EXHIBITOR MANUAL
The OCSC International
Education Expo 2014, Bangkok
1st – 2nd November 2014
Royal Paragon Hall, 5th Floor, Siam Paragon,
Bangkok, Thailand
Hosted by:
Show Organiser:
The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
Please forward this manual to the person responsible for exhibit arrangements.
TABLE OF CONTENTS
PAGE
IMPORTANT CONTACT INFORMATION
INFORMATION ON ROYAL PARAGON HALL
ENTRANCE ROUTE TO ROYAL PARAGON HALL
TRAFFIC CONTROL & MANAGEMENT AT SIAM PARAGON & ROYAL PARAGON HALL
LOADING ROUTING AT SIAM PARAGON & ROYAL PARAGON HALL
QUEUING POINT AT SIAM PARAGON & ROYAL PARAGON HALL
GENERAL INFORMATION ON THE EXPO
BOOTH INFORMATION
RAW SPACE (SPECIAL DESIGN BOOTH)
INSTALLATION & DISMANTLING OF THE BOOTH
EXHIBITION RULES & REGULATIONS
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SERVICES & FORMS
FORM 1: EXHIBITOR PASSES/BADGES
FORM 2: UNOFFICIAL CONTRACTOR
FORM 3: FASCIA LETTERING AND LOGO
FORM 4: BOOTH CLEANING SERVICE
FORM 5: BOOTH ASSISTANT/INTERPRETER
FORM 6: FURNITURE AND ACCESSORIES SERVICE
RULES AND REGULATIONS RELATED TO ELECTRICAL SERVICES
FORM 7: ELECTRICAL ITEMS / SERVICE LOCATION PLAN
FORM 8: ELECTRICAL FOR SET UP BOOTH
FORM 9: A/V & COMPUTER EQUIPMENT
FORM 10: WIFI & INTERNET SERVICE
OFFICIAL HOTEL AND RATES
FORM 11: HOTEL RESERVATION
SHIPPING INSTRUCTIONS
FORM 12: FREIGHT FORWARDING / ON-SITE HANDLING
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
IMPORTANT CONTACT INFORMATION
Host:
The Office of the Civil Service Commission (OCSC)
Show Organizer:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road.,
Huaykwang Bangkok 10310 Thailand
Tel:
+66 2 690 2682-4 ext 17, +66 2 690 3180
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Ladda Chaiprasert
Venue:
Royal Paragon Hall
991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan,
Bangkok 10330 Thailand
Tel:
+66 2 610 8011
Fax:
+66 2 610 8040
Contact: Mr.Thanakorn Srisuk, Event Manager
Tel:
+66 2 610 8047
E-mail: [email protected]
Official Accommodation
Novotel Bangkok on Siam Square
Siam Square Soi 6, Rama 1 Rd.
Bangkok 10330 Thailand
Tel: +66 2 209 8888 Ext. 2415
Fax: +66 2 255 2445
E-mail: [email protected]
Contact: Jarunun Sripromma: Assistant Director of Sales
Official Stand Fitting:
Contractor
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road.,
Huaykwang Bangkok 10310 Thailand
Tel:
+66 2 690 2682 to 4 Ext. 20
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Sriwan Sornprasit
Official Utility:
Contractor
A PLUS UTILITY MANAGEMENT Co., Ltd.
29/189 Moo 9 Chaengwattana Rd, Bangpood
Pakkred, Nonthaburi, Thailand
Tel:
+66 2 503 4579 83
Fax:
+66 2 503 4584 / +66 2 503 4577
Email: [email protected]
Contact: Ms.Phiangrudee Srinamuang
Official Freight Forwarder:
APT SHOWFRIEGHT (Thailand) Limited
11/24, RACHADAPISEK ROAD, CHONGNONSEE, YANNAWA,
Bangkok 10120 Thailand
Tel:
+66 2 285 3060
Fax:
+66 2 285 3068
E-mail: [email protected]
Contact: Mr. Hasnai Kongkaew
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
INFORMATION ON ROYAL PARAGON HALL
Royal Paragon Hall is located on the 5th level of Siam Paragon Shopping Center. Right in the heart of Bangkok,
the center is conveniently accessible via the BTS sky train which brings visitors directly to the doorstep. Also, it’s
located about 20 minutes away from Suvannabhumi International Airport.
LOCATION MAP
ENTRANCE ROUTE
Access Royal Paragon Hall before 10.00 hours:
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
TRAFFIC CONTROL & MANAGEMENT AT SIAM PARAGON & ROYAL PARAGON HALL
1. Queuing procedure’s purpose is to control traffic and reduce congestion during move-in and move-out.
Queuing tags will be assigned by security officer at the holding area 3A floor prior to entering the Royal
Paragon Hall’s loading area (5th floor).
2. In case of 6 wheels truck, Royal Paragon allows 6 wheels truck enter Siam Paragon Shopping Center
as schedule below:
Building Up:
- 31 October 2014: 08.00-12.00, 23.00-24.00 (for any exhibitors not arranging transportation and loading
services via the official freight forwarder
Dismantling:
- 2 November 2014: 23.00-24.00 hrs.
For convenience reasons, on the last show day (2 November 2014) from 19.00-23.00 hrs, Royal Paragon Hall
suggests all exhibitors use vehicles which their height is not higher than 2.10 meters in order to move goods or
constructions more conveniently.
Loading Routing (for vehicles with height not over 2.10m)
- Get the queuing number at 3A Floor.
- Access to 5th Floor via ramp.
- Move out the vehicle immediately after finishing unload.
Loading Routing (for vehicles with height not over 2.80m)
- Park the vehicle at the crossing area and unload by freight lift.
- Move out the vehicle immediately after finishing unload.
- Parking is allowed in the crossing area for ONLY 2 hours.
- Parking fee will apply from the 3rd hour.
- Parking is allowed in the crossing area for ONLY 2 hours. Parking fee will apply from the 3rd hour.
(Continued with a map)
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
LOBBY NORTH
RAMA I ROAD
Big Freight
Small Lift
LOBBY SOUTH
PATUMWANARAM TEMPLE
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
Loading Routing (for 6-wheel-truck)
-
Move out the vehicle immediately after finishing unload.
Building Up: :
- 31 October 2014: 08.00 – 12.00 hrs
Dismantling:
- 2 November 2014: 23.00 – 24.00 hrs
LOBBY NORTH
RAMA I ROAD
Big Freight
Small Lift
LOBBY SOUTH
Temporary parking reserves for 6 wheels truck
(If parking is not available, please stand by at
Henridunant Road)
PATUMWANARAM TEMPLE
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1st – 2nd November 2014
Queuing Point
All vehicles with height not over 2.10m must get the queuing tag at Parking 3A Floor prior go up to Royal
Paragon Hall (5th Floor) during building up & dismantling period.
Building Up:
31 October 2014: 08.00-24.00 hrs
Dismantling:
2 November 2014: 19.00-24.00 hrs
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
GENERAL INFORMATION ON THE EXPO
Expo Name:
The OCSC International Education Expo 2014, Bangkok
Venue:
Royal Paragon Hall, 5th Floor, Siam Paragon, Bangkok, Thailand
Expo Dates:
1 – 2 November 2014
Opening Ceremony:
1 November 2014:
Exhibition Hours:
1 November 2014:
12.00 hrs – 18.00 hrs
2 November 2014:
12.00 hrs – 18.00 hrs
(Exhibitors are allowed to access to the exhibition hall from 08.00 hrs onwards.)
Exhibition Size :
Gross area 7,100 m2
Build-up Date:
31 October 2014:
10.00 hrs – 24.00 hrs (for special design booth)
31 October 2014:
14.00 hrs – 24.00 hrs (for standard booth’s decoration)
(no air-conditioning during the set up)
Dismantling Date:
2 November 2014:
Exhibition Booth:
Standard shell scheme booth (each 9 m2: 3mW x 3mL) consists of
-
11.30 hrs – 12.00 hrs
18.00 hrs – 24.00 hrs
Organisation name on fascia
Wall paneling
1 information desk (0.60mW x 1.20mL x 0.75mH)
4 folding chairs
1 waste paper basket
2 spotlights (Long arm type; 100W each)
1 power socket (5 Amp/220V)
Lunch Coupon:
Each 9 sqm. booth will get 2 lunch coupons per each show day
Coffee Coupon:
Each 9 sqm. booth will get 2 coffee coupons per each show day
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1st – 2nd November 2014
BOOTH INFORMATION
Standard Shell Scheme Booth
Height:
Constant 2.44 meters
Back wall/panel length:
3.0 meters
(1.0m for each panel: usable dimension of white area = 0.95mW x 2.35mH)
Sidewall/panel length:
3.0 meters
(1.0m for each panel: usable dimension of white area = 0.95mW x 2.35mH)
Lighting:
2 spotlights (100W each)
Fascia:
Organisation Name is shown with the a standard format done by the official exhibition contractor
in English and only 1 color. The standard height of each character is 10cm. In case a long name
is really required, size of each character will be smaller and adjusted properly.
Remark: Any logo can be included at an extra charge.
Power supply:
Furnishing:
5 amp / 220V, 50HZ
- 1 information desk
- 4 folding chairs
- 1 waste basket
Guidelines for exhibitors with rental of standard booth
1. Do not move, make any addition or any change to the standard booth. Should you wish to do so, please
contact Cityneon for further action.
2. Do not apply spraying glue or silicone on the wall panel.
3. Do not paint, spray-paint, or write on the wall panel.
4. Do not drill nail, perforate, tack down, staple or cause any damage to the wall panel or any part of the
standard booth. Should you need to affix any exhibit or sign to the wall please use approved double-sided
tape or contact the exhibition organizer.
Note: In case of violation of the above rules, official contractors will be obliged to request the payment
from exhibitors for any damages caused at the rate of 3,000 Bath/panel
RAW SPACE (SPECIAL DESIGN BOOTH)
Exhibitors engaging an outside contractor or who carry out special design of their booths must first provide the
name of their contractors to the organizer (Form No. 3). Only pre-registered contractors with official badges are
allowed to carry out work at the exhibition hall and they must liaise with the official contractor for all electrical work
requirements. Unofficial contractors are not allowed to fix any electrical installation.
Exhibitors are to make sure that unofficial contractors complete their work as per the organizers schedule.
Unofficial contractors must submit the following requirements for approval by the organizer:
1. Design of the stand with perspective view
2. Mechanical and electrical drawing
3. Specification of the materials used in the drawing
4. Fully refundable deposit for performance bond of USD 29.00/THB 1,000 per square meter must
be placed (minimum levy of USD 261.00/THB 9,000 to maximum of USD 4,350.00/ THB150,000).
5. Cashier cheque addressed to Cityneon Displays & Constructions (Thailand) Co., Ltd) or Cash must be
placed at Cityneon Displays & Constructions (Thailand) Co., Ltd (at exhibition service center) before/by
the set-up day (31 October 2014)
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
EXHIBITION RULES & REGULATIONS
1) Exhibiting companies using non-official contractors must send in their booth designs for approval by
the official show manager (Cityneon Displays & Constructions (Thailand) Co., Ltd) before build up of the
booth.
2) The height of special design booth should be 5 meters (for an island booth ONLY). For those who
would like to build up higher have to submit their design for the written approval from the show
manager. Any special design booths who share a wall with another booth must not be built higher than 4
meters.
3) The maximum height, for standard booth, permitted for any sign, product, fixture or decoration is 3
meters. Any items exceeding 3.5 meters in height must be set back at least 0.5 meter from the aisles or
be at least 1 meter from any neighboring wall.
Back wall
I
1m
Side wall
-1m-
-1m-
Side wall
Exhibit or structure above
2.5 m. subject to approval
4) Double deck booth at the OCSC International Education Expo is not allowed.
5) All materials used for decorating or covering of booths must be non-flammable material. Exhibitors must
comply with any instruction given by the relevant authority in order to avoid any risk of fire.
6) All amenities listed power, lighting/electrical equipment, telephones and other IT services can only be
obtained through Royal Paragon Hall.
7) All electrical installations on stands must comply through the official utility contractor (A PLUS UTILITY
MANAGEMENT Co., Ltd.) with the regulations and requirements currently in force of the relevant
authorities and the additional regulations issued by Royal Paragon Hall.
8) No exhibitors may alter or interfere with the structure of the exhibition premises without the written
consent of the show manager.
9) Exhibitors must obtain from the show manager the necessary passes for their executives,
representatives, booth personnel, workmen or contractors during the installation, exhibition and
dismantling periods.
10) It is not permissible for the exhibitor to place objects outside the booth area or to obstruct fire safety
devices, emergency exits, air-conditioning units and electrical control cabinets.
11) Use of the hall ceiling by any exhibitors is only allowed after receiving written permission by the show
manager to have any hanging signs or materials.
12) An exhibitor, who has bulky exhibits which cannot be transported freely along the aisles of the exhibition,
shall contact the show manger and the official freight forwarder (APT SHOWFREIGHT) in good time prior to
the set-up and show days in order to plan their inward/outward transport.
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13) The show manager may make arrangements for any objects left on the booth after the final clearance
date to be removed at the risk and expense of the exhibitor. As security against the discharge of all
obligations to the show manager which the exhibitor has or may have, the organiser shall be entitled to
retain the exhibitor’s property until such time as payment in full has been effected. The show manager
shall enjoy the same entitlement referred to above in the event of the exhibitor having left behind objects
after the final clearance date.
14) The condition of payment must be fully completed in every respect prior to the build-up date (31
October 2014).
15) If an exhibitor fails to pay any sum due to the organiser/show manager or contravenes or fails to
comply with the rules and regulations the organizer/show manager reserve the right to revoke his
allotments of space and prohibit his participation in the exhibition. Such action by the show
manager shall not prejudice any other remedy, which they shall have against the exhibitor nor
reduce the amount paid or owing by him.
16) The official logo of the OCSC International Education Expo 2014 can’t be used without prior permission
from the organiser/show manager.
17) In the event of a special tax or some other duty being imposed on undertaking made in accordance with
this contract, the exhibitors shall pay the sum in question.
18) A booth may only be occupied by the exhibitor to whom it has been allocated and by his accredited
agents as approved by the show manager.
19) Exhibitors must only display exhibits manufactured by themselves or by an associated or subsidiary
company or by a company for which they are the accredited agents or distributors.
20) Sub-contracted exhibiting company is not allowed and will be penalized by the show manager at
his own discretion.
21) There must be a competent representative of the exhibitor in charge of exhibits at all times that the
exhibition is open to visitors.
22) The exhibitors during the exhibition period are required to wear the badge designated by the show
manager and must attend the booth in order to welcome visitors and administer the exhibits.
23) Exhibitors must not operate or put in motion any exhibits without prior permission from the show
manager.
24) Written permission from the show manager is required for exhibits or demonstrations, which are likely to
emit dust, fumes, loud noises or strong odors.
25) Guidance and approval should be obtained from the show manager when the exhibits contain motor
spirit, oils, calcium, acetylene gas apparatus or any combustible or flammable material.
26) The exhibitors shall keep their booth safe and in the best possible condition and shall at the request of
the show manager and at the exhibitor’s own expense improve the stand if the show manager considers
it unsafe or if it creates a poor impression. Exhibited products may not be removed during the period of
the exhibition without the special authorization of the show manager.
27) Without the authorisation of the fire authorities and the show manager it is not permissible for the
exhibitor to use a naked flame and to store gasses and flammable liquids within the exhibition area.
28) Written consent is required from the show manager for the use of audio, video and lighting
equipment (including video bulletins), live music and performances. “Special effects” lighting
(disruptive for the neighboring stands), smoke machines and laser projection must not be used in
the booth without prior written consent from the show manager.
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29) All exhibitors are asked to keep noise levels to a minimum as not to disrupt other exhibitors
during the event. In case of any complaints in regards to noise levels, the exhibitor must reduce
the volume as per the show manager instructions.
30) Literature on display and promotional “give-away” items shall be limited to reasonable quantities. Reserve
supplies shall be kept in closed containers and stored in a neat and compact manner. Distribution will
not be permitted outside of the booth.
31) The exhibitors are responsible for all personal injury or damage to property arising in connection with the
erection and dismantling of the booth on anything permitted, omitted or done thereon or therefrom during
the period of exhibition or the construction and dismantling periods.
32) The exhibitors will indemnify the show manager in respect to each and every such claim and all actions
proceedings, costs, claims and demands in respect thereof. The exhibitors must take out adequate
insurance in respect to such claims.
33) The show manager shall not be responsible in any way for the personal injury to the exhibitor or his
contractors, invitees, or licensees, cause nor for the loss of or damage to exhibits or to property of the
exhibitor.
34) Each exhibitor exhibits entirely at his own risk and must insure himself to cover the above mentioned
conditions.
35) Exhibitors are advised to insure against costs and losses, which may incur in the event of the exhibition
being abandoned, cancelled or suspended in whole or part for clauses not within the show manager’s
control, since the show manager accept no liability in such an eventuality.
36) Although security will be provided for the overall protection of the exhibition, exhibitors are
entirely responsible for the security of any goods or personal belongings brought to the
exhibition.
37) Smoking is strictly prohibited in the exhibition hall at all time.
38) If, for any reasons over which the show manager has no control, restrictions occur in respect to cooling or
the supply of electricity and water, the exhibitor shall not be entitled to receive a refund of the stand or
part thereof. The exhibitors shall also not be entitled to any form of compensation.
39) All exhibits, products or displays must be placed within the exhibit area. In all case, exhibitors must keep
the aisle around their booth clear, except by the arrangement with the show manager.
40) Carrying in/out, and administration of exhibits must be done by the exhibitor at his own risk and expense.
41) It is not permissible for the exhibitors to damage partitions, floor, or any other goods supplied by the
contractors and the venue.
42) Each exhibitor is bound in all respects by these rules and regulations. The show manager
reserves the right to waive, add, or alter any of these rules and regulations in the interest of the
exhibition either generally or in any particular case.
43) Should any questions arise whether provided for in these rules and regulations or not, the decision of the
show manager is final.
44) The exhibitors should take note of matters mentioned in this Exhibitor Manual, or communicated
to him in any other way.
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1st – 2nd November 2014
SERVICES & FORMS
Please return all necessary forms within the stated deadlines.
Form
1
2
3
4
5
6
7
8
9
10
11
Title
Exhibitor Passes/Badges
Non-Official Contractor
Fascia Lettering and Logo
Booth Cleaning Service
Booth Assistant / Interpreter
Furniture & Accessories Service
Electrical Items
Electrical for Set Up Booth
A/V & Computer Equipment
WIFI Service
Hotel Reservation
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Freight Forwarding / On-Site
Handling Service
Deadline
1 October 2014
1 October 2014
1 October 2014
1 October 2014
16 October 2014
16 October 2014
1 October 2014
1 October 2014
16 October 2014
3 October 2014
15 October 2014
(Subject to Room
Availability)
1 October 2014
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Return to
Cityneon
Cityneon
Cityneon
Royal Paragon Hall
Cityneon Displays & Constructions
Cityneon
A Plus Utility Management
A Plus Utility Management
SeumWorks
Royal Paragon Hall
Novotel Bangkok on Siam Square
APT SHOWFREIGHT
The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 1: EXHIBITOR PASSES/BADGES
Deadline: 1 October 2014
Please provide below names of all personnel from your company and associated companies who will be manning
the exhibition stand.
Please fill the form in ENGLISH only (No Title)
 Please attach a separate sheet if space given is insufficient
 Only the company name specified in the exhibit contract will appear on the exhibitor badge.
(IN BLOCK LETTERS)
NAME
COUNTRY
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Note: - Number of badges will be given to the exhibitors according to the exhibiting space in the below table.
- Additional or replacement for badges will cost 150 Baht each.
SPACE
BADGES
Space of 9 m2
Space of 18 m2
Space of 27 m2 and over
= 5 badges
= 10 badges
= 15 badges
Exhibiting Company:
Booth Number:
Address:
Tel:
E-mail:
Fax:
Please return this form to:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand
Tel: +66 2 690 2682-4, +66 2 690 3180
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Pattareeya Pratumtip
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FORM 2: NON-OFFICIAL CONTRACTOR
Deadline: 1 October 2014
If you are using a contractor other than the official exhibition contractor (SeumWorks Co., Ltd.), please state the
company name, address and telephone numbers below. Please ensure compliance to all the rules regarding
non-official contractors (see “Raw Space: Special Design Booth” regulations). Please submit the following
requests;
1. Design of the stand with perspective view
2. Mechanical and electrical drawing
3. Specification of the materials used in the drawing
4. Fully refundable deposit for performance bond of USD 29.00/THB 1,000 per square meter must
be placed (minimum levy of USD 261.00/THB 9,000 to maximum of USD 4,350.00/THB150,000).
5. Cashier cheque addressed to Cityneon Displays & Constructions (Thailand) Co., Ltd or Cash must be
placed at Cityneon (at exhibition service center) before/by the first day (31 October 2014)
Name of Contractor:
Contact Person:
Address:
Telephone:
Fax:
Email Address:
Exhibiting Company:
Booth Number:
Address:
Tel:
E-mail:
Fax:
Please return this form to:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand
Tel: +66 2 690 2682, +66 2 690 3180
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Pattareeya Pratumtip
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1st – 2nd November 2014
FORM 3: FASCIA LETTERING AND LOGO
Deadline: 1 October 2014
FASCIA NAME
1) Your Fascia Name Board will be provided in upper-case using standard 100mm. height (4inches) English
alphabet.
2) All exhibitors who book standard shell scheme should indicate in the space below the company name
(maximum 24 letters) which will appear on the fascia.
3) If your fascia name details are not received by the above deadline, the company name and details in the
contract will be used. In all cases, abbreviations will be used e.g. Limited = Ltd., Company = Co.
PLEASE USE BLOCK LETTERS:
4) The first standard lettering name (English & 1 color ONLY) is free of charge. But, if there are any changes, it
will cost Baht 1,000 per any new set.
2) Special Letterings or Logo (Extra Charge)
If the exhibitor needs to make some special lettering or logo, such a service can be performed by Cityneon
Displays & Constructions (Thailand) Co., Ltd. with an extra charge. The quoted price depends on the design of
the logo.
We require for the service of making the special lettering / logo as the example attached.
Exhibiting Company:
Booth Number:
Address:
Tel:
E-mail:
Date:
Fax:
Please return this form to:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road.,
Huaykwang Bangkok 10310 Thailand
Tel:+66 2 690 2682, +66 2 690 3180
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Pattareeya Pratumtip
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1st – 2nd November 2014
FORM 4: BOOTH CLEANING SERVICE
Deadline: 3 October 2014
This form must be completed before deadline to
Operations Department, Royal Paragon Enterprise Co.,Ltd.
991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330
Tel: (662) 610 8011 Fax: (662) 610 8040
Tax ID No3-0321-5181-8
Contact Name: Mr.Thanakorn Srisuk Telephone No: (662) 610 8047 Fax No. : (662) 610 8040
Email : [email protected]
Event Name :
OCSC Expo 2014
Event Date :
Company Name :
1-2 November 2014
Booth No. :
Name
(Mr./Mrs./Miss) :
Company Address :
Telephone No. :
Facsimile No.
:
Email Address :
Shift
Date
00.3008.30
08.3016.30
16.3000.30
Service Fee/Person/Shift
(Baht)
Before
After Deadline
Deadline
880.1,150.880.1,150.880.1,150.880.1,150.-
No. of Order
(Person)
Amount
(Baht)
Sub Total
Remark:
1. Overtime charges of Baht 120.-/pax/hour is applicable after 8 hours. (not exceeding 2
hours)
2. Working hours above is separated into operations time 7 hours and free time 1 hour.
VAT 7%
Grand Total
Terms & Conditions
1. Booth cleaning service includes: floor cleaning with a vacuum cleaner, mop, broom, empty and clean all waste paper bins
and ashtray, wiping counter. Booth cleaning service does not cover removal of oil spillage, paints and other liquids
deposited on the floor, walls and other surfaces.
2. Placing of Orders : Orders will only be accepted when made in writing and accompanied with full payment by :
2.1 Cash, Company cheque or Transfer Before October 3, 2014 in favor of :
A/C Name: Royal Paragon Enterprise Co.,Ltd.
A/C No: 855-0-04894-9 (Saving)
Bank’s Name : Bangkok Bank, Siam Paragon Branch
and please submit a copy of evidence of your payment to fax no. (662) 610-8040 Before October 3, 2014.
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1st – 2nd November 2014
2.2 Credit Card Payment Authorisation Form (Additional 3% charge will be added to the amount you are paying by credit
card which is a transaction fee.)
Cardholder’s Name (as on card) ………………………………………………………………………………………………………
Address (as on the card)……………………………………………………………………………………………………………….
Tel.(..…)……………………………… Fax (……) ………..……………………E-Mail ………………………………………………
I hereby authorize…………………………………………..(company’s Name) to charge the Amount of ……………….Baht
Amount in words ………………………………………………………………………………………………………………………
On my credit card as follow :  VISA Card
 MasterCard
 JCB
   
 

Card number
Expiry date
/
Last 3 digits number on signature
Signature of Cardholder …………………………………………………………….date ………………………………….
*** Photocopy your credit card in sharp & clear image both front & back sides and send the copies of your credit card both
sides together with this order form to above e-mail address or fax to no. (662) 610 8040.
3. Any Transaction fee and/or bank incurred charge will be responsible by exhibitor.
4. No. of cleaner in stand depends on space size as below :
- 9-50 sq.m. (1 pax)
- 51-100 sq.m. (2 pax)
- 100 sq.m. up (3 pax)
5. On-site order: Service may not be provided.
6. Alterations to Orders: Alterations made in writing to any order After October 3, 2014 will be handled as a late order.
7. Cancellation of Orders: Cancellation of orders will only be accepted when made in writing to Operations Department
Before October 10, 2014. Late cancellation of order After October 10, 2014 is subject to a charge at a half of Before
Deadline Rate.
8. Royal Paragon Hall is entitled to add, alter, or amend these terms and conditions at its sole and absolute discretion without
prior notice.
Requested By :
Acknowledged and
Confirmed By :
(Signature)
(Signature)
Date :
Date :
Please return this form to:
Operations Department, Royal Paragon Hall
991 Siam Paragon Shopping Center, Rama 1 Road,
Pathumwan, Bangkok 10330 Thailand
E-mail: [email protected]
Contact: Mr. Thanakorn S.
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 5: BOOTH ASSISTANT / INTERPRETER
Deadline: 16 October 2014
If you require temporary staff during the exhibition, please fill out the form below for a quotation. The daily rate for
an exhibition attendant is not fixed and can be changed depending on the individual requirement.
Requirements/Main Duty: ____ Booth Assistance or ___ Interpreter
Position
Reporting to
Job description
Candidate Qualification
Age
Gender
Education
Special skills
Language skills
Computer skills
Working experience
Working days and hours
Description of the company
Remarks:
Date
Service Rate
(THB Per Person Per Day )
General Booth
Interpreter
Assistance
3,000
3,000
3,000
3,000
No. of Order
(Person)
4,500
4,500
4,500
4,500
Remarks:
1. No refund for cancellation
2. Order or request upon show day is subject to management’s discretion.
3. Remitting bank charges are to be borne by the exhibitor.
Exhibiting Company:
Booth Number:
Address:
Tel:
E-mail:
Date:
Fax:
Please return this form to:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand
Tel: +66 2 690 2682-4, +66 2 690 3180 ext 19
Fax:
+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Pattareeya Pratumtip
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Sub Total
7% VAT
Grand Total
Amount
(Thai Baht))
The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 6: FURNITURE AND ACCESSORIES SERVICE (Page 1/2)
Deadline: 16 October 2014
Exhibitor’s Name:__________________________________________________Booth No: _____________________
Address:________________________________________________________________________________________
________________________________________________________________________________________________
Contact Person: _________________________________________________________________________________
Tel: ______________________________________Email: ________________________________________________
CODE
ITEMS
PART 1 FURNITURE
F01
Information Desk
F02
Square Table
F03
Round Table
F04
Coffee Table
F05
Wall Shelf
……Flat /
……Slope
F06
Counter Display
Small Showcase
F07
without down light)
F08
Big Showcase
(without down
light)
F09
Lockable Cabinet
F10
TV & VDO Stand
F11-1
Display stand ( A )
F11-2
Display stand (B )
F11-3
Display stand ( C )
F12
Round Chair
F13
Square Chair
F14
Sofa
F15
Bar Stool
F16
Mesh Board
F17
Brochure Stand
( A)
F18
Brochure Stand
( B)
F19
Refrigerator 5.5 ft.
(no outlet)
F20
Plant & Basket
Waste Basket
Storage
(with folding door)
Storage
(with folding door)
PART 2 STAND FITTING
Underlay Plywood
15 mm. Thick
Needle Punch
Carpet
White Panel
System Partition
Folding Door
SIZE(cm.)
Early Discount
(THB)
After
Deadline
(THB)
Onsite
(THB)
50x100x75
70x70x75
75x75
65x65x40
870.00
985.00
925.00
670.00
960.00
1,080.00
1,020.00
740.00
1,250.00
1,400.00
1,320.00
960.00
30x100
400.00
440.00
570.00
50x100x100
3,700.00
4,070.00
5,290.00
50x50x250
4,500.00
4,950.00
6,435.00
50x100x250
6,380.00
7,020.00
9,120.00
50x100x75
60x60x120
50x50x50
50x50x80
50x50x100
40x40x80
50x50x80
50x70x70
45x70
100x150
40x30x170
1,560.00
1,330.00
815.00
870.00
925.00
350.00
750.00
1,000.00
1,200.00
2,200.00
1,100.00
1,716.00
1,460.00
900.00
960.00
1,020.00
385.00
825.00
1,100.00
1,320.00
2,420.00
1,210.00
2,230.00
1,900.00
1,165.00
1,240.00
1,320.00
500.00
1,070.00
1,430.00
1,720.00
3,150.00
1,575.00
30x40x150
2,750.00
3,025.00
3,930.00
60x60x150
4,500.00
4,950.00
6,435.00
80 – 100
High
500.00
550.00
715.00
-
170.00
190.00
240.00
7,000.00
7,700.00
10,010.00
10,000.00
11,000.00
14,300.00
1 sq.m
400.00
440.00
570.00
1 sq.m
300.00
330.00
430.00
100x250 cm.
1,000.00
1,100.00
1,430.00
100x200 cm.
2,860.00
3,150.00
4,090.00
1m.x2m.
2m.x3m.
Please return this form to:
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Rd., Huaykwang Bangkok 10310 Thailand
Tel: +66 2 690 2682 to 4 Ext. 20 Fax:+66 2 690 2685
E-mail:
[email protected]
Contact: Ms. Sriwan Sornprasit
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QTY
Amount (THB)
The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 6: FURNITURE AND ACCESSORIES SERVICE (Page 2/2)
Deadline: 16 October 2014
All orders must be submitted with full payment in favor of:
Orders are valid only when accompanied with full remittance. Cheque or tele-graphic transfer must be made payable to:
A/C Name:
Cityneon Displays & Constructions (Thailand) Co., Ltd
A/C No.:
075-3-02448-4
Bank Name :
Siam Commercial Bank (Thanon Ratchadaphisek 2 Branch)
SWIFT Code:
SICOTHB
The above items are supplied to exhibitors on rental basis.
1. Late orders will be provided, if the ordered items are available in the stock and will be subjected to 10%
surcharge after the deadline, and 30% surcharge for on-site order.
2. Exhibitors will receive a 30% refund for cancellation before the built-up day (31 October 2014) There will
be no refund after the first built-up day.
3. Please fax transfer slip or receipt to Cityneon Displays & Constructions Co., Ltd. for information.
4. Please note that 7% VAT is applicable in Thailand and must be included in your payment.
5. Payment by credit card, 3% additional charge will apply onsite only.
6. All bank charges (including beneficiary) must be borne by the exhibitor.
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
Electrical Pictures
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 7: ELECTRICAL ITEMS & SERVICE LOCATION PLAN (Page 1/2)
Deadline: 1 October 2014
Exhibitor’s Name:______________________________________________________Booth No.: _________________
Address:________________________________________________________________________________________
__________________________________________Contact Person: _______________________________________
Tel: ____________________ Fax: ____________________ Email: _________________________________________
Items
Early Discount
(before 1st
October)
(THB)
Standard
(2-24 October)
(THB)
On-Site
(25 Oct –
2 Nov)
(THB)
QTY
Amount
(THB)
Section A : Equipment rental/plus individual fitting, inclusive of power consumption
Spotlight 100W. Standard
805
886
1,151
Spotlight 100W. with arm
805
886
1,151
Fluorescent Light 1.2m. 40W.
690
759
987
Down Light 60W.
805
886
1,151
Down Light Halogen 50W.
920
1,012
1,316
Spotlight Halogen 50W. with arm
920
1,012
1,316
Halogen Lamp 500W. 220V.
3,220
3,542
4,605
Section B: Breaker for exhibits (NOT for lighting), inclusive of power consumption
5Amp Socket (w/5Amp fuse) 220V, 50
874
966
1,139
15Amp/220V. Single Phase 50Hz.
3,042
3,669
3,968
15Amp/380V. Three Phase 50Hz.
8,729
10,477
11,351
30Amp/220V. Single Phase 50Hz.
5,820
6,981
7,567
30Amp/380V. Three Phase 50Hz.
17,457
20,953
22,696
Section C: Breaker for lighting / power point charge for exhibitors using their own
15Amp/220V. Single Phase 50Hz.
6,107
7,337
7,947
30Amp/220V. Single Phase 50Hz.
12,220
14,669
15,882
Connecting (by exhibitor) per unit of 100W.
437
483
627
Connecting (by A Plus) per unit of 100W.
506
570
725
Orders are valid only when accompanied with full payment in favour of
A/C Name: A PLUS UTILITY MANAGEMENT Co., Ltd.
A/C No:
376-2-02660-9 (savings account)
Bank Name: SIAM COMMERCIAL BANK PUBLIC CO., LTD.
SWIFT Code: SICOTHBK
Sub
Total
7% VAT
Grand
Total
Remarks:
- On site payment could only be made by cash
- All item will be energized on the last set-up date 1.00 PM
- Early Discount rate is for orders and payments received before deadline, late orders may not be accommodated.
If accepted, Standard Rate will be in effect from deadline and On Site Rate applies during set up.
- The customer will receive only 30% refund for any cancellation during set up time. There will be no refund
for cancellation during show days.
- One socket must be used for one exhibit only at a time. Multipoint connection is not allowed to prevent the risk of
power overload.
- The standard supplies are 220V and 380V with approximately 10% voltage fluctuation. For the safety of
your equipment, please use a stabilizer.
- The wire transfer fee for payment from oversea shall be the customer's responsibility.
- A surcharge of 100% of electrical equipment will be added for 24-hour operating services.
Please return this form to...
A PLUS UTILITY MANAGEMENT Co., Ltd.
29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand
Tel: +66 2 503 4579-83 Fax: +66 2 503 4584 / +66 2 503 4577
Email: [email protected]
Contact: Ms. Phiangrudee Srinamuang
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 7: ELECTRICAL ITEMS & SERVICE LOCATION PLAN (Page 2/2)
Deadline: 1 October 2014
PLEASE INDICATE THE LOCATIONS OF YOUR ELECTRICAL REQUIREMENTS ON BELOW TABLE
If not specified otherwise all your requested utility points will be placed upon to the contractor’s
discretion.
Any relocated will be charged THB500 –THB1,000 per point for breaker and THB200 per point for
lighting equipment
PLAN OF BOOTH
Please return this form to
A PLUS UTILITY MANAGEMENT Co., Ltd.
29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand
Tel: +66 2 503 4579-83
Fax: +66 2 503 4584 / +66 2 503 4577
Email: [email protected]
Contact: Ms. Phiangrudee Srinamuang
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 8: ELECTRICAL FOR SET UP BOOTH
Deadline: 1 October 2014
Exhibitor’s Name:______________________________________________________Booth No.: _________________
Address:________________________________________________________________________________________
__________________________________________Contact Person: _______________________________________
Tel: ____________________ Fax: ____________________ Email: _________________________________________
Item
Description
Cost/Day
1
2
3
4
15 Amp/220 V. 1 P 50 Hz.
15 Amp/380 V. 3 P 50 Hz.
30 Amp/220 V. 1 P 50 Hz.
30 Amp/380 V. 3 P 50 Hz.
2,000
Qty. Unit / Qty.
Day
Date
Amount
3,500
3,000
6,000
Sub Total
7%VAT
Grand Total
ORDERS ARE VALID ONLY WHEN ACCOMPANIED WITH PAYMENT IN FAVOR OF
A/C Name
:
A PLUS UTILITY MANAGEMENT Co., Ltd.
A/C No.
:
376-2-02660-9
A/C Type
:
SAVINGS ACCOUNT
Bank's Name
:
SIAM COMMERCIAL BANK PUBLIC CO.,LTD.
SWIFT CODE
:
SICOTHBK
Please fax us a copy of evidence of your payment for your confirmation
Remarks
- On site payment could only be made by cash
- There will be no refund for any cancellation
- The standard supply is 110V. ,220V or 380 V. with approximately 10% fluctuation. For the safety of your
equipments, please use a stabilizer.
- A surcharge of 100% of electrical equipment will be added for 24-hour operating services
Please return this form to
A PLUS UTILITY MANAGEMENT Co., Ltd.
29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand
Tel: +66 2 503 4579-83
Fax: +66 2 503 4584 / +66 2 503 4577
Email: [email protected]
Contact: Ms.Phiangrudee Srinamuang
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 9: A/V & COMPUTER EQUIPMENT
Deadline: 16 October 2014
Exhibitor’s name:______________________________________________________Booth No.: _________________
Address:________________________________________________________________________________________
_______________________________________________ Contact Person: __________________________________
Tel: _______________________Fax: _____________________Email: ______________________________________
DESCRIPTION
COST / DAY
QTY
NO. OF
AMOUNT
(THB)
(UNIT)
DAY
(THB)
LCD TV 26"+ DVD Player + Outlet 5 Amp, 220 V
3,410
LCD TV 32"+ DVD Player + Outlet 5 Amp, 220 V
5,000
PLASMA TV 42" + DVD Player + Outlet 5 Amp, 220 V
8,000
PLASMA TV 60" + DVD Player + Outlet 5 Amp, 220 V
10,000
Sub Total
7% VAT
Grand
Please indicate the date required: From : ____/____/____ To : ____/____/____
(D/M/Y)
(D/M/Y)
Total _______ day(s)
Remarks:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
The above prices are for the rental basis only (not exceed than 5 show days).
After the deadline, late orders may not be accommodated. If accepted, a surcharge of 10% after deadline and 30%
for onsite orders will be charged and are subject to availability.
The customer will receive 30% refund for any cancellation during set up time. There will be no refund for
cancellation during show days.
The standard supply is 110V, 220V or 380V with approximately 10% fluctuation. For the safety of your equipment,
please use a stabilizer.
A surcharge of 100% of electrical equipment will be added if you require 24-hour operating services.
No Modification on equipment is allowed. In case of damage, exhibitor will be liable for penalty at 20 times of listed
prices.
The wire transfer fee from oversea payment or any additional transfer fee shall be at the customer’s responsibility.
Payyment made upon presence, we accept cash only.
Payment by credit card, 3% additional charge will apply.
All payment is subject to 7% VAT. Any exhibitors who need the tax invoice should submit the company name and
address according to VAT registration document.
**Witholding Tax 3% were applicable when the amount of orders above 1,000 Bath. Exhibitor needs to provide an
official Witholding Tax Form together with payments.**
Orders are valid only when accompanied with full remittance. Cheque or wire transfer must be made payable to:
A/C Name:
A/C No.:
Bank Name :
SWIFT Code:
Cityneon Displays & Constructions (Thailand) Co., Ltd
075-3-02448-4
Siam Commercial Bank (Thanon Ratchadaphisek 2 Branch)
SICOTHB
Please return this form to
Cityneon Displays & Constructions (Thailand) Co., Ltd
436/87-94 TC Tower 20 Mithuna Rd., Huaykwang Bangkok 10310 Thailand
Tel: +66 2 690 2682 to 4 Ext. 20 Fax:+66 2 690 2685
E-mail: [email protected]
Contact: Ms. Sriwan Sornprasit
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 10: WIFI & INTERNET SERVICE
Deadline: 3 October 2014
This form must be completed and returned before deadline to
Operations Department, Royal Paragon Enterprise Co.,Ltd.
991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330
Tel: (662) 610 8011 Fax: (662) 610 8040
Tax ID No 3-0321-5181-8
Contact Name: Mr.Thanakorn Srisuk Telephone No: (662) 610 8047 Fax No. : (662) 610 8040
Email : [email protected]
Event Name :
OCSC Expo 2014
Event Date :
1 – 2 November 2014
Booth No. :
Company Name :
Email Address :
Name
(Mr./Mrs./Miss) :
Company Address :
Telephone No. :
Description
1. Wifi (1 account for 1 user only)
Facsimile No. :
Scope of Service
Service Fee Per Day
Quantity
(Baht)
(Day)
Expire within 24 hrs. after
long-in
Total
(Baht)
1,000.Sub Total
Vat 7%
Grand
Total
Terms & Conditions
1 Any transaction fee and/or bank charge will be responsible by Exhibitor.
2 Please apply the exchange rate on the payment date.
3 Responsibility not included : Any equipments belonged to Exhibitor, configuration system from Hub through the computer
and any system problem from equipments of exhibitor.
4 Responsibility included: Service provider will take responsibility for any configuration of Internet signal only.
5 Placing of Orders: Orders will only be accepted when made in writing and accompanied with full payment by :
5.1 Cash, Company cheque or Transfer before October 3, 2014 in favor of :
A/C Name: Royal Paragon Enterprise Co.,Ltd.
A/C No: 855-0-04894-9 (Saving)
Bank’s Name : Bangkok Bank, Siam Paragon Branch
and please submit a copy of evidence of your payment to fax no. +(662) 610 8040 before October 3, 2014.
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
5.2 Credit Card Payment Authorization Form (Additional 3% charge will be added to the amount you are paying by credit
card which is a transaction fee.)
Cardholder’s Name (as on card) ……………………………………………………………………………………………………
Address (as in the account on the card)……………………………………………………………………………………………
………………………………………………………………………………………………………………………………………….
Tel.(…)……………………………………………………Fax (……) ………..……………………………………………………...
E-Mail ………………………………………………………………………………………………………………………………..…
I hereby authorize……………………………………………………………………………………………….(company’s Name)
to charge the Amount of ……………………………………………………………………………….……….Baht
Amount in words ………………………………………………………………………………………………………………………
On my credit card as follow :  VISA Card
 MasterCard
 JCB
   
 

Card number
Expiry date
/
Last 3 digits number on signature
Signature of Cardholder …………………………………………………………….date ………………………………….
*** Photocopy your credit card in sharp & clear image both front & back sides and send the copies of your credit card both
sides together with this order form to above e-mail address or fax to no. (662) 610 8040.
6 Late order: Exhibitor has to pay additional fee for 20%. Ordering on set up date will be charged 30% of service fee.
7 Cancellation of Orders : Cancellation of orders will only be accepted when made in writing to Operations Department
Before October 10, 2014. Late cancellation of order After October 10, 2014 is subject to a charge for 50% of standard
rate.
8 Royal Paragon Hall is entitled to add, alter, or amend these terms and conditions at its sole and absolute discretion
without prior notice
Requested By
:
Acknowledge and
Confirmed By :
(Signature)
(Signature)
Date :
Date :
Please return this form to:
Operations Department, Royal Paragon Hall
991 Siam Paragon Shopping Center, Rama 1 Road,
Pathumwan, Bangkok 10330 Thailand
Email: [email protected]
Contact: Mr. Thanakorn S.
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
OFFICIAL HOTEL & ROOM RATES
NOVOTEL BANGKOK ON SIAM SQUARE
Room with breakfast: Single and Twin or Double
Standard Room:
THB 3,600 net
Superior Room:
THB 3,900 net
Executive Premier Floor:
THB 4,600 net
Roll Away Bed (with breakfast): 1,990 THB per bed per night
Rates are applicable during 25 October – 11 November 2014
The rates are net, per room per night inclusive of 17.7% government taxes & service charge, including buffet
breakfast.
AIRPORT TRANSFER
The transportation service between Suvarnabhumi Bangkok International Airport and Hotel
can be arranged at the following rates.
Car (Max 3 adults): THB 2,100.- net per car per way
Van (Max 7 adults): THB 2,300.- net per van per way
Transportation rates are inclusive of refreshments, toll way fee, 10% service charge, 7% VAT and are subject to
change without prior notice.
Terms and Conditions
1. All room reservations must be guaranteed with a valid credit card.
2. Please notify the hotel immediately of any changes in travel dates.
3. Individual booking, there will be no penalty charge for cancellation made 14 days prior to the event.
4. One night room charge plus service charge and applicable tax will be applied for any no-show on the day
of expected arrival.
5. Please note that the hotel’s check-in time is 14.00 hrs and check-out time is 12.00 noon.
6. This reservation rates quoted is strictly for the above event only.
Remarks:
1. Room rates are net inclusive of 10% service charge and 7% VAT per room per night.
2. Room rates are quoted in Thai Bath only.
3. Airport transfer rates are net inclusive of 10% service charge per car per way.
4. Credit card detail is required to confirm your reservation.
5. Cancellations must be received 48 hours prior the expected day of arrival. If cancellation of guaranteed
reservation is not received 48 hours prior, the hotel will charge for one night’s accommodation.
6. The above rates are valid for The OCSC International Education Expo 2014 participants and from 25th
October – 11th November 2014 only.
7. The confirmation letter will be provided within 3 working days. In case, you do not receive proper
response from the hotel, please contact Ms. Jarunun Sripromma, Assistant Director of Sales Tel: +66 2
209 8888 Ext. 2415, Fax: +66 2 255 2445 Email: [email protected]
(Continued with Hotel Reservation Form …)
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 11: HOTEL RESERVATION FORM
Deadline: 15 October 2014 (or subject to room availability)
First Name
Last name
Mr./Mrs./Ms./Dr./H.E.
Other Names (Alias)
Address
Passport No.
Nationality
Arrival Date
Arrival Flight to BKK
Departure Date
Departure Flight
Office Tel No.
Office Fax
Mobile Phone No.
E-Mail
AIRPORT TRANSFER: THB 2,100 net per Car per Trip (max 3 guests per car)
Limousine from the airport to the hotel
 Yes
 No
Limousine from the hotel to the airport
 Yes
 No
Remark: Upon arrival and passing through the Customs clearance at the new Bangkok
Suvarnabhumi International Airport, please proceed to Exit B and Exit C from international
flights and Exit A from Domestic Flights. Our airport representative (wearing light brown
suite), holding our hotel logo sign, will be waiting to greet you between Exit B and C. Please
contact him/her to enable us to assist you with the car chauffeur.
CHARGE

Credit card no.:_________________________________
Type of Credit Card – Visa, Master, AMEX, Diners or JCB
Name on credit card
Expiry Date:___________
Please choose one.
__________________________
Credit card details are required in order to guarantee the room. One night room charge plus service charge
and applicable tax will apply as no-show charge on the day of expected arrival if cancellation is not made
24 hours prior to arrival day. Kindly note that the above reservation will be held until 18.00 hours of the
arrival date and will be automatically released after that unless the booking is guaranteed by cash or valid
credit card.
Type of room
Room rate
Single/Twin/Double
Occupants
Occupants
Single/ Double /Twin
Adult
Child
TOTAL
No. of
Rooms
Smoking
Standard Room
THB 3,600
Superior Room
THB 3,900
Not
Available
Executive
Premier Floor
THB 4,600
Not
Available
NonSmoking
Remark: Above room rates are quoted in Thai Baht. The above rates are net, per room per night, inclusive of 10% service
charge and applicable government tax, currently 7% and including buffet breakfast.
(The above rates are applicable during 25 October – 11 November 2014)
Signature
Date
Please note that the hotel’s check-in time is 14.00 hours and check out time is 12.00 noon. This
reservation form is strictly for the above conference only, guests who do not use this form will be
considered they have personal arrangements.
Please fax the completed form to our SALES DEPARTMENT FAX No. +66 2 255 2445 or E-MAIL TO
[email protected] BEFORE 15 October 2014.
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The OCSC International Education Expo 2014, Bangkok
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SHIPPING INSTRUCTIONS
1. DEADLINES
a.
DOCUMENT DEADLINES:
The shipping documents must be sent to us not later than the deadlines given below or at least 3 (three)
days prior to the arrival of vessel and/or aircraft in Bangkok.
- Sea freight:
- Air freight:
6 October 2014
13 October 2014
**2 originals and 3 copies of Bill of Lading/ Airway Bill, 3 originals and 2 copies of Commercial Invoice, 2
originals and 3 copies of Packing List, 1 copy of Insurance Policy and 1 copy of invoice for the premium if
insured at origin**
b. CONSIGNMENT DEADLINES:
- Sea freight:
- Air freight:
13 October 2014
20 October 2014
Consignment arrives after deadlines is subject to 30% Late arrival surcharges (based on the basic
handling rate) to cover out extraordinary efforts to speed up clearance of your consignment before the
show opens. But we will not guarantee delivery date for your late arrival consignment.
2. CONSIGNMENT INSTRUCTION
All exhibition goods dispatched either by seafreight or airfreight, shall be consigned "Freight Prepaid" as
follows:
Consignee & Notify Party in BL or AWB (in BLOCK letters):
APT SHOWFREIGHT (THAILAND) LIMITED
11/24, RACHADAPISEK ROAD, CHONGNONSEE,YANNAWA, BANGKOK 10210, THAILAND
3. CUSTOMS DECLARATION
All declarations in your Commercial Invoice/ Packing List, must be in the English Language. A full
description of the item must be given together with a copy of descriptive/illustrative brochures.
4. CONTROLLED GOODS
Here are some items that require Import & Export license prior to their importation into Thailand for
exhibition purpose: Communication Equipment, Defense Equipment (such as weapons, etc.), Electric
Appliance (such as TV, lighting, etc.), Food & Beverage, Radio Equipment, Medical Equipment, Medicine,
Motorbikes, Toys, Used Cars, Weighting & Measuring equipment, & all dangerous goods. All these goods
must be re-exported at the end of exhibition.
Exhibitors are to furnish to us the details of the items such as brand, serial number, ingredients or
materials made of for each item that you intend to import into Thailand at least 45 days prior to the arrival
of shipment.
5. CASE MARKING/ STORAGE OF EMPTY & FUMIGATION
All packages shall be marked as follows:
OCSC International Education Expo 2014
c/o APT SHOWFREIGHT (THAILAND) LIMITED
Name of Exhibitor
:
Stand Numbers
:
Case Numbers
:
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
Gross Weight/Net Weight
Dimensions
:
:
6. ATA Carnet
ATA Carnet must be issued in “ENGLISH” language only and a letter of Power of Attorney to authorize us
as representative is also required by Royal Thai Customs.
7. INSURANCE COVERAGE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering all transport you
may have in Thailand
8. TERMS & CONDITIONS
Inward Consignment:
Outward Consignment:
Upon presentation of invoice/prior to delivery to stand.
Upon presentation of invoice/prior to return exhibits.
All payments must be made without any deduction or deferment on account of any claim or offset. Remitting bank charges are to be borne by the exhibitor.
Our bank account is as follows:
account:
Bangkok Bank PLC
Trok Chan Branch,
Bangkok 10120, Thailand
Swift Code : BKKBTHBK
Account No. : 133-3-16645-0
For additional information or clarification, please contact us at:
APT SHOWFREIGHT (THAILAND) LIMITED
11/24, Rachadapisek road, Chongnonsee, Yannawa, Bangkok 10210, Thailand
Telephone : (66)(2) 285 3060 (auto)
Fax
: (66)(2) 285 3068
E-mail
: [email protected]
Contact
: Mr Hasnai Kongkaew
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The OCSC International Education Expo 2014, Bangkok
1st – 2nd November 2014
FORM 12: FREIGHT FORWARDING & ON-SITE HANDLING SERVICE
Deadline: 1 October 2014.
Return Form to:
APT SHOWFREIGHT (Thailand) Limited
11/24, RACHADAPISEK ROAD,
CHONGNONSEE, YANNAWA, Bangkok,
10120,Thailand
Tel : +66 (0) 2 285 3060 Fax : +66 (0) 2 285 3068
Attn: Mr. Hasnai Kongkaew
Email : [email protected]
DEADLINE : 1 October 2014
FREIGHT INSTRUCTION
This form must be completed and returned by every exhibitor. If service is not required, please endorse 'NOT APPLICABLE'
and return / fax to the address above.
PLEASE TYPE / WRITE IN BLOCK LETTERS
Booth
No:
Company Name :
Address :
Tel:
Fax :
Email:
Authorised by (Signature) :
Date :
We appointed AFEC Logistics (Thailand) Limited the Official Forwarding Agent and On-Sitehandling agent that we shall be
shipping the following for the event, and we instruct AFEC to customs clear and deliver the goods to our stand:
No. of Pieces
Description of Contents
Dimensions (meters)
Weight (kg)
We also note and understand the following:
1.
DEADLINE FOR
SHIPMENT
Receipt of documents for seafreight consignments
Receipt of documents for airfreight consignments
Arrival of seafreight consignments
Arrival of airfreight consignments
Arrival of shipment via courier service
6 October 2014
13 October 2014
13 October 2014
20 October 2014
20 October 2014
(Continued with Page 2)
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The OCSC International Education Expo 2014, Bangkok
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2.
CONSIGNMENT INSTRUCTIONS
Shipment by airfreight, seafreight or courier service must be consigned as follows:
APT SHOWFREIGHT (THAILAND)
LIMITED
11/24, RACHADAPISEK ROAD, CHONGNONSEE
YANNAWA, BANGKOK 10120 THAILAND
3
INSURANCE
It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition,
during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by
AFEC, and also ensure that Transport Insurance is arranged for exhibits sold locally.
We also inform AFEC Logistics (Thailand) Limited that we will be using the services of the company below to
freight our exhibits from (country).
Name of Freight forwarder from origin :____________________________________
Contact Person:______________________________________________________
Tel :_________________________________________
Fax:
Email :
Return this form to:
APT SHOWFREIGHT (Thailand) Limited
11/24, RACHADAPISEK ROAD, CHONGNONSEE
Yannawa, Bangkok 10120,Thailand
Tel : +66 (0) 2 285 3060 (AUTO) Fax : +66 (0) 2 285 3068
Attn: Mr. Hasnai Kongkaew
Email : [email protected]
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