See a Can ttached a orde dian AV r pric form & e sh eet EXHIBITOR MANUAL or find this document online www.downhomeexpo.com/manual Exhibitor Deadlines Form Proof of Insurance Must have submitted to Downhome by: May 8, 2014 q DONE Set-up Deadline (for fire inspection) May 23, 2014 10 am Tear Down Deadline May 26, 2014 12 pm official show sponsor: proud partners: Table of Contents Section I – General Information 3 Show Organizers Contact Information Show Dates and Times Map Mission Statement Floor Plan Entrance Details Parking Section II – Exhibitors 5 Exhibitor Benefits Exhibitor Deadlines Exhibitor Lounge Exhibitor Badges Inspection Fire Safety Exhibiting Combustive Equipment Staffing Insurance Cleaning Fork Lift Service Booth Relocation Booth Construction Booth Activities Cancellations Admission Fees Twitter Hotel Information Audio Visual Booking Booth Tips and Tricks Taking Payments Section III – Security 11 Pre-Show Security Tips Show Time Security Measures Section IV – Rules and Regulations Downhome Expo Exhibitor Terms & Conditions 2 Exhibitor Manual 12 Section I – General Information I N C O R P O R AT E D Show Organizers Downhome Publishing Inc. 43 James Lane St. John’s, NL A1E 3H3 Toll Free: 1-888-588-6353 Fax: 709-726-2135 Marlena Smith Todd Goodyear Grant Young Rob Oliver Alicia Hanlon (709) 722-2405 ext. 260 (709) 770-0907 (709) 746-4222 (709) 746-4696 (709) 746-4435 [email protected] [email protected] [email protected] [email protected] [email protected] Show Dates and Hours May 23, 2014 May 24, 2014 May 25, 2014 3 pm 11 am 11 am – – – 9 pm 9 pm 5 pm Set-up Dates and Hours Your Downhome Expo rep will contact you with an appointment time for loading door use. May 21, 2014 (Wed) May 22, 2014 (Thurs) May 23, 2014 (Fri) by appointment only 8 am – 8 pm 8 am – 10 am* *Booths must be completed by 10 am May 23, 2014 for fire inspection. Tear Down Deadline May 26, 2014 – 12 pm Map Location: The Mount Pearl Glacier 45 Olympic Drive Mount Pearl, NL Downhome Expo 2014 3 Mission Statement The Downhome Expo is organized by Downhome Incorporated to create a consumer shopping and entertainment hub like no other. Encompassing both arenas of the Mount Pearl Glacier, the Expo will showcase products and services associated with valued aspects of life in Newfoundland and Labrador. The primary goal of the Downhome Expo is to create strong brand awareness and exposure for our participants, and to reaffirm Newfoundland and Labrador as a leading innovator by showcasing these amazing products and services, available right here. S PA HED RT Y Floor Plan Parking Entrance Details The main entrance, which is located in the front of the building, gives access to Arena 1 directly. The loading area is marked, however will only be available during set-up/take-down. Exhibitors are required to use the exhibitors entrance. 4 Exhibitor Manual Parking is FREE for exhibitors and consumers. There is ample parking available for exhibitors and for attendees. Section II – Exhibitors Exhibitor Benefits Exhibitors are entitled to the following benefits: • Booth Drapery • Wireless Internet • Electricity (Standard 120 volt 15 amp – additional charge for additional power) • Company Logo and Expo Special to be featured on promotional screens. • Complimentary Exhibitor Lounge with snacks, water, coffee and tea. Exhibitor Deadlines Form Proof of Insurance Must have submitted to Downhome by: May 8, 2014 Exhibitor Lounge There will be an Exhibitor Lounge available with various snacks, water, coffee and tea offered to exhibitors during set-up and ongoing throughout the event. This is a private lounge available to Exhibitors and their staff only. This is known as the Glacier Lounge and is on the top level of Arena 1. Exhibitor Badges Exhibitors will be issued badges, which grant complete access to the event and the exhibitor lounge for the duration of the Downhome Expo. Downhome Inc. will issue badges personalized with your company name upon registration during set-up. Please register at the show office, located near the main entrance on the 2nd floor. Inspection All booth exhibits must be complete and ready for inspection by Expo Management and the Fire Marshall by May 23 at 10am. Inspection will include proper installation of electrical cords and general safety features. Fire Safety In the best interest of Fire Prevention and Safety, the following safety procedures must be strictly followed by all booth holders: • • • All extension cords MUST be approved and in good working condition. All wires that are considered a tripping hazard MUST be taped down. Booth must pass Fire Marshall inspection. Downhome Expo 2014 5 Exhibiting Combustive Equipment Any Exhibitor planning to use or demonstrate combustive equipment or appliances must agree implicitly to the conditions of the Fire Commissioner, Mount Pearl Glacier and Downhome Inc. Insurance Downhome Inc. or Expo Management is not responsible for any loss or damage to persons, exhibits or decorations, caused by fire, theft, or any other cause while in The Mount Pearl Glacier. Exhibitors should consult their own insurance brokers to protect themselves against insurable risks. In consideration of acceptance of the application to exhibit, the Exhibitor hereby releases, waives, and forever discharges Downhome Inc., The Mount Pearl Glacier, and all service and supplier groups as designated by Show Management. This release from all the above and any claims arising as a result of bodily injury or death of a person or persons arising out of the exhibitor’s use of facilities, and also from any and all claims as a result of any loss or damage to the Exhibitor’s property caused by fire, theft, accident or cause whatsoever during the moving of materials to and from the Expo. Exhibitors should have a rider attached to their insurance policies, covering the shipment of merchandise to the Expo, Expo days and return of the merchandise to their storage facility/home base. Exhibitors must include with booth payment proof of current and in force commercial general liability insurance. Proof of in force commercial general liability insurance with a limit of $2,000,000 minimum, must be submitted to Downhome Inc. Exhibitors who use contractors for booth installation and removal should insist upon evidence of comprehensive general liability insurance providing coverage of at least $2,000,000 inclusive for bodily and/or property damage for each occurrence. Staffing All booths must be staffed by at least one individual at all times. Cleaning Each evening, commencing Friday May 23, through Sunday, May 25, the regular Expo areas will be cleaned and the waste containers emptied. There is no cost for this service; it is provided with the rental agreement. The service will be performed automatically. Cleaning of individual booths is the responsibility of the individual booth holder. In the unlikely event that the area in front of your booth is not cleaned please report it as soon as possible to Expo Management. Expo Management accepts no responsibility for any loss or damage to the exhibits, displays or products as a result of performing this service. Fork Lift Service There is a fork lift service available if required. The fork lift service will not be available after 6pm, May 22, 2014. Booth Relocation Management reserves the right to alter or change the space assigned to the Exhibitor (with due cause). 6 Exhibitor Manual Booth Construction Booth holders will be given dimensions of their booths and must ensure that there is no encroachment into aisles, walkways or other booth areas. Dimensions of booths are outside measurements. No booths will be constructed as to interfere with, impede, or in any way detract from another booth. No booth, or part thereof, will be constructed beyond 14 feet in height, unless express approval is received in advance from Expo Management. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Expo and booths must remain intact until the closing hour of the last day of the show. The Exhibitor also agrees to remove the exhibit, equipment and appurtenances from the show building by 12pm, May 26, or in the event of failure to do so, pay for such additional cost as may be incurred. Booth Activities Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel Exhibitors or their personnel, if in Management’s opinion, their conduct or presentation is objectionable to other Show participants. Cancellations Management reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of the contract or refuses to abide by the Show rules and regulations, in which case the Exhibitor shall forfeit as liquidation damages all space rental payments made by him and any further occupancy of such space. By cancelling this contract the Exhibitor forfeits all rights or claims to the allocated space and Management is free to rent it to others and collect the cancellation charge. Admission Fees Daily admission will be $9.00 including HST per adult, with a $2.00 discount available when presenting a coupon. Admission is $2.00 including HST per youth 12 and under. Children under 5 will be admitted free, provided they are accompanied by an adult. Daily adult admission includes one ride on the zipline, entrance to the kid’s zone, and one free try at “In It to Win It. Daily Youth ticket includes one ride on the zipline and entrance to the kid’s zone. Twitter The Downhome Expo will be incorporating the use of Twitter at this event. Exhibitors and consumers alike are free to post tweets regarding show specials, contests, booth locations and general interest queries. We encourage exhibitors to utilize this social media tool to engage patrons of the event. Foul language is not permitted and social media users acting irresponsibly, as deemed by Expo Management, will be banned from further use. Downhome Expo 2014 7 Official Show Sponsor Hotel Information Hotel Mount Pearl 7 Park Ave, Mount Pearl, NL A1N 1P1 (709) 364-7725 · hotelmountpearl.ca Sunset Motel Conception Bay Hwy, Kelligrews, NL A1N 2W4 (709) 834-6221 Ramada St. John's 102 Kenmount Road, St. John's, NL A1B 3R2 (709) 722-9330 · ramada.com Capital Hotel 208 Kenmount Road, St. John's, NL A1B 3P2 (709) 738-4480 · steelehotels.com Delta St. John's Hotel and Conference Centre 120 New Gower Street, St. John's, NL A1C 6K4 1-888-793-3582 · deltahotels.com Courtyard by Marriott 131 Duckworth Street, St. John's, A1C 1E9 (709) 722-6636 · marriott.com Crossroads Motel & Trailer Park 980 Kenmount Rd, Paradise, NL A1L 1N3 (709) 368-3191 · crossroadsmotelnl.com Mary Brown’s Locations 61 Torbay Rd St. John’s (709) 754-3095 644 Topsail Rd St John's (709) 364-9233 250 Blackmarsh Rd St. John’s (709) 738-4242 Main Rd Goulds (709) 745-4061 Village Shopping Centre St. John’s (709) 368-0208 Avalon Mall St. John’s (709) 726-1000 Extended Stay Deluxe Hotel 222 Lemarchant Road, St. John's, NL A1C 2H9 (709) 754-7888 · extendedstaydeluxe.com Quality Hotel Harbourview 2 Hill of Chips, St. John's, NL A1C 6B1 (709) 754-7788 · qualityinn.com More selections available in or around Mount Pearl are available at: http://g.co/maps/4eftb Audio Visual Booking To book audio visual equipment, tables, props etc, complete the attached form. 8 Exhibitor Manual Tips to make expo work for you! Booth Display Tips and Tricks: How to set yourself apart from the competition By Michael Hollahan Not only is the Downhome Expo a great opportunity to turn profit by selling your fantastic products and services, it is also an amazing chance to network with potential business partners to grow your business even more. I personally have taken part in many successful trade show exhibits and events and I’d like to share with you the tips and tricks that I have learned and used in the past, to ensure that your booth is a total success! Have your Business Cards Ready This is a given. Your booth is not your permanent location, so you must communicate to potential consumers what you do, who you are and where you operate. Business cards are the simplest way of achieving this. They should be neatly stacked in a place that is easily accessible. Make sure you keep a few on hand for those potential networking opportunities. You don’t want to run out, so make sure you bring plenty. Host a Raffle A raffle is a great way to gain information from prospective consumers and clients. Offer one of your business’ products or services as a prize. Collect entry forms (with name, phone number, and email) in a clear container (like a vase or fishbowl) to show off how many entries you’ve received. Include signage next to the vase/fishbowl or on the entry form that says by entering, the contest entrants are giving you permission to contact them about news or special offers with regards to your company. Require that entrants be present at drawing time to win; this tactic brings consumers back to your booth. Or, a simple phone call or email to notify the winner a day or two after the show works as well and may be more effective if your draw is not happening the same day. Not only have you created a memorable way to interact with your consumers and clients, but you’ve also gained their permission to stay in touch with direct or e-mail campaigns. Green is Good! It can be remarkable how glum some booths can look. If you want to freshen up your booth space and give it some life, try bringing a few plants or flowers. Plant rentals are available through Atlantic Audio Visual. This is a fantastic way to freshen up the look of your booth. Let There Be Light Events like these can be dark. Although the Glacier has ample lighting, display signs and props cast shadows. Consider using a table lamp or spotlight for your booth to brighten up your space. This will attract more attention from consumers and clients and make you stand out from your fellow exhibitors. Downhome Expo 2014 9 The first sale is the hardest sale. Use the Expo to make that 1st sale! Use "Expo Specials" to create a precedent setting purchase with your company. How to create that purchase! Take advantage of your best suppliers to help create and fund your "Expo Special" Sell gift certificates or vouchers at a discount. Use Coupons for services or products with an expiry to create a call to action. * Show special “arrow” signage will be available for free upon registration at the show office, located near the main entrance on the second floor. Follow Up! Just because the event is over, doesn’t mean the work is. Be sure you follow up with raffle winners and the contacts you have made. Wait a few days before making contact, to avoid appearing too eager. But don’t wait much longer or that prospective consumer or client will have forgotten about your encounter. An event like this is money well spent when effectively utilized. Try and be creative in what you want to display in your booth and most of all, have fun! If people see you are having fun with it, they will enjoy it as well. Get Noticed You only have a few seconds to catch the attention of that potential client or consumer, so it is vital that you have signage that is clearly visible, eye-catching and easily read. Use colours that are consistent with your brand, giving your booth a more professional feel. A quick, easy-to-read headline can have a tremendous impact. Exhibitor’s Choice Best Booth Prize This year we’re introducing a bit of friendly competition to the Expo in the form of a “Best Booth, exhibitor’s choice” award. How do you win? Create a booth that you think will be better than anything else at the show. How do you vote? The winner will receive a $1,000 advertising credit to be used in Downhome magazine or Home & Cabin magazine plus a unique trophy commemorating their stellar booth creating capabilities. Well, that's easy. Take a walk around the Expo, experience what each booth has to offer, then decide which one is worthy of the “best in show” title. A Downhome Expo staffer will drop a ballot at your booth and then return to collect it. 10 Exhibitor Manual Taking Payments at the Expo easy pay EXHIBITOR NAME Part 1 Participating TD Easy Pay Exhibitors will be provided with a two-part form that will indicate booth name. Exhibitors will fill out the customer’s name and amount to be charged to the customer’s credit/debit card (including taxes). The customer then brings the slip to the TD Easy Pay booth, indicates their payment method and payment will be processed. The TD Easy Pay booth representative will be stamped paid with the unique Expo Stamp for the customer to return to the exhibitor’s booth in exchange for their purchase. customer name E xpo 14 12-Arena aprilGlacier total taxes included 3 201 Mount Pearl EXPO COPY easy pay EXHIBITOR NAME Part 2 customer name E xpo 14 12-Arena aprilGlacier total 3 201 Mount Pearl taxes included EXHIBITOR COPY Exhibitors should keep copies of the paid-stamped form for their records. Payments for purchases will be issued by cheque to the exhibitors, minus a 4% transaction fee, in the week following the Expo. Location: TD Easy Pay is booth #2 next to the Downhome booth in arena 1. To sign up or for more information email [email protected] Section III – Security Security will be provided by Downhome Inc. Neither the Mount Pearl Glacier, Show Management, nor Show Sponsors will assume responsibility for any loss, damage, accident or theft of any products or displays. It is your responsibility to ensure the safety of your valuables and to secure adequate coverage against insurable risks. Pre-Show Security Tips • • • • • • • Plan Security into the design and construction of your booth. Make an inventory list of all equipment and product before you ship your freight. Ship freight in well constructed, lockable containers. Never indicate the content on the outside of the container. Provide your shipping company with accurate and complete bills of lading. Make sure crates are unpacked in your presence. Compare the contents to your original inventory list. Be alert during move-in and move-out times, when there is the greatest risk of theft or loss. Buy insurance for exhibits and products and get coverage for transit to and from The Mount Pearl Glacier. Show Time Security Measures • • • • • Never leave your booth unattended. It is against the Downhome Lifestyle Expo rules and it leaves your booth vulnerable to theft. Lock up any purses, briefcases, samples, etc. Consider securing valuables in another location each night. Cover all displays and tables at the close of each show day Use security cables, tags, screws, Velcro and alarms to protect valuable items. At the close of the Show on Sunday, May 25, 2014, pack all your products before you leave. Downhome Expo 2014 11 Section IV – Rules and Regulations Downhome Expo Exhibitor Terms & Conditions Terms & Conditions of the Contract 1. Management agrees to provide the Exhibitor with a booth space located as per the attached plan and the cost quoted. 2. The Exhibitor agrees to abide by all regulations and rules adopted by Management in the best interests of the Show, and agrees that Management shall have the final decision in adopting any rule or regulation deemed necessary prior to. 3. The Exhibitor will be liable for and will indemnify and hold harmless Management from any loss or damages whatsoever suffered by Management as a result of any loss or damages whatsoever occurring to or suffered by any person or company, including without limiting the generality of the foregoing, Exhibitor, other Exhibitor, Management, the owner of the building and their respective agents, servants and employees and members of any public attending the Show, either on the said space or elsewhere if said loss or damages arose from or were in any way connected with Exhibitor’s occupancy of said space. 4. Management reserves the right, at its sole discretion, to change the date or dates upon which the Show is to be held, and shall not be liable for damages or otherwise by reason or any such change. In addition Management shall not be liable for damages or otherwise for failure to carry out the terms of the Agreement in whole or in part where caused directly or indirectly by or in consequence of fire, storm, flood, war, rebellion, insurrection, riot, civil commotion, strike or by any cause whatever beyond the control of Management whether similar to or dissimilar from the causes enumerated herein. In the event that the exhibit space to be used by the Exhibitor should in any way be rendered unusable, the Exhibitor shall pay for such space only for the period during which it was or could have been used as determined within the sole discretion of Management. A refund of all monies paid by the Exhibitor to Management will be made by Management in the event that the Show is not held as proposed by Management. 5. The Exhibitor agrees to observe all union contracts and labour relations in force, agreements between Show Management, official contractors serving companies and the building in which the show will take place and according to the labour laws of the jurisdiction in which the building is located. 14. All operating electrical equipment used in the exhibit must have C.S.A. or equivalent provincial power authority approval. 15. All booth holders are responsible for providing liability insurance to ensure their adequate coverage and protection during the Downhome Expo. 16. Exhibitor representatives are responsible for the continuous cleaning and removal of refuse from the booths at all times, including booth set-up and removal. 17. Any Exhibitor planning to use or demonstrate combustive equipment or appliance must agree implicitly to the conditions of the Fire Commissioner, Mount Pearl Glacier and Downhome Inc. 18. Any Exhibitor demonstrating or operating machinery and /or products must ensure that care is exercised to protect the general public from harmful fans, mobile equipment, fires, and items generating heat etc. 19. Management reserves the right to cancel this contract and to withhold possession of exhibit space if the Exhibitor fails to perform any material condition of this contract or refuses to abide by the Show rules and regulations, in which case the Exhibitor shall forfeit as liquidation damages all space rental payments made by him and any further occupancy of such space. 20. This contract may be cancelled by either party provided written notice is received by the other at least six (6) weeks prior to the first day of the Show, in which case all monies paid by the Exhibitor, less the $200 down payment shall be refunded. If the Exhibitor cancels after this date, three-quarters of the total contracted costs will be forfeited. 21. By cancelling this contract the Exhibitor forfeits all rights or claims to the allocated space and Management is free to rent it to others and collect the cancellation charge. 22. Subletting of booths is not permitted without written permission from the Show Management. 7. Downhome Inc. reserves the right to limit the number of overall booth spaces allocated to any particular product or service. 23. Wholesaler exhibitors giving their dealers and agents an opportunity to be present at the booths shall advise them that they are not permitted to display any signs, logo, truck or other form of advertising, either at the wholesaler’s booth or on the property surrounding the Show area. 8. Booth holders will be given the dimensions of their booths and must ensure that there is no encroachment into aisles, walkways or other booth areas. Dimensions of booths are outside measurements. 24. All goods shipped to the Show must be clearly marked with the name of the Exhibitor and the booth number. Management assumes no responsibility for loss or damage to goods before, during or after the show. 9. No booths will be constructed as to interfere with, impede, or any way detract from another booth. No booth, or part thereof, will be constructed beyond 14 feet in height, unless expressed approval is received in advance from the Show Management. 25. The Show Management shall approve all materials distributed to visitors at the Gate. Booth holders are free to disperse their own literature at their respective booths. 6. To ensure a variety of products and services, each Exhibitor will be allowed to contract a maximum of 6 booths. 10. Management reserves the right to alter or change the space assigned to the Exhibitor (with due cause). 11. The Exhibitor agrees that no display may be dismantled or goods removed during the entire run of the Show but must remain intact until the closing hour of the last day of the Show. The Exhibitor also agrees to remove the exhibit, equipment and appurtenances from the Show building by the final move-out time limit, or in the event of failure to do so, to pay for such additional cost as may be incurred. 12. Management reserves the right at any time to alter or remove exhibits or any part thereof, including printed materials, products, signs, lights or sound, and to expel Exhibitors or their personnel, if in Management’s opinion, their conduct or presentation is objectionable to other Show participants. 12 13. All booths must be staffed at all times. Exhibitor Manual 26. Exhibitors shall not park their vehicles on the surrounding grounds during the event, except in designated exhibition parking. 27. Downhome Expo badges will be made available to Exhibitors and must be shown to gain access to the Stadium. Note: Failure to adhere to the Contract Rules will result in the loss of booth space and/or booth preference in future shows. TRADESHOW PACKAGE • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] table of contents welcome letter 3 shipping information 4 drayage/storage form 5 audio visual order form 6 furniture order form 7 booth order/electrical order form 9 labour order form 10 payment form 11 enquires Canadian AV are proud to offer 24 hour 7 days a week contact. Address: 22 Pearl Place St. John's, NL Canada A1E 4P3 Phone Phone Fax email: 709.739.6666 709.579.5959 709.739.6455 [email protected] • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] WELCOME Canadian AV are proud to be the Exhibitor Service Provider and Audio Visual provider for your upcoming Conference and Trade show at The Holiday Inn. As the largest audio visual and trade show supplier in the province we promise to live by our mantra “WHENEVER, WHATEVER!”. What ever you require great or small we promise to ensure an outstanding event in our beautiful province, Newfoundland and Labrador. Thank you for allowing us the opportunity to work together! Booth Information Most booths will be set with 8’ high black drape, 3’ high black side dividers. (Please see you sales rep or your contract for exact booth size) A standard 120V 15 amp electrical hookup is included. Carpeting/Flooring The exhibit area is not carpeted. You are NOT permitted to affix flooring or fixtures to the ice surface covering in arena 2. (ie. nails, screws or tapes that leave residue) Exhibitor Move-In May 21st, 2014 - By Appointment Only May 22nd, 2014 - 8am - 8pm May 23rd, 2014 - 8am - 10 am Exhibitor Move-Out May 26th, 2014 Deadline: 12pm • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] shipping information Canadian AV will accept ADVANCED SHIPMENTS one month prior to your event. Our warehouse hours are Monday – Friday 9pm-5pm. Shipments will be accepted anytime during those hours. PLEASE SEND ADVANCED SHIPMENTS TO: CONFERENCE/TRADESHOW NAME EXHIBITING COMPANY NAME BOOTH NUMBER NUMBER OF PACKAGES (IE. 1 0F 5) c/o Canadian AV 22 Pearl Place St John’s NL IMPORTANT DATES DEADLINE FOR ADVANCED ORDER PRICING DEADLINE FOR RECEIVING ADVANCED SHIPMENTS We at Canadian AV will accept full responsibility of your materials while it is in our possession. If you require Canadian AV to setup/tear down your materials, please fill out the DRAYAGE/STORAGE order form located on page 5. When your event is completed we will remove all your packaged materials back to our warehouse for reloading on to outboard carriers. Please provide all return information here: COMPANY NAME SHIPPING ADDRESS PHONE NUMBER SHIPPING COMPANY ACCOUNT NUMBER Customs Brokerage Canadian Import / Export P F Collins St John’s Office 709-726-7596 • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] costs of delivery INDIVIDUAL BOX OR PACKAGE (36" x 36" x 48" MAX 50LBS OR LESS) - $20 EACH MULTIPLE BOXES OR PALLETS - $0.50 per Lbs. ($75 Min. Charge) costs of drayage/storage INDIVIDUAL BOX OR PACKAGE (36" x 36" x 48" MAX 50LBS OR LESS) - $20 A WEEK MULTIPLE BOXES OR PALLETS - $0.50 per Lbs A WEEK ITEMS SHIPPED TO CANADIAN AV ITEM DESCRIPTION OF ARTICLES DIMENSIONS LxWxH WEIGHT ESTIMATED VALUE WEIGHT ESTIMATED VALUE Specify lbs or kgs ITEMS SHIPPED FROM CANADIAN AV ITEM DESCRIPTION OF ARTICLES DIMENSIONS LxWxH Specify lbs or kgs CUSTOMERS ARE RESPONSIBLE TO SETUP RELOAD TIMES AND SUPPLY WAYBILLS FOR RETURN SHIPPING • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] audio/visual order form COMPANY NAME: ______________________________________________________ EVENT NAME: __________________________________________________________ BOOTH NUMBER: _______________________________________________________ video monitors and players QUANTITY EQUIPMENT ADVANCE ORDER LATE /ON-SITE ORDER 19” LCD MONITOR $75/DAY $110/DAY 22” FLAT SCREEN MONITOR $100/DAY $140/DAY 42” LCD MONITOR $195/DAY $275/DAY 52” LCD MONITOR $295/DAY $375/DAY DVD PLAYER $40/DAY $48/DAY BLUE RAY PLAYER $40/DAY $48/DAY 42” HIGH DRAPED CART $20/DAY $30/DAY computers and computer monitors QUANTITY EQUIPMENT ADVANCE ORDER LATE/ON-SITE ORDER LAPTOP $125/DAY $150/DAY DESK TOP $125/DAY $150/DAY LASER JET PRINTER $75/DAY $90/DAY COMPUTER SPEAKERS $35/DAY $45/DAY 19” LCD MONITOR $75/DAY $110/DAY 22” FLAT SCREEN MONITOR $100/DAY $140/DAY 42” LCD MONITOR $195/DAY $275/DAY 52” LCD MONITOR $295/DAY $375/DAY 42” HIGH DRAPED CART $20/DAY $30/DAY • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] furniture order form COMPANY NAME: ______________________________________________________ EVENT NAME: __________________________________________________________ BOOTH NUMBER: _______________________________________________________ QUANTITY EQUIPMENT ADVANCE ORDER LATE/ ON-SITE ORDER 6’ SKIRTED BANQUET TABLE $25/DAY $30/DAY 4’ SKIRTED BANQUET TABLE $20/DAY $25/DAY 40" HIGH 30" DIAMETER ROUND BISTRO TABLE $40.00/DAY $50/DAY Scuba stretch table form for Bistro table (Includes cleaning charge) $24/DAY $29/DAY 40" high - approx 2' x 2' square counter (black fabric) with wire management & internal storage $73/DAY $80/DAY 40" high - approx 4' x 2' square counter (black fabric) with wire management & internal storage $127/DAY $150/DAY 40" high - 4' x 2' black draped high table $60/DAY $67/DAY 40" high - 6' x 30" black draped high table $73/DAY $80/DAY 29” High table skirt for banquet table $16/ DAY $21/DAY White linen table cloth for 4' or 6' banquet table $7/ DAY $12/DAY White vinyl table cloth for up to 8' banquet table $3/DAY $7/DAY Glass top coffee table $80/DAY $87/DAY Glass top coffee table with two end tables $173/DAY $190/DAY 40" high, 23" round (enclosed) pedestal Tambour table (black or grey fabric) $73/DAY $80/DAY High back swivel stool (brown) $20/DAY $25/DAY • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] furniture order form (page 2) QUANTITY EQUIPMENT ADVANCE ORDER LATE /ON-SITE ORDER High back non-swivel stool (black) $20/DAY $25/DAY Club Chair (black leather) $79/DAY $86/DAY Deluxe cloth armchair (grey fabric) $7/DAY $12/DAY Love Seat (black leather) $172/DAY $190/DAY Booth Carpet per 100 sq.ft. (rounded up to nearest 100) Underpad extra $37.50 per 100 sq.ft $100/DAY $115/DAY 6' Panel Tabletop Display (39” high) (black, blue, or silver Velcro-compatible fabric panels) $113/DAY $120/DAY 6' Curved Tabletop Display (52” high) (black, blue, or silver Velcro-compatible fabric panels) $200/DAY $230/DAY Lights for Tabletop Displays (above 2 lines) $13/DAY $18/DAY 10 pocket literature stand $60/DAY $67/DAY Mini literature stand (4-6 pockets) $40/DAY $45/DAY Medium artificial plant $40/DAY $45/DAY Easel $20/DAY $25/DAY Clear Plexi glass ballot box $13/DAY $18/DAY Mini fridge (3.2 cubic feet) $65/DAY $72/DAY 4' x 8' Poster board (2-sided) (inside dimensions: 45” x 91”) $66/DAY $73/DAY 3' x 4' Fabric poster board (2-sided) $66/DAY $73/DAY 6' High Truss computer kiosk $234/DAY $249/DAY 42" high glass display case (showcase dimensions - 15" H x 22" D x 48" L) $127/DAY $137/DAY Registration desk (Octa-norm construction) $433/DAY $475/DAY Stanchion (price per stanchion upright) $26/DAY $31/DAY 10' Red Velour Rope $7/DAY $12/DAY Red aisle carpeting (price per running foot) $5/DAY $10/DAY • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] booth order form QUANTITY EQUIPMENT ADVANCE ORDER LATE/ON-SITE ORDER 8 X 10 BOOTH $50 /DAY $60 /DAY 8 X 10 CARPET $100 /DAY $125 /DAY EQUIPMENT ADVANCE ORDER LATE / ON-SITE ORDER 15AMP CIRCUIT $50 /DAY $60 /DAY 30 AMP CIRCUIT $70 /DAY $85 /DAY 25’ AC CORD $5 /DAY $6 /DAY POWER BAR $5 /DAY $6 /DAY electrical order form QUANTITY *IF YOU REQUIRE ANY OTHER EQUIPMENT PLEASE CONTACT OUR OFFICE. • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] labour order form COMPANY NAME: ______________________________________________________ EVENT NAME: __________________________________________________________ BOOTH NUMBER: _______________________________________________________ Display labour rates (TWO HOUR MINIMUM PER WORKER) Straight time 8am – 12am Monday to Friday $56 per hour Over time $84 per hour 12am – 8am Monday to Friday 8am – 12am Saturday and Sunday Double time 12am – 8am Saturday and Sunday $112 per hour All Holidays installation labour DATE START TIME # OF PERSONS APPROX. HOURS PER PERSON HOURLY RATE • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected] payment form COMPANY NAME ___________________________________________________________ EVENT NAME ________________________________________________________________ BOOTH NUMBER _____________________________________________________________ Type of Card (Visa/MasterCard/Amex) _______________________ Card Number _____________________________________________________________ Expiration Date ____________________________________________________________ Card Holders' Name (please print) __________________________________________ Card Holders' Signature _____________________________________________________ SUB TOTALS Inbound Shipment Outbound Shipment Storage Days stored Audio Visual Days used Furniture Days used Booth Days used Electrical Days used Labour Sub Total HST 13% Total • St John’s, NL • Canada • Phone: 709.739.6666 email: [email protected]
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