‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐ A. SHELL SCHEME / OCTANORM STALLS Perspective View GUIDELINES FOR EXHIBITORS Exhibition – February 5 – 8, 2015 Dear Exhibitor, Thank you for your booking for the exhibition during AIOC 2015 which is going to be held from February 5 – 8, 2015 at The Ashok Hotel, New Delhi. The following materials and services will be provided for your exhibition stall. A. LIST OF MATERIALS AND SERVICES BEING IRRESPECTIVE OF THE SIZE OF STALL Size of the Stalls: 3m x 2m or Multiple Stalls PROVIDED 1. Side walls made by Octanorm Exhibition Panels. The dimensions of each panel are 2.5m x 1m. On these Octonorm panels, digital poster / Flex can be displayed using double sided tape only, as no nailing is allowed on the Octonorm panels. 2. One table made of Octanorm system with white laminated top. 3. Two folding chairs 4. Three Spotlights per stall of 6 Sq.mtrs. or multiple stalls 5. One power point of 5 amps., 220 volts AC/50Hz 6. Carpet will be provided for the Stall / Passage 7. 8. Fascia plate with name of the company in uniform capital letters. Dustbin B. SHELL SCHEME / OCTANORM STALLS (SCHEDULE) FOR EACH STALL  Perspective View We will provide the stalls for displaying the material and installation of posters inside the shell scheme stalls on February 4, 2015 at 10.00 am and exhibitors are r equested to please complete display of exhibits by 2:00 pm on February 4, 2015. As the Hall has to be cleaned and sealed due to Security Reasons. C. Normal Stall – 3m x 2m EXHIBITION SCHEDULE Exhibition will open on February 5 - 7, 2015 at 9.00 AM to 5.30 PM. Exhibition will open on February 8, 2015 at 9.00 am to 3:00 PM.  Exhibitors are requested to remove their exhibition material by 6.00 PM on February 8, 2015. _________________ Signature Exhibitor Name with Company Seal _________________ Signature Fabricator Name with Signature and Seal 1 POWER LOAD Please Note: If the exhibitors need the extra power supply, please specify the electrical load and sent the details in advance to below mentioned address. We will be charging Rs. 5600/kva (Including Service Tax @ 12.36) (for 4 days) for the extra load You are requested to kindly send us your load requirement by January 20, 2015, whereafter it may not be feasible for us to meet your requirement. This is important to know the total load of the Exhibition Area in order to arrange for the Generators / Power Cables and Distribution system. D. ADDITIONAL SERVICES In case you require any additional services, please fill up the enclosed form and send it along with the payment by Demand Draft / Cheque (at par) in favour of IEMS Pvt. Ltd. INTER EVENT MANAGEMENT SERVICES PVT. LTD. 23, Bhawani Kunj, Sector D-2, Vasant Kunj, New Delhi - 110 070 Phone : 011-26133870, 26134174 Fax : 011-26134172 Mr. Harbans Nagpal, Director – 9810056251 Mr. Deepak Pandey, Sr. Manager - 9560695203 Dedicated Email : [email protected] Email : [email protected], [email protected] For specific enquiry related to the AIOC 2015 Exhibition, please feel free to send in your queries at dedicated email: [email protected] For General Enquiry regarding the stall, you may please contact : Mr. Deepak Pandey, Sr. Manager at 9560695203. For Fabrication of stall, please contact Mr. Deepak Pandey (Sr. Manager), IEMS Mobile :- 9560695203 --------------------------------------------------------------------Mr. Ravi Shankar Prasad (Graphic Designer), IEMS Mobile :- 9999833966 _________________ Signature Exhibitor Name with Company Seal _________________ Signature Fabricator Name with Signature and Seal 2 ADDITIONAL ITEM RATE LIST (FURNITURE) Item Code No. Items Amount Quantity Unit Price Rs. (Inclusive of Service Tax) 850/- 500/- 350/- Bar Stool (High) 75cm 1200/- A5. Glass Top Round Table 70cm (Dia)x 75cm(H) 1650/- A6. Two Level Information Counter [100cm(L)x50cm(W)x70cm(H)] 3350/- A7. Octanorm Table 100cm x 60cm x 80cm 850/- A8. Podium [50cm (L)x50cm(W)x100cm(H)] 1200/- A9. Brochure Rack 850/- A1. Executive Chair A2. Visitor Chair A3. Folding Chair A4. 3 1200/- Metal Halide 2250/- A12. Arm Light with 150 wats 2250/- A13. Spot Light 550/- A14. Power Socket 5 A/15 amp 550/- A16. LCD PLASMA 42” (4 days) 15000/set A17. Waste Bin – Steel 220/- A18. Additional Electrical Load With Electrical power line (MCB to be brought by the Exhibitors) 5600/kva A10. System Panel – Octanorm A11. For 4 days The above amount is inclusive of SERVICE TAX @ 12.36%. Any other items are subject to availability. Signature Designation Date Please remit the charges by Cheque / DD in favour of IEMS PVT. LTD. Please note : All additional material will be providing at the venue, subject to advance booking along with 100% advance payment. Booking of the material on site is subject to available. You can also contact us for special designer stall. We can design and fabricate the designer stalls. 4 Dedicated Email : [email protected] [email protected], [email protected] BOOKING FORM Subject : AIOC 2015 5th February – 8th February, 2015 at The Ashok Hotel, New Delhi Please provide the following extra services for our booth no. and booth name , during the exhibition for our company. A. ADDITIONAL FURNITURE ITEM RATE LIST CODE NO. ITEMS RATE (Rs.) QUANTITY AMOUNT (Rs.) TOTAL Exhibitors are requested to book the additional material before January 1 5, 2015. After that we will increase 25% rates. On spot booking is subject to availability at the Venue. B. ADDITIONAL POWER LOAD CODE NO. ITEMS RATE (Rs.) POWER LOAD AMOUNT (Rs.) SINGLE PHASE 3 PHASE TOTAL Exhibitors are requested to specify their stall electrical load requirement before January 15, 2015. After that we do not take responsibility of required load at the stall. Notes: All the above-mentioned materials are given on hire basis for the duration of the exhibition. We hereby confirm the order alongwith 100% advance payment, payable by Cash / Company / Bank Draft to “IEMS PVT. LTD., NEW DELHI”. Name : Designation Address : Phone No. Fax Email Signature 5