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Request for Proposal (RFP)
for
Empanelment of Resource Institution (RI)
For Providing Capacity Building Support to Personnel of the Meghalaya Basin
Development Authority and its associate agencies
Small Farmers’ Agribusiness Consortium
5th Floor, NCUI Auditorium Building,
August Kranti Marg, Hauz Khas,
New Delhi – 110016
JANUARY 2015
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Section 1: Invitation of Bids
Small Farmers’ Agribusiness Consortium (SFAC) is a Society functioning under the administrative
control of Department of Agriculture and Cooperation, Ministry of Agriculture, Government of India.
SFAC is supporting the Meghalaya Basin Development Authority (MBDA), Government of Meghalaya
in implementing the Integrated Development and Livelihood Promotion programme (IBDLP).
Meghalaya Basin Development Authority (MBDA), was set up by the Government of Meghalaya for
implementing the Integrated Basin Development & Livelihood Promotion Program (IBDLP )which
aims to achieve the integration of public programme and service delivery within the sustainability
framework, so that value maximization takes place within the same natural and financial resources.
To aid in the implementation of the IBDLP programme, the MBDA has set up certain pioneering
institutes such as MIE (Meghalaya institute of Entrepreneurship), MIG (Meghalaya Institute of
Governance) and MINR (Meghalaya Institute of Natural resources). The Mission of the program is
“To promote optimal and effective development and utilization of basin resources for ensuring
livelihood security and inclusive growth within a sustainable framework.”
A significant feature of this programme is specific mission mode interventions in Agriculture,
Horticulture, Forest and Plantation crops, Aquaculture, Livestock, Sericulture & weaving,
Agriculture, Energy, Water, Tourism, Skills, and Knowledge Management. The core objective of each
of these missions is to facilitate the promotion of sustainable livelihoods for the people of the state
leveraging on the opportunities and strengths of the State’s natural resources. The programme seeks
to achieve this by strong entrepreneurship and capacity building of the individuals as also the
communities, eventually to empower the common person to enable him or her to make their own
choices and decisions within a rational and sustainable framework.
Key interventions of the programme are Knowledge Management, Natural Resources Management,
Enterprise/Livelihoods promotion, Institution Building and Governance aspects. The programme is
managed by Basin Development Council (BDC), Basin Development Authority (MBDA), and Basin
Development Units (BDU).
The Enterprise Facilitation Centre (EFC) is a unique effort to create a single point of contact for the
enterprising citizens of the community to meet their needs of information, selection of
opportunities, technology and finance for setting up enterprises. EFCs through the BDU coordinate
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with different agencies to facilitate the inception and growth of enterprises. The EFCs are being set
up in all the 39 blocks of the state to act as a single window public interface agency under the
programme at the grass root level.
The EFC model is an attempt at making delivery of development demand driven. The EFCs are
manned by two Enterprise Resource Persons (ERPs) and one Enterprise Support Person (ESP),
(dedicated youth who have the passion to serve in rural areas who have been trained and deployed)
who provide information and other facilitation support to the partners. What differentiates’ the EFC
from the government department is the service delivery approach (as opposed to a scheme
implementation approach) and the personal rapport that the ERPs build with the partners. The
Basin Development Units (BDU) in each district are manned by Programme Associates (PA) who
provide support to the EFCs in their respective blocks. Affiliate agencies of MBDA such as MIE, MIG,
MINR are staffed by PA’s who provide additional support to the EFCs.
Since entrepreneurship building is a complex process that requires convergence of diversified
services that include finance, technical, market and institutional support services, there is a need for
equip these personnel with required knowhow to act as livelihood service providers and adopt a
focused approach towards programme implementation. MBDA had decided to improve the
efficiency of the EFCs by extending professional support from an expert agency in Livelihood and
entrepreneurship promotion.
Based on the outcome of the work achieved so far and the need build the knowledge and skill base of
its personnel, SFAC seeks to empanel a suitably qualified Resource Institution (RI) to provide
support to MBDA.
The Broad responsibilities of the RI will be:
o
o
o
Curriculum Design
Training workshops
Accompaniment Support
Curriculum Design:
•
Develop a training curriculum for the personnel of MBDA including Enterprise Resource
Persons (ERPs), Financial Business Advisors (FBAs), Programme Associates (Pas), Master
trainers and any other personnel that may be indicated by MBDA. The total number of
people to be covered under the program is around 100.
•
The training curriculum should cover the following broad thematic areas:
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o
o
o
o
o
Assessment of Self
Concepts of Livelihood and Livelihood Promotion
Concepts of Entrepreneurship and rural micro entrepreneurship promotion
Assessment of Entrepreneurial competencies
Training Methodologies
Training workshops:
•
Deliver these training modules to the personnel in a phased manner within 18 months from
the issue of the work order. Each training module should be of duration of 5 to 7 days with
batch size not exceeding 25 participants. These workshops are to be conducted in either
Shillong or Tura based on the participant profile.
•
The training workshops must use a mix of training methods including case studies, lectures,
group work, audio visual aids, field visits and other methods.
•
Training reports after completion of each workshop. The reports shall include but not be
limited to trainee’s participation during the workshop, suitability of materials used during
the training, suitability of training venue, adequacy of administrative support,
recommendations on areas of improvement and other observation.
•
An evaluation report ranking the participants according their ability to assimilate the
learnings and use them in their respective roles.
•
Exposure visits to similar micro enterprise visits outside the state. Exposure visit report to
be submitted along with learning journals for each participant.
Accompaniment Support:
•
Provide accompaniment support to the trained personnel who are stationed in 39 EFCS of
the state.
•
The purpose of the accompaniment support is to mentor and assist the participants of these
training programmes in utilizing the knowledge and skills gained during the workshops in
their assigned field of work.
•
The RIs must provide the total visits per EFC they propose to undertake during the duration
of the assignment.
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A.
With this background, SFAC invites bids from experienced and technically qualified organizations
fulfilling following eligibility criteria:
1. Any public or private sector institution that has demonstrated experience of working on
integrated livelihood issues, especially natural resources management, agricultural
development and directly related fields.
2. The institution can be registered either as a company, society or trust.
Provided that:
1. The institution has completed at least 3 years of functioning (financial years) as on 1st April
2014
2. The institution has substantial knowledge and experience in knowledge building (KB) and
knowledge dissemination (KD) in livelihood related issues in India with regards to
agriculture related livelihood issues, including technology, marketing, training etc. and has
the necessary human resources to support these activities.
3. The institute has developed course curriculum on livelihood promotion aspects.
4. The institute has proven ability to provide training and capacity building support to large
number of staff of Livelihood Promoting Organizations (LPOs).
5. The institute has documented and published case studies, success stories and other relevant
material on Livelihoods.
6. The institution has previous demonstrated experience of working with State Governments/
NRLM other livelihood related programmes of the Central or State Governments. Previous
experience of working in the North East is desirable.
7. The institution has in depth knowledge and practical experience about the livelihood
challenges of NER in general and Meghalaya in particulars and must have a well-established
local set up.
8. The institution is not black-listed by any Central or State agency.
9. The institution has managed training and capacity building programs by deploying funds of
at least Rs 2 crores per annum.
10. It is in compliance of all necessary laws and statutes on the date of application.
11. Refundable Earnest Money of Rs. 10,000/- (Rupees Ten Thousand only) is submitted in the
form of a demand draft payable to “Small Farmers’ Agribusiness Consortium” at New Delhi.
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Section 2: Submission of ProposalSealed offer under two-bid system(Part-I Technical Bid and Part II Price Bid)for the above
mentioned assignment may be forwarded to Managing Director, SFAC, NCUI Auditorium Building, 5th
Floor, 3, Siri Institutional Area, August Kranti Marg, Hauz Khas, New Delhi –110016.
A. Technical Bid:
Technical bid shall consist of following documents:
•
Organization’s capability ( As per A of Section 1 above);
•
A brief approach note to the proposed project covering technical approach and
methodology, work plan, organization and staffing
Supporting documents-
•
o
Registration Certificate
o
Last Audited Balance sheet
o
CVs of core team for the project
o
Supporting Documents of some of the KB and KD activities
o
Documentation demonstrating the Specific experience of the RI relevant to the
assignment
o
Reports and other documentation detailing work done in (i) Meghalaya (ii)
regarding training for livelihood promotion work (iii) Entrepreneurship and
microenterprise development (iv) training for human resource development.
o
Testimonials and evidence of recognitions for any significant accomplishments or
capacities relevant for this assignment.
B. Price Bid:
The Price bid must mention total cost for each activity proposed to be undertaken in the form of a
summary. The summary must be in the following format:
Sl. No.
Particulars
No. of units
1
Curriculum Development
2
Cost
of
Trainings
and
Exposure Visit
6
Rate/Unit
Total Amount
(Rs.)
3
Accompaniment
Support
Cost
4
Agency Charges
5
Taxes as applicable
Total
The breakup of costs under each heading must be as under:-
Module
Development
No. of Man
days
No. of
resource
persons
Unit Rate
(Rs.)
Total Amount
(Rs)
Remarks
Training Modules (Breakup for each Training module)
Name of Training
Module
No. of
Man days
No. of
resource
persons
Resource Persons- Fees
Out of Pocket Expenses
of Resource persons
(Travel,
Boarding,
Lodging)
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Unit
Rate
(Rs.)
Total Amount
(Rs)
Remarks
Exposure Visits for a batch of 20 participants per batch:
No. of
Man days
Item
No. of
resource
persons/
participants
Unit Rate
(Rs.)
Total Amount
(Rs)
Remarks
Total (Rs.)
Remarks
Resource Persons- Fees
Out of Pocket Expenses
(Travel,
Boarding,
Lodging)
Resource Fee to host
organization
Accompaniment Support
Item
Cost/day
Total No. of Visits in 18
months to 38 EFCs
Agency Charges
Item
Manpower
cost
Management Unit
Units
for
Unit Cost
Project
(Breakup of manpower)
Office
expenses
(cost
of
equipment, office rent, supplies,
travel for review meetings
computer rental, vehicle rentals
etc)
Taxes will be paid extra as applicable.
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Total (Rs.)
Remarks
Last date of submission of proposal is JANUARY 19, 2015 by close of office hours.
The Bidders must submit one ‘Original’ and one ‘Duplicate’ of the \ Technical Proposal in one
envelop, which must be sealed and clearly marked “Technical Proposal”. The Financial Proposal
(Price Bid) must be kept in a separate envelope, which must be sealed and clearly marked “Financial
Proposal”. Both these envelops must then be placed in a single outer envelope, which must be sealed
and addressed to the Managing Director, Small Farmers’ Agribusiness Consortium (SFAC), NCUI
Auditorium Building,5th Floor, 3 Siri Institutional Area, August Kranti Marg, Hauz Khas, New
Delhi-110 016.
Section 3: Evaluation and Procedure for Selection of the BidderAn evaluation committee will be constituted by SFAC to evaluate the technical and financial
proposals and recommend award of the consultancy assignment.
A. Technical Proposals will be evaluated on the following criteria:
i.
Specific experience of the Consultants relevant to the assignment
ii.
Adequacy of the proposed methodology and work plan in responding to the Terms of
Reference
iii
a)
Technical approach and methodology
b)
Work plan
c)
Organization and staffing
Key professional staff qualifications and competence for the assignment
Team Leader
a) [Insert position or discipline as appropriate]
b) [Insert position or discipline as appropriate]
c) [Insert position or discipline as appropriate]
d) [Insert position or discipline as appropriate]
The number of points to be assigned to each of the above positions or disciplines shall be
determined considering the following three sub-criteria and relevant percentage weights1) General qualifications
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2) Adequacy for the assignment
3) Experience in region and language
(iv) Suitability of the transfer of knowledge (training) program:
a)
Relevance of training program
b)
Training approach and methodology
c)
Qualifications of experts and trainers
B. Financial proposals will be opened only for those bidders who obtain more than 60 points on the
technical proposal;
C. 70% weightage will be assigned to Technical Bids and 30% to Price Bid;
D. The combined score of the Technical and Price bid evaluate on will be used to recommend the
award of the consultancy assignment;
E.
The decision of Managing Director, SFAC regarding acceptance or rejection of the committee’s
recommendation will be final and no reason for the same will be provided.
Section 4: General Instructions•
Bids that are incomplete in any respect, or those that are not consistent with the
requirements as specified in the Request for Proposal (RFP) or those that do not adhere to
formats, wherever specified, may be considered non-responsive and may be liable for rejection;
•
All communication and information should be provided in writing;
•
SFAC reserves the right to reject any or all the Bids submitted in response to this Request for
Proposals at any stage without assigning any reasons whatsoever;
•
SFAC reserves the right to change any or all of the provisions of the RFP document, such changes
would be intimated to all the parties participated in the Bid process;
The Authorized Signatory, as mentioned in the bid document, would be authorized to represent the
Bidder in its dealing with the SFAC. In case the Bidder wish to change the Authorized Signatory from
one identified at the RFP Stage, the Bidder would be required to furnish a fresh Power of Attorney in
the name of new Signatory.
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