OFFICE OF THE SERVICES COMMISSIONS (Central Government) 30 National Heroes Circle Kingston 4 Jamaica Telephone: 922-8600 Fax: 924-9764 E-mail: [email protected] Website: www.osc.gov.jm CIRCULAR No. 231 OSC Ref. C. 62729 14th November, 2014 Permanent Secretaries and Heads of Departments are asked to invite applications from suitably qualified officers in their Ministries/Departments to fill the post of Assistant Archivist 1 (PIDG/AR 3) - (Vacant) in the Audio Visual Unit, Jamaica Archives and Records Department, salary range $664,664 – 790,088 per annum and any allowance(s) attached to the post. Job Purpose Under the general supervision of the Audiovisual Records Analyst, the incumbent provides assistance to external users of the services of the Archives and assists with the organization and dissemination of the maintenance of the archival databases. Key Responsibilities Provides response to internal and external queries and maintains records of all requests received and honoured; Assists researchers with internet and other searches; Monitors the use of documents by researchers to ensure records are not damaged, altered, misused or removed from the room; Provides information and audio visual materials to Public Broadcasting Corporation of Jamaica (PBCJ) for production use and to satisfy queries; Tracks and retrieves video cassettes loan to individuals and institutions; Maintains inventory of the collections in the audiovisual archives; Sorts, lists and files materials in accordance with established filing systems and which allows for easy access and retrieval; Maintains daily log sheet of all activities to assist in compiling unit reports; Maintains file of news clippings on archival issues; Assists with data entry for maintenance of inventory and other database; Views and catalogues materials to and input data on AVIDA database; Conducts regular self-reading to identify gaps in sequence and inform the relevant officer; Assists with digitizing of collections; Maintains file of video records on loan and advises delinquent borrowers of loan deadlines; Assists with the mounting of displays and exhibitions and the marketing/promotion of services by the Archives. Required Knowledge/Skills/Abilities Good typing/data entry skills of at least 60 wpm; Competence in the use of relevant computer programmes, knowledge of the WINISIS/AVIDA database would be an asset; Excellent interpersonal and team skills; Ability to effectively communicate orally and in writing; Ability to operate audiovisual equipment (U-Matic and Betacam machines). 2/… -2- Minimum Required Qualification and Experience Certificate in Records Management or Library Science or related discipline At least four (4) CXC/GCE O’Level subjects At least one years’ experience in a library, archives or other information service facility Applications accompanied by résumés should be submitted no later than Friday, 28th November, 2014 to: Senior Director Human Resource Development Management Division Office of the Prime Minister 1 Devon Road Kingston 10. Email: [email protected] Further details of the post may be obtained from the HRDM Division, Office of the Prime Minister. Please note that only short listed applicants will be contacted. Please ensure that a copy of this circular is placed at a strategic position on the Notice Board of the Ministry/Department and brought to the attention of all eligible officers.