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INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No 00 91 253 2402200
Fax No 00 91 253 2462718
EPABX: 00 91 253 2402200
Email:[email protected]
Website: www.spmcil.com
Not Transferable
Security Classification: UNCLASSIFIED
Tender documents for procurement of Gunny Bales.
Tender No.125/SY-16-1(G.B.)/2014
Dated:07/10/2014
This Tender Document contains………………pages.
Tender Documents is sold to:
M/s______________________________________________________________
Address___________________________________________________________
Details of Contact person in SPMCIL regarding this tender:
Name, Designation: V. Kiran Kumar, Deputy Manager (Materials).
Address: India Security Press,
Nashik Road-422 101
Maharashtra
India
Phone: 0253-2402219/2321
Fax
: 0253-2462718
email : [email protected]
Note- The word “SPMCIL” in this SBD hereinafter is referred to as “India Security
Press, A unit of SPMCL”.
Section I: Notice Inviting Tender (NIT)
INDIA SECURITY PRESS
(A Unit of Security Printing and Minting Corporation of India Limited)
Wholly owned by Government of India
Nashik Road – 422 101 (Maharashtra)
Tel No 00 91 253 2402200
Fax No 00 91 253 2462718
EPABX: 00 91 253 2402200
Email:[email protected]
Website: www.spmcil.com
Tender Sr. No.125/SY-16-1(G.B.)/2014
Dated:07/10/2014
1
Sealed tenders are invited from eligible and qualified tenderers for supply of
following goods.
Sl.
Quantity
Earnest Money
Brief Description of Goods
Remarks
No.
(with unit)
(in Rs)
1.
Gunny Bales
Length-1800 Mtrs. Aprox.
Width-1 Mtr,
Weight-160 gms per Sq. Mtrs. (+/10 gms)
10 Nos
Rs 8000/(Rupees Eight
Thousand Only)
* Note*
*Note*:-“This notice is being published only as an abundant precaution and is not an
open invitation to quote in the tender. Participation in this tender is by invitation only
and is limited to the selected SPMCIL’s Registered Bidders for the item, who have
been sent this Tender by post/Courier. Unsolicited offers are liable to be ignored”.
Type of Tender (Two Bid/ PQB/ EOI/
RC/Development/ Indigenization/ Disposal of
Scrap/ Security Item etc)
Dates of sale of tender documents
Price of the tender document
Place of sale of tender documents
Closing date and time for receipt of tenders
Place of receipt of tenders
Time and date of opening of tenders
Place of opening of tenders
Nominated Person/ Designation to Receive
Bulky Tenders ( Clause 21.21.1 of GIT )
Single Bid (Limited Tender)
From 07.10.2014 to 30.10.2014
during office hours
Rs 210/Purchase section,
India Security Press,
Nashik Road-422 101
Maharashtra, India.
31/10/2014 At 1430 Hours
Green Gate,
India Security Press,
Nashik Road-422 101,
Mahrashtra, India.
At 1500 Hours on 31/10/2014
Purchase Section,
India Security Press,
Nashik Road.
Manager(HR),
India Security Press,
Nashik Road-422 101,
Mahrashtra, India.
2.
Interested tenderers may obtain further information about this requirement
from the above office selling the documents. They may also visit our website
mentioned above for further details.
3.
The bidder has to submit tender form non-refundable fee of Rs 210/- (Rupees
Two Hundred Ten only)) per set in the form of account payee demand draft/ cashier’s
cheque/ certified cheque, drawn on a scheduled commercial bank (Not co-operative
bank) in India, in favour of SPMCIL, Unit ISP, payable at Nashik.
4.
If requested, the tender documents will be mailed by registered post/ speed
post to the domestic tenderers, for which extra expenditure per set will be Rs 100 for
post. The tenderer is to add the applicable postage cost in the non-refundable fee
mentioned in Para 3 above.
5.
Tenderers shall ensure that their tenders, duly sealed and signed, complete in
all respects as per instructions contained in the Tender Documents, are dropped in the
tender box located at the address given below on or before the closing date and time
indicated in the Para 1 above, failing which the tenders will be treated as late and
rejected.
6.
In the event of any of the above mentioned dates being declared as a holiday/
closed day for the purchase organisation, the tenders will be sold/ received/ opened
on the next working day at the appointed time.
7.
The tender documents are not transferable.
Deputy Manager (Materials)
For General Manager
India Security Press,
Nashik Road
Phone No 0253 2402219
Address for dropping the tender documents
Green Gate,
India Security Press,
Nashik Road-422 101,
Mahrashtra,
India.
Section II: General Instructions to Tenderers (GIT)
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GIT.pdf for further details.
Section III: Special Instructions to Tenderers (SIT)
The following Special Instructions to Tenderers will apply for this purchase.
These special instructions will modify/ substitute/ supplement the corresponding
General Instructions to Tenderers (GIT) incorporated in Section II. The corresponding
GIT clause numbers have also been indicated in the text below:
In case of any conflict between the provision in the GIT and that in the SIT, the
provision contained in the SIT shall prevail.
1
2
GIT Clause
No.
8
12.11
3
19
Tender Validity
4
20.4
5
6
20.9
34
Number of copies of Tenders to
be submitted
E-Procurement
Comparison on CIF Destination
basis.
Sl.No.
Topic
SIT Provision
Pre-bid Conference
Not contemplated
Applicability
Local taxes
of
LBT
and The applicable LBT at
Nashik
Municipal
Corporation shall be
borne
by
the
purchaser.
The
tender
shall
remain
valid
for
acceptance
for
a
period of 90 days from
the date of opening.
Any tender valid for a
shorter period shall be
treated
as
unresponsive
and
rejected.
Single
Not contemplated
Supplement with the
following:
Price bid evaluation:
The prices quoted shall
be compared on a total
price basis (FOR ISP
Nashik Road), including
all taxes, duties, packing
and forwarding charges,
freight, insurance, etc.
as
per
the
price
schedule.
7
35.2
Additional Factors for
Evaluation of Offers
Not applicable
8
40
9
10
11
12
43
50.1, 50.3
51.1, 51.2
52
13
14
53
54
15
55
Purchaser’s right to accept
tender
Parallel Contracts
Tender For rate Contracts
PQB Tenders
Tenders involving Purchaser’s
and Pre-Production Sample
EOI Tenders
Tenders for Disposal of Scrap
Development and Indigenization
Tenders
Supplement with the
following:
SPMCIL reserves the
right to accept in part or
in full any tender or
reject
any
tender
without assigning any
reason or to cancel the
tendering process and
reject all tenders at any
time prior to award of
contract,
without
incurring liability, what
so ever to the affected
tenderer or tenderers.
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Not applicable
Section IV: General Conditions of Contract (GCC)
Please refer the link Click here or
http://ispnasik.spmcil.com/spmcil/UploadDocument/GCC.pdf for further details.
Section V: Special Conditions of Contract (SCC)
The following Special Conditions of Contract (SCC) will apply for this purchase.
The corresponding clauses of General Conditions of Contract (GCC) relating to the SCC
stipulations have also been incorporated below. These Special Conditions will modify/
substitute/ supplement the corresponding (GCC) clauses.
Whenever there is any conflict between the provision in the GCC and that in
the SCC, the provision contained in the SCC shall prevail.
S No GCC
No.
1
19.3
Clause
Topic
SCC Provision
Option Clause
The purchaser reserve the
right to increase the
ordered quantity by 25%
at any time, till final
delivery date of the
contract,
by
giving
reasonable notice even
though
the
quantity
ordered initially has been
supplied in full before the
last date of delivery
period.
Not applicable
2
20.1
Price Adjustment Clause
3
21.2
Taxes and Duties
4
25.1
Bank Guarantee and Insurance for
Material Loaned to Contractor
Not applicable
5
36.3.2,
36.3.9
If the tenderer fails to
include taxes and duties
in the tender, no claim
thereof will be considered
by purchaser afterwards.
Disposal/ Sale of Scrap by Tender Not applicable
Section VI: List of Requirements
Sl.
No.
1
1.
Brief description of goods and services
(Related Specifications etc are in
Section-VII)
Gunny Bales
Length-1800 Mtrs. Aprox.
Width-1 Mtr,
Weight-160 gms per Sq. Mtrs. (+/- 10
gms)
Accounting
Unit
No
Quantity
10
Amount of
Earnest
Money
Rs 8000/(Rupees Eight
Thousand
Only)
Required terms of Delivery:
(a)
(b)
(c)
(d)
Required
Delivery Schedule
Required Terms of Delivery
Destination
:
:
:
Within 30 days from the date of purchase
order.
FOR ISP Nashik Road
India Security Press,
Nashik Road–422 101.
Mahrashtra, India
Preferred Mode of
Transportation
:
By Road
2.
All the copies of tenders shall be complete in all respects with all their
attachments/enclosures duly numbered and signed on each and every page.
3.
The total cost inclusive of all elements as cited above on FOR India Security
Press, Nashik Road (Maharashtra), India, basis should be indicated clearly both in words
and figures in the price bid.
4.
RISK PURCHASE:
(a)
If the supplier after submission of tender and due acceptance of the
same, i.e. after placement of notification of award of contract fails to abide by
the terms and conditions of these tender documents, or fails to supply the
material as per delivery schedule given or at any time repudiates the contract,
the purchaser shall have the right to:
(i) Forfeiture of the EMD and
(ii) Invoke the Security-cum-Performance Guarantee if deposited by the
supplier and procure stores from other agencies at the risk and
consequence of the supplier.
The cost difference between the
alternative arrangement and supplier tendered value will be recovered
from the supplier along with other incidental charges, including excise
duty, taxes, insurance, freight etc.
(b) For all the purpose the Notification of award of contract will be considered
acceptance of tender and formal contract pending signing of agreement.
Supplier has to abide by all the terms and conditions of tender.
(c) In case of procurement through alternative sources and if procurement price
is lower, no benefit on this account will be passed on to the supplier.
(d)
If the contract holder reduces its price or sells or even offers to sell the
contracted good, following condition of sale similar to those of the contract, at
a price lower than the contract price, to any person or organization during the
currency of contract, the contract price will be automatically reduced with
effect from that date for all the subsequent supplies under the contract and the
contract amended accordingly. Any violation of the fall clause would be
considered a serious misdemeanor under clause of the GIT and action, as
appropriate, would be taken as per provision of that clause.
5. Bidders are requested to submit the following Bank details along with tender
documents:
a) Beneficiary Name:
b) Bank Account Number:
c) Bank Name:
d) Branch and Address:
e) IFS Code:
Section VII: Technical Specifications
Schedule: I
1.
Gunny Bales
Length-1800 Mtrs. Aprox.
Width-1 Mtr,
Weight-160 gm.per Sq. Mtrs. (+/- 10 gms.)
Note: Tenderer’s attention is drawn to GIT clause 17 and GIT sub-clause 10.1. The
tenderer is to provide the required details, information, confirmations etc
accordingly, failing which it’s tender is liable to be ignored.
Section VIII: Quality Control Requirements
The material supplied by the successful bidder will be accepted on conforming
to all parameters as per specification as stated above in Section - VII. The purchaser
reserves the right to get the material supplied tested from in-house laboratory of
repute and in case the material is found not meeting the specification, the purchaser
shall be entitled to cancel the contract, and if so desired, purchase or otherwise the
purchase of the stores at the risk and cost of the contractor.
Section IX: Qualification/ Eligibility Criteria
MINIMUM ELGIBILITY CRITERIA
1.
2.
The following shall be the minimum eligibility criteria for selection of bidders
technically.
(a)
Legal Valid Entity: The Bidders shall necessarily be a legally valid entity.
A proof for supporting the legal validity of the Bidder shall be submitted.
(b)
PAN: The Bidder should be registered with the Income tax.
proof in support shall be submitted.
(c)
Experience: The bidder should have experience in supplying “Gunny
Bales” during last three years. Relevant proof in support shall be
submitted.
Relevant
Documents supporting the Minimum Eligibility Criteria:
(a)
In proof of having fully adhered to the minimum eligibility criteria at
1(a),
(i)
attested copy of Sales Tax Registration/ VAT Registration.
(b)
In proof of having fully adhered to minimum eligibility criteria at 1(b),
attested copy of PAN.
(c)
In proof of having fully adhered to minimum eligibility criteria at 1(c),
attested copy of experience certificate/Purchase Order issued by the
parties for which the material has been supplied.
Note:
1).
Interested firms are requested to submit the above required documents sealed
and signed on all pages along with tender.
2).
No further correspondence will be made with the bidders for shortfall of
documents, if any, such offers with partial submission of documents will be
summarily rejected.
3).
the tender should be completed in all the respect including submission of all the
required documents so that further clarification may not be called for.
Section X: Tender Form
Please refer the link Click here or
http://www.spmcil.com/SPMCIL/UploadDocument/T&C.e3860e1b-5a6f-447a-942f1893c3821b9c.pdf for further details.
Section XI: Price Schedule
SUMMARY OF PRICE SCHEDULE: PRICES SHOULD BE ON FOR, ISP, NASHIK ROAD BASIS.
Tender No: 125/SY-16-1(G.B.)/2014
Sr
No
Item description
UOM
(Unit of
Measurement
1
1.
2
3
Gunny
Bales No
Length-1800
Mtrs. Aprox.
Width-1Mtr,
Weight-160 gms
per Sq. Mtrs.
(+/- 10 gms)
Dated:07.10.2014
Basic
price/
unit
(Rs)
Packing and
forwarding
charges
(Rs), if any
Excise
duty
(Rs),
if any
CST against
Form-C/
VAT @.....
as
applicable
please
specify (Rs)
Freight,
Insurance and
other charges,
if
any,
including
delivery
at
works (Rs)
Total rate per Offered
unit (Rs) (FOR Quantity
ISP,
Nashik
Road) inclusive
of all taxes,
duties, freight
and Insurance
charges
4
5
6
7
8
9
10
10
FOR ISP Nashik Road price in words………………
1.
We confirm that there would not be any price escalation during the supply period.
2.
We confirm that we will abide by all the tender terms and conditions and we do not have any counter conditions
Note: Price bids with conditions/ counter conditions are liable to be rejected.
(Name and Signature with date)
Office Seal/Stamp
Total Price for
required
quantity (Rs)
(FOR
ISP,
Nashik Road)
inclusive of all
taxes, duties,
freight
and
Insurance
charges
11
SECTION
SECTION
SECTION
SECTION
SECTION
SECTION
SECTION
SECTION
XII: QUESTIONNAIRE
XIII: BANK GUARANTEE FORM OF EMD
XIV: MANUFACTURER’S AUTHORIZATION FORM
XV: BANK GUARANTEE FORM FOR PERFORMANCE SECURITY
XVI: CONTRACT FORM
XVII: LETTER OF AUTHORITY FOR ATTENDING A BID OPENING
XVIII: SHIPPING ARRANGEMENT FOR LINER CARGOES
XIX: PROFORMA OF BILLS FOR PAYMENTS
For section XII to XIX please refer the link click here or
http://www.spmcil.com/SPMCIL/UploadDocument/Terms%20&%20Conditions.9e08319faf60-4ed6-8309-f6b5d8510288.pdf