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Flying Aviation Expo
October31-November 2, 2014
WELCOME LETTER
Palm Springs Convention Center
Palm Springs, CA
DEAR EXHIBITOR,
We are pleased to have been selected by Show Management as your Official Service Contractor to assist you
in making sure your show participation is successful.
For online ordering go to: https:\\xpert.boomerecommerce.com
This exhibitor kit contains IMPORTANT information and order forms on the wide variety of services we offer,
please review this kit carefully. If we are to serve you efficiently, it is most important that you fill out these forms
and return them to us promptly.
DISCOUNTS on many decorating items and services can be realized if your orders are placed by the discount
deadline dates. Please see order forms for applicable deadline dates.
XPERT EXPOSITION SERVICES requires payment in full at the time services are ordered. Purchase Orders
are not considered advance payment. You can make payment by check, wire transfer or credit cards, we
accept Visa, MasterCard, Diners and American Express. A credit card authorization form is enclosed for your
convenience. This will be used to charge labor and material handling services not covered in your advance
order. All materials are on a rental basis and remain the property of XPERT EXPOSITION SERVICES.
We realize that exhibiting in a convention can be a complicated and sometimes daunting task. It is our mission
to provide you with a seamless planning process, a s upporting infrastructure and be a solid information
resource that will result in the successful execution of your event. Our customer service department is
available to assist you with your needs prior to the event by calling 855-677-EXPO(3976) 8am – 5pm (PST)
Monday – Friday or e-mail us at [email protected]. Also you can visit us at show site at the
Xpert Exposition Services Desk.
We look forward to serving you!
Sincerely,
XPERT EXPOSITION SERVICES
IMPORTANT: If this kit has been addressed to an individual not responsible for exhibit arrangements,
PLEASE FORWARD IT TO THE APPROPRIATE PARTY PROMPTLY.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002 www.xpertexpo.com
Flying Aviation Expo
October 31-November 2, 2014
TABLE OF CONTENTS
General Show Information
Critical Show Information
Online Ordering Information
Payment Information
Payment Options & Policy
Payment Authorization
Show-site Venue & Advance Warehouse Location
Shipping Addresses
Advance Shipping Labels
Direct Shipping Labels
TBD Freight
Material Handling Costs
Material Handling Authorization
Cart Load Service
Material Handling Policy
Material Handling Helpful Hints
Labor
Booth Labor
Outbound Shipping Instructions
Exhibitor Appointed Contractor Form
Sample Certificate of Insurance
Forklift Labor
Accessible Storage During Show
Rules & Regulations
Union Guidelines
Fire & Safety
Terms & Conditions
Additional Services
Classic Party Rentals
Team Clean
Palm Springs CC Services
AV
Rigging
EDLEN Electrical
AEM International
Ground Power
Palm Springs Convention Center
Fire Regulations
Food and Beverage/Catering Forms
Exhibitor FAQ's
Expo Logic
Lead Retrieval
Xpert Furniture & Accessories
Standard Furniture Brochure
Standard Furniture Order Form
Furniture Accessories Order Form
Booth Carpet Order Form
Showcase Order Form
Booth Rentals
Booth Rental Brochure
Booth Rental Order Form
Booth Accessories Order Form
Custom Graphics
Custom Signage Order Form
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002 www.xpertexpo.com
Flying Aviation Expo
October 31-November 2, 2014
CRITICAL SHOW INFORMATION
Palm Springs Convention Center
Palm Springs, CA
Booth Information
Booth Package Includes:
8' back drape (black)
3' high side drape (black)
7"x44" exhibitor ID sign
Aisle Carpet:
Facility Carpet (multi-colored)
Exhibit Hall Hours
Exhibitor Installation:
Wednesday
October 29
1:15 pm - 5:00 pm
Thursday
October 30
8:00 am - 5:00pm *
Friday
Saturday
October 31
10:00 am - 5:00 pm
November 1
Sunday
November 2
10:00 am - 5:00 pm
10:00 am - 3:00 pm **
Exhibitor Dismantle:
Sunday
November 2
3:00 pm - 10:00 pm
All Out By:
Sunday
November 2
Show Hours:
10:00 PM
All carriers must check in no later than 6:00 PM on Sunday, November 2 for freight pick up
Shipping Information
Advance Warehouse:
Direct to Show Site
All materials shipped in advance to the
warehouse must arrive by 10/24/2014.
First day direct shipments will be accepted is
10/29/2014.
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Xpert Exposition Services
c/o Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Important Dates / Deadlines
First day advance freight accepted:
Discount price deadline for booth/furniture
Last day advance freight accepted
First day direct freight accepted
9/29/2014
10/11/2014
10/24/2014
10/29/2014
*All Exhibitors must be fully installed by 5:00 pm on Thursday, October 30th
**Booth MUST NOT be dismantled prior to 3:00 pm on Sunday, November 2nd
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002 www.xpertexpo.com
Flying Aviation Expo
October 31-November 2, 2014
ONLINE ORDERING INSTRUCTIONS
There are two options for accessing our convenient and secure online ordering system.
1. If you are the main contact provided to Xpert by your show management team, check your email,
including your junk folder, for a direct link to https://xpert.boomerecommerce.com , our online ordering
system. This Exhibitor Services email will provide the necessary login information needed to get
started.
Enter your email address and password here:
Copying and pasting the password is suggested to eliminate errors.
-or2. Go to our website at www.xpertexpo.com
Click on
If you are not the main contact provided for the exhibiting booth,
please click on
You will be required to supply both your company name and zip
code to gain access and start placing orders.
Once you have located your company and set up your contact information, click on
“My Events” column next to the event you would like to place an order for.
Your shopping cart can be viewed by clicking
of the screen, at any time during the ordering process.
in the
in the upper right hand side
Helpful Hints:
If you would like to remove an item from your shopping cart, click the
Special instruction can be added to clarify your order by clicking
.
under any items ordered.
Change color of carpet, drape, or skirt or any required selections during ordering, click on
and proceed with changes.
After your order has been processed, you will have ability to attach any floor plans, set up instructions,
or notes you feel necessary under Available Options for your order #
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
PAYMENT OPTIONS & POLICY
Payment Options
Please note, we require a valid Credit Card on file regardless of your preferred method of payment.
Payment by Credit Card
For your convenience, we accept MasterCard, Visa and American Express. Please submit your credit card
information online or complete and submit Xpert’s Payment Authorization form along with your orders when you are
faxing or mailing them in. Credit Cards submitted are subject to charge for all goods and services provided by Xpert
Exposition Services.
Payment by Company Check
Please mail your check along with your order forms to Xpert Exposition Services at the address listed below. If you
are faxing your order forms, please include a signed Payment Authorization form and a photocopy of your check. Your
orders will be processed immediately upon receipt of your original check. Checks must include Exhibiting Company
Name, Booth number and Name of Show.
Payment by Third Party
If Xpert will be invoicing a third party, please complete and submit the Payment Authorization form. Please note, the
exhibiting firm is ultimately responsible for payment of all charges by show conclusion should the third party default on
payment. Exhibiting Company Credit Card is required.
Payment by Wire Transfer
Please call 702-248-8007 or email [email protected] for wire transfer information.
International Exhibitors
International Exhibitors must make payment to Xpert for all amounts due in U.S. funds prior to show closing.
Payment Policy
General
In order for us to process your orders, we must have a valid Credit Card on file and full payment in advance of the
show. Invoices showing activity to date will be prepared at the Xpert Service Desk for your review at show site. Final
invoices can be requested via e-mail 14 days after show close.
Tax Exempt Status
If you claim tax exempt status, please submit a copy of your Tax Exempt Certificate issued by the federal government
or state in which your event is taking place with your initial order.
Third Party Payment
Each exhibiting company is ultimately responsible for all charges incurred on its behalf. X pert Exposition Services
reserves the right to institute collection action against the exhibitor if the authorized third party does not pay (see third
party payment).
Credits for Billing Discrepancies
Any requests for credits related to billing discrepancies must be addressed with Xpert within 30 days from the close
the show.
Discount Pricing
To qualify for discount prices, full payment must be included with your order on or before the discount deadline date.
Standard Pricing
Order forms submitted after the advance discount deadline will be processed at the standard prices.
Cancellation of Items or Services
Twenty-four hour notice is required for cancellation of labor services. If such notice is not provided, a one hour minimum
per laborer ordered will be charged. Items cancelled prior to exhibitor move in will not be charged, items cancelled after
exhibitor move in begins will be charged at 50% of the price of the item
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
PAYMENT AUTHORIZATION
Exhibiting Company Name
Booth Number
Contact Person
E-Mail
Credit Card Policy
I authorize Xpert Exposition Services to charge any additional amounts incurred by me or my show representative, including material handling and/or
labor charges. If my credit card is declined, Standard Show Site Rate prevails and a $25.00 service charge will be added.
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options &
Policy and Terms and Conditions statements contained herein.
Exhibiting Company Payment Authorization
Services To Be Invoiced To Exhibitor
All Xpert Services
Furniture & Carpet
Booth Labor
Other
Payment type:
MasterCard
Visa
Material Handling
Diners
Booth Cleaning & Porter Service
American Express
Account Number
Check $
Exp. Date
Security Code
CARDHOLDER NAME (PLEASE PRINT)
BILLING ADDRESS
CITY
STATE
ZIP
X
AUTHORIZED SIGNATURE
COUNTRY
AUTHORIZED NAME (please print)
DATE
Third Party Payment Authorization
Services To Be Invoiced To Third Party
All Xpert Services
Furniture & Carpet
Booth Labor
Other
Payment type:
MasterCard
Visa
Material Handling
Diners
Booth Cleaning & Porter Service
American Express
Account Number
Check $_______________
Exp. Date
Security Code
CARDHOLDER NAME (PLEASE PRINT)
BILLING ADDRESS
CITY
X
STATE
AUTHORIZED SIGNATURE
ZIP
COUNTRY
AUTHORIZED NAME (please print)
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
DATE
Flying Aviation Expo
October 31-November 2, 2014
SHIPPING ADDRESSES
Palm Springs Convention Center
Palm Springs, CA
Advance Shipments to Warehouse
Direct Shipments to Show Site
To: (Exhibiting Company and booth number)
To: (Exhibiting Company and booth number)
For: Flying Aviation Expo
For: Flying Aviation Expo
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Xpert Exposition Services
Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Advance shipments are accepted from 9/29/2014
through 10/24/2014.
First day direct shipments will be accepted is
10/29/2014.
Any shipment arriving prior to 10/29/2014 may not
be accepted and is subject to additional handling
fees.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October31-November 2,
2014
Flying Aviation Expo
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Flying Aviation Expo
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Flying Aviation Expo
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Flying Aviation Expo
XES c/o YRC
18298 Slover Avenue
Bloomington, CA 92316
Flying Aviation Expo
October31-November 2,
2014
Flying Aviation Expo
Xpert Exposition Services
Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Flying Aviation Expo
Xpert Exposition Services
Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Flying Aviation Expo
Xpert Exposition Services
Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Flying Aviation Expo
Xpert Exposition Services
Palm Springs Convention Center
277 N Avenida Caballero
Palm Springs, CA, 92262
Flying Aviation Expo
October 31-November 2, 2014
MATERIAL HANDLING COSTS
Company Name
Booth Number
Contact Person
E-Mail
Advance Shipments to Warehouse
Crated
Shipment Weight _______ cwt x $73.00 per 100 lbs.**
=$
Crated Additional Handling*
Shipment Weight _______ cwt x $95.00 per 100 lbs.**
=$
* Uncrated shipments will NOT be accepted at the Advance Warehouse.
**200 lb. minimum
Direct Shipments to Show Site
Crated
Shipment Weight _______ cwt x $60.00 per 100 lbs.**
=$
Crated Additional Handling
Shipment Weight _______ cwt x $78.00 per 100
lbs.**
=$
Uncrated Additional Handling
Shipment Weight _______ cwt x $96.00 per 100
lbs.**
=$
**200 lb. minimum
Small Packages
First Piece $35.00 +
Additional Pieces @ $30.00
5,000 lb. maximum capacity. Larger forklift and
crane service is available by advance request, call
for pricing.
Cost Estimate
Material Handling
Estimated Additional Charges
Total Estimated Material Handling
$
$
$
Rate Classifications
Crated - Material that is skidded or in any type of shipping container
that can be unloaded at the dock with no additional handling
required.
Additional Handling - Material delivered by a carrier in such a manner
that it requires additional handling, such as ground
loading/unloading, stacked or constricted space
loading/unloading, designated piece loading/unloading,
shipment integrity, alternate delivery location, loads mixed
with pad wrapped material, carpet and/or pad only shipments,
no documentation (including weight tickets) and shipments
that require additional time, equipment or labor to unload.
Federal Express, UPS, & DHL are included in this category
due to their delivery procedures.
Uncrated - Material that is shipping loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks.
Small Packages - A shipment of any number of pieces with a
combined weight not to exceed 50 lbs that is received on the
same day, from the same shipper and delivered by the same
carrier.
Additional Fees May be Applicable
Off-Target - Direct Shipments that do not arrive on the date or time
assigned, will be charged an additional 30% per cwt.
Late to Warehouse Fee: - Shipments arriving after “date” will be
charged an additional 30% per cwt.
Early Shipments to Warehouse - Any shipment arriving prior to “date”
will be charged an additional 30% per cwt.
Shipments Returned to Warehouse - Shipments returned to the
warehouse at close of the show will be charged an additional
$50 per cwt (1,000 lb. minimum). Shipments not picked up
from the warehouse within 72 hours will be charged for
storage.
Overtime
Overtime is Monday through Friday prior to 8 a.m. and after 4:30 p.m.;
all day Saturday, Sunday and observed union holidays. Please check
Critical Show Information page. Based upon the material handling
rates quoted above, a 30% surcharge per cwt for each occurrence will
apply if:
Shipments are received on overtime.
Your advance shipment to the warehouse is received during straight
time hours, but due to scheduling beyond Xpert’s control, is moved into
show site on overtime.
Your shipment is moved into or out of show site on overtime due to
scheduling beyond Xpert’s control.
VEHICLE / MACHINERY SPOTTING SERVICE
$150.00 per Axel, round trip
Additional requirements, such as towing, will be charges on a time and materials basis
Material handling will apply to all materials within the vehicle such as furniture and literature and is at the discretion of Xpert personnel.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
CART LOAD SERVICE
Caddie/Cart Load Service is a f eature offered for
Privately Operated Vehicles (“POVs”) only. POVs are
limited to cars, station wagons, vans and pickup trucks
up to one ton. For a flat rate of $75.00 per round trip,
workers equipped with a flat cart will assist those
exhibitors with unloading and r eloading of their
materials. One round trip cartload equals one inbound
cart load from the unloading area to your booth and one
outbound cart load from your booth to the loading area.
Two round trips maximum per exhibiting company.
Shipments larger than two cartloads are not eligible for
cartload service and are subject to material handling
charges. See "Material Handling" charges that will apply.
Caddie Cart Load Service is….
•
Intended for those exhibitors requiring minimum
assistance to expedite the move-in/move-out of
their shipments.
•
Intended as a means of allocating valuable loading
space and cost-effective labor crews during the
move-in/move-out process.
•
Intended as an i ntegral part of an ov erall plan to
minimize disruptions to the ongoing movement of
forklifts, crated and other large materials during the
move-in/move-out process.
The loading dock is for loading and unloading only. No
parking will be allowed on the loading dock. It is
advisable to have two people per vehicle so that once
the POV is unloaded, it can be moved immediately from
the dock area.
•
No personal dollies, wagons or hand trucks are
allowed on the dock or show floor.
•
No Xpert equipment is allowed to be used by
exhibitors.
Caddie Cart Load Service Schedule
Move-In
Wednesday
Thursday
October 29 1:15 pm - 5:00 pm
Ocober 30 8:00 am-5:00 pm
Move-Out
Sunday
November 2
3:00 pm-10:00 pm
Exhibitors who have extensive unloading requirements
must use the material handling services.
Exhibitors are required to carry all risk floater insurance
covering their products and ex hibit materials against
damage, loss and other hazards. The coverage should
start when the product and exhibit material leave your
place of business and end upon the return to your facility
after the show. This can be done by adding “riders” to
existing insurance policies.
To avoid any misunderstanding regarding these
services, please bring any discrepancies to our attention
at the Xpert Service Desk. Xpert will be unable to adjust
invoices after the close of the show.
Freight must be less than:
3’ high
3’ wide
5’ long
Cart is 30”’ x 48”’.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
MATERIAL HANDLING AUTHORIZATION
Company Name
Booth Number
Advance Shipments to Warehouse
Crated
Shipment Weight _______ cwt x $73.00 per 100 lbs.**
=$
Crated Additional Handling*
Shipment Weight _______ cwt x $95.00 per 100 lbs.**
=$
* Uncrated shipments will NOT be accepted at the
Advance Warehouse.
**200 lb. minimum
Direct Shipments to Show Site
Crated
Shipment Weight _______ cwt x $60.00 per 100 lbs.**
=$
Crated Additional Handling
Shipment Weight _______ cwt x $78.00 per 100
lbs.**
=$
Uncrated Additional Handling
Shipment Weight _______ cwt x $96.00 per 100
lbs.**
=$
**200 lb. minimum
Small Packages
First Piece $35.00 +
Additional Pieces @ $30.00
5,000 lb. maximum capacity. Larger forklift and
crane service is available by advance request, call
for pricing.
Rate Classifications
Crated - Material that is skidded or in any type of shipping container
that can be unloaded at the dock with no additional handling
required.
Additional Handling - Material delivered by a carrier in such a manner
that it requires additional handling, such as ground
loading/unloading, stacked or constricted space
loading/unloading, designated piece loading/unloading,
shipment integrity, alternate delivery location, loads mixed
with pad wrapped material, carpet and/or pad only shipments,
no documentation (including weight tickets) and shipments
that require additional time, equipment or labor to unload.
Federal Express, UPS, & DHL are included in this category
due to their delivery procedures.
Uncrated - Material that is shipping loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks.
Small Packages - A shipment of any number of pieces with a
combined weight not to exceed 50 lbs that is received on the
same day, from the same shipper and delivered by the same
carrier.
Additional Fees May be Applicable
Off-Target - Direct Shipments that do not arrive on the date or time
assigned, will be charged an additional 30% per cwt.
Late to Warehouse Fee: - Shipments arriving after “date” will be
charged an additional 30% per cwt.
Early Shipments to Warehouse - Any shipment arriving prior to “date”
will be charged an additional 30% per cwt.
Shipments Returned to Warehouse - Shipments returned to the
warehouse at close of the show will be charged an additional
$50.00 per cwt (1,000 lb. minimum). Shipments not picked up
from the warehouse within 72 hours will be charged for
storage.
Overtime
Overtime is Monday through Friday prior to 8 a.m. and after 4:30 p.m.;
all day Saturday, Sunday and observed union holidays. Please check
Critical Show Information page. Based upon the material handling
rates quoted above, a 30% surcharge per cwt for each occurrence will
apply if:
Shipment is received on overtime.
Your advance shipment to the warehouse is received during straight
time hours, but due to scheduling beyond Xpert’s control, is moved into
show site on overtime.
Your shipment is moved into or out of show site on ov ertime due to
VEHICLE / MACHINERY SPOTTING SERVICE
scheduling
beyond
Xpert’s
control.
$150.00 per Axel, round trip
Additional requirements, such as towing, will be charges on a time and materials basis
Material handling will apply to all materials within the vehicle such as furniture and literature and is at the discretion of Xpert personnel.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
X
AUTHORIZED SIGNATURE
AUTHORIZED NAME (please print)
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
DATE
Flying Aviation Expo
October 31-November 2, 2014
MATERIAL HANDLING POLICY
Weight Tickets
In the event that no weight is indicated on the delivery documents presented, Xpert shall estimate the weight, and charges shall
be based upon the estimates. The estimated weight shall be final and binding if actual scale weight figures are not submitted
prior to the close of the show. All shipments received at the warehouse and show site are subject to re-weigh.
Overtime Charges
An overtime surcharge per cwt, for each occurrence, will apply if:
• Shipments are received on overtime.*
• Advance shipment to the warehouse is received during straight time hours, but due to scheduling conflicts beyond Xpert’s
control, is moved into show site on overtime.
• Shipment is moved into or out of show site on overtime due to scheduling conflicts beyond Xpert’s control.
Overtime is:
• Monday through Friday before to 8:00 a.m. and after 4:30 p.m.
• All day Saturday, Sunday, and observed union holidays
Inbound Shipment(s)
Consistent with trade show industry practices, there may be a lapse of time between the delivery of shipment(s) to the booth and
the arrival of exhibitor or his/her representative. During this time the materials will be left unattended. Xpert Exposition Services
will not be responsible or liable for any loss, damage, theft, or disappearance of exhibitor’s material after it has been delivered to
the exhibitor’s booth. Xpert Exposition Services recommends hiring security services from the facility or Show Management.
Outbound Shipment(s)
Consistent with trade show industry practices, there may be a lapse of time between the completion of packing and actual pick
up of materials from the booths for loading onto a carrier. During this time the materials will be left unattended. Xpert Exposition
Services will not be responsible or liable for any loss, damage, theft, or disappearance of exhibitor’s material between the time it
is packed and when it is picked up and loaded. Xpert highly recommends hiring security services from facility or Show
Management. All Material Handling Agreements submitted to Xpert by the exhibitor will be checked at the time of pick up from
the booth, and corrections will be made where discrepancies exist between the quantities of items on the form submitted to Xpert
and the actual count of such items in the booth at the time of pick up.
Material Handling Forms covering outgoing shipments that are furnished to Xpert by exhibitors will be checked at the time of
actual pick up from booth and corrections made where discrepancies occur.
Xpert shall not be responsible for loss, damage, or delay due to fire, acts of God, strikes, lockouts, or work stoppages of any kind
or for any causes beyond its control.
If found liable for any loss, XPERT’S sole and exclusive MAXIMUM liability for loss or damage to EXHIBITOR’S materials and
EXHIBITOR’S sole and exclusive remedy is limited to $ .50 (USD) per pound per article with a maximum liability of $100.00
(USD) per item, or $1,000.00 (USD) per shipment, whichever is less.
Xpert shall not be liable to any extent whatsoever for any actual, potential, or assumed loss of profits or revenues or for any
collateral costs that may result from any loss or damage to an exhibitor’s materials that may make it impossible or impractical to
exhibit same. The consignment or delivery of a shipment to Xpert by an exhibitor or by any shipper on behalf of the exhibitor
shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth in this bulletin.
It is suggested that exhibitors insure all shipments from the time that they leave exhibitor’s company until they are returned from
the show. Your insurance carrier can add a rider to your current policy. Shipments left on the show floor without forwarding
instructions turned into the Xpert Service Desk, will be shipped on show carrier or returned to warehouse pending re-routing, at
the exhibitors expense. No liability will be assumed as a result of such re-routing or handling.
ALL CHARGES ARE THE RESPONSIBILITY OF THE EXHIBITING COMPANY FOR WHOM MATERIALS HAVE BEEN RECEIVED AND HANDLED. XPERT
RESERVES THE RIGHT TO SHIP MATERIALS IF CARRIERS DO NOT CHECK IN BY THE APPOINTED DATE AND TIME. XPERT CAN NOT GUARANTEE PICK
UP TIMES FOR EXHIBITOR APPOINTED CARRIERS. ALL SHIPMENTS ARE MOVED OUT OF THE EXHIBIT HALL AT XPERT’S DISCRETION.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
MATERIAL HANDLING HINTS
The information below summarizes the most commonly asked questions regarding freight/material handling, often referred to as
drayage. This can be the most costly budget item for exhibitors. We will try to explain what drayage is and how rates are established,
which may help you save money and avoid unnecessary surcharges.
What is “Material Handling/Drayage”? – The term “drayage” is the moving of exhibit materials from one location to another. Whether
you ship to the advance warehouse or directly to show site, your materials still need to get to your booth location. Drayage services
include the accepting of your material either at the warehouse or at show site, delivery to your booth, storage of empty containers
during the show, returning empty containers at the close of the show, picking up your packaged materials, returning them to the dock,
and loading on the carrier of your choice.
Can I carry my own materials to my booth? – Usually, an exhibitor may bring in his own materials providing such materials can be
hand carried by one person in one trip, without the use of dollies, hand trucks or any other equipment. Read the Union Rules &
Regulations for the specific rules regarding the show/facility.
How are rates determined? – Drayage charges are based on a number of factors including Union labor rates, facility dock access,
and the show schedule, to name just a few. Xpert Exposition Services is a Union company and therefore must use Union labor to move
freight. These rates vary from city to city.
Tips on how you can save money! – Read the shipping and material handling section of your service kit carefully. Be aware of any
surcharges that may be assessed for special handling or late shipments. Pay special attention to deadline dates. If you ship in advance
to our warehouse and your shipment arrives after the published deadline date, you may be assessed a surcharge. Crated materials are
the easiest to unload, therefore, have the least expensive drayage charge. Loose, pad wrapped and uncrated materials require more
labor time and therefore may be assessed an additional handling fee. It may be cost effective for you to build crates for any portion of
your exhibit that is not crated.
How is the weight of my shipment determined? – Certified weight tickets, which should be attained by all drivers for materials prior
to arrival at the warehouse or show site dock, are used to determine billable weight. Xpert Exposition Services reserves the right to
determine weights for all shipments for which weight tickets are not provided with delivery. If you would like the materials reweighed by
Xpert Exposition Services to verify weights, there will be an additional charge.
Small shipments vs. large shipments: Most all Service Contractors have a minimum of 200 lbs. per shipment. It is best to send your
freight as one large shipment versus several small shipments. For instance, if you send one 45 lb. and one 55 lb. package separately,
you are charged the minimum on each shipment. If you plan to ship items from various locations, you may want to consolidate them at
a central location then forward them to the advance warehouse or directly to show site. However, if you ship your materials in one
shipment and the carrier makes multiple deliveries, you will be charged for each delivery to the dock, regardless of whether or not the
materials were shipped together as one shipment.
Advance warehouse vs. direct to show site shipments: In general, it is best to ship your materials to the advance warehouse
address. The charge for this may be slightly higher than shipping direct to show site but the benefit far outweighs the cost. You can
(and should) confirm that we have received your materials well in advance of the show installation; if there is a problem it can then be
solved prior to the show. When shipping direct, if there is a problem there is seldom time to resolve the problem prior to show opening.
Another advantage to advance shipments is that your materials will be in your booth when you arrive and you can begin installation
immediately, thus saving you time and frustration at show site.
Should I insure my exhibit? – The answer is YES! It is your responsibility to make sure your freight is insured from the time that it
leaves your office until it returns. A rider to your existing policy can usually do this. Check with your insurance carrier for details.
Finally:
• Always be aware of freight receiving deadlines. You will be assessed a late charge if your shipment arrives after the deadline date.
Inform your shipper that all items must arrive prior to a specific date.
• Always ship your materials crated; loose or pad-wrapped items are assessed special handling fees.
• Make sure all materials are labeled properly to avoid any delivery delays. All pieces should have the recipient’s name and address,
the show name, your company name, and your booth number. Remove old labels after every show to avoid any future confusion. If you
are shipping multiple pieces, label them as such: 1 of 4; 2 of 4; 3 of 4; etc.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
BOOTH LABOR
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Labor
Starting time is guaranteed only in those instances where labor is requested for the start of the work day; i.e., 8:00 a.m.
Exhibitor must check in at the Xpert Service Desk to notify Xpert that they are ready for labor and upon completion of work.
Orders placed after 10/11/2014: Add 30% to hourly rates.
LABOR RATES:
Straight time $ 90.00
Overtime: $ 135.00
Straight-Time: 8:00 a.m. to 4:30 p.m., Monday through Friday.
Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday, Sunday and observed union
holidays, where applicable.
All rates are charged at a one-hour minimum per laborer, 30 minute increments after the first hour.
Date & Time
# of Laborers
Total Hours
Hourly Rate
Total Cost
Install
□ Xpert Supervision* on installation labor
Dismantle
□ Xpert Supervision* on dismantle labor
Total Estimated Costs
$
*Xpert Supervision
Our fee for this service is 50% of exhibitor’s total labor bill.
In order to perform the labor without exhibitor’s representative present, Xpert must receive detailed set-up instructions
(blueprints/floor plans, etc.) with this labor order form.
Exhibitor must also fill out Outbound Shipping Instructions page.
Company Representative
Cell Phone Number
Please note:
Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
OUTBOUND SHIPPING INSTRUCTIONS
NOTE: ONLY submit this form if using Xpert Exposition
Supervised Labor
Company Name
Booth Number
Contact Person
E-Mail
Outbound Shipping Instructions
Please complete this section only if Xpert Exposition will be supervising booth labor.
At close of show, exhibitor freight will be shipped to the following address:
If your freight is being forwarded to another show, be sure to include the name of show and your booth number.
Company Name / Show
Booth #
Address
City
State
Zip
Country
Attention:
Phone
Fax
SHIPPING METHOD
□ AIR
□ GROUND
Name of Carrier:
Please note:
If an exhibitor is not using the official show freight carrier, the exhibitor is responsible for arranging for carrier to pick up at close of show.
If no carrier is named or carrier does not show up, Xpert will ship via the official show carrier at exhibitors expense.
Xpert cannot guarantee pick up time for exhibitor appointed carriers. All shipments are moved out of the exhibit hall at Xpert’s discretion.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
EXHIBITOR APPOINTED CONTRACTOR NOTIFICATION
Exhibiting Company Name
Booth Number
Contact Person
E-Mail
Authorization
Exhibiting Company will be utilizing the services of the following Exhibitor-Appointed Contractor(s) (EACs).
Exhibiting Company will notify the EAC that a General Liability Insurance Certificate is required by Show
Management no later than 10/11/2014.
EAC COMPANY NAME
EAC CONTACT NAME
STREET ADDRESS
CITY
STATE
TELEPHONE
ZIP
COUNTRY
FAX
Services to be provided
All Xpert Services
Furniture & Carpet
Booth Labor
Other
EMAIL
Material Handling
Is this company authorized to order services on your behalf?
Booth Cleaning & Porter Service
□ YES □ NO
□
Is this company responsible for charges incurred for the show?
YES*
*If yes, both parties must complete and sign the Third Party Payment form.
□ NO
I hereby authorize the companies noted above to perform services on our behalf. Further, they
have been provided with a copy of the Show Management Rules and Regulations as noted in the
Exhibitor Contract and this Service Manual and agree to abide by the same.
PRINT NAME
SIGNATURE
DATE
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options &
Policy and Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October31-November 2, 2014
Xpert Exposition Services
3455 W. Sunset Rd. Suite L
Las Vegas, NV 89118
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
FORKLIFT LABOR
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Forklift Labor
Forklift labor usually includes a forklift and operator; however, determining a crew size is at the discretion of the official service
contractor and may require an additional laborer at the labor rates outlined on the Booth Labor page.
Exhibitors ordering forklift to assemble displays or for uncrating, un-skidding, positioning and re-skidding equipment or machinery
will need to estimate their needs below.
Starting time is guaranteed only in those instances where labor is requested for the start of the work day; i.e., 8:00 a.m.
Exhibitor must check in at the Xpert Service Desk to pick up forklift crew ordered, and check out at the Xpert Service Desk upon
completion of work.
5,000 lb. maximum capacity. Larger forklift and crane service is available by advance request (additional pricing to be determined).
FORKLIFT RATES:
Overtime: $ 322.50
Straight time $ 215.00
Straight-Time: 8:00 a.m. to 4:30 p.m., Monday through Friday.
Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday, Sunday and observed union
holidays, where applicable.
Orders placed on show site: Add 30% to hourly rates.
All rates are charged at a one-hour minimum per crew, 30 minute increments after the first hour.
Date & Time
# of Forklifts
Total Hours
Hourly Rate
Total Cost
Install
Dismantle
Total Estimated Costs
$
Description of Work to be performed:
Describe largest piece to be handeled:
Weight ___________lbs.
Dimensions: Length ______
Width ______
Depth ______
Height to be placed _____________
Show site contact: ______________________________
NAME
__________________________
CELL
Please note:
Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
HANGING SIGN LABOR
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Hanging Sign Labor
Orders for hanging of ceiling signs must be submitted with payment to Xpert Exposition Services no later than 10/11/2014.
Overhead signs must be sent in a separate container to the advance shipping warehouse no later than 10/11/2014 using the
enclosed “Hanging Sign” labels.
All overhead hanging signs or banners are subject to approval and must conform to show management and facility regulations.
Xpert Exposition Services reserves the right to assemble, install, and lower all hanging signs with approved devices and cable
to safely hang signs.
Set-up instructions must be provided for signs requiring assembly. Hanging anchor points must be pre-fabricated and ready for
use.
Signs requiring electricity must be in accordance with the National Electrical Code. Please complete and return the Electrical order
forms included in this manual.
Xpert Exposition Services reserves the right to refuse to hang any sign which we deem to be unsafe.
Signs requiring assembly, installation and dismantling of support devices or hoisting cable will be done on a time-and-material
basis. All labor to assemble and disassemble is at exhibitor’s expense, and will be charged at Xpert’s Labor rates. Hanging is
a separate charge. Hanging sign assembly is mandatory.
HANGING SIGN RATES:
Straight time $ 420.00
Overtime: $ 630.00
Straight-Time: 8:00 a.m. to 4:30 p.m., Monday through Friday.
Overtime: Before 8:00 a.m. and after 4:30 p.m., Monday through Friday, and all hours on Saturday, Sunday and observed union
holidays, where applicable.
Orders placed on show site: Add 30% to hourly rates.
All rates are charged at a one-hour minimum per crew, 30 minute increments after the first hour.
Date & Time
# of Lifts
Total Hours
Hourly Rate
Total Cost
Install
Dismantle
Assembly required?
□ Yes
Supervision Required for Assembly?
□ No
□ Yes
□ No
Total Estimated Costs
$
Description of Sign/Banner:
□ Cloth/Vinyl
□ Wood
□ System
□ 1 – Sided
□ 2 – Sided
□ Pockets
□ Metal
□ Grommets
□ Other _______________________
Number of hang points: _________
Shape:
□ Square
□ Circle
□ Triangle
□ Rectangle
□ Other ______________________
Dimensions:
Height _________ Width _________ Length _________ Weight _________ lbs.
Please note:
Credit Card Authorization must be on file with Xpert before any goods or services will be rendered regardless of your preferred method of payment.
By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
HANGING SIGN LAYOUT
Company Name
Booth Number
Contact Person
E-Mail
Hanging Sign Layout
Sign Location
□ Center of booth
□ See attached floor plan or grid below
Distance from floor to top of sign __________________ or
□ to maximum height allowed
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
ACCESSIBLE STORAGE DURING SHOW
Exhibitor must sign up for accessible storage at the Xpert Service Desk on-site.
Accessible storage is unsecured
Set-Up Fee
There is a one-time set up fee of $105.00
Storage Fee
Based upon square footage required for storage
Up to 32 square feet
$105.00 per day
32 to 64 square feet
$155.00 per day
64 to 96 square feet
$205.00 per day
96 to 128 square feet
$255.00 per day
128 to 160 square feet
$305.00 per day
Labor
Each time you access your materials, you will be charged a minimum of one-half hour of labor
according to the hourly rates indicated on the booth labor form.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
FURNITURE & ACCESSORIES
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
STANDARD FURNITURE
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Standard Furniture
Seating
Quantity
Discount Price
Standard Price
Extended Price
Side Chair
______
$ 55.00
$ 71.50
$___________
Barstool
______
$ 97.00
$ 126.10
$___________
Round Tables
Quantity
Discount Price
Standard Price
Extended Price
36” x 30” High Conference Table
______
$ 189.00
$ 245.70
$__________
36” x 40” High Cocktail Table
______
$ 209.00
$ 271.70
$__________
4’ x 2’ x 30” High Table (un-skirted)
______
$ 63.00
$ 81.90
$__________
6’ x 2’ x 30” High Table (un-skirted)
______
$ 83.00
$ 107.90
$__________
8’ x 2’ x 30” High Table (un-skirted)
______
$ 103.00
$ 133.90
$__________
4’ x 2’ x 40” High Table (un-skirted)
______
$ 72.00
$ 93.60
$_________
6’ x 2’ x 40” High Table (un-skirted)
______
$ 95.00
$ 123.50
$_________
8’ x 2’ x 40” High Table (un-skirted)
______
$ 118.00
$ 153.40
$_________
______
$ 56.00
$ 72.80
$_________
30” Tables
40” Tables
Draped Riser (white only)
□ 4’
□ 6’
Table skirting
Skirting Colors □ Black □ Blue □ Burgundy □ Gold □ Green □ Red □ Silver □ Teal □ White
If choosing more than one color, please note specifics
Quantity
Discount Price
Standard Price
Extended Price
30” Table Skirt - 3 sides ONLY on 6’ or 8’
______
$ 39.00
$ 50.70
$___________
40” Table Skirt - 3 sides ONLY on 6’ or 8’
______
$ 49.00
$ 63.70
$___________
30” Table Skirt - 4th side coverage for 6’ or 8’
______
$ 39.00
$ 50.70
$___________
side coverage for 6’ or 8’
______
$ 49.00
$ 63.70
$___________
40” Table Skirt -
4th
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and Terms and
Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
FURNITURE ACCESSORIES
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Furniture Accessories
Quantity
Discount Price
Standard Price
Extended Price
Chrome Bag Stand
______
$ 95.00
$ 123.50
$___________
22” x 28” Chrome Sign Stand
______
$ 89.00
$ 115.70
$___________
4’ x 8’ Display Board
______
$ 164.00
$ 213.20
$___________
4’ x 8’ Peg Board
______
$ 164.00
$ 213.20
$___________
2’ x 8’ Grid Wall
______
$ 87.00
$ 113.10
$___________
Grid Wall Feet (set of two)
______
$ 25.00
$ 25.00
$___________
Garment Rack
______
$ 99.00
$128.70
$___________
Literature Stand
______
$ 98.00
$ 127.40
$___________
Raffle Drum
______
$ 93.00
$ 120.90
$___________
Stanchion (includes 7’ retractable cord) ______
$ 73.00
$ 94.90
$___________
Tripod Easel
______
$ 37.00
$ 48.10
$___________
8’ Upright Pole & Base
______
$ 26.00
$ 33.80
$___________
6’ – 10’ Crossbar
______
$ 26.00
$ 33.80
$___________
Wastebasket
______
$ 19.00
$ 24.70
$___________
BOOTH DRAPE
Drape Color
□ Black □ Blue □ Burgundy □ Gold □ Green □ Red □ Silver □ Teal □ White
Quantity
Discount Price
Standard Price
Extended Price
8’ high drape – backdrop (per linear foot)
______
$ 15.00
$ 19.50
$___________
3’ high drape – side rail (per linear foot)
______
$ 12.00
$ 15.60
$___________
End Cap
______
$ 45.00
$ 58.50
$___________
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
BOOTH CARPET
**Facility is fully carpeted**
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Standard Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal
Carpet Colors
Quantity
Discount Price
Standard Price
Extended Price
10’ x 10’
______
$144.00
$187.20
$___________
10’ x 20’
______
$288.00
$374.40
$___________
10’ x 30’
______
$432.00
$561.60
$___________
10’ x 40’
______
$576.00
$748.80
$___________
10’ x 50’
______
$720.00
$936.00
$___________
Custom Cut Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal
Carpet Colors
Booth Size
Sq. Ft.
Per Sq Ft (minimum 100 ft.) ____ X ____ = _________ X
Discount
Price
Standard
Price
$2.80
or
$3.90
Extended
Price
=
$___________
Plush Carpet
□ Black □ Blue □ Burgundy □ Gray □ Red □ Teal □ White
Carpet Colors
Booth Size
Per Sq. Ft (minimum 100 ft.)
Sq. Ft.
Discount Price
____ X ____ = _________ X $3.30
or
Standard Price
Extended Price
$4.29
$___________
=
Accessories
Padding (1/2 inch foam)
Size
Sq. Ft.
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Discount Price
Standard Price
Extended Price
$1.40
or
$1.82
=
$ __________
$2.75 or
$3.58
=
$___________
$0.95 or
$1.24
=
$___________
Double Padding (1 inch foam)
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Visqueen (3 mil)
Per Sq. Ft. (minimum 100 ft.) ____ X ____ = _______ X
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
SHOWCASE RENTAL
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Standard Showcase
Size
View
Quantity
Discount Price
Standard Price
Extended Price
4’
□ full □ half □ quarter
______
$398.00
$557.00
$___________
5’
□ full □ half □ quarter
______
$439.00
$615.00
$___________
6’
□ full □ half □ quarter
______
$480.00
$672.00
$___________
□ half □ quarter
______
$345.00
Corner
$448.50
Total Costs
$___________
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
BOOTH RENTAL
Company Name
Contact Person
Booth Number
E-Mail
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
BOOTH RENTAL
Discount Price Deadline 10/11/2014
Package A
• header sign (not backlit)
Package B
• header sign (not backlit)
Package C
• header sign (not backlit)
Package D
• header sign (not backlit)
Discount Price
Standard Price
$1345.00
$1748.50
$1830.00
$2379.00
$2045.00
$2658.50
$2557.00
$3324.10
$3245.00
$4218.50
$3150.00
$4095.00
$3245.00
$4218.50
$3945.00
$5128.50
• standard color carpet
• 3 arm lights (electrical labor & power not included)
• standard color carpet
• 3 arm lights (electrical labor & power not included)
• standard color carpet
• 6 arm lights (electrical labor & power not included)
• standard color carpet
Package E
• 6 arm lights (electrical labor & power not included)
• header sign (not backlit) • standard color carpet
• 1 custom curved counter • 5 – 1 meter shelves
Package F
• header sign (not backlit)
Package G
• header sign (not backlit)
• 4 barstools
Package H
• header sign (not backlit)
• 4 barstools
Extended Price
• 5 arm lights (electrical labor & power not included)
• standard color carpet
• 4 arm lights (power not included) • 6 – 1 meter shelves
• standard color carpet
• 8 arm lights (power not included) • 4 – 1 meter counters
• standard color carpet
• 8 arm lights (power not included) • 4 – 1 meter counters
Total Costs
Header copy:
f
Text color: □ Black
□ Blue □ Red □ Grey
□ Grey Fabric (Velcro friendly)
$
Panel color: □ White
□ Black
□ Grey
□ Black Fabric (Velcro friendly)
Carpet color: □ Black
□ Blue
□ Burgundy □ Gray □ Red □ Teal
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
BOOTH RENTAL ACCESSORIES
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Booth Rental Accessories
Quantity
Discount Price
Standard Price
Arm lights
______
$65.00
$84.50
$___________
1 meter shelf
______
$49.00
$63.70
$___________
1 meter counter
______
$245.00
$318.50
$___________
1 meter curved counter
______
$345.00
$448.50
$___________
2 meter counter
______
$375.00
$487.50
$___________
Sliding door lock for counter
______
$18.00
$23.40
$___________
Total Costs
Extended Price
$
Please indicate shelf height and panel position. If no height is given, the shelves will be set at 48” high. Any changes will require additional labor.
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
CUSTOM SIGNAGE
Discount Price Deadline 10/11/2014
Company Name
Booth Number
Contact Person
E-Mail
Signage
Quantity
Discount Price
Standard Price
Extended Price
8 ½” x 11”
______
$50.00
$65.00
$___________
7” x 44”
______
$65.00
$85.00
$___________
14” x 22”
______
$65.00
$85.00
$___________
22” x 28”
______
$85.00
$110.00
$___________
28” x 44”
______
$170.00
$220.00
$___________
38” x 84” w/base single sided
______
$445.00
$575.00
$___________
* Prices are based on one color copy on white background. Signs will be digitally printed or in vinyl, applied to Show Card or Foam Core
depending upon size. The method used is at the discretion of Xpert Exposition Services.
Indicate Sign Copy Here (print or type)
Choose layout:
□ Horizontal
□ Vertical
OPTIONS
Quantity
Discount Price
Standard Price
Easel back (per sign)
______
$9.00
$11.70
Extended Price
$___________
Add your company’s logo / image. Artwork must be supplied by customer. If work has to be done by Xpert (i.e., scanning of artwork),
there will be additional charges added. Please send all logos and/or artwork as well as any questions or quote requests to
[email protected].
Sub Total $_____________
Add 8.1% Tax $_____________
Total Costs
$
Please note: By utilizing this form, exhibitors acknowledge that they have read and agree to comply with the terms of the Payment Options & Policy and
Terms and Conditions statements contained herein.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
FIRE & SAFETY
FIRE AND SAFETY REGULATIONS
NOTICE: SMOKING IS PROHIBITED IN EXHIBIT AREAS DURING MOVE-IN AND MOVE-OUT DUE TO THE
ACCUMULATION OF COMBUSTIBLE MATERIALS.
1. ALL MATERIALS USED IN CONSTRUCTION AND DECORATION OF AN EXHIBIT MUST BE CERTIFIED AS
FLAME RETARDANT. Fabrics must be certified as flame retardant or a sample must be available for testing. Materials,
that cannot be treated to meet requirements, may not be used. A flame-proofing certificate should be available for
inspection.
2. ALL EXITS AND AISLES MUST BE KEPT CLEAR AND UNOBSTRUCTED. No furniture, signs, easels, chairs, or
displays may protrude into aisles.
3. DESIGNATED “NO FREIGHT” AISLES MUST BE MAINTAINED CLEAR OF CRATES AND EXHIBIT MATERIALS
DURING MOVE-IN AND MOVE-OUT. These aisles are required for emergency access throughout the hall and t o
expedite freight and empty crate moving.
4. ALL FIRE HOSE RACKS, FIRE EXTINGUISHERS AND EMERGENCY EXITS MUST BE VISIBLE AND
ACCESSIBLE AT ALL TIMES. This includes fire protection equipment located within exhibits. Exits and exit signs must
not be covered by drapes or obscured from view by exhibit components.
5. VEHICLES ON DISPLAY MUST HAVE FUEL FILLER CAPS LOCKED OR SEALED TO PREVENT ESCAPE OF
VAPORS AND TO AVOID TAMPERING. Fire code stipulates that fuel in fuel tanks shall not exceed 5 gallons or ¼ of
tank capacity, whichever is less. Batteries must be disconnected. Auxiliary batteries not connected to engine starting
system may be left connected. External transformers are recommended for demonstration purposes. A fire extinguisher
must be present, visible and accessible at all times.
6. COMBUSTIBLE MATERIALS MUST NOT BE STORED BENEATH DISPLAY VEHICLES. Space beneath vehicles
must be clear and visible except for permitted electrical supplies.
7. VEHICLES IN THE BUILDING FOR UNLOADING MUST NOT BE LEFT WITH ENGINES IDLING. Exhaust gases
present extreme hazards to workers on catwalks. If the engine cannot be shut down, the vehicle must be removed from
the building as quickly as possible.
8. ALL 110-VOLT EXTENSION CORDS SHALL BE GROUNDED THREE-WIRE, #14 OR LARGER AWG COPPER
WIRE. Connectors must not be supported by cords. Two wire, “Zip Cords” are not permitted other than factory installed
appliance connectors; these may not exceed six (6) feet in length and must be UL approved with built in over-load
protectors.
9. COMPRESSED GAS CYLINDERS, INCLUDING LPG, ARE PROHIBITED UNLESS APPROVED BY FIRE SAFETY
OFFICE. Flammable gases, i.e.: butane, propane, natural gas; are subject to prior approval. Compressed gas cylinders
cannot be stored inside the building. After show hours, gas cylinders must be removed from the show floor and stored
outside or off-site.
10. CUBE TAP ADAPTERS ARE PROHIBITED (UNIFORM FIRE CODE 85.107). MULTI-PLUG ADAPTERS MUST BE
UL APPROVED AND HAVE BUILT-IN OVERLOAD PROTECTION. Connectors must not be used to exceed their listed
ampere rating.
11. ELECTRICAL WORK UNDER CARPETS MUST BE DONE, OR SUPERVISED, BY THE OFFICIAL
CONTRACTOR’S ELECTRICIANS. All wiring on the floor must be T ype “SO” cord, insulated to qualify for “extra hard
usage”, must be No. 12AWG or larger, and must be protected against injury. All temporary wiring must be accessible and
free from debris and storage materials. Hard backed booths must be at least 9 inches from rear booth lines and 18 inches
between hard walls.
12. NO STORAGE OF ANY KIND IS ALLOWED BEHIND BOOTHS OR NEAR ELECTRICAL SERVICE. Materials
necessary to the exhibit must be stored within the exhibit. Electrical cords and connectors must be accessible and shall
not be covered. Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors.
13. ALL EMPTY CARTONS OR CRATES MUST BE LABELED AND REMOVED FOR STORAGE OR THEY WILL BE
REMOVED AS TRASH. Crates or raw flammable materials are not to be used as exhibit supports.
14. MATERIALS FOR HANDOUTS MUST BE LIMITED TO A ONE-DAY SUPPLY AND MUST BE STORED NEATLY
WITHIN THE BOOTH. Violators will be notified and if not removed by show opening, show decorator will remove and
store at EXHIBITOR’S EXPENSE. All storage must be kept clear of electric cables or junction boxes.
15. FLAMMABLE OR COMBUSTIBLE LIQUIDS ARE PROHIBITED INSIDE OF BUILDINGS EXCEPT AS APPROVED
BY THE FIRE SAFETY OFFICE. Flammable thinners, solvents and paints, including aerosol cans are strictly prohibited
within the building.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
Flying Aviation Expo
October 31-November 2, 2014
TERMS & CONDITIONS
The placing of an order for services and/or equipment by an exhibitor or any agent of the exhibitor shall be construed as an offer subject to
acceptance and approval of XPERT EXPOSITION SERVICES in its sole discretion. Upon participation of any XPERT EXPOSITION
SERVICES show or event, the Exhibitor and its agents shall be bound by the terms and conditions set forth in Sections 1 through 14 below.
Likewise, once XPERT EXPOSITION SERVICES has accepted and approved the Exhibitor’s offer, any shipper consigning or delivering a
shipment to XPERT EXPOSITION SERVICES or its subcontractors on behalf of Exhibitor shall be bound by the terms and conditions set forth
in Sections 1 through 14 below.
1. XPERT EXPOSITION SERVICES and i ts subcontractors shall not be
liable for damage, loss, or delay to uncrated freight, freight i mproperly
packed, glass breakage, or concealed damage as determined by XPERT
EXPOSITION SERVICES.
2. Relative to inbound shipments, there may be a l apse of time between
the delivery of shipment(s) to the booth by XPERT EXPOSITION
SERVICES or its subcontractors and the arrival of the Exhibitor’s
representative at the booth. Similarly, relative to outgoing shipment(s), it
is possible that there will be l apse of time between the completion of
packing and t he actual pick-up of materials from the booth for loading
onto a carrier. It is understood that during such times the shipment(s) will
be left in the booth unattended. Therefore, it is agreed that XPERT
EXPOSITION SERVICES and i ts subcontractors are not responsible for
the loss or disappearance of, or damage of any items left in the booth
unattended at any time. Consequently, all bills of lading covering
outgoing shipment(s) submitted to XPERT EXPOSITION SERVICES or
its subcontractors by Exhibitor will be checked at the time of pick-up from
the booth and corrected where discrepancies exist.
3. XPERT EXPOSITION SERVICES and i ts subcontractors shall not be
held liable for any damage incurred during the handling of equipment
requiring special devices to properly load, place or reload unless advance
notice has been given to XPERT EXPOSITION SERVICES in time to
obtain the proper equipment.
4. XPERT EXPOSITION SERVICES and i ts subcontractors shall not be
responsible for any loss, delay, or damage due t o events beyond their
reasonable control which cannot be avoided by the exercise of due care
and prudence, including without limitation, strikes, labor disputes,
lockouts or work stoppages of any kind, fire, theft, windstorm, water,
vandalism, acts of God, failure of power or utilities, and ot her events of
force majeure.
5. XPERT EXPOSITION SERVICES and i ts subcontractors shall not be
liable for ordinary wear and tear in handling of materials and/or
equipment.
6. XPERT EXPOSITION SERVICES and its subcontractors are not
insurers; i.e., XPERT EXPOSITION SERVICES does not insure the
Exhibitor’s property against loss or damage, nor does it provide for full
replacement value should loss or damage occur. Insurance, if any, shall
be obtained by the Exhibitor. Amounts payable by XPERT EXPOSITION
SERVICES under this paragraph are based on t he scope of the liability
as herein set forth and ar e unrelated to the value of the Exhibitor’s
property. Provisions of this paragraph shall apply if Exhibitor’s property is
lost or damaged through performance or on per formance of services by
XPERT EXPOSITION SERVICES, or from the negligence of XPERT
EXPOSITION SERVICES, its subcontractors or their respective
employees. If such loss or damage occurs, the liability of XPERT
EXPOSITION SERVICES and its subcontractors shall be limited to a sum
equal to $.50 per pound per article, with a m aximum liability of $100.00
per item or $1,000.00 per shipment, whichever is less. This amount shall
be considered Exhibitor’s agreed-upon damages and exclusive remedy.
7. XPERT EXPOSITION SERVICES will not be bound to honor any claim
or action brought against XPERT EXPOSITION SERVICES or its
subcontractors more than 60 days after the date of incident.
8. XPERT EXPOSITION SERVICES and i ts subcontractors shall not be
liable to any extent whatsoever for any indirect, special, incidental, or
consequential damages, which may include, but are not limited to any
actual, potential or assumed loss of profits or revenues, loss of use of
equipment or products, or any collateral costs that may result from any
loss or damage to Exhibitor’s materials or any injury to Exhibitor’s
personnel which may make it impossible or impractical for Exhibitor to
exhibit its materials
9. The Exhibitor agrees, in connection with the receipt, handling,
temporary storage and reloading of its freight, that XPERT EXPOSITION
SERVICES and i ts subcontractors will provide these services as
Exhibitor’s agent and not as bailee or shipper. If any employees of
XPERT EXPOSITION SERVICES or its subcontractors sign a d elivery
receipt, bill of lading or other document, the parties agree that XPERT
EXPOSITION SERVICES or its subcontractor will do so as the Exhibitor’s
agent, and the Exhibitor accepts the responsibility thereof.
10. XPERT EXPOSITION SERVICES and its subcontractors shall not be
liable for shipments received without receipts, freight bills or specified unit
counts on r eceipts or freights bills. Such shipments will be del ivered to
booth without guarantee of piece count or condition.
11. Empty container labels will be available at the XPERT EXPOSITION
SERVICES Service Desk. Affixing the labels is the sole responsibility of
the Exhibitor or its representative. It is understood that these labels are
used for EMPTY STORAGE ONLY, and XPERT EXPOSITION
SERVICES and its subcontractors assume no responsibility or liability for
loss or damage to contents while containers are in storage or for
mislabeled containers.
12. In order to expedite removal of freight from the show site, XPERT
EXPOSITION SERVICES shall have the authority to change designated
carriers, if assigned carriers do not pick up on time. Where the Exhibitor
makes no disposition, freight will be taken to a warehouse or forced
shipped on a carrier determined by XPERT EXPOSITION SERVICES
and the Exhibitor agrees to be r esponsible for payment of charges
relating to such handling and shipping. LAS XPERT EXPOSITION
SERVICES assumes no liability as a result of such rerouting or handling.
13. Dry and Cold Storage – Exhibitor stores products at its own risk.
XPERT EXPOSITION SERVICES assumes no l iability or responsibility
for dry or cold storage.
14. The Exhibitor agrees, in the event of a dispute with XPERT
EXPOSITION SERVICES or its subcontractors related to any loss or
damage to any of the Exhibitor’s freight or equipment, that the Exhibitor
will not withhold payment in any amount due t o XPERT EXPOSITION
SERVICES for freight handling services or any other services provided by
XPERT EXPOSITION SERVICES or its subcontractors as an offset
against the amount of the alleged loss or damage. Instead, the Exhibitor
agrees to pay XPERT EXPOSITION SERVICES prior to the close of the
show for all such charges and further agrees that any claim the Exhibitor
may have against XPERT EXPOSITION SERVICES or its subcontractors
shall be pursued independently by the Exhibitor as a completely separate
transaction to be resolved on its own merits.
Be sure your freight is insured from the time it leaves your place of business until it is returned after the show. It is suggested that Exhibitors
arrange all risk coverage. Riders to existing policies can usually do this. Contact your insurance representative. Also, be sure your liability
insurance is in effect during transit and return of your freight, during storage and at show site. All transit claims will be referred to the common
carrier.
3455 W. Sunset Rd. Suite L, Las Vegas, NV 89118 P (855) 677-EXPO (3976) F (702)248-8002
[email protected]
AVIATION EXPO
October 28, 2014
Classic Party Rentals would like to welcome back Aviation Expo. We hope you will enjoy
your time in our beautiful desert.
Listed below are rental items most frequently requested.
Pricing depends on type of surface tents will be going on.
ITEM
Canopy 10' x 10' with white top
Water barrels * If needed * each leg
Velon Canopy Poles ( White ) each leg
Canopy 10' x 20' with white top
Water barrels * If needed * each leg
Velon Canopy Poles ( White ) each leg
Canopy 20' x 20' with white top
Water barrels * If needed * each leg
Velon Canopy Poles ( White )
Canopy 40' x 40' with white top
Water barrels, TBD
Velon Canopy Poles ( White ) each leg
Safety Package per tent
Astroturf, per sq. ft ( Black ) ground cover
Sidewall, solid white, per linear foot
Sidewall, solid clear, per linear foot
Wall slider (per slide)
Canvas market umbrella w/stand
6' banquet table
Linen to ground for 6' table
8' banquet table
Linen to ground for 8' table
48" round table
Linen 108" ground for 48"' table
Samsonite chair
Delivery & pick-up charge
PRICE
$161.20
$30.00
$20.50
$300.00
$30.00
$20.00
$380.00
$30.00
$20.00
$1,515.00
TBD
$20.00
$42.75
$1.05
$4.50
$6.85
$24.40
$55.00
$12.35
$24.40
$12.90
$25.80
$13.20
$20.10
$1.70
$80.00
You may order any of the items above or other items listed on our website www.classicpartyrentals.com (click on Palm Springs location) by
contacting Sharon Wyler at 760.343.5110 (Office) 760.578.4681 (Cell) [email protected] (E-mail). We require a100 % deposit
by credit card when the order is taken to reserve the equipment. The credit card also acts as a security deposit. You are free to make
changes to your order (increase or decrease) up to 10/24/14 provided the equipment is available. If something happens and you cannot
attend the event, we will of course refund your payment. Just inform us no later than 10/20/14 to receive the full credit.
Thank you for choosing Classic Party Rentals!!
72-009 Metroplex Drive • Thousand Palms, California 92276
Tel: 760.343.5110 • Fax: 760.343.5111
www.classicpartyrentals.com
TEAM Clean
6455 S. Dean Martin Drive, Suite C.
Las Vegas, Nevada 89118
Phone: (702) 309-8326 * Fax: (702) 309-8328
Email: [email protected]
Order Online: www.exposervicedesk.com
EVENT NAME:
2014 FLYING AVIATION EXPO
EVENT DATES: 10/31 – 11/2, 2014
LOCATION:
PALM SPRINGS CONV. CTR.
BOOTH NUMBER:
EXHIBITING COMPANY NAME:
BILLING NAME (if different from above):
BILLING ADDRESS:
CITY:
STATE:
ZIP CODE:
TELEPHONE:
FAX:
CARDHOLDER SIGNATURE:
CARDHOLDER PRINT:
ORDERDED BY:
EMAIL (REQUIRED FOR RECEIPT):
WE ACCEPT: VISA / MASTERCARD / AMERICAN EXPRESS
TOTAL SQ. FT.
TYPE:
EXPIRATION DATE:
ADVANCE
PRICE
ITEM
REGULAR
PRICE
TOTAL
COST
VACUUMING – 100 SQ. FT. MINIMUM ORDER (Includes emptying wastebaskets nightly.)
ONE TIME - VACUUMING
.35
.44
2 DAYS - VACUUMING
.62
.78
3 DAYS - VACUUMING
.93
1.16
.62
.78
ONE TIME - MOPPING
.35
.44
2 DAYS - MOPPING
.62
.78
3 DAYS - MOPPING
.93
1.16
SHAMPOOING – 100 SQ. FT. MINIMUM ORDER
ONE TIME ONLY - SHAMPOOING
MOPPING – 100 SQ. FT. MINIMUM ORDER
PORTER SERVICE – RATES ARE PER DAY (*Includes emptying of wastebaskets and rounds at two hour intervals by porter.)
DAYS
0-500 SQUARE FEET
55.00
501-1500 SQUARE FEET
70.00
85.00
1501-3000 SQUARE FEET
90.00
115.00
110.00
135.00
3001- AND LARGER





To receive advance prices TEAM Clean must receive order,
with full payment, fourteen (14) days prior to show opening, all
other orders will be processed at the regular price.
By signing and delivering this form customer agrees to all terms
and conditions on this form. Please read this form thoroughly
for all instructions prior to placing order.
Method of payments accepted by TEAM Clean: Credit cards
(as listed above), company check, or wire transfer. Please call
or email for wire transfer information. Customers are
responsible for any bank processing fees.
Please note which days you will require cleaning services. If no
schedule is provided services will begin on first day of show
opening and continue until the number of days ordered are
covered.
Payment for services must be in U.S. funds, drawn on U.S
banks.
Charges will appear on statements as “Team Co.”
Additional Instructions or schedule:
70.00
Audiovisual Exhibitor Services
Name of Event:
Start Date:
Association Name:
End Date:
Delivery Date:
Onsite/Delivery Setup:
*Time frame (circle one):
(Someone must be
present for delivery)
On-Site Contact Name: 8am-10am 10am-12noon 1pm-3pm 3pm-5pm
Booth #:
Booth Name:
Street Address:
City & State :
Zip Code:
Telephone Number:
Fax Number:
Ordered By:
Print Cardholder’s name:
AmEx
MCard
Visa
Check
Check #:
Onsite Cell #
Room #:
Exp Date:
CC #:
Cardholder’s Signature:*
Email Address
(Please Print):
Questions? Call: 760.322.8455 or email: [email protected]
Please call for items not listed
LCD Monitors (includes Speakers)
32” Flat Panel Video and Data Monitor (16:9)
Billing ZIP CODE:
ALL RENTAL PRICES ARE BASED ON PER DAY CHARGES
Total Days
Please circle one
QtyOn or BeforeOn or after
Total
20% Discount rateStandard Rate
Tabletop
$180.00
$250.00
46” Flat Panel Video and Data Monitor (16:9
Wall Mount **
Floor Stand
$364.00
$455.00
55” Flat Panel Video and Data Monitor (16:9)
Wall Mount **
Floor Stand
Call
Call
Computer ONLY Monitors (Speakers not included)
17” LCD Flat Panel Computer Monitor (4:3)
Tabletop
$100.00
$125.00
19” LCD Flat Panel Computer Monitor (4:3)
Tabletop
$120.00
$150.00
IMPORTANT INFORMATION
What source will be used with the monitor(s)? Computer
; DVD/VCR or other Video Device
; Multiple
MAC USERS: PSAV does not supply conversion video adaptor (dongle). Please be sure to bring your own.
; Other (specify)
Multi-Purpose Computers - Windows (17” LCD Monitor, Wired Mouse and Keyboard included with Desktop Computer)
Intel Core i7, 2.80 GHz, 3.42G RAM, 1TB HD, DVD-RW, ATI Radeon HD 3450 Video Card
$260.00
$325.00
Laptop - PIV, Core 2 Duo, 2.0GHz, 2G RAM, 60G HD, Mobile Intel 945GM Express Video Card
$200.00
$250.00
$200.00
$250.00
3200 Lumens LCD Video & Data Projector
$240.00
$425.00
5200 Lumens LCD Video & Data Projector
$600.00
$750.00
Projection Support Package w/Projector Stand, Tripod screen 6’ or 8’, VGA & power cables
$12400
$155.00
Tripod Projection Screen
$48.00
$60.00
54” Rolling Cart w/ Skirt
$20.00
$25.00
Laser Pointer
$32.00
$40.00
Flipchart, Easel, Pad and Markers
$56.00
$70.00
Presentation Computer - Window
Laptop - Intel I7 Quad Core 2.5Ghz, 4GB RAM, 500GB HD, DVD/CDRW, Nvidia 1GB Video Card
Projectors & Screens
Circle size:
6’
8’
Miscellaneous
Page Total
Continue next page
www.psav.com
©2013 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved.
Audiovisual Exhibitor Services
page 2
Company:
Meeting Room Name/No.:
Total Page One
Audio & Video Accessories Total Days
Please circle one
Qty
20% Discount rate
Standard rate
Wired Microphone
Handheld
Lavaliere
$45.00
$75.00
UHF Wireless Microphone
Handheld
Lavaliere
$124.00
$155.00
UHF Wireless Microphone - Headset
$176.00
$220.00
Sound System with (2) speakers (2) stands (up to 50 people)
$275.00
$325.00
Sound System with (2) speakers (2) stands (up to 100 people)
$375.00
$425.00
Please Call for Quote
Custom Meeting Room Sound Package
4 Channel Audio Mixer
DVD/Blue-Ray Record- Player (US compatible, Region 1/NTSC)
$48.00
$60.00
$148.00
$185.00
Operator & Technician Labor
Please Call for Quote
i.e. Audio Technician, Slide Projectionist, Video Engineer, PowerPoint Technician, etc.
QTY
Internet Description QTY
QTY
Two Week
Advance Price
Day of Event
Price
Initial Hardwired Line (512k) (We offer Higher Speeds - Call for details)
$290.00
$350.00
Additional Wired Connection same Location (per)
$75.00
$100.00
Initial Wireless Connection (512K) (Higher Speeds - Call for details)
$200.00
$235.00
Additional Wireless Connection same Location (per)
$55.00
$75.00
8 port hub
$75.00
$100.00
*Any Additional or Special needs for IT projects
Call for Details
Call for Details
Static IP’s (Public or Private) Dedicated Bandwidth, Splash page, Networking or Custom VLANS, Personal SSID
Call for Details
Call for Details
Analog Phone Line (Includes usage) Must Dial 9 then Number (per)
$200.00
$225.00
Polycom Speaker Phone
$150.00
$175.00
Total
Tel e ph one Se rvi ce
Labor
Rates
On-Site Engineer
Total
$1,250.00/day (10-hour day rate)
On-Site Dedicated Engineer
$95.00/hour (5-hour minimum)
Page Total
Continue next page
Email Form with Diagram/Layout
www.psav.com
[email protected]
©2013 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved.
Audiovisual Exhibitor Services
page 3
Company:
Meeting Room Name/No.:
Total Page Two
Terms & Conditions
Please allow 72 hours to confirm your order. If you do not receive a confirmation from PSAV, your order has not been received.
Your card WILL be charged approximately 10 days prior to show start date.
PSAV will NOT deliver equipment to an unattended booth. An authorized representative must sign for all equipment.
Delivery & Pickup labor charges include drayage, delivery, setup, on-site service and pickup. ($100 minimum charge.)
Sales taxes are estimated and are due on all equipment and labor where applicable.
The prevailing sales tax rate at the time the customer’s credit card is charged will be applied.
IMPORTANT: PSAV Cancellation Policy
Cancellations received within 24 to 48 hours of the scheduled delivery date are subject to 50% of the order total. Those received less than
24 hours or the day of scheduled delivery (onsite cancellations or no shows) are subject to the full amount.
** Wall Mounting
Rates
ST Hours (1.0X)
OT Hours (1.5X)
DT hours (2.0X)
$65.00
$97.50
$130.00
Monday - Friday 8am to 5pm
Monday - Friday 5pm to 12am; Saturday & Sunday 7am to 7pm
Monday - Saturday 12am to 6am; Saturday & Sunday 7pm to 7am
Additional 2 hours of labor per monitor will be added to your order based upon local labor rates and parameters. If PSAV is required to mount
a monitor above 5’ from the floor, additional labor will be applied. Call for a quote. PSAV is NOT responsible for attaching the hardware to the
structure. Please ensure the hardware is attached to the structure PRIOR to your installation.
Tax Exempt Status
If you are exempt from payment of sales tax, we require an exemption certificate for the state in which the event is held.
Damage Waiver
If you would like a copy of the waiver, please contact us. By completing this section and by
signing this form, you agree to PSAV’s Equipment Loss and Damage Acknowledgment.
Mail order with Payment to: PSAV
Rental Total
30%
Delivery & Pickup
Labor
($100 Minimum)
Wall Mounted
Monitor(s), add
$130.00
PER monitor
9.000%
Sales Tax
Rental Total
& Del/PU Labor
Damage Waiver
12% of
Rental Total
Yes ___ No ___
Grand Total
Paying by Check? Please allow PSAV to confirm total PRIOR to SENDING check.
If you require an item not listed, please call and speak with one of our representatives for a complete list of available products and services.
Prices listed are DAILY RATES – charged on a per room/per day basis. All prices and availability subject to change without notice. Repeat delivery and or pick up will result in
additional labor costs. (Please be present at meeting room at Specified Delivery Times.) On site orders are subject to a RUSH CHARGE.
Prepayment is required on all orders
*Damaged and Lost equipment billed at cost plus 25%
*PRICING IS PER DAY
Palm Springs Convention Center
277 N. Avenida Caballeros
Palm Springs, CA 92262
Tel: 760.322.8455
email [email protected] (credit card orders only)
www.psav.com
Wire Transfer: Call for instructions. International orders can
take up to one week to receive, please plan accordingly.
©2013 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved.
rigging SERVICES
PSAV® Presentation Services is proud to serve as an in-house rigging provider for the Palm Springs Convention Center.
This location is equipped with a permanent rigging point system in the ballrooms. As part of a comprehensive overhead
safety and risk management program, the system is annually verified and inspected. We are required to approve all
rigging designs and will provide all rigging labor and chain hoists for your event. We look forward to providing you with
outstanding service and equipment.
Pre-Show Standards
The Schedule Rigging Services form must be
submitted online along with a scaled rigging plot 21
days prior to load in. Events scheduled with less
than 21 days notice will incur additional charges.
A charge of $250 per event will be assessed for
a comprehensive safety review by our Rigging
Supervisor. This review will verify point load
calculations, staffing needs, equipment needs and
CAD support to provide feedback on the initial
rigging plot. Additional CAD assistance is available if
needed and can be provided for an additional charge.
Rigging plots must contain all flown equipment in
addition to a reflective ceiling plan with hang-points.
The Rigging Supervisor will contact you to give you
our CAD file as your design template.
All drawings must be received via email in a .dwg or
.dxf format. Hard copies will be accepted in a scale
of no smaller than 1/8”-1’.
Rigging Equipment Guidelines
PSAV is pleased to exclusively provide Prostar Chain
hoists. These hoists were designed specifically for
hotel & convention center use.
A scissor lift is required for all rigging calls at this
property. PSAV has lifts onsite and available for rent.
All lifts used in this location must have white,
non-marking tires and be in good condition.
Operators must present documentation verifying
that they are trained in scissor lift operations.
Construction or outdoor lifts will not be allowed.
All equipment and materials flown must pass ANSI
guidelines and be approved by PSAV.
Any dynamic (moving) element requires an arrester
device.
A steel safety backup is required on each individual
item suspended with a nylon sling.
All nuts and bolts used overhead must be rated and
all wire rope clips and overhead hardware (eyebolts
etc.) must be forged, unless approved by PSAV.
Ballroom Standards
All Ballrooms are equipped with permanent rigging points with various load ratings. Please refer to the facility CAD files for
exact locations of the rigging points and ratings. There is NO RIGGING OTHER THAN TO THE PERMANENTLY INSTALLED
RIGGING POINTS.
No rigging is allowed from the air-wall tracks.
All connections to the ceiling or supporting structure of the property must be made by PSAV.
Flown equipment may only be moved by a PSAV rigger. Adjustments to any flown equipment will only be done under the
supervision of PSAV.
Additional weight cannot be applied to flown equipment after PSAV riggers leave the room.
Under no circumstances may a person be suspended, walk or climb upon any point or supporting structure attached to
the ceiling.
©2013 Audio Visual Services Group, Inc. – dba PSAV Presentation Services. All Rights Reserved. Printed on recycled paper.
PSAV Onsite Practices
Late schedule changes or changes to the previously approved and submitted CAD Plot will result in additional charges.
PSAV will make all connections to the ceiling and assist your staff in attaching those connections to your truss and
equipment. Please contact our offices for clarification of what services and equipment we offer to assist you in a safe
and cost effective event.
PSAV will not “dead hang” items over 100lbs or 10’ in length with a scissor lift. Chain hoists or crank towers must be used.
Cable bridge truss is required when cable bundles exceed four (4) Soco or other similar multi-cable.
Rigging Equipment & Labor
labor Rates
Equipment Rates
Hoist/Rig Point/Hardware
Charge Per Point
Rigging Safety Review/CAD Work
Scissor Lift Weekly Rental
Scissor Lift
$195/per show
$75/per show
$250/per event
$750/per (5) days
$325/per day
Weekdays (Depending on time)
Weekends and Holidays
$90/per hour
$180/per hour
A show run is equivalent to 4 days. Anything over four days
will incur an additional charge for the remainder of the event.
All rigging crews will consist of a minimum of two (2) riggers. The number of riggers and equipment required for your event will be
determined by PSAV.
Rigging in Oasis 2 and 3 requires three man rope access teams to build points.
Four (4) or eight (8) hour minimums will apply to all calls, per rigger. Time beyond eight (8) hours will be billed in full hour increments.
Contact your PSAV representative for further details.
Riggers must have a meal break every five (5) hours. If there is less than eight (8) hours between rigging calls, additional charges
will apply.
Scissor lift rental pricing is subject to availability and should be confirmed 14 days prior to your event. All prices subject to change
without notice.
A service charge will apply to all Rigging Services
Please contact onsite staff for any specific holiday requests.
Rigging Instructions
Step #1
To schedule Rigging Services and to receive updated CAD drawings of our facilities, please visit:
http://riggingadvance.psav.com
By submitting your rigging request electronically it will go directly into our nation-wide rigging system, ensuring a prompt response
and follow-up tracking.
Step #2
If you have additional questions, please contact the area rigging supervisor at:
John Fipps
Area Rigging Coordinator/Supervisor
858.349.9147
mailto: [email protected]
Lito Oliveros
Sales Manager
760.322.8455
mailto: [email protected]
Step #3
The PSAV Rigging Supervisor will review and forward your request to the PSAV onsite team. The onsite PSAV team will forward a
rigging estimate for your review and signature along with verification of your proposed rigging plot.
Onsite office phone: 760.322.8455
Email: [email protected]
Visit us online: www.psav.com
E
ELECTRICAL ORDER FORM
Advance Payment Deadline Date: 10/17/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
715 Hundley Way, Placentia, CA
Phone: (714) 985-1480 Fax: (714) 985-1481
[email protected]
M
BTH #
EVENT:
Aviation Expo 2014
FACILITY:
Palm Springs Convention Center
DATES:
10/31/14-11/02/14
EVENT #: 104172PS
FOR YOUR CONVENIENCE PLACE YOUR ORDER ONLINE AT WWW.EDLEN.COM
ORDER INSTRUCTIONS
120 VOLT POWER DELIVERY
The cost of 120-Volt outlets includes
delivery to one location in island booths
and to one location at the rear of inline
or peninsula booths. If you require the
outlets to be distributed to any other
location, material and labor charges
apply. There is a minimum charge of 1
hour for installation & 1/2 hour for
removal.
Complete and return the
Electrical Labor Order Form along with a
floor plan layout of your booth space
indicating outlet locations.
ELECTRICAL OUTLETS Approximately 120V/208V A.C. 60 Cycle - Prices are for entire event
QTY
ADVANCE
PAYMENT
PRICE
REGULAR
PAYMENT
PRICE
500 WATTS (5 AMPS)
110.00
165.00
1000 WATTS (10 AMPS)
199.00
299.00
1500 WATTS (15 AMPS)
224.00
336.00
2000 WATTS (20 AMPS)
250.00
375.00
120 VOLT
Show
Hours Only
QTY
24hrs/day
Double rate
TOTAL
COST
MISC. REQUIREMENTS
ISLAND BOOTHS
Include a floor plan layout of your booth
space indicating all outlet locations with
measurements and orientation.
If a
main power drop/delivery location is not
indicated on the floor plan, Edlen will
deliver to the most convenient location.
208/480VOLT SERVICES
If you require 208 volt or higher services
please call for a quote.
Edlen
electricians must make all high voltage
connections and disconnects. This is
done on a time and material basis.
Please complete the Electrical Labor
Order Form to schedule your estimated
connection time and return it with this
order form.
24 HOUR SERVICES
Electricity will be turned on within 30
minutes of show opening and off within
30 minutes of show closing, show days
only. If you require power at any other
time order 24 hour power at double the
outlet rate.
(
LIGHTS (Cost of Arm & Pole lights include power and 1 hour labor to install and remove)
1000 WATT OVERHEAD LIGHT
247.00
372.00
8’ POLE LIGHT WITH 1 FIXTURE
115.00
174.00
8’ POLE LIGHT WITH 2 FIXTURES
153.00
230.00
MATERIAL RENTAL (Exhibitor must pick up items at electrical service center on show site)
15’ EXTENSION CORD
23.00
POWER STRIP
23.00
ELECTRICAL LABOR
ST (Mon-Fri, 8am-4:30pm, excluding holidays)
102.00
OT (Mon-Fri, 4:30pm-8am, Sat, Sun & holidays)
204.00
LIFT (Only required if outlets are dropped from
overhead. Cost does not include operator.)
130.00
PLACE TOTAL HERE
LIGHTING
Overhead lights are installed on time
and material basis. In the event 1000 watt
PRINT NAME:
overhead quartz lights cannot be mounted
to existing catwalks in the convention hall,
lift charges will apply. Call for quote. Pole
AUTHORIZED SIGNATURE:
lights are installed at rear or side rail of
in-line booths. Time and material applies
to all other locations.
Form 120-0314LA
EMAIL:
DATE:
PHONE:
TERMS & CONDITIONS: I agree in placing this order that I have accepted Edlen’s
payment policy and the terms and conditions of contract.
The “Method of Payment” form must be completed and returned with this order form.
TERMS & CONDITIONS
1.
Order with payment & floor plan (for island booths or any booth requiring distribution of electrical services) must be received no later than the
deadline date on the front of this form for advance payment rates to apply. Orders faxed or mailed without payment and requ ired floor plan will
not be guaranteed advance rates. Orders received after the deadline date will be charged at the regular rate. A purchase order or photocopy
of a check are not considered valid forms of payment for securing advanced rate.
2.
In the event order totals are calculated incorrectly, Edlen reserves the right to make the necessary corrections and charge the corrected amount.
Exhibitors will be notified by email or fax of any such corrections.
3.
Outlet rates listed include bringing the services to one location in island booths and to one location at the rear of in-line and peninsula booths.
4.
Outlet rates listed do not include the connection of any equipment, special wiring, or distribution of the outlets to other location’s within the booth
space. Distribution to all other locations regardless of booth type require labor and is performed on a time and material basis. Exhibitors are
invited to contact the local Edlen office to discuss any additional costs that may be incurred.
5.
A separate outlet must be ordered for each location where an electrical service is required. 5 amps or 500 watts is the mini mum amount of
power that can be ordered for any one location. Power must be ordered according to peak amperage ratings.
6.
Island booths - If a floor plan showing main power location is not submitted to Edlen prior to our first move-in date, Edlen will deliver the power to
the most convenient location.
7.
Labor rates are based on current wage scales and are subject to change in the event of a wage increase after rates have been published.
A
minimum charge of (1) hour labor will apply for all installation work. The removal of this work will be charged a minimum of 1/2 hour or 1/2 the
total time of installation.
8.
In the event 1000 watt overhead quartz lights cannot be mounted to existing catwalks in the convention hall, lift and labor c harges will apply.
Please contact our local office to discuss any additional charges.
9.
Edlen employees are authorized to cut floor coverings when essential for installation of services unless otherwise directed.
10.
Edlen is the exclusive provider of all material and equipment used in the distribution of temporary electrical services throughout the exhibit hall
including the exhibitors booth space. This material is provided on a rental basis ONLY and remains the property of Edlen. It shall be removed
only by Edlen employees.
11.
Any extension cords or power strips ordered on the front of this form should be picked up at the service desk. Credit will not be not issued for
unused items.
12.
Standard wall and other permanent building utility outlets or sockets are not part of a booth space and may not be used by exhibitors unless
electrical services have been ordered through Edlen.
13.
All equipment regardless of source of power, must comply with federal, state and local codes. Edlen reserves the right to in spect all electrical
devices and connections to ensure compliance with all codes, for which labor charges can be incurred. Edlen is required to r efuse connections
where the Exhibitor wiring or equipment is not in accordance with electrical codes.
14.
All electrical equipment must be properly tagged and wired with complete information as to the type of current, voltage, phas e, cycle,
horsepower, etc., required for operation.
15.
All Exhibitors’ cords must be a minimum of 14 gauge, 3 wire and grounded. Two (2) wire extension cords are not allowed. All exposed, noncurrent carrying metal parts of fixed equipment which are liable to be energized, shall be grounded.
16.
Payment in full must be rendered during the event. Exhibitors ARE NOT billed for services provided. Services may be interr upted if payment is
not received.
17.
Credit will not be given for services installed and not used. All orders are subject to a 25% cancellation fee if cancelled i n writing & received by
Edlen within 14 calendar days prior to show opening. Except sales tax, Edlen will not refund overpayment in amounts less than $50.00 unless
specifically requested in writing.
18.
Claims will not be considered or adjustments made unless filed in writing by Exhibitor prior to the close of the event.
19.
Exhibitor holds Edlen harmless for any and all losses of power beyond Edlen’s control, including, but not limited to, losses due to utility company
failure, permanent power distribution failure, power failure caused by vandalism, faulty Exhibitor equipment or overloads caused by Exhibitor.
20.
It is agreed that in the event it becomes necessary to turn this matter over to an attorney for collection, or to file a lien , or foreclosure, or
otherwise, Exhibitor will pay Edlen its attorney fees or applicable agency fees.
21.
A service charge of 1.5% per month on any unpaid balances will be assessed starting 10 days after date of invoice. A $25.00 service charge will
be assessed for all returned checks and credit cards. Exhibitor agrees to reimburse Edlen for all applicable rental taxes.
22.
By signing this and/or the Method of Payment form, exhibitor hereby agrees to all terms and conditions on this order form.
COMMONLY ASKED QUESTION - WHERE WILL MY OUTLET BE LOCATED?
Outlets are located as depicted below for inline & peninsula booths. All other locations require labor on a time & material basis. Exhibitors with hard wall
booths must make arrangements with Edlen to bring power inside the booth on a time and material basis.
X
X
308
Aisle # ____
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
4 ft
Aisle # 600
X
ISLAND BOOTHS
Aisle # 500
6 ft
EXAMPLE-FLOOR POWER
5 ft
4 ft
5A X
5A
4 ft
5A X
12 ft
Aisle # 900
302
A scaled floor plan must
accompany your order
with main power location,
add’l outlet locations &
booth orientation.
MAIN DROP
LOCATION
Aisle # 500
6 ft
Aisle # 900
203
(IN-LINE BTHS) (PENINSULA)
MAIN DISTRIBUTION
POINT
Aisle # ____
Aisle # ____
X
201
104
102
Aisle # ____
100
4 ft
Aisle # 600
EXAMPLE-CEILING POWER
(BACK TO BACK PENINSULAS)
FOR OTHER COMMONLY ASKED QUESTIONS VISIT OUR WEB SITE @ WWW.EDLEN.COM
OR CALL THE NUMBER ON THE FRONT OF THIS FORM.
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 10/17/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
715 Hundley Way, Placentia, CA
Phone: (714) 985-1480 Fax: (714) 985-1481
[email protected]
BTH #
EVENT:
Aviation Expo 2014
FACILITY:
Palm Springs Convention Center
DATES:
10/31/14-11/02/14
ELECTRICAL JURISDICTION
The work described below falls within the jurisdiction of the electrical union and cannot be performed by any other union, I&D house or
exhibitor. Please feel free to contact our office for clarification of scope of work.
ELECTRICAL LABOR IS REQUIRED FOR THE FOLLOWING WORK
1. Electrical distribution under carpet
5.
Wiring of overhead signs
2. Connection of all 208V or higher services
6.
Assembly & Installation of lighting hung from truss or ceiling
3. Hardwiring of any electrical apparatus
7.
Installation of lighting requiring tools for installation
4. Overhead power distribution
POWER DISTRIBUTION - PLEASE PROVIDE THE FOLLOWING INFORMATION
1. Floor Plan layout of your booth space:
A. Floor plans must include exact outlet locations with dimensions or be to scale.
B. Floor plans must reflect booth orientation. Please note surrounding booth or aisle numbers.
C. Power comes from the floor. Identify a main power location we can deliver the power to. Power is distributed from that point.
The Following Illustration is an Example: 20x30 Island Booth
Aisle 500
4’
5’
X
1-5A
EXAMPLE ONLY
EXAMPLE ONLY
Main Distribution Point
Center of booth
X
2-20A
EXAMPLE ONLY
Aisle 700
1-5A
X
5’
4’
2. Date you will begin building your booth _______________________________________ Estimated time _______________________
3. Show Site Contact with authority to make additions or changes to your order
Contact Name _____________________________________________________________
Contact Company __________________________________________________________
Contact Cell # ____________________________________________________________
4. Credit card information must be on file before any labor begins in your booth space. Please provide this information on your method
of payment form.
PLEASE USE THE BACK OF THIS FORM TO REQUEST ALL OTHER ELECTRICAL LABOR
ELECTRICAL LABOR FORM
Advance Payment Deadline Date: 10/17/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
715 Hundley Way, Placentia, CA
Phone: (714) 985-1480 Fax: (714) 985-1481
[email protected]
BTH #
EVENT:
Aviation Expo 2014
FACILITY:
Palm Springs Convention Center
DATES:
10/31/14-11/02/14
ELECTRICAL LABOR/LIFT RATES & RULES
Please be advised that labor start times cannot be guaranteed. If no time is provided, work will be performed on a firstcome first-serve basis. A representative must come to Edlen’s Labor Desk prior to each individual labor call to confirm
that booth is ready for such labor. If labor is dispatched at the requested time and no “exhibitor supervisor” is available,
a minimum 1/2 hour labor charge per electrician will apply. A minimum labor charge of 1 hour will apply per man for
installation. Dismantle time will be calculated at 1/2 of the total installation time.
LABOR RATES
Straight time …………………………………………………………………………………… 102.00 per hour
Monday-Friday 8:00am - 4:30pm, excluding holidays
Overtime ………………………………………………………………………………………… 204.00 per hour
Monday-Friday 4:30pm - 8:00am, all day Saturday, Sunday & Holidays
LIFT RATES
Lift ……………………………….………………………………………………………………… 130.00 per hour
Lift charges will apply to for all overhead work such as; light installation overhead, power or data cable distribution
overhead, hanging signs, etc. Lift cost does not include operator. Call for a quote.
LABOR REQUIRMENTS (Please complete all the sections below)
If you require any additional electrical work in your booth, please provide us with a production schedule with the dates,
times, number of men required and the type of work requested. This will assist us in accommodating your labor needs.
Example
Day
Monday
Date
1/5
# Men
4
Time
8:00 am
Work required Assemble & hang truss/lights
Day
Tuesday
Date
1/6
# Men
1
Time
12:30pm
Work required Wire electric sign
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
Day
Date
# Men
Time
Work required
SHOW SITE SUPERVISOR
Contact Name:
Company:
Cell Number:
Email address:
PLEASE PROVIDE CREDIT CARD INFORMATION
ON THE METHOD OF PAYMENT FORM
Credit card information must be on file before any of the requested labor is performed.
METHOD OF PAYMENT FORM
Advance Payment Deadline Date: 10/17/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
715 Hundley Way, Placentia, CA
Phone: (714) 985-1480 Fax: (714) 985-1481
[email protected]
BTH #
EVENT:
Aviation Expo 2014
FACILITY:
Palm Springs Convention Center
DATES:
10/31/14-11/02/14
EVENT #: 104172PS
EXHIBITOR INFORMATION
COMPANY NAME:
PHONE:
ADDRESS:
FAX:
CITY:
ST:
ZIP:
COUNTRY:
CELL:
EMAIL:
METHOD OF PAYMENT
All transactions require a credit card on file with proper authorization. In addition to checks, Edlen also
accepts American Express, Master Card, Visa, Discover, ACH and Wire Transfers. Indicate form of payment below.
COMPANY CHECK
BANK WIRE TRANSFER INFORMATION *
Please make check payable to: Edlen Electrical. All foreign
checks must be drawn on U.S. Banks only. For those booths
that require labor a credit card must be on file. Please
reference the Event # listed above on your remittance.
Bank transfer to Bank of America
Wire Transfer:
ABA#: 026009593
Acct: 33855214
International Wire Transfer:
Swift Code: BOFAUS3N Acct: 33855214
* $25 processing fee MUST be included with transfer.
CREDIT CARD
ACH ELECTRONIC PAYMENT TRANSFER
For your convenience, we will use this authorization to charge
any remaining balances on your account prior to event closing.
A copy of final charges will be sent to the email address
provided in the payment information section.
VISA
MASTER CARD
AMX
Bank of America ABA# 125000024
Acct: 33855214
6900 Westcliff Drive, Las Vegas, NV 89145
Phone: 888.852.5000 Ext 6007
Please note the financial institution MUST be based in the US. In
order to avoid a transfer fee, you must notify the financial institution
that you wish to make an ACH electronic payment transfer.
DISCOVER
CHECK AND CREDIT CARD INFORMATION
CHECK #
EXP DATE:
CREDIT CARD NUMBER:
CARD HOLDER SIGN:
PRINT NAME:
EMAIL ADDRESS:
THIRD PARTY:
YES or NO
CREDIT CARD ADDRESS INFORMATION IF DIFFERENT THAN INFORMATION ABOVE
ADDRESS:
CITY:
By signing and placing this order, I accept all payment
policies and the terms and conditions outlined on all
service order forms completed.
ST:
SERVICE TOTALS
ELECTRICAL/LABOR/MATERIAL
PLUMBING
PLEASE
SIGN
LIGHTING
AUTHORIZED SIGNATURE
PRINT NAME
DATE
TOTAL DUE
ZIP:
ELECTRICAL LAYOUT FORM
Advance Payment Deadline Date: 10/17/14
COMPANY:
ELECTRICAL EXHIBITION SERVICES
715 Hundley Way, Placentia, CA
Phone: (714) 985-1480 Fax: (714) 985-1481
[email protected]
BTH #
EVENT:
Aviation Expo 2014
FACILITY:
Palm Springs Convention Center
DATES:
10/31/14-11/02/14
Use the grid below to indicate the location of each electrical outlet ordered. If power is only required at
the rear of an in-line booth this form is not necessary.
Indicate booth type: Island
□
Peninsula
□
Inline
□
Provide aisle or adjacent booth #’s for orientation
Power is brought to one location in island booths and then distributed from that point. Indicate this location and
all other outlet locations using the legend below:
X = Main Distribution Point
= 5amp/500watt
= 10amp/1000watt
= 15amp/1500watt
= 20amp/2000 watt
Indicate the layout scale and total square footage. Example: 1 Square = 1 Foot
_____Square = _____Ft
Total Square Footage = __________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Adjacent Booth or Aisle # _______________
Aviation Expo
Palm Springs, CA. - October 31- Novemeber 2, 2014
GPU Reservation Sheet, Static Display
Your Order Information
Ground Power Units
Final billing will reflect an additional
Company
Space #
$175 delivery / setup charge per unit.
Quantity
Price / Unit
28V DC Unit
$1,825
AC 400hz Unit
$2,850
480V 3phase 25Amp (60Hz) = 10KVA
480V 3phase 40Amp (60Hz) = 35KVA
*ELECTRICAL POWER TO SUPPORT EACH UNIT WILL NEED TO BE ORDERED SEPERATELY.
PLEASE REFER TO THE ELECTRICAL ORDER FORM IN THE EXHIBITOR SERVICE KIT,
TO PLACE YOUR ELECTRICAL REQUIREMENTS FOR EACH UNIT.
Your company Information
(or paste business card here)
Company Name:
Address:
Contact Name:
Phone Number:
Fax Number:
*Please include the Method of Payment form
to confirm your order.
Please fax your order to Ulrich Koch at (514) 695-1344
before October 24, 2014.
Availability and price per unit is not guaranteed after October 24, 2014.
For further information please contact Ulrich Koch at (514) 695 1331
or email: [email protected]
AEM International, 3535 St. Charles Blvd. suite 303, Kirklnd, QC, H9H 5B9
Tel: 514 695 1331 Fax: 514 695 1344 www.aeminternational.com
Total
Aviation Expo
Palm Springs, CA. - October 31- Novemeber 2, 2014
Method Of Payment Form
Total =
AEM International, 3535 St. Charles. suite 303, Kirkland, QC, H9H 5B9
Tel: 514 695 1331 Fax: 514 695 1344 www.aeminternational.com
PALM SPRINGS FIRE DEPARTMENT
REGULATIONS FOR TRADE SHOW EXHIBITORS, CONVENTIONS AND
SPECIAL EVENT GATHERINGS
BASED ON THE 2010 CALIFORNIA FIRE CODE
FIRE DEPARTMENT REGULATIONS
For Additional Information Contact:
Palm Springs Fire Department
Fire Prevention Bureau
(760) 323-8186
Special Event Application
Applications must be submitted to the Palm Springs Fire Department at least 30 days prior to
the event for review and approval (for Palm Springs Convention Center events, submit to the
convention center event coordinator). No variance or alternate method of compliance shall be
permitted from these requirements unless a written request is submitted and received by the
Fire Marshal 21 days prior to the event.
The application packet submitted to the Fire Department must include the following:
1. Application Form/Cover Sheet
2. Floor Plans
3. Special Conditions – Provide description and plans where necessary
Application Form Cover Sheet (must include the following)
1.
2.
3.
4.
5.
Name of the event
Date(s) of the event
Set up and move-out dates
Estimated number of attendees at any one time
Event Coordinator contact information – Name, address, phone number(s)
Note: This should include contacts for individuals that can provide detailed information
about set up and operation of the event.
Floor Plans (must include the following)
1. Detailed physical layout of the event to include exhibit/booth floor plans
2. Floor plan submittal (8½”x11” or larger) must specify:
• Dimensions and locations of all aisles and cross aisles
• Proposed locations of tables, chairs and any other portable objects specific to the
event
• Size and location of stage(s) or other performing areas
• Access to exits and exit locations
• Location and accessibility of all required fire alarm “pull stations”, fire extinguishers
and hose cabinets
• Occupant load calculations (shall not exceed posted limits for the use)
2
Special Conditions
If the following situations and/or conditions are desired to occur inside the facility, detailed
plans of use must be included:
1.
2.
3.
4.
5.
6.
Displays and operation/use of any open flame, candles, lamps, etc.
Indoor cooking
Use of Liquefied Petroleum Gas (LPG)
Use, handling or storage of any pyrotechnic materials or devices
Covered exhibit booths, tents, canopies greater than 100 square feet
Indoor display of vehicles, boats or other motor craft
Fire Department Approval of Floor Plans
Plans must be approved by the Fire Department prior to any event set up. Copies of the
approved plans will be returned to the facility prior to the event set up. Approvals are subject
to final inspection by an authorized Palm Springs Fire Department Prevention representative.
A copy of the approved floor plans will be kept on file with the Fire Department and with the
event manager. No modification of the set up shall occur once the approved plan has been
established without prior written approval from the Fire Department. Inspections will be
conducted according to the approved floor plans.
Inspection of the Event
In order to maintain compliance with the provisions related to the Fire and Life Safety
requirements, periodic inspections shall be conducted by members of the Palm Springs Fire
Department. These inspections may include:
1. A walk-through inspection with the event coordinator or the authorized representative
and members of the Fire Prevention Bureau prior to the event opening to the public.
2. Daily visits by members of the Fire Prevention Bureau (once the event has opened), as
well as on-duty members of Fire Department Companies, as necessary.
3. During the closing (move-out) and removal of materials used in the event, members
from the Fire Prevention Bureau may inspect for maintenance of firefighting
accessibility, i.e. exiting and fire lanes.
4. Any violations noted shall be corrected immediately or within the time frame agreed
upon.
3
Standby Personnel
Whenever, in the opinion of the Fire Marshal, the safety of the public is at risk, due to the
number of the persons present or the nature of the activity, the owner, agent or lessee shall
employ one or more Fire Department approved persons to perform the duties of Standby
Personnel. If Fire Department personnel are used, the event will be billed at the current fullyburdened rate.
Storage
Storage of packing materials and surplus literature shall be limited to reasonable quantities.
Reserve supplies shall be kept in closed containers and stored in a neat and compact manner.
Cardboard boxes or any combustible materials may not be stored on top of or near any
electrical wiring in the spaces behind the back wall drapery (booth) or behind any display.
Combustible Waste
Containers for combustible waste must be provided and emptied at the end of each day or at
more frequent intervals if determined by the Fire Department to cause hazardous conditions.
General Safety Provisions
1. Addition fire extinguishers may be required as determined by the Fire Department.
2. Compressed gas cylinders shall be secured from tipping.
Stopping the Event
Upon finding any overcrowded condition or obstruction in aisles, passageways, or other means
of egress (exiting), or upon finding any condition which constitutes a serious menace to life, the
Fire Department has authority to stop the performance, presentation, spectacle, or
entertainment until such conditions or obstructions are abated.
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SPECIFIC REQUIREMENTS
Structures and Exhibit Booth Requirements
1. Booths shall be constructed of non-flammable or fire retardant treated materials (see
interior finish/decorative materials below).
2. Aisles between booths shall be a minimum of 10’.
3. Booths shall be placed in such a manner that facility exit doors and fire protection
equipment are not concealed.
4. Aisles and exit doorways, as designated on approved show plans, shall be kept clear
and unobstructed. Chairs, tables, easels, signs, display items, exhibit structures, etc.,
shall not extend beyond the booth area into exit aisles.
5. All electrical fixtures and appliances must be approved in accordance with the National
Electrical Code (see electrical requirements below).
6. Booths containing enclosed rooms, multi-level structures, dynamic or moving elements,
display materials that may affect the manner in which persons can exit from inside the
booth shall provide the following:
• Two (2) sets of the following types of plans/drawings: Plan view, elevation views,
perspective views (isometric), drawings detailing paths of egress from the booth,
covered area plan, and structural drawings as required.
• The second story of a two-story booth equipped with one staircase will require an
occupant load sign and be limited to an occupant load of nine (9) persons.
• Booths with more than one staircase shall provide the square footage of the
second floor and the width of each staircase. Booth diagrams are reviewed for
fire requirements only, not for structural stability.
• Covered booths with a cover greater than 100 square feet shall be protected
internally by a smoke detector that will sound a local alarm.
• Booths that exceed 750 square feet of space with enclosed perimeter walls will
require at least two separate exits. Additional exits may be required on a caseby-case basis.
• Occupant load must be calculated and submitted on the plans.
Decorative Materials, Interior Finish and Furnishing Requirements
1. All decorative material, such as, but not limited to, drapes, theater curtains, signs,
banners, acoustical material, hay/straw, split bamboo, plastic displays, canvas,
cardboard, plastic cloth, and certain other plastic materials etc. shall be of nonflammable material or shall be treated and maintained in a flame retardant condition by
means of an approved flame retardant solution applied by a contractor licensed by the
California State Fire Marshals Office. Any decorative material that is not inherently or
manufactured flame retardant (labeled) shall be subject to testing.
2. Wood materials less than ¼” nominal thickness shall be treated with a flame-retardant
coating in accordance with nationally recognized standards.
3. A Certificate of Flame Resistance accompanied with an attached fabric sample shall be
available for review by the Fire Marshal at time of floor plan submittal.
4. Sisal paper, tar paper, nylon, oilcloth, etc. cannot be rendered flame retardant and are
prohibited.
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5. Materials in violation shall immediately be removed from the building.
6. Table cloths must lay flat in the immediate area of ignition sources.
Seating, Aisles and Table Requirements
Seating
1. When seating rows have 14 or less seats, the minimum clear width between rows shall
not be less than 12” measured as the clear horizontal distance from the back of the row
ahead and the nearest projection of the row behind.
2. Seating rows and folding chairs that are not fixed to the floor shall be bonded together in
groups of three (3) or more.
3. All seating plans shall provide accommodations for attendees with disabilities.
Wheelchairs, scooters, walkers, strollers, etc. shall not obstruct aisles.
4. Combustible materials and/or storage are prohibited beneath bleachers.
Aisles
1. Designated aisles with seating on both sides shall be not less than 42” wide of clear
unobstructed space. Aisles with seating on only one side may be 36” wide of clear
unobstructed space.
2. Aisles shall terminate in a cross aisle, foyer or exit.
Banquet Tables
1. Spacing of banquet tables shall be placed not less than 60” apart and not less than 60”
from walls.
2. Tables shall be arranged so that no more than three (3) tables need be passed to reach
an aisle, cross aisle, foyer, or exit.
Exception: Spacing of banquet tables placed 72” apart or greater and not less than 60”
from walls will not require access to an aisle, cross aisle or Foyer.
3. For banquet table settings, aisles and cross aisles shall be not less than 60” wide of
clear unobstructed space.
Maintenance of the Means of Egress
1. Required exit accesses, exits or exit discharges shall be continuously maintained free
from obstructions or impediments to full instant use in the case of fire or other
emergency when the areas served by such exits are occupied.
2. Means of egress shall not be obstructed in any manner and shall remain free of any
material or matter where its presence would obstruct or render the means of egress
hazardous.
3. Exit signs shall be clearly visible at all times. Drapes, signs, or other similar obstruction
shall not cover them.
4. Furnishings, decorations or other objects shall not be placed so as to obstruct exits.
Hangings and draperies shall not be placed over exit doors or otherwise be located to
conceal or obstruct an exit.
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5. The number of people within the building or room(s) shall not exceed the posted
occupancy capacity.
Electrical Requirements
1. Extension cords and flexible cords shall not be affixed to structures, extended through
walls, ceilings or floors, or under doors or floor coverings, nor shall such cords be
subject to environmental damage or physical impact.
2. Extension cords shall be plugged directly into an approved receptacle, power tap or
multi-plug adapter and, except for approved multi-plug extension cords, shall serve only
one portable appliance.
3. The ampacity of the extension cords shall not be less than the rated capacity of the
portable appliance supplied by the cord.
4. Extension cords shall be maintained in good condition without splices, deterioration or
damage.
5. Extension cords shall be grounded when serving grounded portable appliances.
6. Open junction boxes and open-wiring splices shall be prohibited.
7. Multi-plug adapters, such as cube adapters, un-fused plug strips or any other device not
complying with the California Electrical Code shall be prohibited.
8. Re-locatable power taps shall be of the polarized or grounded type, equipped with over
current protection, and shall be listed in accordance with UL 1363.
9. Re-locatable power taps shall be directly connected to a permanently installed
receptacle.
Vehicle Display Requirements
Liquid or gas-fueled vehicles, boats or other motor craft shall not be located indoors except as
follows:
1. Batteries are disconnected.
a. Exception: Electric vehicles
2. Fuel in fuel tanks does not exceed one-quarter tank or 5 gallons (whichever is less).
3. Fuel tanks and fill openings are closed and sealed to prevent tampering.
4. Vehicles, boats or other motor craft equipment are not fueled or de-fueled within the
building.
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Open Flame Requirements
Open-flame devices shall not be used in Assembly occupancies.
Exceptions:
1. Open-flame devices are allowed to be used in the following situations, provided
approved precautions are taken to prevent ignition of a combustible material or injury to
occupants:
• Where necessary for ceremonial or religious purposes
• On stages and platforms as a necessary part of a performance
• Where candles on tables are securely supported on substantial noncombustible
bases and the candle flames are protected.
• Heat-producing equipment complying with Chapter 6 and the California
Mechanical Code.
• Gas lights are allowed to be used provided adequate precautions satisfactory to
the fire code official are taken to prevent ignition of combustible materials.
2. Class I and II flammable liquids and LP gas shall not be used.
3. Open flames such as from candles, lanterns, kerosene heaters, and gas-fired heaters
shall not be located on or near decorative material or similar combustible materials.
4. Candles shall be prohibited in areas where occupants stand, or in an aisle or exit.
5. Religious ceremonies: When, in the opinion of the fire code official, adequate
safeguards have been taken, participants in religious ceremonies are allowed to carry
hand-held candles. Hand-held candles shall not be passed from one person to another
while lighted.
6. Theatrical performances: Where approved, open-flame devices used in conjunction with
theatrical performances are allowed to be used when adequate safety precautions have
been taken in accordance with NFPA 160.
7. Open-Flame Decorative Devices (candles)
• Liquid or solid fueled lighting devices containing more than 8 ounces must selfextinguish and not leak fuel at a rate of more than ¼ teaspoon per minute if
tipped over.
• The device or holder shall be designed so that it will return to the upright position
after being tilted to an angle of 45 degrees from vertical.
Exception: Devices that self extinguish when tipped over and don’t spill
fuel or wax at the rate of more than ¼ teaspoon per minute if tipped over.
• The flame must be completely enclosed. Openings on the sides must not be
more than 3/8” in diameter. When the opening is on the top, the opening must
be at a sufficient distance from the flame such that a piece of tissue paper placed
on the top will not ignite in 10 seconds.
• Fuel canisters shall be safely sealed for storage.
• Shades, where used, shall be made of noncombustible materials and securely
attached to the open-flame device holder or chimney.
• Candelabras with flame-lighted candles shall be securely fastened in place to
prevent overturning, and shall be located away from occupants using the area
and away from possible contact with drapes, curtains or other combustibles.
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Cooking/Warming Device Requirements
Cooking and/or warming devices that produce grease laden vapors shall be electric.
Exception:
1. Approved cooking devices that use no more than two (2) non-refillable LPG containers
(1-pound water-weight) connected directly to the appliance at any time.
• Cooking/warming devices shall be isolated from the public by either placing the
device a minimum of four (4) feet back from the front of the booth, or providing a
sturdy, mounted separation shield between the device and the public.
• Individual cooking/warming devices shall not exceed 288 square inches of
surface area (12” x 24”)
• The surfaces on which cooking appliances are located shall be constructed and
arranged so that proximity to combustibles will not pose a fire hazard.
• Fire protection shall be provided with any booth utilizing cooking/warming
devices. A 2A-10B:C rated fire extinguisher and a lid for smothering.
Extinguishers shall be no more that 30’ from the cooking equipment.
• Fire protection shall be provided with any booth utilizing cooking/warming
devices with vegetable or animal oils and fats. A “Class K” rated fire extinguisher
and a lid for smothering. Extinguishers shall be no more that 30’ from the
cooking equipment.
• Any additional requirements shall be determined by the Palm Springs Fire
Department for each event.
2. LPG containers shall not be manifolded.
3. Cooking booths shall be separated by a minimum distance of 20’
4. Sterno may be used for warming trays.
5. Cooking devices shall be approved by a recognized testing laboratory (UL or FM).
6. Other open flame devices are prohibited.
Raised Platform Requirements
1. Guard-rails shall be located along platforms, stages, open-sided walking surfaces,
stairways, ramps and landings that are located more than 30” above the floor.
2. Guard-rails shall form a protective barrier not less than 42” high, measured vertically
above the leading edge of the tread, adjacent walking surface or adjacent seat board.
Exceptions:
• On the audience side of stages and raised platforms, including steps leading up to
the stage and raised platforms.
• On raised stage and platform floor areas, such as runways, ramps and side stages
used for entertainment or presentations.
• At vertical openings in the performance area of stages and platforms.
• At elevated walking surfaces appurtenant to stages and platforms for access to and
utilization of special lighting or equipment.
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Pyrotechnics and Special Effects Requirements
1. The display of fireworks, including proximate audience displays and pyrotechnic special
effects in theatrical, and group entertainment productions, shall comply with this chapter
and Title 19 California Code of Regulations, Chapter 6 - Fireworks.
2. The pyro-technician is to contact the Fire Marshal prior to setup for specific
requirements.
3. All pyrotechnics and special effects require a permit and special inspection.
Tents, Canopies and Membrane Structure Requirements (exterior)
1. A separate permit is required for the erection of tents, canopies and membrane
structures.
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Food & Beverage Menus and Rules and Regulations
FOOD AND BEVERAGE POLICY
DUE TO CURRENT HEALTH DEPARTMENT REQUIREMENTS, LIQUOR ORDINANCES AND LIABILITY INSURANCE POLICIES IT IS REQUIRED THAT ALL FOOD AND
BEVERAGES BE PURCHASED THROUGH THE PALM SPRINGS CONVENTION CENTER’S (PSCC’S) CATERING DEPARTMENT. SAVOURY’S, INC. IS THE LICENSED
CATERER AND HAS THE EXCLUSIVE RIGHT TO PROVIDE ALL FOOD AND BEVERAGE FOR ALL EVENTS HELD AT THE PSCC.
 GUESTS TO THE PSCC MAY BRING NO FOOD OR BEVERAGE ONTO THE FACILITY PREMISES, INCLUDING BUT NOT LIMITED TO
PROMOTIONAL LOGO WATER, CANDIES AND TABLE MINTS.
 EXHIBITORS WITH BOOTHS IN THE TRADE SHOW MAY GIVE AWAY SAMPLE PORTIONS, BUT ONLY OF THE PRODUCTS THEY MANUFACTURE,
PRODUCE OR DISTRIBUTE. SAMPLE SIZE IS 4 OZ OF BEVERAGE AND 3 OZ OF FOOD.
 ALL FOOD AND BEVERAGES THAT ARE PURCHASED FROM THE PSCC CATERING DEPARTMENT MUST BE CONSUMED ON THE PSCC
PROPERTY. AT NO TIME MAY FOOD OR BEVERAGE BE REMOVED FROM THE PREMISES.
 TO COMPLY WITH HEALTH AND SAFETY REGULATIONS, ONLY EMPLOYEES OF SAVOURY’S AND THE PSCC ARE PERMITTED IN THE
KITCHEN AREA. ALL ORDERS WILL BE DELIVERED TO CLIENT’S BOOTH SPACE OR MEETING ROOM FIFTEEN (15) MINUTES PRIOR TO
REQUESTED STARTING TIME.
 ALL MENU PACKAGES PRESENTED WITHIN INCLUDE HIGH GRADE DISPOSABLE SERVICEWARE. CHINA SERVICE MAY BE AVAILABLE FOR
AN ADDITIONAL FEE.
ORDERING DEADLINES
OUR PREPRINTED MENUS DO NOT INCLUDE ALL ITEMS THAT ARE AVAILABLE, THEY ARE OFFERED AS SUGGESTIONS. THE CATERING SALES DEPARTMENT WILL
BE HAPPY TO CUSTOMIZE MENUS TO FILL YOUR SPECIFIC NEEDS.
 CATERING ORDERS SHOULD BE RECEIVED IN THE CATERING OFFICE FOUR (4) WEEKS PRIOR TO THE START OF SHOW
 THERE WILL BE A 10% CHARGE ADDED TO ORDERS RECEIVED TWO (2) TO FOUR (4) WEEKS PRIOR TO THE START OF THE SHOW.
 ANY ORDERS PLACED WITHIN TWO (2) WEEKS OFTHE START OF THE SHOW WILL BE SUBJECT TO A 25% SURCHARGE.
 ANY NEW ORDERS PLACED ON SITE WILL BE SUBJECT TO A 50% SURCHARGE.
 A $25.00 DELIVERY CHARGE WILL APPLY TO ALL ORDERS LESS THAN $75.00.
 A TWENTY-ONE (21) PERCENT SERVICE CHARGE WILL BE ADDED TO ALL FOOD AND BEVERAGE ORDERS. TO THIS TOTAL, CALIFORNIA
STATE TAX, CURRENTLY AT SEVEN AND THREE-QUARTERS (7.75) PERCENT, WILL BE ADDED. IN ACCORDANCE WITH CALIFORNIA
STATE LAWS, TAX IS ADDED TO THE TOTAL COST OF THE FUNCTION, INCLUDING SERVICE CHARGE.
 ALL PUBLISHED PRICES, SERVICE CHARGES, LABOR FEES AND TAXES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
CATERING PAYMENT POLICY
PAYMENT IN FULL IS REQUIRED ONE (1) WEEK PRIOR TO COMMENCEMENT OF SERVICES. PSCC CURRENTLY ACCEPTS COMPANY CHECKS MADE PAYABLE TO
PALM SPRINGS CONVENTION CENTER, VISA, MASTERCARD AND AMERICAN EXPRESS. A CREDIT CARD AUTHORIZATION FORM MUST BE SUBMITTED WITH
ALL ORDERS AND IT WILL REMAIN ON FILE TO COVER ANY ON-SITE INCIDENTALS. SINCE THE PSCC HAS A MAXIMUM CHARGE AMOUNT OF $5000.00, ANY
ORDER(S) THAT TOTAL MORE THAN $5000.00 MUST BE PREPAID WITH A COMPANY CHECK.
GUARANTEES
THE FINAL GUARANTEE IS REQUIRED ONE (1) WEEK PRIOR TO THE EVENT, ALONG WITH FULL PAYMENT. IF NO GUARANTEE IS RECEIVED AT THE APPROPRIATE
TIME, THE ESTIMATED AMOUNT AS SHOWN ON THE BANQUET EVENT ORDER WILL BE USED AND CHARGES WILL BE MADE ACCORDINGLY. THIS GUARANTEED
NUMBER IS NOT SUBJECT TO REDUCTION. THE PSCC CATERING DEPT. WILL BE PREPARED TO SERVE 5% OVER THE GUARANTEE.
CANCELLATION POLICY
CANCELLATIONS MADE WITHIN SEVEN (7) DAYS OF THE EVENT SHALL RESULT IN FORFEITURE OF ALL PAYMENTS AND CLIENT SHALL BE RESPONSIBLE FOR,
AND MAKE IMMEDIATE PAYMENT OF ANY OUTSTANDING BALANCE.
MENU SELECTIONS NEED TO BE SUBMITTED 4 WEEKS PRIOR TO EVENTS OR PENALTIES MAY APPLY. A $25.00 DELIVERY CHARGE WILL BE ADDED TO ALL
ORDERS AND REORDERS OF LESS THAN $75.00. ALL PRICES ARE SUBJECT TO 21% SERVICE CHARGE AND 7.75% SALES TAX.
ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
SNACK BAR
DISPLAYS & TRAYS
OH SO SWEET
CHEESE BOARDS
RICE KRISPY BARS ........................... $2.50++/ EACH
GRANOLA BARS ................................ $2.50++/ EACH
IMPORTED AND DOMESTIC CHEESE DISPLAY WITH COCKTAIL
BREADS & CRACKERS, GARNISHED WITH GRAPE BUNCHES
AND SEASONAL FRESH FRUIT
SERVES 25 ................................................$175.00++
INDIVIDUAL MINI YOGURT CUPS ........ $2.50++/ EACH
CRUDITE PLATTER
LARGE HOT PRETZELS ...................... $3.50++/ EACH
DISPLAY OF FRESH GARDEN VEGETABLES WITH A
PEPPERCORN RANCH DIP
SERVES 25 ................................................$175.00++
CANDY BARS .................................... $3.50++ /EACH
MUFFINS............................................$36.00++/ DOZ
BREAKFAST PASTRIES .......................$36.00++/ DOZ
FRESH DOUGHNUTS...........................$33.00++/ DOZ
FRUIT DISPLAY
COOKIES ...........................................$36.00++/ DOZ
ELABORATE DISPLAY OF SLICED SEASONAL FRUITS,
MELONS & BERRIES WITH YOGURT DIP
SERVES 25 ................................................$175.00++
LEMON BARS .....................................$40.00++/ DOZ
DELI DELIGHT
BLENDED DELUXE NUTS ......................$25.00++/ LB
MINTS & HARD CANDIES ......................$15.00++/ LB
THINLY SLICED ROAST BEEF, TURKEY AND HAM WITH
SLICES OF CHEDDAR, SWISS AND AMERICAN CHEESES,
ALONG WITH PICKLE SPEARS, LETTUCE, TOMATOES AND
ONIONS AND SERVED WITH MUSTARD, MAYONNAISE AND OUR
BAKER’S SELECTION OF BREAD.
CHIPS & DIPS &…..
SERVES 25 ................................................$450.00++
BROWNIES .........................................$36.00++/ DOZ
POTATO CHIPS
WITH ONION DIP ......................................... $175.00++
SERVES 50
TORTILLA CHIPS
WITH SALSA .............................................$225.00++
SERVES 50
TORTILLA CHIPS
WITH GUACAMOLE & SALSA .....................$350.00++
JUST FOR YOU
PERSONALIZED BOTTLED WATER
YOUR COMPANY NAME / LOGO PRINTED ON THE LABEL.
FOR SPECIFIC ARTWORK SPECS.
CALL
ONE TIME SET UP CHARGE .......................$250.00++
12 CASES (MINIMUM ORDER) .............$84.00++/CASE
**ORDERS MUST BE PLACED 30 DAYS PRIOR TO SHOW**
SERVES 50
TRAIL MIX
BOWLS OF DRIED FRUITS & NUTS .......$25.00++ / LB
PRETZELS
BOWLS OF MINI TWISTS ......................$10.00 ++/ LB
Yogurt Covered Pretzels .................... $15.00++ / lb
PERSONALIZED SHEET CAKE
ONE TIME SET UP CHARGE .......................$100.00++
FULL SHEET (SERVES 80-100).................$200.00++
HALF SHEET (SERVES 40–50) .................$110.00++
**ORDERS MUST BE PLACED 30 DAYS PRIOR TO SHOW**
MENU SELECTIONS NEED TO BE SUBMITTED 4 WEEKS PRIOR TO EVENTS OR PENALTIES MAY APPLY. A $25.00 DELIVERY CHARGE WILL BE ADDED TO ALL
ORDERS AND REORDERS OF LESS THAN $75.00. ALL PRICES ARE SUBJECT TO 21% SERVICE CHARGE AND 7.75% SALES TAX.
ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
BEVERAGE CART
HOT BEVERAGES
PREMIUM BREWED REGULAR COFFEE, DECAF
COFFEE & HOT TEA SERVICE
SERVED IN AN INSULATED URN WITH APPROPRIATE CONDIMENTS YIELDS 16 CUPS PER GALLON
10 GALLONS ............................................$450.00++
5 GALLONS ..............................................$225.00++
2.5 GALLONS ......................................... $112.50++
COLD DRINKS
BEVERAGES WILL BE DELIVERED IN A TUB OF ICE, WITH DISPOSABLE GLASSWARE AND BEVERAGE NAPKINS.
COCA COLA, DIET COKE AND SPRITE
24 - 12 OZ CANS .............................. $72.00++/CASE
BOTTLED WATER
24 - 16 OZ. BOTTLES/CASE .................. $72.00++/CASE
PERRIER WATER
11 OZ. BOTTLES................................ $84.00++/CASE
SPARKLING MINERAL WATER
ASSORTED FLAVORS 12 OZ. ................ $84.00++/CASE
INDIVIDUAL BOTTLED JUICES
ASSORTED FLAVORS ......................... $90.00++/CASE
FRESH ICED TEA
1 GALLON YEILDS 16 CUPS ................ $45.00++/GAL
LEMONADE/ TROPICAL PUNCH
1 GALLON YEILDS 16 CUPS ................ $35.00++/GAL
OFFSITE EVENTS
WITH GOLD MEDAL WINNING CUISINE AND PREFERRED CATERING STATUS AT VIRTUALLY ALL OF THE DESERT’S MOST POPULAR VENUES,
SAVOURY’S PRODUCES THE MOST OUTSTANDING SPECIAL EVENT EXPERIENCE. LET OUR EVENT PROFESSIONALS COORDINATE ALL ASPECTS
OF YOUR OFFSITE FUNCTION, IN ADDITION TO YOUR CONFERENCE NEEDS.
PLEASE CALL SAVOURY’S AT (760) 778-2740 FOR MORE INFORMATION
MENU SELECTIONS NEED TO BE SUBMITTED 4 WEEKS PRIOR TO EVENTS OR PENALTIES MAY APPLY. A $25.00 DELIVERY CHARGE WILL BE ADDED TO ALL
ORDERS AND REORDERS OF LESS THAN $75.00. ALL PRICES ARE SUBJECT TO 21% SERVICE CHARGE AND 7.75% SALES TAX.
ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
SPECIALTY SHOW STOPPERS
Exhibitors are responsible to order all tables and electrical hook ups required for any rental equipment from the show decorator.
OTIS SPUNKMEYER FRESH BAKED COOKIES
CAPPUCCINO CART
OTIS'S OVEN RENTAL - $100.00++ / DAY
PRE-PORTIONED COOKIE DOUGH - $250.00++ / CASE
( 2 OZ SIZE - 160 PIECES /CASE @ $250.00++ / CASE )
3 CASE MINIMUM
PRICING INCLUDES UP TO 4 HOURS OF SERVICE AND A MAXIMUM
OF 300 CUPS OF COFFEE, CAPPUCCINOS, ESPRESSOS, MOCHAS
AND LATTES. ALL CREAMERS, SWEETENERS, PAPER CUPS AND
STIR STICKS WILL BE SUPPLIED, AS WELL AS AN ATTENDANT
CHOCOLATE FOUNTAIN
FOUNTAIN RENTAL COST - $9.50 PP++
INCLUDES ATTENDANT & YOUR CHOICE OF MILK CHOCOLATE,
DARK CHOCOLATE OR WHITE CHOCOLATE
CHOICE OF 5 DIPPING ITEMS - $5.50 PP++
MARSHMALLOWS, RICE KRISPY BARS, BROWNIE BITES, POUND
CAKE, GRAHAM CRACKERS, PRETZELS, STRAWBERRIES,
APPLE SLICES, BANANA CHUNKS & COOKIES
$800.00 ++ /4 HR
$1.75++ EACH ADD’L SERVING AFTER 300
$125.00 / HR FOR EACH ADD’L HOUR
SPACE / POWER REQUIREMENTS:
CLIENT IS RESPONSIBLE FOR PROVIDING TABLE SPACE OF AT
LEAST 4 FT X 3 FT AND STORAGE UNDER THE TABLE FOR WATER
SUPPLY. CLIENT TO SUPPLY (1) 120, / 208 30 AMP OUTLET 3
PHASE W/GROUND
* REQUIRES 110 VOLT, 20 AMP ELECTRICAL HOOK-UP
SLUSHIE MACHINE RENTAL
STRAWS, BEVERAGE NAPKINS & 8 OZ.
PLASTIC CUPS ARE INCLUDED - NO ICE IS REQUIRED
MACHINE RENTAL - $300.00++ / DAY
SLUSHIE DRINK MIX
FLAVORS: LEMON-LIME, BLUE RASPBERRY, TROPICAL PUNCH
CHERRY, ORANGE, BANANA OR STRAWBERRY
ONE BATCH = 70 DRINKS @ $140.00/BATCH
MIXES MUST BE ORDERED IN FULL BATCHS ONLY
SMOOTHIE MAKER
INCLUDES UP TO 200 SERVINGS .....................$400.00/DAY
ADD’L SERVINGS IN 100 INCREMENTS...........$150.00 / 100
* REQUIRES 110 VOLT, 20 AMP ELECTRICAL HOOK-UP
PRETZEL MACHINE
HEATED CASE RENTAL ................................$100.00 / DAY
PRETZELS (48 PER CASE)..............................$96.00 / CASE
* REQUIRES 110 VOLT, 20 AMP ELECTRICAL HOOK-UP
POPCORN MACHINE
INCLUDES UP TO 300 SERVINGS, SCOOP, BAGS & NAPKINS
$350.00++ / DAY
* REQUIRES 110 VOLT, 20 AMP ELECTRICAL HOOK-UP
BOOTH ATTENDANTS / SERVER
AN ATTENDANT MAY BE HIRED TO OPERATE ANY OF THE RENTAL EQUIPMENT FOR YOU.
HOURLY RATE – (4 HOUR MINIMUM) - $26.00++/HR
MENU SELECTIONS NEED TO BE SUBMITTED 4 WEEKS PRIOR TO EVENTS OR PENALTIES MAY APPLY. A $25.00 DELIVERY CHARGE WILL BE ADDED TO ALL
ORDERS AND REORDERS OF LESS THAN $75.00. ALL PRICES ARE SUBJECT TO 21% SERVICE CHARGE AND 7.75% SALES TAX.
ALL PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
CONVENTION NAME:
COMPANY NAME:
PERSON ORDERING:
CATERING ORDER FORM
ADDRESS:
CITY, STATE, ZIP:
PHONE:
E-MAIL
DELIVER DATE
MEETING ROOM OR BOOTH #:
ONSITE CONTACT:
CONTACT'S CELL NUMBER:
DELIVERY TIME
QUANTITY
ITEM DESCRIPTION
ITEM PRICE
TOTAL
Any tables or electrical hook ups needed for your food and beverage must be ordered from the show decorator
PAYMENT INFORMATION:
ESTIMATED SUBTOTAL
□ CHECK □ MASTERCARD □ VISA □ AMEX
NAME ON CARD
**STREET
CITY, STATE, ZIP
TAXABLE SERVICE CHARGE OF 21%
SUBTOTAL
7.75% SALES TAX
ESTIMATED TOTAL
**B ILLING ADDRESS AS SHOWN ON CREDIT CARD STATEMENT
CARD NUMBER
PLEASE FAX COMPLETED FORM TO 760-778-4103
(PLEASE INCLUDE 3-4 DIGIT SECURITY CODE ON BACK OF CARD)
EXP. DATE:
OR E-MAIL TO:
[email protected] OR [email protected]
► TO EXECUTE THIS ORDER A COPY OF THE FRONT &
BACK OF THE CARD MUST ACCOMPANY THIS FORM
► THE MAXIMUM AMOUNT ALLOWED TO BE CHARGED TO YOUR CREDIT CARD IS $5000.00
SIGNATURE
(S IGNATURE MUST MATCH THE NAME ON THE CARD)
► THE ESTIMATED TOTAL AMOUNT CALCULATED ABOVE OR AS SHOWN ON BEO'S MUST BE PAID IN FULL PRIOR TO THE FIRST SHOW DATE OR SECURED WITH A CREDIT CARD PREAUTHORIZATION. WE WILL PRE-AUTHORIZE FOR 20% MORE THAN THE ESTIMATED TOTAL ABOVE
► THE FINAL INVOICED AMOUNT MAY BE DIFFERENT THAN SHOWN ABOVE BASED ON ACTUAL CONSUMPTION TOTALS. YOU WILL RECEIVE AN INVOICE WORKSHEET WITH THE FINAL
TOTAL AT THE CONCLUSION OF YOUR LAST SCHEDULED CATERED EVENT. AT WHICH TIME WE WILL SETTLE YOUR CREDIT CARD FOR THE ACTUAL AMOUNT SPECIFIED BY SIGNED
INVOICE WORKSHEETS OR SIGNED BEO'S.
EXHIBITOR FAQ's
The following information is provided for your convenience and is comprised of excerpts from our complete Facility
Guidelines.
ANIMALS:
Service and/or guide animals are permitted at all times. Non service animals are not permitted in the facility except as part of
an exhibit, activity, or performance requiring their use. Prior approval is required by the Event Manager.
AUDIO VISUAL SERVICES:
PSAV is the preferred provider of A/V equipment and services for the Palm Springs Convention Center. Please contact a
PSAV representative to discuss your audio visual needs at 760-322-8455. For your convenience, an order form has been
included in your exhibitor kit.
BALLOONS/GLITTER:
Helium, balloons, confetti and glitter are strictly prohibited. Balloons may be used for display purposes with prior approval.
Any loose balloons will be subject to a per balloon retrieval fee. Adhesive backed decals may not be distributed or used
within the facility.
CHILDREN
No one under the age of 16 is permitted in the exhibit halls or on the loading dock during load in/load out hours.
DECORATIONS:
Decorations, signage, banners, etc, MAY NOT be taped, nailed, or otherwise attached to any ceiling, window, painted surface
or wall of the facility. The location and method of installation of special decor or signage requires prior approval from the
Event Manager.
FIRE CODE REQUIREMENTS:
Drapes, curtains, table coverings and skirts, carpet or any materials used in exhibits or as props, must be flame retardant and
be accompanied by a Fire Certificate of Flame Resistance. All such materials are subject to inspection and on site testing by
the Fire Marshal.
Sisal paper, tar paper, nylon, oilcloth, etc. cannot be rendered flame retardant and are prohibited.
Fire fighting equipment, fire extinguishers, fire hose cabinets, exits and/or exit signage may not be hidden or obstructed.
The following instances may require further approval from the Fire Marshal to ensure public safety. Please contact
the Tradeshow Contractor for further details.
- Booths containing closed rooms, multi-level structures
- Booths requiring floorplans showing specific details
- Booths requirements for smoke alarms & fire extinguishers
- Booths requiring fire watch personnel
- Exhibitors utilizing cooking devices
- Vehicles on display in exhibit halls (please refer to "Vehicles on Display" on page 3)
To access a complete version of the City of Palm Springs Fire Regulations, please visit our website at
www.palmspringscc.com.
1
FOOD & BEVERAGE:
All food, alcoholic and non-alcoholic beverages, and concessions services are operated and controlled by the Palm Springs
Convention Center.
Savoury's provides exclusive food & beverage service for the Palm Springs Convention Center. You may order food &
beverage for your booth by contacting Savoury's at 760-322-8432. Exhibitors who wish to exhibit/distribute sample food or
beverage items must contact Savoury's for prior authorization.
Outside food or beverage is not permitted at any time.
INTERNET/TELECOMMUNICATIONS:
Internet or telecommunications services are provided exclusively by PSAV. In some cases free internet connectivity is
provided by Show Management, in which case you will be issued an access code. We also offer two levels of wifi service
which may be purchased by credit card by clicking on internet explorer once you are on site. A splash screen will appear that
will allow you to place an order. Individual services for hardwire connection may be requested in advance by completing the
appropriate form(s). Payment is required prior to installation.
LOAD-IN AND LOAD-OUT:
Exhibitors may load in/load out of the facility through designated loading dock areas only. The main lobbies are not to
be utilized for this purpose. Please verify load in/load out times prior to your arrival through the Tradeshow Contractor.
The Palm Springs Convention Center does not provide lifts, carts, or other equipment for public use.
Hallways and doors may not be blocked with freight, equipment, display material, etc. at any time.
PARKING:
Parking in loading dock areas except for load in/load out, is prohibited. The loading dock marshal will direct exhibitors
and control the flow of vehicles in all dock areas and driveways. Vehicles in violation of this policy will be towed at the
owner's expense.
The Palm Springs Convention Center has a primary lot located to the north of the facility and a secondary lot southwest of
the facility. Handicapped parking is available in both parking areas with drop off areas at the main entrance located on
Alvarado Road.
PERMITS & LICENSES
The City of Palm Springs requires a temporary business license for the general sale of any merchandise at the facility. It
is your Show Manager’s responsibility to file proper paperwork and pay related fees directly to the City of Palm Springs.
Please contact Show Management to ensure that they have your correct merchant information.
RIGGING/BANNER HANGING
The Tradeshow Contractor must provide a licensed contractor who is certified to hang banners and/or signage from the Oasis
1 & Oasis 4 steel beams and Oasis 2 & Oasis 3 floating grid. The contractor must use proper hanging equipment for safety
measures, and must provide a secondary safety in case of failure.
- Banners and/or signage that weigh less than 50 lbs. and do not require a motor to hang, can be hung from the floating
grid in Oasis 2 & 3.
- Banners and/or signage that weigh over 50 lbs. must obtain PSAV's & PSCC's approval to hang the elements and must
complete the PSAV rigging form http://riggingadvance.psav.com. PSAV must supply all steel and/or motors used for
rigging from the ceiling.
- PSAV's rigging supervisor will determine rig call and crew, based upon client needs.
Other rigging within the Facility
- For productions and/or galas, all rigging is exclusive to PSAV
- Hanging items from the ceiling of the Primrose Ballrooms is exclusive to PSAV
- For hanging light weight banners/signage in any other areas of the PSCC, please contact your Event Manager
for details.
2
SHIPPING
Please follow the instructions regarding shipping as stated in your exhibitor kit. The Palm Springs Convention Center
does not accept advance exhibitor freight. If you find the need to ship directly to the Palm Springs Convention Center,
your freight must be addressed to the Tradeshow Contractor. The freight may not arrive prior to the occupancy date or said
freight will be refused. Please make prior arrangements through the Tradeshow Contractor for shipping your freight from the
Convention Center. Freight remaining on the show floor will be shipped through the Tradeshow Contractor's carrier of
choice, as they are required to clear the exhibit hall by contracted time.
UTILITIES:
Special arrangements for access to water from restroom faucets or janitorial closets for exhibit purposes can be confirmed
with the Tradeshow Contractor.
VEHICLES ON DISPLAY
Please note the following rules for vehicles on display inside the PSCC. If you have any questions or special conditions
please contact your Event Manager for consultation. City of Palm Springs Fire Regulations, under the current code,
regarding display of vehicles are as follows:
- Batteries shall be disconnected in an approved manner
- Vehicles or equipment shall not be fueled or defueled within the building or on the surrounding property
- Fuel in the fuel tank shall not exceed one-quarter of the tank capacity or five (5) gallons, whichever is less
- Fuel systems shall be inspected for leaks
- Fuel tank openings shall be locked and sealed to prevent the escape of vapors
- The location of vehicles or equipment shall not obstruct or block exits or exit signage
- Contractor to place visqueen & masonite along the vehicle path to protect the carpet during load in/load out
- Once vehicle is placed, visqueen to remain under the vehicle as carpet protection
- PSCC Facility Security will receive keys with a cell phone number and name of a responsible party. The keys will
remain with PSCC security until the conclusion of the event.
- Vehicle may not be relocated during show hours
WATER SERVICE
Water fill/drain service is available and may be requested by completing the appropriate form. There is a fee for this service.
3
Lead Retrieval Order Form
EXPO LOGIC
553 Foundry Rd, East Norriton, PA 19403
P: 484-751-5131 | F: 866-266-5077
Aviation Expo
Palm Springs, CA | Oct 31 - Nov 02, 2014
To order online, go to www.myexpoleads.com and use show code: AVIATION14
Device Options - Please visit bit.ly/mxl-products for full descriptions and videos.
LeadKey
Battery-powered, hand-held Badge Reader for mobile, data collection/management with online access to scanned
sales lead data, via Exhibitor's password protected Internet portal. Sales leads will be uploaded after the show closes.
LeadPod License Only
This license will allow you to use the LeadPod app (available in the App Store) to capture leads at your event.
LeadPod
IOS based solution that allows for real-time data capture, with all hardware provided by Expo Logic. Leads are stored
in real-time, and lead data is shown on the device when captured. Notes and action codes can also be applied. Post
show leads are stored in our password-protected portal for exhibitors to pull lead data in bulk anytime.
Device Selection
LeadKey
The easiest device you'll ever use!
LeadPod License Only
Use your own iOS Device!
LeadPod
Includes app and device!
Starting 8/1/14
Starting 9/5/14
Starting 10/31/14
QTY
TOTAL
$295/1st Unit
$345/1st Unit
$395/1st Unit
____
$_______
$195/Addl.
$245/Addl.
$295/Addl.
____
$_______
$225/1st Unit
____
$_______
$75/Addl.
____
$_______
$395/1st Unit
$445/1st Unit
$495/1st Unit
____
$_______
$345/Addl.
$395/Addl.
$445/Addl.
____
$_______
Additional Services
Insurance quantities must equal device quantities.
COST
QTY
TOTAL
LeadKey Insurance
$45/each
____
$_______
LeadPod Device Rental Insurance
$150/each
____
$_______
LeadPod Printer
$195/each
____
$_______
LeadPod Printer Insurance
$75/each
____
$_______
Custom Qualifiers
$95
____
$_______
Delivery
$50
____
$_______
GRAND TOTAL $_______
Page: 1 of 2
Lead Retrieval Order Form
EXPO LOGIC
553 Foundry Rd, East Norriton, PA 19403
P: 484-751-5131 | F: 866-266-5077
Aviation Expo
Palm Springs, CA | Oct 31 - Nov 02, 2014
Your Contact and Payment Information
Company
Key Contact
Billing Street Address
City
State
Phone
Fax
Zip
Email Address
Cell Phone Number (for onsite contact)
Credit Card (circle one if paying by credit card)
Booth Number
Check Number
Total Amount Due
AMEX VISA MasterCard Discover
Credit Card Number
Name as it appears on card
Expires
Signature
TERMS & CONDITIONS: It is understood the above named Company is responsible for the pick-up, proper use, safeguarding, and prompt return of the
Badge Reader(s) in his/her possession and is also liable for any loss or damage. Expo Logic reserves the right to terminate services if the rented equipment is
found to be improperly used. Replacement fee for lost, stolen damaged equipment is $1,500.00/Device. A credit card deposit will be required on-site if rental
payment is made by check or cash. Badge readers must be picked up at our on-site service counter if you did not order "Delivery" services. All equipment
must be returned within 30 minutes after the close of the Show in its original packaging; if our Staff has to pick up your Badge Reader a $100.00 fee will be
charged to the credit card on file. Refunds will not be made for unclaimed equipment or if above Company decides not to use the ordered service.
CANCELLATION POLICY: You may cancel your order up to 2 weeks before the event's opening date. A $50.00/Order Cancellation Fee will apply. No
refunds will be given for orders cancelled less than 2 weeks prior to the event’s opening date.
Page: 2 of 2