EXHIBITOR MANUAL The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Royal Paragon Hall, 5th Floor, Siam Paragon, Bangkok, Thailand Hosted by: Show Organiser: The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Please forward this manual to the person responsible for exhibit arrangements. TABLE OF CONTENTS PAGE IMPORTANT CONTACT INFORMATION INFORMATION ON ROYAL PARAGON HALL ENTRANCE ROUTE TO ROYAL PARAGON HALL TRAFFIC CONTROL & MANAGEMENT AT SIAM PARAGON & ROYAL PARAGON HALL LOADING ROUTING AT SIAM PARAGON & ROYAL PARAGON HALL QUEUING POINT AT SIAM PARAGON & ROYAL PARAGON HALL GENERAL INFORMATION ON THE EXPO BOOTH INFORMATION RAW SPACE (SPECIAL DESIGN BOOTH) INSTALLATION & DISMANTLING OF THE BOOTH EXHIBITION RULES & REGULATIONS 3 4 4 5 6 8 9 10 10 10 11 SERVICES & FORMS FORM 1: EXHIBITOR PASSES/BADGES FORM 2: UNOFFICIAL CONTRACTOR FORM 3: FASCIA LETTERING AND LOGO FORM 4: BOOTH CLEANING SERVICE FORM 5: BOOTH ASSISTANT/INTERPRETER FORM 6: FURNITURE AND ACCESSORIES SERVICE RULES AND REGULATIONS RELATED TO ELECTRICAL SERVICES FORM 7: ELECTRICAL ITEMS / SERVICE LOCATION PLAN FORM 8: ELECTRICAL FOR SET UP BOOTH FORM 9: A/V & COMPUTER EQUIPMENT FORM 10: WIFI & INTERNET SERVICE OFFICIAL HOTEL AND RATES FORM 11: HOTEL RESERVATION SHIPPING INSTRUCTIONS FORM 12: FREIGHT FORWARDING / ON-SITE HANDLING 2 www.ocscexpo.net 15 16 17 18 20 21 23 26 28 29 30 32 33 34 36 The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 IMPORTANT CONTACT INFORMATION Host: The Office of the Civil Service Commission (OCSC) Show Organizer: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road., Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682-4 ext 17, +66 2 690 3180 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Ladda Chaiprasert Venue: Royal Paragon Hall 991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330 Thailand Tel: +66 2 610 8011 Fax: +66 2 610 8040 Contact: Mr.Thanakorn Srisuk, Event Manager Tel: +66 2 610 8047 E-mail: [email protected] Official Accommodation Novotel Bangkok on Siam Square Siam Square Soi 6, Rama 1 Rd. Bangkok 10330 Thailand Tel: +66 2 209 8888 Ext. 2415 Fax: +66 2 255 2445 E-mail: [email protected] Contact: Jarunun Sripromma: Assistant Director of Sales Official Stand Fitting: Contractor Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road., Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682 to 4 Ext. 20 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Sriwan Sornprasit Official Utility: Contractor A PLUS UTILITY MANAGEMENT Co., Ltd. 29/189 Moo 9 Chaengwattana Rd, Bangpood Pakkred, Nonthaburi, Thailand Tel: +66 2 503 4579 83 Fax: +66 2 503 4584 / +66 2 503 4577 Email: [email protected] Contact: Ms.Phiangrudee Srinamuang Official Freight Forwarder: APT SHOWFRIEGHT (Thailand) Limited 11/24, RACHADAPISEK ROAD, CHONGNONSEE, YANNAWA, Bangkok 10120 Thailand Tel: +66 2 285 3060 Fax: +66 2 285 3068 E-mail: [email protected] Contact: Mr. Hasnai Kongkaew 3 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 INFORMATION ON ROYAL PARAGON HALL Royal Paragon Hall is located on the 5th level of Siam Paragon Shopping Center. Right in the heart of Bangkok, the center is conveniently accessible via the BTS sky train which brings visitors directly to the doorstep. Also, it’s located about 20 minutes away from Suvannabhumi International Airport. LOCATION MAP ENTRANCE ROUTE Access Royal Paragon Hall before 10.00 hours: 4 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 5 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 TRAFFIC CONTROL & MANAGEMENT AT SIAM PARAGON & ROYAL PARAGON HALL 1. Queuing procedure’s purpose is to control traffic and reduce congestion during move-in and move-out. Queuing tags will be assigned by security officer at the holding area 3A floor prior to entering the Royal Paragon Hall’s loading area (5th floor). 2. In case of 6 wheels truck, Royal Paragon allows 6 wheels truck enter Siam Paragon Shopping Center as schedule below: Building Up: - 31 October 2014: 08.00-12.00, 23.00-24.00 (for any exhibitors not arranging transportation and loading services via the official freight forwarder Dismantling: - 2 November 2014: 23.00-24.00 hrs. For convenience reasons, on the last show day (2 November 2014) from 19.00-23.00 hrs, Royal Paragon Hall suggests all exhibitors use vehicles which their height is not higher than 2.10 meters in order to move goods or constructions more conveniently. Loading Routing (for vehicles with height not over 2.10m) - Get the queuing number at 3A Floor. - Access to 5th Floor via ramp. - Move out the vehicle immediately after finishing unload. Loading Routing (for vehicles with height not over 2.80m) - Park the vehicle at the crossing area and unload by freight lift. - Move out the vehicle immediately after finishing unload. - Parking is allowed in the crossing area for ONLY 2 hours. - Parking fee will apply from the 3rd hour. - Parking is allowed in the crossing area for ONLY 2 hours. Parking fee will apply from the 3rd hour. (Continued with a map) 6 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 LOBBY NORTH RAMA I ROAD Big Freight Small Lift LOBBY SOUTH PATUMWANARAM TEMPLE 7 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Loading Routing (for 6-wheel-truck) - Move out the vehicle immediately after finishing unload. Building Up: : - 31 October 2014: 08.00 – 12.00 hrs Dismantling: - 2 November 2014: 23.00 – 24.00 hrs LOBBY NORTH RAMA I ROAD Big Freight Small Lift LOBBY SOUTH Temporary parking reserves for 6 wheels truck (If parking is not available, please stand by at Henridunant Road) PATUMWANARAM TEMPLE 8 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Queuing Point All vehicles with height not over 2.10m must get the queuing tag at Parking 3A Floor prior go up to Royal Paragon Hall (5th Floor) during building up & dismantling period. Building Up: 31 October 2014: 08.00-24.00 hrs Dismantling: 2 November 2014: 19.00-24.00 hrs 9 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 GENERAL INFORMATION ON THE EXPO Expo Name: The OCSC International Education Expo 2014, Bangkok Venue: Royal Paragon Hall, 5th Floor, Siam Paragon, Bangkok, Thailand Expo Dates: 1 – 2 November 2014 Opening Ceremony: 1 November 2014: Exhibition Hours: 1 November 2014: 12.00 hrs – 18.00 hrs 2 November 2014: 12.00 hrs – 18.00 hrs (Exhibitors are allowed to access to the exhibition hall from 08.00 hrs onwards.) Exhibition Size : Gross area 7,100 m2 Build-up Date: 31 October 2014: 10.00 hrs – 24.00 hrs (for special design booth) 31 October 2014: 14.00 hrs – 24.00 hrs (for standard booth’s decoration) (no air-conditioning during the set up) Dismantling Date: 2 November 2014: Exhibition Booth: Standard shell scheme booth (each 9 m2: 3mW x 3mL) consists of - 11.30 hrs – 12.00 hrs 18.00 hrs – 24.00 hrs Organisation name on fascia Wall paneling 1 information desk (0.60mW x 1.20mL x 0.75mH) 4 folding chairs 1 waste paper basket 2 spotlights (Long arm type; 100W each) 1 power socket (5 Amp/220V) Lunch Coupon: Each 9 sqm. booth will get 2 lunch coupons per each show day Coffee Coupon: Each 9 sqm. booth will get 2 coffee coupons per each show day 10 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 BOOTH INFORMATION Standard Shell Scheme Booth Height: Constant 2.44 meters Back wall/panel length: 3.0 meters (1.0m for each panel: usable dimension of white area = 0.95mW x 2.35mH) Sidewall/panel length: 3.0 meters (1.0m for each panel: usable dimension of white area = 0.95mW x 2.35mH) Lighting: 2 spotlights (100W each) Fascia: Organisation Name is shown with the a standard format done by the official exhibition contractor in English and only 1 color. The standard height of each character is 10cm. In case a long name is really required, size of each character will be smaller and adjusted properly. Remark: Any logo can be included at an extra charge. Power supply: Furnishing: 5 amp / 220V, 50HZ - 1 information desk - 4 folding chairs - 1 waste basket Guidelines for exhibitors with rental of standard booth 1. Do not move, make any addition or any change to the standard booth. Should you wish to do so, please contact Cityneon for further action. 2. Do not apply spraying glue or silicone on the wall panel. 3. Do not paint, spray-paint, or write on the wall panel. 4. Do not drill nail, perforate, tack down, staple or cause any damage to the wall panel or any part of the standard booth. Should you need to affix any exhibit or sign to the wall please use approved double-sided tape or contact the exhibition organizer. Note: In case of violation of the above rules, official contractors will be obliged to request the payment from exhibitors for any damages caused at the rate of 3,000 Bath/panel RAW SPACE (SPECIAL DESIGN BOOTH) Exhibitors engaging an outside contractor or who carry out special design of their booths must first provide the name of their contractors to the organizer (Form No. 3). Only pre-registered contractors with official badges are allowed to carry out work at the exhibition hall and they must liaise with the official contractor for all electrical work requirements. Unofficial contractors are not allowed to fix any electrical installation. Exhibitors are to make sure that unofficial contractors complete their work as per the organizers schedule. Unofficial contractors must submit the following requirements for approval by the organizer: 1. Design of the stand with perspective view 2. Mechanical and electrical drawing 3. Specification of the materials used in the drawing 4. Fully refundable deposit for performance bond of USD 29.00/THB 1,000 per square meter must be placed (minimum levy of USD 261.00/THB 9,000 to maximum of USD 4,350.00/ THB150,000). 5. Cashier cheque addressed to Cityneon Displays & Constructions (Thailand) Co., Ltd) or Cash must be placed at Cityneon Displays & Constructions (Thailand) Co., Ltd (at exhibition service center) before/by the set-up day (31 October 2014) 11 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 EXHIBITION RULES & REGULATIONS 1) Exhibiting companies using non-official contractors must send in their booth designs for approval by the official show manager (Cityneon Displays & Constructions (Thailand) Co., Ltd) before build up of the booth. 2) The height of special design booth should be 5 meters (for an island booth ONLY). For those who would like to build up higher have to submit their design for the written approval from the show manager. Any special design booths who share a wall with another booth must not be built higher than 4 meters. 3) The maximum height, for standard booth, permitted for any sign, product, fixture or decoration is 3 meters. Any items exceeding 3.5 meters in height must be set back at least 0.5 meter from the aisles or be at least 1 meter from any neighboring wall. Back wall I 1m Side wall -1m- -1m- Side wall Exhibit or structure above 2.5 m. subject to approval 4) Double deck booth at the OCSC International Education Expo is not allowed. 5) All materials used for decorating or covering of booths must be non-flammable material. Exhibitors must comply with any instruction given by the relevant authority in order to avoid any risk of fire. 6) All amenities listed power, lighting/electrical equipment, telephones and other IT services can only be obtained through Royal Paragon Hall. 7) All electrical installations on stands must comply through the official utility contractor (A PLUS UTILITY MANAGEMENT Co., Ltd.) with the regulations and requirements currently in force of the relevant authorities and the additional regulations issued by Royal Paragon Hall. 8) No exhibitors may alter or interfere with the structure of the exhibition premises without the written consent of the show manager. 9) Exhibitors must obtain from the show manager the necessary passes for their executives, representatives, booth personnel, workmen or contractors during the installation, exhibition and dismantling periods. 10) It is not permissible for the exhibitor to place objects outside the booth area or to obstruct fire safety devices, emergency exits, air-conditioning units and electrical control cabinets. 11) Use of the hall ceiling by any exhibitors is only allowed after receiving written permission by the show manager to have any hanging signs or materials. 12) An exhibitor, who has bulky exhibits which cannot be transported freely along the aisles of the exhibition, shall contact the show manger and the official freight forwarder (APT SHOWFREIGHT) in good time prior to the set-up and show days in order to plan their inward/outward transport. 12 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 13) The show manager may make arrangements for any objects left on the booth after the final clearance date to be removed at the risk and expense of the exhibitor. As security against the discharge of all obligations to the show manager which the exhibitor has or may have, the organiser shall be entitled to retain the exhibitor’s property until such time as payment in full has been effected. The show manager shall enjoy the same entitlement referred to above in the event of the exhibitor having left behind objects after the final clearance date. 14) The condition of payment must be fully completed in every respect prior to the build-up date (31 October 2014). 15) If an exhibitor fails to pay any sum due to the organiser/show manager or contravenes or fails to comply with the rules and regulations the organizer/show manager reserve the right to revoke his allotments of space and prohibit his participation in the exhibition. Such action by the show manager shall not prejudice any other remedy, which they shall have against the exhibitor nor reduce the amount paid or owing by him. 16) The official logo of the OCSC International Education Expo 2014 can’t be used without prior permission from the organiser/show manager. 17) In the event of a special tax or some other duty being imposed on undertaking made in accordance with this contract, the exhibitors shall pay the sum in question. 18) A booth may only be occupied by the exhibitor to whom it has been allocated and by his accredited agents as approved by the show manager. 19) Exhibitors must only display exhibits manufactured by themselves or by an associated or subsidiary company or by a company for which they are the accredited agents or distributors. 20) Sub-contracted exhibiting company is not allowed and will be penalized by the show manager at his own discretion. 21) There must be a competent representative of the exhibitor in charge of exhibits at all times that the exhibition is open to visitors. 22) The exhibitors during the exhibition period are required to wear the badge designated by the show manager and must attend the booth in order to welcome visitors and administer the exhibits. 23) Exhibitors must not operate or put in motion any exhibits without prior permission from the show manager. 24) Written permission from the show manager is required for exhibits or demonstrations, which are likely to emit dust, fumes, loud noises or strong odors. 25) Guidance and approval should be obtained from the show manager when the exhibits contain motor spirit, oils, calcium, acetylene gas apparatus or any combustible or flammable material. 26) The exhibitors shall keep their booth safe and in the best possible condition and shall at the request of the show manager and at the exhibitor’s own expense improve the stand if the show manager considers it unsafe or if it creates a poor impression. Exhibited products may not be removed during the period of the exhibition without the special authorization of the show manager. 27) Without the authorisation of the fire authorities and the show manager it is not permissible for the exhibitor to use a naked flame and to store gasses and flammable liquids within the exhibition area. 28) Written consent is required from the show manager for the use of audio, video and lighting equipment (including video bulletins), live music and performances. “Special effects” lighting (disruptive for the neighboring stands), smoke machines and laser projection must not be used in the booth without prior written consent from the show manager. 13 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 29) All exhibitors are asked to keep noise levels to a minimum as not to disrupt other exhibitors during the event. In case of any complaints in regards to noise levels, the exhibitor must reduce the volume as per the show manager instructions. 30) Literature on display and promotional “give-away” items shall be limited to reasonable quantities. Reserve supplies shall be kept in closed containers and stored in a neat and compact manner. Distribution will not be permitted outside of the booth. 31) The exhibitors are responsible for all personal injury or damage to property arising in connection with the erection and dismantling of the booth on anything permitted, omitted or done thereon or therefrom during the period of exhibition or the construction and dismantling periods. 32) The exhibitors will indemnify the show manager in respect to each and every such claim and all actions proceedings, costs, claims and demands in respect thereof. The exhibitors must take out adequate insurance in respect to such claims. 33) The show manager shall not be responsible in any way for the personal injury to the exhibitor or his contractors, invitees, or licensees, cause nor for the loss of or damage to exhibits or to property of the exhibitor. 34) Each exhibitor exhibits entirely at his own risk and must insure himself to cover the above mentioned conditions. 35) Exhibitors are advised to insure against costs and losses, which may incur in the event of the exhibition being abandoned, cancelled or suspended in whole or part for clauses not within the show manager’s control, since the show manager accept no liability in such an eventuality. 36) Although security will be provided for the overall protection of the exhibition, exhibitors are entirely responsible for the security of any goods or personal belongings brought to the exhibition. 37) Smoking is strictly prohibited in the exhibition hall at all time. 38) If, for any reasons over which the show manager has no control, restrictions occur in respect to cooling or the supply of electricity and water, the exhibitor shall not be entitled to receive a refund of the stand or part thereof. The exhibitors shall also not be entitled to any form of compensation. 39) All exhibits, products or displays must be placed within the exhibit area. In all case, exhibitors must keep the aisle around their booth clear, except by the arrangement with the show manager. 40) Carrying in/out, and administration of exhibits must be done by the exhibitor at his own risk and expense. 41) It is not permissible for the exhibitors to damage partitions, floor, or any other goods supplied by the contractors and the venue. 42) Each exhibitor is bound in all respects by these rules and regulations. The show manager reserves the right to waive, add, or alter any of these rules and regulations in the interest of the exhibition either generally or in any particular case. 43) Should any questions arise whether provided for in these rules and regulations or not, the decision of the show manager is final. 44) The exhibitors should take note of matters mentioned in this Exhibitor Manual, or communicated to him in any other way. 14 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 SERVICES & FORMS Please return all necessary forms within the stated deadlines. Form 1 2 3 4 5 6 7 8 9 10 11 Title Exhibitor Passes/Badges Non-Official Contractor Fascia Lettering and Logo Booth Cleaning Service Booth Assistant / Interpreter Furniture & Accessories Service Electrical Items Electrical for Set Up Booth A/V & Computer Equipment WIFI Service Hotel Reservation 12 Freight Forwarding / On-Site Handling Service Deadline 1 October 2014 1 October 2014 1 October 2014 1 October 2014 16 October 2014 16 October 2014 1 October 2014 1 October 2014 16 October 2014 3 October 2014 15 October 2014 (Subject to Room Availability) 1 October 2014 15 www.ocscexpo.net Return to Cityneon Cityneon Cityneon Royal Paragon Hall Cityneon Displays & Constructions Cityneon A Plus Utility Management A Plus Utility Management SeumWorks Royal Paragon Hall Novotel Bangkok on Siam Square APT SHOWFREIGHT The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 1: EXHIBITOR PASSES/BADGES Deadline: 1 October 2014 Please provide below names of all personnel from your company and associated companies who will be manning the exhibition stand. Please fill the form in ENGLISH only (No Title) Please attach a separate sheet if space given is insufficient Only the company name specified in the exhibit contract will appear on the exhibitor badge. (IN BLOCK LETTERS) NAME COUNTRY 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Note: - Number of badges will be given to the exhibitors according to the exhibiting space in the below table. - Additional or replacement for badges will cost 150 Baht each. SPACE BADGES Space of 9 m2 Space of 18 m2 Space of 27 m2 and over = 5 badges = 10 badges = 15 badges Exhibiting Company: Booth Number: Address: Tel: E-mail: Fax: Please return this form to: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682-4, +66 2 690 3180 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Pattareeya Pratumtip 16 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 2: NON-OFFICIAL CONTRACTOR Deadline: 1 October 2014 If you are using a contractor other than the official exhibition contractor (SeumWorks Co., Ltd.), please state the company name, address and telephone numbers below. Please ensure compliance to all the rules regarding non-official contractors (see “Raw Space: Special Design Booth” regulations). Please submit the following requests; 1. Design of the stand with perspective view 2. Mechanical and electrical drawing 3. Specification of the materials used in the drawing 4. Fully refundable deposit for performance bond of USD 29.00/THB 1,000 per square meter must be placed (minimum levy of USD 261.00/THB 9,000 to maximum of USD 4,350.00/THB150,000). 5. Cashier cheque addressed to Cityneon Displays & Constructions (Thailand) Co., Ltd or Cash must be placed at Cityneon (at exhibition service center) before/by the first day (31 October 2014) Name of Contractor: Contact Person: Address: Telephone: Fax: Email Address: Exhibiting Company: Booth Number: Address: Tel: E-mail: Fax: Please return this form to: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682, +66 2 690 3180 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Pattareeya Pratumtip 17 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 3: FASCIA LETTERING AND LOGO Deadline: 1 October 2014 FASCIA NAME 1) Your Fascia Name Board will be provided in upper-case using standard 100mm. height (4inches) English alphabet. 2) All exhibitors who book standard shell scheme should indicate in the space below the company name (maximum 24 letters) which will appear on the fascia. 3) If your fascia name details are not received by the above deadline, the company name and details in the contract will be used. In all cases, abbreviations will be used e.g. Limited = Ltd., Company = Co. PLEASE USE BLOCK LETTERS: 4) The first standard lettering name (English & 1 color ONLY) is free of charge. But, if there are any changes, it will cost Baht 1,000 per any new set. 2) Special Letterings or Logo (Extra Charge) If the exhibitor needs to make some special lettering or logo, such a service can be performed by Cityneon Displays & Constructions (Thailand) Co., Ltd. with an extra charge. The quoted price depends on the design of the logo. We require for the service of making the special lettering / logo as the example attached. Exhibiting Company: Booth Number: Address: Tel: E-mail: Date: Fax: Please return this form to: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road., Huaykwang Bangkok 10310 Thailand Tel:+66 2 690 2682, +66 2 690 3180 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Pattareeya Pratumtip 18 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 4: BOOTH CLEANING SERVICE Deadline: 3 October 2014 This form must be completed before deadline to Operations Department, Royal Paragon Enterprise Co.,Ltd. 991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330 Tel: (662) 610 8011 Fax: (662) 610 8040 Tax ID No3-0321-5181-8 Contact Name: Mr.Thanakorn Srisuk Telephone No: (662) 610 8047 Fax No. : (662) 610 8040 Email : [email protected] Event Name : OCSC Expo 2014 Event Date : Company Name : 1-2 November 2014 Booth No. : Name (Mr./Mrs./Miss) : Company Address : Telephone No. : Facsimile No. : Email Address : Shift Date 00.3008.30 08.3016.30 16.3000.30 Service Fee/Person/Shift (Baht) Before After Deadline Deadline 880.1,150.880.1,150.880.1,150.880.1,150.- No. of Order (Person) Amount (Baht) Sub Total Remark: 1. Overtime charges of Baht 120.-/pax/hour is applicable after 8 hours. (not exceeding 2 hours) 2. Working hours above is separated into operations time 7 hours and free time 1 hour. VAT 7% Grand Total Terms & Conditions 1. Booth cleaning service includes: floor cleaning with a vacuum cleaner, mop, broom, empty and clean all waste paper bins and ashtray, wiping counter. Booth cleaning service does not cover removal of oil spillage, paints and other liquids deposited on the floor, walls and other surfaces. 2. Placing of Orders : Orders will only be accepted when made in writing and accompanied with full payment by : 2.1 Cash, Company cheque or Transfer Before October 3, 2014 in favor of : A/C Name: Royal Paragon Enterprise Co.,Ltd. A/C No: 855-0-04894-9 (Saving) Bank’s Name : Bangkok Bank, Siam Paragon Branch and please submit a copy of evidence of your payment to fax no. (662) 610-8040 Before October 3, 2014. 19 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 2.2 Credit Card Payment Authorisation Form (Additional 3% charge will be added to the amount you are paying by credit card which is a transaction fee.) Cardholder’s Name (as on card) ……………………………………………………………………………………………………… Address (as on the card)………………………………………………………………………………………………………………. Tel.(..…)……………………………… Fax (……) ………..……………………E-Mail ……………………………………………… I hereby authorize…………………………………………..(company’s Name) to charge the Amount of ……………….Baht Amount in words ……………………………………………………………………………………………………………………… On my credit card as follow : VISA Card MasterCard JCB Card number Expiry date / Last 3 digits number on signature Signature of Cardholder …………………………………………………………….date …………………………………. *** Photocopy your credit card in sharp & clear image both front & back sides and send the copies of your credit card both sides together with this order form to above e-mail address or fax to no. (662) 610 8040. 3. Any Transaction fee and/or bank incurred charge will be responsible by exhibitor. 4. No. of cleaner in stand depends on space size as below : - 9-50 sq.m. (1 pax) - 51-100 sq.m. (2 pax) - 100 sq.m. up (3 pax) 5. On-site order: Service may not be provided. 6. Alterations to Orders: Alterations made in writing to any order After October 3, 2014 will be handled as a late order. 7. Cancellation of Orders: Cancellation of orders will only be accepted when made in writing to Operations Department Before October 10, 2014. Late cancellation of order After October 10, 2014 is subject to a charge at a half of Before Deadline Rate. 8. Royal Paragon Hall is entitled to add, alter, or amend these terms and conditions at its sole and absolute discretion without prior notice. Requested By : Acknowledged and Confirmed By : (Signature) (Signature) Date : Date : Please return this form to: Operations Department, Royal Paragon Hall 991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330 Thailand E-mail: [email protected] Contact: Mr. Thanakorn S. 20 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 5: BOOTH ASSISTANT / INTERPRETER Deadline: 16 October 2014 If you require temporary staff during the exhibition, please fill out the form below for a quotation. The daily rate for an exhibition attendant is not fixed and can be changed depending on the individual requirement. Requirements/Main Duty: ____ Booth Assistance or ___ Interpreter Position Reporting to Job description Candidate Qualification Age Gender Education Special skills Language skills Computer skills Working experience Working days and hours Description of the company Remarks: Date Service Rate (THB Per Person Per Day ) General Booth Interpreter Assistance 3,000 3,000 3,000 3,000 No. of Order (Person) 4,500 4,500 4,500 4,500 Remarks: 1. No refund for cancellation 2. Order or request upon show day is subject to management’s discretion. 3. Remitting bank charges are to be borne by the exhibitor. Exhibiting Company: Booth Number: Address: Tel: E-mail: Date: Fax: Please return this form to: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Road, Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682-4, +66 2 690 3180 ext 19 Fax: +66 2 690 2685 E-mail: [email protected] Contact: Ms. Pattareeya Pratumtip 21 www.ocscexpo.net Sub Total 7% VAT Grand Total Amount (Thai Baht)) The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 6: FURNITURE AND ACCESSORIES SERVICE (Page 1/2) Deadline: 16 October 2014 Exhibitor’s Name:__________________________________________________Booth No: _____________________ Address:________________________________________________________________________________________ ________________________________________________________________________________________________ Contact Person: _________________________________________________________________________________ Tel: ______________________________________Email: ________________________________________________ CODE ITEMS PART 1 FURNITURE F01 Information Desk F02 Square Table F03 Round Table F04 Coffee Table F05 Wall Shelf ……Flat / ……Slope F06 Counter Display Small Showcase F07 without down light) F08 Big Showcase (without down light) F09 Lockable Cabinet F10 TV & VDO Stand F11-1 Display stand ( A ) F11-2 Display stand (B ) F11-3 Display stand ( C ) F12 Round Chair F13 Square Chair F14 Sofa F15 Bar Stool F16 Mesh Board F17 Brochure Stand ( A) F18 Brochure Stand ( B) F19 Refrigerator 5.5 ft. (no outlet) F20 Plant & Basket Waste Basket Storage (with folding door) Storage (with folding door) PART 2 STAND FITTING Underlay Plywood 15 mm. Thick Needle Punch Carpet White Panel System Partition Folding Door SIZE(cm.) Early Discount (THB) After Deadline (THB) Onsite (THB) 50x100x75 70x70x75 75x75 65x65x40 870.00 985.00 925.00 670.00 960.00 1,080.00 1,020.00 740.00 1,250.00 1,400.00 1,320.00 960.00 30x100 400.00 440.00 570.00 50x100x100 3,700.00 4,070.00 5,290.00 50x50x250 4,500.00 4,950.00 6,435.00 50x100x250 6,380.00 7,020.00 9,120.00 50x100x75 60x60x120 50x50x50 50x50x80 50x50x100 40x40x80 50x50x80 50x70x70 45x70 100x150 40x30x170 1,560.00 1,330.00 815.00 870.00 925.00 350.00 750.00 1,000.00 1,200.00 2,200.00 1,100.00 1,716.00 1,460.00 900.00 960.00 1,020.00 385.00 825.00 1,100.00 1,320.00 2,420.00 1,210.00 2,230.00 1,900.00 1,165.00 1,240.00 1,320.00 500.00 1,070.00 1,430.00 1,720.00 3,150.00 1,575.00 30x40x150 2,750.00 3,025.00 3,930.00 60x60x150 4,500.00 4,950.00 6,435.00 80 – 100 High 500.00 550.00 715.00 - 170.00 190.00 240.00 7,000.00 7,700.00 10,010.00 10,000.00 11,000.00 14,300.00 1 sq.m 400.00 440.00 570.00 1 sq.m 300.00 330.00 430.00 100x250 cm. 1,000.00 1,100.00 1,430.00 100x200 cm. 2,860.00 3,150.00 4,090.00 1m.x2m. 2m.x3m. Please return this form to: Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Rd., Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682 to 4 Ext. 20 Fax:+66 2 690 2685 E-mail: [email protected] Contact: Ms. Sriwan Sornprasit 22 www.ocscexpo.net QTY Amount (THB) The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 6: FURNITURE AND ACCESSORIES SERVICE (Page 2/2) Deadline: 16 October 2014 All orders must be submitted with full payment in favor of: Orders are valid only when accompanied with full remittance. Cheque or tele-graphic transfer must be made payable to: A/C Name: Cityneon Displays & Constructions (Thailand) Co., Ltd A/C No.: 075-3-02448-4 Bank Name : Siam Commercial Bank (Thanon Ratchadaphisek 2 Branch) SWIFT Code: SICOTHB The above items are supplied to exhibitors on rental basis. 1. Late orders will be provided, if the ordered items are available in the stock and will be subjected to 10% surcharge after the deadline, and 30% surcharge for on-site order. 2. Exhibitors will receive a 30% refund for cancellation before the built-up day (31 October 2014) There will be no refund after the first built-up day. 3. Please fax transfer slip or receipt to Cityneon Displays & Constructions Co., Ltd. for information. 4. Please note that 7% VAT is applicable in Thailand and must be included in your payment. 5. Payment by credit card, 3% additional charge will apply onsite only. 6. All bank charges (including beneficiary) must be borne by the exhibitor. 23 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 24 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 25 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Electrical Pictures 26 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 7: ELECTRICAL ITEMS & SERVICE LOCATION PLAN (Page 1/2) Deadline: 1 October 2014 Exhibitor’s Name:______________________________________________________Booth No.: _________________ Address:________________________________________________________________________________________ __________________________________________Contact Person: _______________________________________ Tel: ____________________ Fax: ____________________ Email: _________________________________________ Items Early Discount (before 1st October) (THB) Standard (2-24 October) (THB) On-Site (25 Oct – 2 Nov) (THB) QTY Amount (THB) Section A : Equipment rental/plus individual fitting, inclusive of power consumption Spotlight 100W. Standard 805 886 1,151 Spotlight 100W. with arm 805 886 1,151 Fluorescent Light 1.2m. 40W. 690 759 987 Down Light 60W. 805 886 1,151 Down Light Halogen 50W. 920 1,012 1,316 Spotlight Halogen 50W. with arm 920 1,012 1,316 Halogen Lamp 500W. 220V. 3,220 3,542 4,605 Section B: Breaker for exhibits (NOT for lighting), inclusive of power consumption 5Amp Socket (w/5Amp fuse) 220V, 50 874 966 1,139 15Amp/220V. Single Phase 50Hz. 3,042 3,669 3,968 15Amp/380V. Three Phase 50Hz. 8,729 10,477 11,351 30Amp/220V. Single Phase 50Hz. 5,820 6,981 7,567 30Amp/380V. Three Phase 50Hz. 17,457 20,953 22,696 Section C: Breaker for lighting / power point charge for exhibitors using their own 15Amp/220V. Single Phase 50Hz. 6,107 7,337 7,947 30Amp/220V. Single Phase 50Hz. 12,220 14,669 15,882 Connecting (by exhibitor) per unit of 100W. 437 483 627 Connecting (by A Plus) per unit of 100W. 506 570 725 Orders are valid only when accompanied with full payment in favour of A/C Name: A PLUS UTILITY MANAGEMENT Co., Ltd. A/C No: 376-2-02660-9 (savings account) Bank Name: SIAM COMMERCIAL BANK PUBLIC CO., LTD. SWIFT Code: SICOTHBK Sub Total 7% VAT Grand Total Remarks: - On site payment could only be made by cash - All item will be energized on the last set-up date 1.00 PM - Early Discount rate is for orders and payments received before deadline, late orders may not be accommodated. If accepted, Standard Rate will be in effect from deadline and On Site Rate applies during set up. - The customer will receive only 30% refund for any cancellation during set up time. There will be no refund for cancellation during show days. - One socket must be used for one exhibit only at a time. Multipoint connection is not allowed to prevent the risk of power overload. - The standard supplies are 220V and 380V with approximately 10% voltage fluctuation. For the safety of your equipment, please use a stabilizer. - The wire transfer fee for payment from oversea shall be the customer's responsibility. - A surcharge of 100% of electrical equipment will be added for 24-hour operating services. Please return this form to... A PLUS UTILITY MANAGEMENT Co., Ltd. 29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand Tel: +66 2 503 4579-83 Fax: +66 2 503 4584 / +66 2 503 4577 Email: [email protected] Contact: Ms. Phiangrudee Srinamuang 27 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 7: ELECTRICAL ITEMS & SERVICE LOCATION PLAN (Page 2/2) Deadline: 1 October 2014 PLEASE INDICATE THE LOCATIONS OF YOUR ELECTRICAL REQUIREMENTS ON BELOW TABLE If not specified otherwise all your requested utility points will be placed upon to the contractor’s discretion. Any relocated will be charged THB500 –THB1,000 per point for breaker and THB200 per point for lighting equipment PLAN OF BOOTH Please return this form to A PLUS UTILITY MANAGEMENT Co., Ltd. 29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand Tel: +66 2 503 4579-83 Fax: +66 2 503 4584 / +66 2 503 4577 Email: [email protected] Contact: Ms. Phiangrudee Srinamuang 28 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 8: ELECTRICAL FOR SET UP BOOTH Deadline: 1 October 2014 Exhibitor’s Name:______________________________________________________Booth No.: _________________ Address:________________________________________________________________________________________ __________________________________________Contact Person: _______________________________________ Tel: ____________________ Fax: ____________________ Email: _________________________________________ Item Description Cost/Day 1 2 3 4 15 Amp/220 V. 1 P 50 Hz. 15 Amp/380 V. 3 P 50 Hz. 30 Amp/220 V. 1 P 50 Hz. 30 Amp/380 V. 3 P 50 Hz. 2,000 Qty. Unit / Qty. Day Date Amount 3,500 3,000 6,000 Sub Total 7%VAT Grand Total ORDERS ARE VALID ONLY WHEN ACCOMPANIED WITH PAYMENT IN FAVOR OF A/C Name : A PLUS UTILITY MANAGEMENT Co., Ltd. A/C No. : 376-2-02660-9 A/C Type : SAVINGS ACCOUNT Bank's Name : SIAM COMMERCIAL BANK PUBLIC CO.,LTD. SWIFT CODE : SICOTHBK Please fax us a copy of evidence of your payment for your confirmation Remarks - On site payment could only be made by cash - There will be no refund for any cancellation - The standard supply is 110V. ,220V or 380 V. with approximately 10% fluctuation. For the safety of your equipments, please use a stabilizer. - A surcharge of 100% of electrical equipment will be added for 24-hour operating services Please return this form to A PLUS UTILITY MANAGEMENT Co., Ltd. 29/189 Moo 9 Chaengwattana Rd, Bangpood, Pakkred, Nonthaburi, Thailand Tel: +66 2 503 4579-83 Fax: +66 2 503 4584 / +66 2 503 4577 Email: [email protected] Contact: Ms.Phiangrudee Srinamuang 29 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 9: A/V & COMPUTER EQUIPMENT Deadline: 16 October 2014 Exhibitor’s name:______________________________________________________Booth No.: _________________ Address:________________________________________________________________________________________ _______________________________________________ Contact Person: __________________________________ Tel: _______________________Fax: _____________________Email: ______________________________________ DESCRIPTION COST / DAY QTY NO. OF AMOUNT (THB) (UNIT) DAY (THB) LCD TV 26"+ DVD Player + Outlet 5 Amp, 220 V 3,410 LCD TV 32"+ DVD Player + Outlet 5 Amp, 220 V 5,000 PLASMA TV 42" + DVD Player + Outlet 5 Amp, 220 V 8,000 PLASMA TV 60" + DVD Player + Outlet 5 Amp, 220 V 10,000 Sub Total 7% VAT Grand Please indicate the date required: From : ____/____/____ To : ____/____/____ (D/M/Y) (D/M/Y) Total _______ day(s) Remarks: 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. The above prices are for the rental basis only (not exceed than 5 show days). After the deadline, late orders may not be accommodated. If accepted, a surcharge of 10% after deadline and 30% for onsite orders will be charged and are subject to availability. The customer will receive 30% refund for any cancellation during set up time. There will be no refund for cancellation during show days. The standard supply is 110V, 220V or 380V with approximately 10% fluctuation. For the safety of your equipment, please use a stabilizer. A surcharge of 100% of electrical equipment will be added if you require 24-hour operating services. No Modification on equipment is allowed. In case of damage, exhibitor will be liable for penalty at 20 times of listed prices. The wire transfer fee from oversea payment or any additional transfer fee shall be at the customer’s responsibility. Payyment made upon presence, we accept cash only. Payment by credit card, 3% additional charge will apply. All payment is subject to 7% VAT. Any exhibitors who need the tax invoice should submit the company name and address according to VAT registration document. **Witholding Tax 3% were applicable when the amount of orders above 1,000 Bath. Exhibitor needs to provide an official Witholding Tax Form together with payments.** Orders are valid only when accompanied with full remittance. Cheque or wire transfer must be made payable to: A/C Name: A/C No.: Bank Name : SWIFT Code: Cityneon Displays & Constructions (Thailand) Co., Ltd 075-3-02448-4 Siam Commercial Bank (Thanon Ratchadaphisek 2 Branch) SICOTHB Please return this form to Cityneon Displays & Constructions (Thailand) Co., Ltd 436/87-94 TC Tower 20 Mithuna Rd., Huaykwang Bangkok 10310 Thailand Tel: +66 2 690 2682 to 4 Ext. 20 Fax:+66 2 690 2685 E-mail: [email protected] Contact: Ms. Sriwan Sornprasit 30 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 10: WIFI & INTERNET SERVICE Deadline: 3 October 2014 This form must be completed and returned before deadline to Operations Department, Royal Paragon Enterprise Co.,Ltd. 991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330 Tel: (662) 610 8011 Fax: (662) 610 8040 Tax ID No 3-0321-5181-8 Contact Name: Mr.Thanakorn Srisuk Telephone No: (662) 610 8047 Fax No. : (662) 610 8040 Email : [email protected] Event Name : OCSC Expo 2014 Event Date : 1 – 2 November 2014 Booth No. : Company Name : Email Address : Name (Mr./Mrs./Miss) : Company Address : Telephone No. : Description 1. Wifi (1 account for 1 user only) Facsimile No. : Scope of Service Service Fee Per Day Quantity (Baht) (Day) Expire within 24 hrs. after long-in Total (Baht) 1,000.Sub Total Vat 7% Grand Total Terms & Conditions 1 Any transaction fee and/or bank charge will be responsible by Exhibitor. 2 Please apply the exchange rate on the payment date. 3 Responsibility not included : Any equipments belonged to Exhibitor, configuration system from Hub through the computer and any system problem from equipments of exhibitor. 4 Responsibility included: Service provider will take responsibility for any configuration of Internet signal only. 5 Placing of Orders: Orders will only be accepted when made in writing and accompanied with full payment by : 5.1 Cash, Company cheque or Transfer before October 3, 2014 in favor of : A/C Name: Royal Paragon Enterprise Co.,Ltd. A/C No: 855-0-04894-9 (Saving) Bank’s Name : Bangkok Bank, Siam Paragon Branch and please submit a copy of evidence of your payment to fax no. +(662) 610 8040 before October 3, 2014. 31 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 5.2 Credit Card Payment Authorization Form (Additional 3% charge will be added to the amount you are paying by credit card which is a transaction fee.) Cardholder’s Name (as on card) …………………………………………………………………………………………………… Address (as in the account on the card)…………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………. Tel.(…)……………………………………………………Fax (……) ………..……………………………………………………... E-Mail ………………………………………………………………………………………………………………………………..… I hereby authorize……………………………………………………………………………………………….(company’s Name) to charge the Amount of ……………………………………………………………………………….……….Baht Amount in words ……………………………………………………………………………………………………………………… On my credit card as follow : VISA Card MasterCard JCB Card number Expiry date / Last 3 digits number on signature Signature of Cardholder …………………………………………………………….date …………………………………. *** Photocopy your credit card in sharp & clear image both front & back sides and send the copies of your credit card both sides together with this order form to above e-mail address or fax to no. (662) 610 8040. 6 Late order: Exhibitor has to pay additional fee for 20%. Ordering on set up date will be charged 30% of service fee. 7 Cancellation of Orders : Cancellation of orders will only be accepted when made in writing to Operations Department Before October 10, 2014. Late cancellation of order After October 10, 2014 is subject to a charge for 50% of standard rate. 8 Royal Paragon Hall is entitled to add, alter, or amend these terms and conditions at its sole and absolute discretion without prior notice Requested By : Acknowledge and Confirmed By : (Signature) (Signature) Date : Date : Please return this form to: Operations Department, Royal Paragon Hall 991 Siam Paragon Shopping Center, Rama 1 Road, Pathumwan, Bangkok 10330 Thailand Email: [email protected] Contact: Mr. Thanakorn S. 32 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 OFFICIAL HOTEL & ROOM RATES NOVOTEL BANGKOK ON SIAM SQUARE Room with breakfast: Single and Twin or Double Standard Room: THB 3,600 net Superior Room: THB 3,900 net Executive Premier Floor: THB 4,600 net Roll Away Bed (with breakfast): 1,990 THB per bed per night Rates are applicable during 25 October – 11 November 2014 The rates are net, per room per night inclusive of 17.7% government taxes & service charge, including buffet breakfast. AIRPORT TRANSFER The transportation service between Suvarnabhumi Bangkok International Airport and Hotel can be arranged at the following rates. Car (Max 3 adults): THB 2,100.- net per car per way Van (Max 7 adults): THB 2,300.- net per van per way Transportation rates are inclusive of refreshments, toll way fee, 10% service charge, 7% VAT and are subject to change without prior notice. Terms and Conditions 1. All room reservations must be guaranteed with a valid credit card. 2. Please notify the hotel immediately of any changes in travel dates. 3. Individual booking, there will be no penalty charge for cancellation made 14 days prior to the event. 4. One night room charge plus service charge and applicable tax will be applied for any no-show on the day of expected arrival. 5. Please note that the hotel’s check-in time is 14.00 hrs and check-out time is 12.00 noon. 6. This reservation rates quoted is strictly for the above event only. Remarks: 1. Room rates are net inclusive of 10% service charge and 7% VAT per room per night. 2. Room rates are quoted in Thai Bath only. 3. Airport transfer rates are net inclusive of 10% service charge per car per way. 4. Credit card detail is required to confirm your reservation. 5. Cancellations must be received 48 hours prior the expected day of arrival. If cancellation of guaranteed reservation is not received 48 hours prior, the hotel will charge for one night’s accommodation. 6. The above rates are valid for The OCSC International Education Expo 2014 participants and from 25th October – 11th November 2014 only. 7. The confirmation letter will be provided within 3 working days. In case, you do not receive proper response from the hotel, please contact Ms. Jarunun Sripromma, Assistant Director of Sales Tel: +66 2 209 8888 Ext. 2415, Fax: +66 2 255 2445 Email: [email protected] (Continued with Hotel Reservation Form …) 33 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 11: HOTEL RESERVATION FORM Deadline: 15 October 2014 (or subject to room availability) First Name Last name Mr./Mrs./Ms./Dr./H.E. Other Names (Alias) Address Passport No. Nationality Arrival Date Arrival Flight to BKK Departure Date Departure Flight Office Tel No. Office Fax Mobile Phone No. E-Mail AIRPORT TRANSFER: THB 2,100 net per Car per Trip (max 3 guests per car) Limousine from the airport to the hotel Yes No Limousine from the hotel to the airport Yes No Remark: Upon arrival and passing through the Customs clearance at the new Bangkok Suvarnabhumi International Airport, please proceed to Exit B and Exit C from international flights and Exit A from Domestic Flights. Our airport representative (wearing light brown suite), holding our hotel logo sign, will be waiting to greet you between Exit B and C. Please contact him/her to enable us to assist you with the car chauffeur. CHARGE Credit card no.:_________________________________ Type of Credit Card – Visa, Master, AMEX, Diners or JCB Name on credit card Expiry Date:___________ Please choose one. __________________________ Credit card details are required in order to guarantee the room. One night room charge plus service charge and applicable tax will apply as no-show charge on the day of expected arrival if cancellation is not made 24 hours prior to arrival day. Kindly note that the above reservation will be held until 18.00 hours of the arrival date and will be automatically released after that unless the booking is guaranteed by cash or valid credit card. Type of room Room rate Single/Twin/Double Occupants Occupants Single/ Double /Twin Adult Child TOTAL No. of Rooms Smoking Standard Room THB 3,600 Superior Room THB 3,900 Not Available Executive Premier Floor THB 4,600 Not Available NonSmoking Remark: Above room rates are quoted in Thai Baht. The above rates are net, per room per night, inclusive of 10% service charge and applicable government tax, currently 7% and including buffet breakfast. (The above rates are applicable during 25 October – 11 November 2014) Signature Date Please note that the hotel’s check-in time is 14.00 hours and check out time is 12.00 noon. This reservation form is strictly for the above conference only, guests who do not use this form will be considered they have personal arrangements. Please fax the completed form to our SALES DEPARTMENT FAX No. +66 2 255 2445 or E-MAIL TO [email protected] BEFORE 15 October 2014. 34 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 SHIPPING INSTRUCTIONS 1. DEADLINES a. DOCUMENT DEADLINES: The shipping documents must be sent to us not later than the deadlines given below or at least 3 (three) days prior to the arrival of vessel and/or aircraft in Bangkok. - Sea freight: - Air freight: 6 October 2014 13 October 2014 **2 originals and 3 copies of Bill of Lading/ Airway Bill, 3 originals and 2 copies of Commercial Invoice, 2 originals and 3 copies of Packing List, 1 copy of Insurance Policy and 1 copy of invoice for the premium if insured at origin** b. CONSIGNMENT DEADLINES: - Sea freight: - Air freight: 13 October 2014 20 October 2014 Consignment arrives after deadlines is subject to 30% Late arrival surcharges (based on the basic handling rate) to cover out extraordinary efforts to speed up clearance of your consignment before the show opens. But we will not guarantee delivery date for your late arrival consignment. 2. CONSIGNMENT INSTRUCTION All exhibition goods dispatched either by seafreight or airfreight, shall be consigned "Freight Prepaid" as follows: Consignee & Notify Party in BL or AWB (in BLOCK letters): APT SHOWFREIGHT (THAILAND) LIMITED 11/24, RACHADAPISEK ROAD, CHONGNONSEE,YANNAWA, BANGKOK 10210, THAILAND 3. CUSTOMS DECLARATION All declarations in your Commercial Invoice/ Packing List, must be in the English Language. A full description of the item must be given together with a copy of descriptive/illustrative brochures. 4. CONTROLLED GOODS Here are some items that require Import & Export license prior to their importation into Thailand for exhibition purpose: Communication Equipment, Defense Equipment (such as weapons, etc.), Electric Appliance (such as TV, lighting, etc.), Food & Beverage, Radio Equipment, Medical Equipment, Medicine, Motorbikes, Toys, Used Cars, Weighting & Measuring equipment, & all dangerous goods. All these goods must be re-exported at the end of exhibition. Exhibitors are to furnish to us the details of the items such as brand, serial number, ingredients or materials made of for each item that you intend to import into Thailand at least 45 days prior to the arrival of shipment. 5. CASE MARKING/ STORAGE OF EMPTY & FUMIGATION All packages shall be marked as follows: OCSC International Education Expo 2014 c/o APT SHOWFREIGHT (THAILAND) LIMITED Name of Exhibitor : Stand Numbers : Case Numbers : 35 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 Gross Weight/Net Weight Dimensions : : 6. ATA Carnet ATA Carnet must be issued in “ENGLISH” language only and a letter of Power of Attorney to authorize us as representative is also required by Royal Thai Customs. 7. INSURANCE COVERAGE It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering all transport you may have in Thailand 8. TERMS & CONDITIONS Inward Consignment: Outward Consignment: Upon presentation of invoice/prior to delivery to stand. Upon presentation of invoice/prior to return exhibits. All payments must be made without any deduction or deferment on account of any claim or offset. Remitting bank charges are to be borne by the exhibitor. Our bank account is as follows: account: Bangkok Bank PLC Trok Chan Branch, Bangkok 10120, Thailand Swift Code : BKKBTHBK Account No. : 133-3-16645-0 For additional information or clarification, please contact us at: APT SHOWFREIGHT (THAILAND) LIMITED 11/24, Rachadapisek road, Chongnonsee, Yannawa, Bangkok 10210, Thailand Telephone : (66)(2) 285 3060 (auto) Fax : (66)(2) 285 3068 E-mail : [email protected] Contact : Mr Hasnai Kongkaew 36 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 FORM 12: FREIGHT FORWARDING & ON-SITE HANDLING SERVICE Deadline: 1 October 2014. Return Form to: APT SHOWFREIGHT (Thailand) Limited 11/24, RACHADAPISEK ROAD, CHONGNONSEE, YANNAWA, Bangkok, 10120,Thailand Tel : +66 (0) 2 285 3060 Fax : +66 (0) 2 285 3068 Attn: Mr. Hasnai Kongkaew Email : [email protected] DEADLINE : 1 October 2014 FREIGHT INSTRUCTION This form must be completed and returned by every exhibitor. If service is not required, please endorse 'NOT APPLICABLE' and return / fax to the address above. PLEASE TYPE / WRITE IN BLOCK LETTERS Booth No: Company Name : Address : Tel: Fax : Email: Authorised by (Signature) : Date : We appointed AFEC Logistics (Thailand) Limited the Official Forwarding Agent and On-Sitehandling agent that we shall be shipping the following for the event, and we instruct AFEC to customs clear and deliver the goods to our stand: No. of Pieces Description of Contents Dimensions (meters) Weight (kg) We also note and understand the following: 1. DEADLINE FOR SHIPMENT Receipt of documents for seafreight consignments Receipt of documents for airfreight consignments Arrival of seafreight consignments Arrival of airfreight consignments Arrival of shipment via courier service 6 October 2014 13 October 2014 13 October 2014 20 October 2014 20 October 2014 (Continued with Page 2) 37 www.ocscexpo.net The OCSC International Education Expo 2014, Bangkok 1st – 2nd November 2014 2. CONSIGNMENT INSTRUCTIONS Shipment by airfreight, seafreight or courier service must be consigned as follows: APT SHOWFREIGHT (THAILAND) LIMITED 11/24, RACHADAPISEK ROAD, CHONGNONSEE YANNAWA, BANGKOK 10120 THAILAND 3 INSURANCE It is the responsibility of each exhibitor to arrange Marine (Transport) Insurance covering transport to the exhibition, during the exhibition, and the return of the exhibits to domicile, including the period the exhibits are handled by AFEC, and also ensure that Transport Insurance is arranged for exhibits sold locally. We also inform AFEC Logistics (Thailand) Limited that we will be using the services of the company below to freight our exhibits from (country). Name of Freight forwarder from origin :____________________________________ Contact Person:______________________________________________________ Tel :_________________________________________ Fax: Email : Return this form to: APT SHOWFREIGHT (Thailand) Limited 11/24, RACHADAPISEK ROAD, CHONGNONSEE Yannawa, Bangkok 10120,Thailand Tel : +66 (0) 2 285 3060 (AUTO) Fax : +66 (0) 2 285 3068 Attn: Mr. Hasnai Kongkaew Email : [email protected] 38 www.ocscexpo.net
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