天主教伍華中學
Ng Wah Catholic Secondary School
香港九龍新蒲崗
彩虹道五號
電話： 2383-8077
傳真： 2718-2543
5 CHOI HUNG ROAD,
SAN PO KONG,
KOWLOON,
HONG KONG
TEL.: 2383-8077
FAX: 2718-2543
Cover Sheet
_____________________________________________________________________________
Tender Name
:
Renovation of IEC room and Conference room
School Tender Box located
:
General Office in Ng Wah Catholic Secondary School,
5 Choi Hung Road, San Po Kong, Kowloon, H.K.
Date of Tender Issue
:
8 April 2014 (Tue)
Date of Tender Closing
:
28 April 2014 (Mon) 12:00nn
(Late submission will not be accepted)
N.B. : In the event a typhoon signal No. 8 or above is hoisted or a black rainstorm warning
signal is issued between 9 am and 12 noon on the closing date for receipt of quotations, then
the closing time will be postponed to 12 noon on the next full working day (excluding
Saturdays).
香港九龍新蒲崗
彩虹道五號
電話： 2383-8077
傳真： 2718-2543
5 CHOI HUNG ROAD,
SAN PO KONG,
KOWLOON,
HONG KONG
TEL.: 2383-8077
FAX: 2718-2543
天主教伍華中學
Ng Wah Catholic Secondary School
Invitation to Tender Letter
_______________________________________________________________________________
School Ref. No. NWCSS/1314/003/GO
8th April 2014
Dear Sir/Madam,
INVITATION TO TENDER
TENDER FOR RENOVATION OF IEC ROOM AND CONFERENCE ROOM
You are invited to tender for the supply and/or undertaking services of the items as specified in the
enclosed tender schedule. If you are not prepared to accept a partial order, please state this clearly
on the tender schedule.
Tenderers should be reminded not to identify their companies on the envelopes.
Your sealed tender
(including technical and price information), in duplicate, should be clearly marked on the envelope:
(Tender for RENOVATION FOR IEC ROOM AND CONFERENCE ROOM / Tender Reference :
NWCSS/1314/003/GO) and the words「Technical」or「Price」
The envelope should be sent to our school by registered mail or deposit in the School Tender Box
located at the General Office in Ng Wah Catholic Secondary School, 5 Choi Hung Road, San Po
Kong, Kowloon, Hong Kong and arrive not later than 12:00 noon on 28th April 2014 (Mon). Late
tenders will not be accepted. Your tender will remain open for 90 days from the “Closing Date”,
and you may consider your tender to be unsuccessful if no order is placed with you within these 90
days. You are requested to note that unless the attached Technical & Price information, Part II of
the tender form and “Prevention of Bribery Ordinance & Declaration of Conflict of Interest” are
completed, the tender will not be considered.
If you are unable or do not wish to tender, it would be appreciated if you return the tender form with
reason to the above address at your earliest convenience.
Tenders will be accepted on an * ‘overall’/ ‘group’/ ‘itemised’ basis.
Should you require a site visit, please contact Mr. Tommy Chan at 2383 8077 extension no. 113.
Yours sincerely,
_________________________
Mr. Lau Pak Ling, Principal
* Please delete as appropriate
Tender Form for Service
TENDER FORM FOR THE SERVICE OF RENOVATION OF IEC ROOM AND CONFERENCE ROOM
Name and Address of School :
Ng Wah Catholic Secondary School
5 Choi Hung Road, San Po Kong, Kowloon, Hong Kong
School Ref. No.
NWCSS/1314/003/GO
:
Tender Closing Date and Time:28th April, 2014 (Monday) 12:00 noon (Hong Kong Time)
PART I
The undersigned hereby offers to undertake the service as described in the tender
schedule within the period of time as specified therein from the date of a firm order
placed by the school at the price or prices quoted in the tender schedule including labour,
materials, all other charges and in accordance with the details provided by the school. In
so doing, the undersigned acknowledges that all items not otherwise specified shall be
provided in accordance with such details; tenders shall REMAIN OPEN FOR 90 DAYS
after the Closing Date; and the school is not bound to accept the lowest or any tender and
reserves the right to accept all or any part of any tender within the period during which
the tenders remain open. The undersigned also warrants that his Company’s Business
Registration and Employees’ Compensation Insurance Policy are currently in force and
that the service which his Company offers to undertake will not cause any damage to the
school’s premises.
PART II
RECONFIRMATION OF TENDER VALIDITY
With reference to Part I of this tender document, it is reconfirmed that the validity of
tender offered by this company remains open for 90 days from 28th April, 2014.
The undersigned also agrees to accept the fact that once the validity of tender is
reconfirmed, the pre-printed clause specified in the Company’s tender forms in regard to
this nature shall NOT apply.
Dated this _______________________day of ________________________20________.
Name (in block letters) : ____________________________________________________
Signature: _____________________ in the capacity of ___________________________
(state official position, e.g. Director, Manager, Secretary, etc.)
Duly authorised to sign tenders for and on behalf of : ________________________________________________________________________
whose registered office is situated at __________________________________________
______________________________________________________________Hong Kong.
Telephone No.: ____________________________ Fax No. : ______________________
Tender Form for Service
TENDER FORM FOR THE SERVICE OF RENOVATION OF IEC ROOM AND CONFERENCE ROOM
Prevention of Bribery Ordinance & Declaration of Conflict of Interest
Name and Address of School :
Ng Wah Catholic Secondary School
5 Choi Hung Road, San Po Kong, Kowloon, Hong Kong
School Ref. No.
NWCSS/1314/003/GO
:
Tender Closing Date and Time:28th April, 2014 (Monday) 12:00 noon (Hong Kong Time)
Prevention of Bribery Ordinance
The bidder, its employees and agents shall not offer any advantage (as defined in the
Prevention of Bribery Ordinance, Cap. 201) to the school employees, SMC/IMC
members, or any parent or student representative in a committee responsible for
considering any matters in relation to this contract. Any such offer by the bidder or its
employees or agent may constitute an offence under the Prevention of Bribery Ordinance
and may render the contract null and void. The school may also cancel the contract
awarded and hold the bidder liable for any loss or damage the school may sustain.
Signature of representative
：
Name of representative (in Block Letter)
：
Position
：
Date
： _______________________________
Declaration of Conflict of Interest and Security of Information
I have carefully read and understand the policy formulated by the school in respect of
conflict of interest. I declare that my family members and I do not have any direct or
indirect financial interests with the suppliers which have business dealings with the
school. I should sign an undertaking that I would not make any unauthorized disclosure
of quotation or tender information.
Signature of declared staff
：
Name of declared staff (in Block Letter)
：
Position
：
Date
： _______________________________
Tender Schedule (to be completed in duplicate)
TENDER DOCUMENT FOR RENOVATION OF IEC ROOM AND CONFERENCE ROOM
(Columns 4, 5 and 6 to be completed by Tenderer)
Description/Specification
Quantity
Required
The scope of services covered by the proposal shall include
the following:
Stage I: Preliminary Proposal and Cost Estimate
1.1 Submit scheme design.
1.2 Submit preliminary renovation and repair proposal with
sketches and programme.
1.3 Provide recommendations and guidance for Client to
select repair options, use of materials, equipment or
installation options, etc.
Stage II: Specification and Particulars for the Renovation
IEC Room
2.1 Demolishing works for existing premises’ fitting work.
 Brick wall
 Door with frame
2.2 Wall Area
 Brick wall
 Brick wall after block the door area
2.3 Painting
2.4 Office Door
 Door lock’s features
a) Key cylinder cannot be locked by inside.
b) When the lock cylinder is locked by key, people
can freely from room side going to corridor side just
use lever handle.
c) When without using a key, the door can lock
automatically from corridor side
 Door’s features:
a) Door with sound seal for around door (e.g Raven)
b) Door with automatic door bottom seal (e.g.Raven)
c) Door with shutter and glass inserts
2.5 Window
 Vertical blind with easy cleaning material
2.6 Floor Area
 Recommend the vinyl floor tiles to be homogeneous
2.7 Electrical Work
 Power Section
a)13A single plug
b)13A dual plug
c) Data/voice outlet
d) TV outlet point
e) Telephone socket
2.8 Design Feature
 Pantry
a) Cabinet (2100mmH)
b) Magazine rack cabinet (2100mmH)
c) Low cabinet (850mmH)
d) Hanging cabinet (600mmH)
Signature of the Tenderer__________________________
1 NO
2 NOS
1 NO
2 NOS
2 NOS
1 NO
1 NO
7 NOS
8 NOS
6 NOS
1 NO
1 NO
1 LM
0.6 LM
2.4 LM
2.4 LM
Unit Rate
(HK$)
Total
Amount
(HK$)
Delivery
Offered
Description/Specification
e) Corian countertop surrounding the sink
 TV Set
a) TV cabinet (2400L x 500D x 710Hmm)
b) Hanging cabinet (2400L x 300D x 600Hmm)
 Seating Area
a) Sofa (2228L x 500D x 700Hmm)
2.9 Air Conditioning
 2HP cassette type air conditioner
 3HP cassette type air conditioner
2.10 Work station for staff
 L-shape table (Finish : Laminate)
(1400L x 1400W x 600/600D x 745Hmm)
(1800L x 1400W x 600/600D x 745Hmm)
 Lockable 3 drawers mobile pedestal under table
 Semi-transparent partition (Finish : Fabric)
 Leap chair with armrest
 High sliding door cabinet
(1000W x 450D x 1800Hmm)
a) Upper : 2 adjustable shelves and no door
Lower : 1 adjustable shelve with door
b) Upper : 1 adjustable shelve and glass door
Lower : 1 adjustable shelve with door
(900W x 450D x 1800Hmm)
c) Upper : 1 adjustable shelve and glass door
Lower : 1 adjustable shelve with door
d) Upper : 1 adjustable shelve with door
Lower : 1 adjustable shelve with door
 Low sliding door cabinet
(1000W x 450D x 710Hmm)
a) 1 fixed shelve with door
(1000W x 450D x 900Hmm)
b) 1 adjustable shelve with door
 Lateral File
(1000W x 450D x 900Hmm)
a) 2 drawers
Conference Room
2.11 Demolishing works for existing premises’ fitting work.
 Brick wall
 Door with frame
2.12 Wall Area
 Brick wall
 Brick wall after block the door area
 Wall (e.g. wooden or fabric)
2.13 Painting
2.14 Office Door
 Door lock’s features:
a) Key cylinder cannot be locked by inside.
b) When the lock cylinder is locked by key, people
can freely from room side going to corridor side just
use lever handle.
c) When without using a key, the door can lock
automatically from corridor side
 Door’s features:
a) Door with sound seal for around door (e.g. Raven)
b) Door with automatic door bottom seal (e.g. Raven)
Signature of the Tenderer__________________________
Quantity
Required
2 NOS
2 NOS
1 NOS
4 NOS
1 NO
5 NOS
10 NOS
5 NOS
1 NO
2 NOS
3 NOS
3 NOS
4 NOS
2 NOS
3 NOS
1 NO
1 NO
1 NO
1 NO
22 SM
1 NO
1 NO
Unit
Rate
(HK$)
Total
Amount
(HK$)
Delivery
Offered
Description/Specification
c) Door with shutter and glass inserts
2.15 Window
 Vertical blind with easy cleaning material
 Soundproofing Transom to be fixed at the upper
 Window (3520L x 800Hmm)
2.16 Floor Area
 Recommend the vinyl floor tiles to be homogeneous
2.17 Electrical Work
 Power Section
a)13A single plug
b)13A dual plug
c) Data/voice outlet
2.18 Design Feature
 Low cabinet
 Recess projector screen box
2.19 Air Conditioning
 3HP cassette type air conditioner
2.20 Furniture
 Conference table with cable tray
(4200W x 1600D x 750Hmm)
 Conference chair with fixed arms
Stage III: Contract Administration, Site supervision &
Construction Management
3.1 Prepare contract documents.
3.2 Conduct site inspections to monitor the progress and
quality of works according to 1.2 programme.
3.3 Provide advice to Client on necessary variation works, if
any.
3.4 Issue Certification of Practical Completion of the work
with a complete record of As Built Drawings.
3.5 Monitor the contractors(s) on rectifying defects.
3.6 Conduct final inspection upon expiry of Defects
Liability Period.
Quantity
Required
Unit
Rate
(HK$)
Total
Amount
(HK$)
Delivery
Offered
1 NO
3 NOS
1 NO
2 NOS
1.2 LM
1 NO
1 NO
14 NOS
For 3.1
3 working
days after
the tender
awarded.
For 3.4
Within 21
calendar
days after
the
renovation
is satisfied
by Client.
Terms and Conditions:
1. Payment Terms
a) 20% upon confirmation of contract
b) 50% upon start of carpentry works
c) 25% upon issue Certification of Practical Completion
d) Balance 5% will be released up completion of all defect rectification and expiry of defect liability period.
2. Defects Liability Period
12 months from the date of completion of work.
3. Liquidation Damage Clause
HK$1,000 penalty for each day of delay for completion.
4. Completion date or renovation duration
Duration from 12 May 2014 to 30 June 2014
5. Risk Assessment
If the works are high level works of 2 metres or more of tender, Please submitted :
a) The tenderer shall review the work activities and then submit risk assessment and method statement before
commencement of work;
b) The tenderer shall provide safety supervision on each site by a full-time safety supervisor who has at least three
years' experience on construction work and has completed an appropriate training course provided for safety
supervisors. The safety supervisor shall inspect and ensure a safe system of work on site to comply with the
submitted risk assessment and method statement before commencement and during progress of works;
Signature of the Tenderer__________________________
6. Protection of Work
a) The contractor shall be responsible for temporary doors and closing the openings necessary for protection of work
during progress at his cost.
b) The contractor shall provide and maintain any other temporary covering without any cost to department, required
for protection of the finished/unfinished works that may damage during progress of the work, if left unprotected.
c) The contractor shall protect and guard all fixed items and items of furniture, fixture, fittings and all other
furnishing from fire, dampness, theft or any other damage until the date of handling over of the complete work.
7. Make Good Defective Works
a) The contractor shall be responsible for any defect, which may appear in the work. The defective or damaged work
shall be removed and replaced to the entire satisfaction of Engineer-in charge/ Architect without any extra
payment. The contractor shall without any additional charge to the Client, renew or replace any work which may
be found faulty or defective either due to workmanship or materials and shall fully maintain the whole installations
for a period of twelve months after the certified date of completion of works by the Engineer-in charge unless
otherwise specified against individual item or subhead of work
b) On completion of the work, the site of work shall be thoroughly cleaned and all debris removed before the work is
handed over satisfactorily.
8. Maintenance
The completed installation inclusive of wiring, light fittings and fans (where supplied by the contractor) shall not be
finally taken over and acceptance certificate issued to the contractor until the expiry of the defects liability period.
During this period the contractor shall be liable for
a) The replacement of any defects that may develop in goods of his own manufacture or supplied by him.
b) The rectifications of all the defects arising out of defective workmanship of the contractor.
c) Pointing of defects by Architect/Engineer-in-charge of materials supplied by the owner. The owner shall provide
replacement of such material. Until the installation is finally taken over, the contractor shall have the right of entry
to the premises, at his own risk and expense, for maintaining the installation in proper order. To facilitate
maintenance the contractor should clearly indicate the detailed distribution diagram on every switchgear,
distribution board, sub distribution board and main board and three copies of which be given to the owner.
We / I understand that if we/I fail to supply the stores as offered
in our / my tender upon accepting school’s order, we are / I am
prepared to pay the price difference to the school if such stores
are obtained from elsewhere. (delete where inappropriate)
Company Chop
Name of Tenderer: _________________________________
Name and Signature of Person authorized to sign Tender:
Name (in block letters) : _______________________ Signature: ___________________
Date: ______________________________________
Signature of the Tenderer__________________________