United Nations Children's Fund Zimbabwe Country Office – Vacancy Announcement Please note that UNICEF does not charge a fee or require personal banking details at any stage of the recruitment process (application, interview, meeting, traveling, processing, training or any other fees). If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you. For 60 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. Vacancy Announcement No. Zim/2014:16: Senior Procurement Assistant, at GS7 Level based in Harare (Fixed Term Appointment) Purpose of the Job: Under the general supervision of the Supply Officer, prepares requests for proposals and purchase orders for goods and services, obtains quotations from local vendors for purchasing office and project supplies. Key Result Areas  Draft solicitation documents for local procurement, coordinate bid opening and prepare tabulation for adjudication by Supply Officer/Specialist according to UNICEF procurement policy.  Draft Purchase orders upon authorized/signed adjudication and review with suppliers for confirmation on UNICEF terms and conditions.  Compiles purchase order documents for supervisor’s signature; ensures distribution of signed purchase document; records and keeps up to date all procurement files.  In collaboration with the Supply Officer, ensure visibility of supply operations to programme sections through effective periodic reporting on status of supply requests & Purchase order delivery status.  Compile & share supply status with programme sections on a monthly basis. Assist programme sections to clarify specification of goods/services and other issues in the procurement action.  Assists Supply Officer in preparing documents to be presented to Tender Committee as per Supply policy and regulations. Prepare and ensure all supporting documents are attached to the submissions for review by the Supply Officer. Prepare and maintain procurement records systematically according to UNICEF record keeping policy.  Create & Maintain complete & up to-date tender files with original copies of the, Original bids, approved adjudication tabulation sheets, supplier offers, samples for periodic review by Supply Officer Update & maintain supplier profile files for all vendors used by UNICEF over the past 3 years. Update & maintain supplier profile files for all vendors used by UNICEF over the past 3 years.  Monitor and report on shipments from local suppliers, offshore supplies and supplies from clearing agents and government warehouses.  Visit project sites and government warehouses to monitor and assess quality, quantity and ensure conformity with regulations for storage of goods received. Identify and report any problems Qualifications and Competencies  Minimum first degree in any commercial field, supplemented by courses in purchasing methods, supply chain management and logistics highly desirable.  At least five years of progressively responsible clerical or administrative work, with specialized experience in purchasing a variety of materials and services.  Experience with computer databases (excels) for the maintenance of procurement records.  Knowledge of office and diplomatic protocol arrangements is desirable.  Good analytical skills and flair for numbers  Good communication and organizational skills.  Ability to work in a multicultural environment. United Nations Children’s Fund Zimbabwe 6 Fairbridge Avenue Belgravia, PO Box 1250 Harare, Zimbabwe Telephone Facsimile Mobile: www.unicef.org 263-4 703941 263-4 731849 263-772 234 877 If you have experience of working in a similar capacity, meet the above profile and want to make an active and lasting contribution to build a better world for children, send your application letter together with resume to the address below. All applications must have a cover letter and a C.V. and applications without cover letters will not be considered. If sending via email quote “Vacancy Announcement No. Zim/2014:16: Senior Procurement Assistant)” as subject heading. Please email or drop in person to: Human Resources Manager (Vacancy Notice: Zim-2014/16) UNICEF, 6 Fairbridge Avenue, or email: [email protected] Applications should be received by 20 November 2014. Only shortlisted candidates will be contacted. UNICEF is committed to gender equality in its mandate and its staff, and equal opportunities for people living with disabilities. Well qualified candidates, particularly women and people living with disabilities are especially encouraged to apply. United Nations Children’s Fund Zimbabwe 6 Fairbridge Avenue Belgravia, PO Box 1250 Harare, Zimbabwe Telephone Facsimile Mobile: www.unicef.org 263-4 703941 263-4 731849 263-772 234 877