Download Report

2014 Fall Product Troop Manual
Where to get help: Your Fall Product Sale
Coordinator is your contact for questions.
Why the Fall Product Sale?
Name:
The Fall Product Sale is an integral part of the Girl Scout Leadership
Experience and financial literacy programs for girls. Through this program
activity, girls will learn 5 skills:
Address:
1.
2.
3.
4.
5.
Goal Setting
Decision Making
Money Management
People Skills
Business Ethics
Email:
Home Phone:
Cell Phone:
Best to call between:
Please don’t call after:
The theme for the 2014 Fall Product Sale is:
“Girl Scouts Shine When They…..” Program materials supporting the
program can be found at www.trophynutorders.com.
TNOS Log In:
TNOS Password:
2014 Sale Timeline
Prior to Oct. 10—Meet with your girls and parents/guardians:
•
Explain the Fall Product Sale and Me2.
•
Go over deadlines and start dates of the sale for your region.
•
Set goals and have each parent sign a parent permission slip. If girls’ parents are separated, have each
parent/guardian complete a permission slip and give separate order cards.
Oct. 10—
—Dayton, Lima and Toledo regions: Order taking begins and Me2 opens for business.
Oct. 22—Cincinnati region: Order taking begins and Me2 opens for business.
Nov. 4—Product orders and recognition selections are due in www.trophynutorders.com (TNOS). Do not wait until the
last minute to enter your girls’ orders and recognitions. You will be shut out of TNOS by 11:59 p.m. on this date.
Nov. 13–16—
—Fall Product delivery for troops.
Nov. 17—Dec. 1
•
Troop distributes product to the girls/parents/guardians. Sort all products prior to distribution to ensure the
girls’ orders are correct. Always get a signed receipt when products are picked up.
•
Girls distribute product and collect payment. All checks made out to Girl Scouts of Western Ohio (GSWO).
•
Girls turn in payment to the troop manager. Always provide a receipt when money exchanges hands.
•
Troop manager collects funds, deposits troop proceeds into troop account and council payment into council
account. You will receive council deposit tickets during delivery.
Dec. 2—
—The following needs to be completed:
•
Finalize your troop proceeds payment into your troop account. Keep your receipts.
•
Finalize your troop’s payment to council into the council account. Keep your receipts.
•
Complete the final report envelope and give to your service unit fall product sale coordinator.
Recognitions will ship to your service unit fall product sale coordinator the first week of December. They will
notify you when they are ready for pick up.
AT:hw/lb:1400235-001
1
Internet Sales: Introducing Me2
Troop Manager Guidelines
•
Only registered girls can participate in the Fall Product
Sale.
•
Their parent must be debt-free from council.
•
Troops must have at least two approved and eligible adults
registered, one being the leader.
•
Your troop must have a current bank account and financial
statement on file at your regional Girl Scout Center.
•
As troop manager you are registered, background checked,
and volunteer approved.
•
By signing the Troop Manager Agreement Form, you agree
to be responsible for all product, payments and paperwork
for the program.
•
You are required to give receipts each and every time
money or product exchanges hands.
•
Parents are responsible for product that they have ordered
and signed for.
• Girls have an option to sell nut and candy items
online this year through an online storefront called
Me2.
• No additional work for you. Just verify that all of
your girls are registered.
• You will receive a link in your email that you can
create your own Me2 and view the girls sales if you
wish. You do not need to log in, but just an option
for you as the troop fall sale manager.
• All sales from the online storefront automatically
upload into TNOS for you.
Exciting new
tech resource
for girls!
Sale Basics
•
•
•
•
•
•
•
•
•
New troop managers should take in-person training with your service unit fall product sale coordinators. Online training
is available at www.trophynutorders.com for experienced troop managers. Your login and password are on the front
of this manual.
Sale recognitions and nut/candy items can be found on the girl’s order card.
Hold a parent meeting, explain the program and deadlines to parents. Have each parent complete a parent permission
slip. Keep these safe and do not lose them. Parents are responsible for all items and funds from the sale. If parents
are separated, have each parent complete a permission slip and give separate order cards.
Provide each parent with the Family Guide and instruct them that they can go to the Me2 website. Instructions are on
the second page of the Family Guide. If the girls participate in the online portion of the program, their orders will
automatically show up in TNOS.
Each girl that is registered in your troop will be uploaded into TNOS for you. If you are missing a girl, please contact
[email protected] to ensure that she is registered with your troop.
At your parent meeting, help the troop set goals based on the amount of funds they will need to earn for their activities
this year, and girls set individual goals for recognitions. Your troop will earn 10 percent of total (gross) sales.
Girl Scout Junior, Cadette, Senior and Ambassador troops can opt to forgo recognitions and earn 12 percent of total
(gross) sales. The girls will still earn sale patches. Yes, Girl Scout Juniors can opt into this program this year but for the
fall sale only.
Sort all orders before parents pick up their orders. Complete a receipt any time product or money exchanges hands,
both parties sign the receipt. You will keep the white receipt and give parents the yellow copy. Instruct them when
money is due to you.
When collecting money, complete a receipt, keep one copy and give them the other. More details on money collection
and procedures on pages 3–4.
Up-to-date sale information and helpful tips can be found on TNOS under “Online Forms” as well
as www.girlscoutsofwesternohio.org under “Cookies & Nuts” and then “Fall Product.”
Fall Sale Bonus
If your troop has $850 in total gross sales (from traditional order taking and online
sales) your troop will earn the Troop Sales Kit! Which includes the following:
Your kit will be distributed
by your service unit fall
product sales coordinator.
∗
Bank Bag
∗
Carry Bag
∗
2 Pens
∗
Cookie Clipboard
∗
Half Apron
2
Use your provided login and password on www.trophynutorders.com, selecting
the “Troop” login option.
TNOS
• The first page is your home screen. Click edit to update your contact information.
• Cincinnati and Dayton troops must select a delivery location and time before
continuing. A complete listing of delivery locations and times can be found under
“Online Forms” and can be viewed from the dropdrop-down menu.
• Lima and Toledo troops may be required to select a delivery location and time. Check with your service
unit fall product sale coordinator for details.
•
If your troop is opting to forgo recognitions and earn twelve percent of total sales, select “Recognition Opt Out” and “Apply
bonus profit” on your troops’ home screen (only Girl Scout Juniors, Cadettes, Seniors and Ambassadors).
•
Online Forms, Online Training and Messages can be viewed from the green menu bar on the left of the home screen.
Money Collection and
Deposits
Entering Your Troop’s Product Order
•
On the top of the screen under views, click “Orders”
and then “Add.”
•
From the drop-down tab, select the girl and then her
age level.
•
Enter her order, and click “Add.”
•
Follow these easy steps and tips to make
handling your finances for the sale a success.
•
No money should be collected for product
until it is delivered.
To edit an order, click the order ID next to the girls
name you want to update.
•
All checks should be made out to GSWO.
•
Edits can be made until 11:59 p.m. on November 4, 2014.
•
•
Once your orders are complete, click the “Submit” button. Once you click
submit you cannot edit your order. If you hit submit early and need help
contact your service unit fall product sale coordinator.
Any time money or product exchanges
hands—complete a receipt; both parties
sign. Keep the white copy and give the
yellow copy to the parents.
•
Click “Reports” on the green menu bar on
the left. Click “Final Report.” This will tell
you how much your troop has earned in
troop proceeds and the balance due to
council.
•
Use only the council deposit tickets
assigned to you.
•
All checks should be deposited into the
council account.
• Cincinnati, Dayton and Toledo—PNC
Entering Your Troop’s Recognition Order
•
•
•
•
There are no choices for the girls to make at recognition levels.
You will need to make a size selection for the
hooded sweatshirt.
To make her size selection, click the girls name
from the “Girl” menu.
Click “Choose Recognitions.” Select her size and
click update.
Delivery Ticket
•
Lima—Fifth Third
•
Deposit your troop proceeds into your
troop bank account.
•
Get two receipts anytime you make a
deposit. You will keep one and turn in the
other at the end of the sale.
You can print a delivery ticket to take with you to delivery to confirm
your order.
•
Click “Delivery Tickets” from the green menu on the left. Then select
“Troop.”
When you pick up your products and sort by girl (before any parents pick up)
print the delivery ticket, "By Troop By Girl.” This can be found on the delivery
ticket screen.
See page 4 for
financial checklist
to success!
3
Follow this financial check list for success!
Give money collection envelopes to girls showing their
total amount due when you distribute the product.
Deposit what is owed to council into the council account
using only your deposit tickets given to you at delivery.
Include all checks with this deposit. Get two receipts.
Collect money from the parents. ALWAYS complete a
receipt with signatures and date.
Deposit your troop proceeds into your troop bank
account. Get two receipts.
Pull the Final Report from the Reports screen. It’s in the
green menu bar on the left side in TNOS.
Complete the Final Report Envelope (included in your
sales materials). Include receipts from all deposits
(council account and troop account). Give this to your
service unit fall product sale coordinator by
December 2, 2014.
Money Issues (Have a parent that did not pay their balance?)
Their balance is due to you before December 2, so you can deposit the money. If a parent misses this deadline you
are required to complete the past due paperwork and follow the guidelines below. Do not pay for the parent’s debt
out of troop proceeds.
Download the “Troop Collection For Assistance Form” from TNOS under “Online Forms.”
Keep your entire troops’ proceeds. Deduct the amount the parent owes from the total due to council.
Example: if you owe council $400, and the parent owes a balance of $50. Deposit $350 into the council account
and turn in the necessary paperwork.
Complete the Troop Collection for Assistance Form and attach the signed parent permission slip and signed
receipts to prove pick up of product. This form cannot be processed without the signed parent permission slip
and receipts attached. If the form, signed permission slip and receipts are not turned in, the debt will be the
responsibility of the troop manager.
Include the completed form and attached documents inside your Final Report Envelope. Submit to the service unit
fall product sale coordinator by December 2, 2014.
Troops/Parents who are delinquent in paying their balance will be sent one collection letter before the debt is handed over to an
outside collection agency or legal action is taken. Volunteers who remain delinquent will be unable to hold a troop or service unit
position for one year after the balance has been paid.
Finishing Out the Sale
Each troop is required to complete the Final Report Envelope. Complete the top with your information and follow
the checklist on the front.
•
•
Your service unit fall product sale coordinator will notify you when the girls’ recognitions are available for pick up.
•
Don’t forget to complete the fall sale evaluation. The link can be found on our website at www.girlscoutsofwesternohio.org.
Did your troop Early Bird register with at
least 5 girls and 2 eligible adults? If so, just
by participating in the Fall Product Sale,
your troop will earn an additional $.05 per
package in the 2015 Cookie Program!
Brand new troop? No problem!
Visit our Troop Checklist under
Online Forms in TNOS for some
helpful tips.
Regional Girl Scout Service Centers
Cincinnati
Brittany Troescher, Product Sales Manager
513-489-1025 or 1-800-537-6241
Dayton
Ashley Thoreen, Product Sales Manager
937-279-6573 or 1-800-233-4845
Lima
Amy Orwick, Product Sales Manager
419-225-4085 or 1-800-962-7753
Toledo
Jennifer Greene, Product Sales Manager
419-243-8216 or 1-800-860-4516
4