above screen will be displayed once the user clicks on Next button in the
previous screen.
7. Fill in the required details.
Example:
Member Login Information
User ID: qizlaf
Password: ********
Password (Confirmation): ********
General Company Information
Company Name: Qizlaf Resources Sdn Bhd
Business Type Distributor/Wholesaler
No. of Employees: 11-50 people
Annual Sales Volume: 100k – 500k
Address: No45 Jalan Enggang,
Lorong Kiri
Setiawangsa
Zip/Postal Code: 54100
City: Kuala Lumpur
State/Province: Wilayah Persekutuan (K.L)
Website http://www.qizlaf.com.my
Business Contact Information
Name: Mohd Haziq Ahmad
Job Title: Administrator
Telephone: 0320991234
Fax: 0320991235
Mobile: 01922222243
Email: [email protected]
5
8. After all information is completed, click on Signup button
9. The above screen will be displayed once the user clicks on Signup button.
10. Once successful, the User ID, password and activation code will be sent to the
registered email.
Step 3:
1. Log on to registered email to activate the membership account.
2. The system will display the user ID and password as previously registered.
3. Then, click on the link in order to activate the account.
4. The above message will be displayed once the user clicks on the activated
link.
6
2.0 Supplier Module
1. Logon to Sennego.com with the registered login name and password.
Example:
Login Name : qizlaf
Password
: ********
2. Click on Login button.
7
1.Manage and
save all of
incoming/outgoi
ng message
from/to trade
partners.
2.The list of
functions that
available for
user to add,
edit and delete.
1. The above screen will be displayed once the user log on to the system.
Inbox
Manage and save all of incoming inquiries from the trade partners.
User Profile
Collection of personal data associated to a specific user. It can be used to store the
description of the characteristics of person.
Company Profile
Collection of company data that will includes firm's information, number and profile
of its staff/board, financial, management structure, etc.
Virtual Credit
Virtual credit are temporary credit issues by certain banks which can be used over a
small period of time to do only buying without using your own Real Credit.
Market Place
The commercial place/activity where goods and services are bought and sold.
E-catalogue
E- catalogue is a method to create an online catalogue in order to replace a manual
catalogue such as brochure, pamphlet, etc.
8
Trade Leads
A selling lead is an online invitation to buyers to send a quotation for the product /
service and a buying lead is an invitation to suppliers to send a quotation for the
product / service.
Procurement Statistic
The procurement statistic shows the list of transaction which is done between the
supplier/buyer and organization.
9
3.0 Action Bulletin > Inbox
1. Click on Action Bulletin at the left side of panel.
2. Then, click on sub menu Inbox to view any pending action that needs to be
done by supplier.
3. The pending action will be displayed as shown above.
4. Click on any pending action under Action Required to perform the task.
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4.0 My Account Info>User Profile
1.
2.
3.
4.
5.
Click on My Account Info.
Then click on sub menu User Profile.
The previous registered user is shown as above screen.
Click on Add User button to add a new user.
If the user wants to edit/update the information, select the user by ticking on
the check box and then click on Edit User button.
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5.0 My Account>User Profile>Add User
1. The above screen will be displayed once the user clicks on Add User button.
2. Fill in the required details.
Example:
Login Info
User ID: rosnah
Password: ********
Market Place : B2B Market Place
User Info
Full Name: Rosnah Mat Aris
Designation: Sales Executive
Email: [email protected]
Mobile 0192323123
3. Once done, click on Add button in order to confirm the details.
4. Click on Cancel button to cancel the addition.
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5. The added data will be displayed as above screen.
6.0 My Account>User Profile>Edit User
1. The above screen will be displayed once the user clicks on Edit User button.
2. The user may update any information and then click on Edit button to save the
details.
3. Click on Cancel button to cancel the editing.
13
7.0 My Account Info>Company Profile>Company Information
1. Click on My Account Info.
2. Then, click on sub menu Company Profile.
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3. For those suppliers that registered with MOF, the company profile will be
automatically displayed in the above screen. In this case, they can
edit/update the details. But, non MOF supplier has to fill up the company
profile details.
Non MOF Supplier
4.
5.
6.
7.
Fill in the required details.
Click on Add button to add PKK Certificate Info/CIDB Certificate Info.
Once done, click on Save button in order to confirm the details.
Click on Reset button if the user wants to clear the entered data.
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8.0 My Account Info>Company Profile>Financial
1. Click on Financial tab. The above screen will be displayed.
2. Click on Add button in order to add the financial information.
3. If the user wants to update the added data, select the bank name by ticking on
the check box, then click on Edit button.
4. If the user wants to remove the added data, select the bank name by ticking on
the check box, then click on Delete button.
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1.
2.
3.
4.
5.
6.
The above screen will be displayed once the user clicks on Add button.
Fill in the required details.
Once done click on Create button.
The added information will be displayed in the table accordingly.
Click on Reset button to clear the entered data.
Click on Back button to return to the previously visited page.
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9.0 My Account Info>Company Profile>Category Code
1. Click on Category Code tab in order to add in the category code that related
with the company business. The above screen will be displayed.
2. The user may enter the category code manually if they know the exact
category code. Example: 010101
3. Otherwise, select the category code by using drop down menu starting from
Main Category -01 BAHAN BACAAN DAN ALATULIS, then followed by Sub
Category-0102 ALATULIS and Sub Category Division-010201-ALATULIS
(TIDAK TERMASUK BORANG DAN KERTAS KOMPUTER).
4. Enter the Business Type Example: Stationary
5. Once the information is completed, click on Create button.
6. The added data is shown in the table accordingly. The user may repeat the
same steps if they want to add multiple category codes.
7. Click on Clear button to reset the entered data.
8. Click on Cancel button to cancel the creation.
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10.0 My Account Info>Company Profile>Supporting Document
1. Click on Supporting Document tab to upload the required documents (if
any). Then the above screen will be displayed.
2. If there is any file to be uploaded as required by the organization, click
on Browse button to locate the file.
3. Once done, click on Add button.
4. The uploaded document will be displayed in the table accordingly.
5. By then, tick the check box either the listed document will be in a
Softcopy or Hardcopy.
6. If the user wants to update the added document, select the document by
ticking on the check box and then click on Edit button.
7. If the user wants to remove the added document, select the document
by ticking on the check box and then click on Delete button.
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11.0 My Account Info>Company Profile>Configuration
1. Click on Configuration tab to upload the company logo and fill up the
additional information.
2. If there is any image to be uploaded for company logo, click on Browse
button to locate the image.
Note: Please follow the specification
3. Then, fill in the details such as Additional Info, First Text and Second
Text (if any).
4. Next, click on Update button in order to update the information.
5. The logo and information will be displayed at the top of the screen.
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12.0 Market Place>Manage Marketplace
1. Click on Market Place.
2. Then, click on sub menu Manage Market Place. The list of marketplace will be
displayed as above.
3. Click on Add button to subscribe a new marketplace.
4. If the user wants to edit the added market place, select the market place by
ticking on the check box and then click on Edit button.
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1. The above screen will be displayed once the user clicks on Add button.
2. Select the interested market place from Market Place drop down menu.
Example: B2B Market Place
3. If the user selects B2B as a market place, the information such as Market Place
ID, Terms & Condition, Additional Info and Disclaimer will be automatically
displayed. The details are depends on each selected market place.
4. If there is any file (s) to be uploaded, click on Browse button to locate the file.
5. Then, click on Upload button once the file is selected and it will be shown in
the ‘uploaded document’ area.
6. Next, tick the check box beside this statement:
Saya mengaku bahawa memahami segala Terma & Syarat yang telah
ditetapkan oleh organisasi. Dan juga saya bertanggungjawab keatas maklumat
yang disertakan.’
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7. Once done, click on Submit button to confirm the submission to the selected
market place.
8. Click on Cancel button to cancel the market place subscription.
9. The added market place is shown in the table accordingly.
10. The status shows as ‘Pending’ since it needs approval from the organization.
11. Once the organization approves the application, the status will change to
‘Approved’. Same goes if the organization rejects the application, the status
will change to ‘Rejected’
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13.0 E-Catalogue>Post a New Catalogue
1. Click on E-Catalogue.
24
2. Then, click on sub menu Post a New Catalogue.
3. Fill in the required details. The red asterisk is a mandatory field, whereby the
user needs to fill in.
E-Catalogue Information
*Type: Product
If there is any image (s) to be uploaded, click on Browse button to locate the image.
*Product/Service Name: Kertas A4
Catalogue ID (automatically generated)
*Model : IK Yellow
*MOF Category Code: 010100 BAHAN BACAAN
*Category: Books and Stationery
*Sub Category: Books
*Keyword: A4, paper, IK Yellow, kertas A4, A4 Paper
*Description: IK Yellow Malfunction Business
If there is any document (s) to be uploaded, click on Browse button to locate the file.
Additional Information
SKU: 20
*Measurement Unit: ream
Material: Paper
Size:
Long 210 mm Width 297 mm Height Weight 80 gms
Packaging:
Long 210 mm Width 297 mm Height Weight 80 gms
Minimum Order: 1carton
Delivery Term (days): 3
Payment Term (days): 7
Guarantee Period: 7
4. Once done, click on Save & Proceed button in order to proceed with the next
step.
5. Click on Reset button to clear the entered data.
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6. Fill in the required details. The red asterisk is a mandatory field, whereby the
user needs to fill in.
Example:
Price
*Price (RM): 10.80
Offer Price (RM): 10.40
Start Date: 22/12/09
End Date : 31/12/09
Price by Zone: North 11.00 (tick the check box)
*Status Aktif
7. Once done, click on Save button to save the details.
8. Click on Reset button to clear the entered data.
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14.0 E-Catalogue> Manage Catalogue>Price Maintenance
1. The created catalogue is shown as above screen.
2. In this case, the user can directly manage the catalogue by clicking on the
Price Maintenance or Catalogue Express tab.
OR
3. Otherwise, click on E-Catalogue
4. Then, click on sub menu Manage Catalogue. It allows the user to manage the
existing catalogue.
5. The e-catalogue statistic shows the number of created catalogue, waiting list
of approval, approved and rejected catalogue.
6. Click on Add button to add a new catalogue. The same process will take place
as in page 25.
7. If the user wants to edit the catalogue information, select the catalogue by
ticking on the check box and then click on Edit button.
8. If the user wants to remove the created catalogue, select the catalogue by
ticking on the check box and then click on Delete button.
9. Each created catalogue needs approval. Therefore once the user creates the
catalogue, the status will change to ‘Pending’. By then, once the organization
approves the catalogue; it will change to ‘Approved’. Same goes to catalogue
rejection.
10. Click on Price Maintenance tab to start the maintenance.
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1. The above screen will be displayed once the user clicks on the Price
Maintenance tab.
2. Select the Category Code from the drop down menu.
Example : 010201
3. Select the Category from the drop down menu.
Example : Product
4. Select the Product/Service Name from the drop down menu.
Example : A4
5. The selected information will be displayed as above screen.
6. Select the market place by ticking on the check box.
Example : B2B Marketplace
7. Key in the promotion price/unit (RM)
Example : 18.00
8. Select the start and end date.
Example : Start 03/12/2009
End 31/12/2009
9. Select the status.
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Example : Active
10. Once done, click on Save button to save the edited information.
15.0 E-Catalogue> Manage Catalogue> Catalogue Express
1. Click on Catalogue Express tab to let the user upload the catalogue in a simple
way and faster. The user can upload multiple catalogues in one time by
entering the details in .xls format. Please see the sample as below.
(a)
Jenis: Product
Nama Katalog: Kertas A4
Model: IK Yellow
Kod Bidang: 010201
Keyword : A4, paper, IK Yellow, kertas A4, A4 Paper
Description: IK Yellow Malfunction Business
Unit Ukuran: ream
Kuantiti min: 20
Terma Penghantaran: 3
Terma Pembayaran: 7
Tempoh Jaminan: 7
Harga/Unit :10.80
2. If there are more catalogues to be uploaded, repeat the same steps (1a),
whereby the user needs to fill in multiple items in one document.
3. Somehow, the user needs to download the document first by clicking on
cat_express.xls file. Once done, enter the details in .xls format before upload
it back to the system by clicking on Browse button to locate the file.
4. Once confirm, click on Upload button to add in the file.
5. The upload status will be displayed at Upload Status field.
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6. Click on Back button to return to the previous screen.
16.0 Procurement Statistics> Procurement Statistics
1. Click on Procurement Statistics.
2. Then, click on sub menu Procurement Statistics.
3. The procurement statistic can be viewed by yearly or market place. The
displayed information depends on the supplier selection.
4. The procurement type shows the list of procurement that has being/been done
through out the year or by market place.
5. The current procurement shows the number of pending transaction. Click on
the number link to display the details.
6. The procurement record shows the number of successful transaction. Click on
the number link to display the details.
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DIRECT PURCHASE
31
17.0 Introduction
An electronic procurement system (EPS) is able to streamline procurement
activities and improves the quality of service. It converts traditional manual
procurement processes machinery to electronic procurement via the Internet. The
system allows buyer to browse supplier's product catalogue which is converted
into the form of an electronic catalogue or eCatalogue, to be viewed from any
desktop with a web browser. Suppliers can receive, manage and process purchase
orders and receives payment through the Internet.
The generic process of the electronic procurement system (for supplier) includes:

Purchase Inquiry Acknowledgement

Purchase Order Acknowledgement

Delivery Order Creation

Invoice Creation
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18.0 Principles of Procurement
The principles of procurement are as follows:
a)
Common Accountability
Procurement supposedly reflects the accountability that is trusted to the
Agencies.
b) Transparency
All policies, rules, procedures and procurement processes should be clearly
made known and understood by the public.
c) Open Competition
Procurement processes must offer opportunities to all eligible participants that
are qualified to compete.
d) True and Fair
Each procurement is invited and processed truthfully and fairly conforming to
the corresponding fundamentals and regulations.
e) Best Interest Value
Procurement management should provide justification returns based on each
ringgit spent.
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19.0 Customer Service
Customer service that comprises of trained and responsible personnel, in order to
assist users in handling enquiries and doubts regarding EPS.
For the purpose of assisting the users, please prepare the corresponding
information and sent to us:

Supplier site – subscribe to which market place, your name, your
company and MOF/ROC/ROB/ROS no.

Error message that appeared on your computer screens.

Explanation regards to the corresponding problem.

Action taken before and after the problem occurred.

Your contact number (i.e. office telephone number, mobile number,
email or fax number).

Current customer service number and address :
Telephone
:
+603 7787 9700
Facsimile
:
+603 7985 7800
Email
:
[email protected]
Website Commerce Access Sdn Bhd :
http:// www.casb.com.my
Address
:
Commerce Access Sdn Bhd,
2nd Floor, Wisma Amtek
15 Jalan Tandang,
46050 Petaling Jaya,
Selangor Darul Ehsan.
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20.0 User Guides
Below are the lists of common buttons being used within the Electronic
Procurement System (EPS) along with their functions:
No.
Button
Function
 Allows the user to login into the
1
Login
Electronic Procurement System to
start
with
the
procurement
process.
 Displays
2
3
Action Bulletin
BBetinBulletin
Accept
the
transactions
and
actions to be taken by the users.
 Allows the user to accept the
received document.
 Allows the user to store inserted
4
5
Reject
Acknowledge
details.
 Allows the user to acknowledge
the received document.
 Allows the user to submit a
6
Submit
document
for
the
next
user
further actions.
7
Clear
 Allows the user to clear the
inserted information.
 Allows the user to return to the
8
Back
previously visited page.
 Allows the user to print the
9
Print
documents.
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 Allows the user to go to the
10
desired page instantly.
21.0 DIRECT PURCHASE (PRODUCT) PROCESS FLOW
36
22.0: SUPPLIER’S SCREEN
Page 37 of 53
22.1 Process: Purchase Inquiry Acknowledgement
Step 1:
Description:
a. Type the following URL:
URL: http://www.sennego.com
b. Key in the login name and password as shown below:
 Login Name: abu
 Password: ********
b. Click on Login button.
* Attention: Please take note of upper and lower case on the Login Name and
Password
Page 38 of 53
Step 2:
Description:
a. Click on Action Bulletin.
b. Then, click on sub menu Inbox.
Step 3:
Description:
a. Click on Action Required Link – Pengesahan PI.
Page 39 of 53
Step 4:
Description:
a. Enter remarks. Example: Accepted
b. Enter password: ********
c. Click on Terima button to acknowledge the Purchase Inquiry.
Note:
Note:
1. The ‘PI Response Due Date and Time’ is the end date and time for supplier to
reply the Purchase Inquiry.
2. Once the system reaches the PI Response Due Date and Time, the status
‘Purchase Inquiry Acknowledgement’ will be automatically remove from the
supplier’s action bulletin.
3. If the supplier does not perform the task within the period, the status ‘The
Purchase Inquiry has been expired ‘ will be displayed in the Action Bulletin.
4. The ‘Discounted Price’ is a new price after discount. It is an optional. The
supplier is able to enter the revised price e.g Price (RM): 8.20 ; Discounted
Price : 8.00
Page 40 of 53
Step 5:
Description:
a. The acknowledgement message is successfully generated.
b. The details of Purchase Inquiry can be printed out for future reference by
clicking on Cetak button.
Page 41 of 53
22.2 Process: Purchase Order Acknowledgement
Step 1:
Description:
a.
Key in the login name and password as shown below:
 Login Name: abu
 Password: ********
b. Click on Login button.
* Attention: Please take note of upper and lower case on the Login Name and
Password
Page 42 of 53
Step 2:
Description:
a. Click on Action Bulletin.
b. Then, click on sub menu Inbox.
Step 3:
Description:
a. Click on Action Required Link – Purchase Inquiry Acknowledgement
Page 43 of 53
Step 4:
Description:
a. View the Purchase Order information.
b. Then, enter the password and click on Accept button.
Step 5:
Description:
a. The acknowledgement message is successfully generated.
b. Click on Action Bulletin button to continue with the fulfilment process.
Page 44 of 53
22.3 Process: Delivery Order Creation
Step 1:
Description:
a.
Key in the login name and password as shown below:
 Login Name: abu
 Password: ********
b. Click on Login button.
* Attention: Please take note of upper and lower case on the Login Name and
Password
Page 45 of 53
Step 2:
Description:
c. Click on Action Bulletin.
d. Then, click on sub menu Inbox.
Step 3:
Description:
a. Click on Action Required Link – Delivery Order Creation
Page 46 of 53
Step 4:
Description:
a. Enter the Delivery Order No. Example: DO-0001
b. Enter the Sales Representative Name. Example: Suhaimi
c. Enter Delivery Quantity. Example: 100
d. Tick ( ) at the following statement:
‘I hereby certify that the goods delivered met the specification and quality
standard as specified in the Purchase Order.’
e. Enter Remarks. Example: Goods have been delivered
f. Click on Submit button.
Page 47 of 53
Step 5:
Description:
a. The acknowledgment message is successfully generated.
b. The Delivery Order details can be printed out for future reference by
clicking on Print button.
Page 48 of 53
22.4 Process: Invoice Creation
Step 1:
Description:
a.
Key in the login name and password as shown below:
 Login Name: abu
 Password: ********
b. Click on Login button.
* Attention: Please take note of upper and lower case on the Login Name and
Password
Page 49 of 53
Step 2:
Description:
a. Click on Action Bulletin.
b. Then, click on sub menu Inbox.
Step 3:
Description:
a. Click on Action Required Link – Invoice Creation.
Page 50 of 53
Step 4:
Description:
a. Enter the Sales Representative Name. Example: Suhaimi
b. Enter the Invoice No. Example: Invoice No.: INV-0001
c. Select the Bank. The information will be automatically displayed a once the
user select the bank name.
i. Select Bank. Example: Bank Muamalat
ii. Bank Code. Example: 78786
iii. Bank Name. Example: Bank Muamalat
iv. Account No. Example: 123456789122
v. Bank Address.Example: MENARA BUMIPUTERA,
21, JALAN MELAKA,
50100, KUALA LUMPUR
d. Click on Submit button.
Page 51 of 53
Step 5:
Description:
a. The invoice is successfully submitted.
b. The invoice can be printed out for future reference by clicking on Print
button.
Page 52 of 53
Page 53 of 53