1. education
2. school

NORTHVILLE CITY COUNCIL
CITY HALL – Council Chambers
215 W. Main Street
Northville, MI 48167
248-349-1300
January 20, 2015 – 7:30 P.M.
1.
PLEDGE OF ALLEGIANCE
2.
CALL TO ORDER/ROLL CALL
3.
PRESENTATIONS:
A.
4.
Citizens Comments - Limited to 5 minutes per citizen/ subject. If more time is needed, the item may be placed on
the agenda.
AGENDA:
Approval of Agenda and Consent Agenda (attached).
(All items on the Consent Agenda are considered to be routine by the City Council and will be approved by one motion.
There will be no separate discussion of these items unless a Council member or citizen so requests, in which event, the item
will be moved to the Main Agenda.)
Action:
Motion to Approve -
Motion to Approve as Amended
5.
PUBLIC HEARINGS:
6.
PETITIONS, REQUESTS, AND COMMUNICATIONS:
7.
RESOLUTIONS AND ORDINANCES:
A. Proposed Zoning Amendment to Article 18, General Provisions / First Reading
B. Proposed Amendment to Chapter 14 Building & Building Regulations, Article IV Mechanical
Code in the Code of Ordinances / First Reading
8.
UNFINISHED BUSINESS:
9.
NEW BUSINESS: None
City Council Meeting –January 20, 2015
10.
MAYOR/COUNCIL COMMUNICATIONS:
A.
B.
11.
Mayor and Council Communications
Staff Communications
ADJOURNMENT
Respectfully submitted,
Patrick Sullivan
Patrick Sullivan
City Manager
4.
CONSENT AGENDA:
The City Council will approve the Consent Agenda by one motion. If discussion on an item is
requested, that item will be moved to the main agenda.
A.
Approve City Council Minutes of:
Regular Meeting of December 15, 2014
Regular Meeting of January 5, 2015
Special Meeting of January 12, 2015
B.
Receive Bills List:
C.
Receive Board and Commission Minutes: None
D.
Receive Departmental Reports:
Youth Assistance: 1/15
E.
Board and Commission Appointments:
Appointment to BZA (alternate member): Michelle Aniol, Term Exp. 7/1/15
Reappointment to HDC: Mario Tartaglia, Term Exp. 1/1/18
F.
G.
H.
Resolution to Establish Guidelines for Hardship Exemption
Resolution for March 2015 Board of Review
Disposal of Assets / Computer Equipment / Parks & Recreation
None
~ City of Northville ~
Council Communications
To:
Mayor and City Council
From:
Patrick Sullivan, City Manager
Date:
January 20, 2015
Subject:
Proposed Zoning Ordinance Amendment to Article 18 General
Provisions / First Reading
Background/Analysis: At its November 4, 2014 meeting, the Planning Commission conducted
a public hearing to consider text amendments to Article 18 General Provisions in the City of
Northville’s Zoning Ordinance.
The proposed text amendments would amend Article 18, by adding Section 18.24 pertaining to
air conditioner condensers and emergency electrical generators. The definition of air
conditioning condenser and emergency electrical generator would be added to the Zoning
Ordinance as well.
The Planning Commission discussed possible regulations regarding the placement of AC Units
and Generators. They also reviewed screening and sound attenuation methods to ensure minimal
impacts to surrounding properties.
The Planning Commission recommended the current regulations in the Code of Ordinances
pertaining to the location and placement of AC condensers be deleted and, instead, the regulations
be included within the Zoning Ordinance. The Planning Commission recommended approval of
the proposed text amendments to City Council.
Communication from the City’s Planning Consultant and the proposed zoning ordinance text
amendments are found at Attachment A.
Budget Impact: None
Recommendation: It is recommended that the Northville City Council introduce for first
reading, the proposed amendments to the City of Northville Zoning Ordinance as presented.
Recommended Motion: Move to introduce for first reading, the proposed amendments to
Article 18 General Provisions and Article 26 Construction of Language and Definitions in the
City of Northville Zoning Ordinance, pertaining to Air Conditioning units and Electrical
Emergency Generators, as presented, with second reading and possible adoption scheduled for
February 17, 2015.
DEPARTMENT
Patrick Sullivan
CITY MANAGER
~ City of Northville ~
Council Communications
To:
Mayor and City Council
From:
Patrick Sullivan, City Manager
Subject:
Proposed Amendments to Chapter 14 Building and Building
Regulations, Article IV Mechanical Code in the Code of Ordinances
First Reading
Date:
January 20, 2015
Background and Analysis: At its November 4, 2014 meeting, the Planning Commission
conducted a public hearing to consider text amendments to Article 18 General Provisions in the
City of Northville’s Zoning Ordinance.
The proposed text amendments would amend Article 18, by adding Section 18.24 pertaining to
air conditioner condensers and emergency electrical generators. The definition of air
conditioning condenser and emergency electrical generator would be added to the Zoning
Ordinance as well. The Planning Commission discussed possible regulations regarding the
placement of AC Units and Generators. They also reviewed screening and sound attenuation
methods to ensure minimal impacts to surrounding properties.
The Planning Commission also reviewed Chapter 14 Building and Building Regulations, Article
IV Mechanical Code in the Code of Ordinances and recommended that Section 14-82 Location of
Condensers be deleted and, instead, include these regulations within the Zoning Ordinance.
As the Mechanical Code is part of the City Code of Ordinances, the Planning Commission is
merely transmitting the recommended amendment to City Council for further action.
Communication from the City’s Planning Consultant and the proposed amendment to the Code of
Ordinances is found at Attachment A.
Budget Impact: None.
Recommendation: It is recommended that the Northville City Council introduce for first
reading, the proposed amendments to Chapter 14 Building and Building Regulations, Article IV
Mechanical Code as presented.
Recommended Motion: Move to introduce for first reading the proposed amendments to
Chapter 14 Building and Building Regulations, Article IV Mechanical Code as presented, with
second treading and possible adoption scheduled for February 17, 2015.
______________________________
DEPARTMENT
Patrick Sullivan
CITY MANAGER
City of Northville
CITY COUNCIL REGULAR MEETING MINUTES
December 15, 2014
Mayor Johnson called the meeting to order with the Pledge of Allegiance at 7:30 p.m. in the City of
Northville Municipal Building, City Council Chambers, 215 W. Main Street, Northville, Michigan,
48167.
ROLL CALL
Present:
Mayor Christopher Johnson, Mayor Pro Tem James Allen, Councilmembers Nancy
Darga, Ryan McKindles, and Sam Ekong
Absent:
None
Also
Present:
City Manager Patrick Sullivan, City Clerk Dianne Massa, Police Chief Michael
Carlson, DDA Director Lori Ward, Finance Director/Treasurer Sandi Wiktorowski, Parks
and Recreation Director Jason Spiller, Senior and Adult Enrichment Coordinator Suzie
Johnson, members of Boy Scout Troop 755, Planning Consultant Don Wortman, reporter
from Northville Record, and 17 citizens.
PRESENTATIONS
Motion Darga, seconded by McKindles to move agenda item “Presentation of Proclamation to Charles
Toussaint” before Citizens Comments. Motion carried unanimously.
A. Presentation of Proclamation to Charles Toussaint
In honor of his lifelong support of Northville, Mayor Johnson presented Charles Toussaint with a
proclamation. December 21, 2014 in the City of Northville was proclaimed “Charles Toussaint Day.”
Mr. Toussaint voiced appreciation for the honor and privilege to live in the City of Northville.
B. Citizens Comments
Allen Terrace residents Susan Davis and Dave Davis spoke about the allowing of a cat as a service animal
at Allen Terrace. Concerns included that the lease is specific that no pets are allowed, residents did not
receive a two week notice regarding this change as mandated by their lease agreement, the cat affecting
other residents with asthma and allergies, other health and safety concerns, allowing the cat to be outside
of the apartment and in common areas (i.e. laundry room), no proof of vaccinations provided to residents
or the Housing Director, and their research indicates that a cat cannot be a service/therapy animal as they
cannot be trained. They questioned why 99 residents are being trumped by one resident. The residents
have contacted the Housing Director and the City Manager and have not received answers to their
concerns.
City Council Regular Meeting – December 15, 2014 - Page 2
City Council directed the City Manager to seek a written opinion from the City Attorney regarding the
Fair Housing Act and service/therapy animals. It is incumbent upon the City to follow the advice of its
City Attorney. Additional comments from City Council stated that the City Manager and Housing
Director have been responsive to Allen Terrace residents and there have been no attempts to not answer
questions and concerns. It was also pointed out that HIPPA (health privacy law) does not allow the City
or the Housing Director to discuss the specific medical condition of a resident. The City Attorney
opinion regarding service/therapy animals at Allen Terrace will be shared with the residents.
Marc Corriveau introduced Boy Scout Troop 755.
APPROVAL OF AGENDA AND CONSENT AGENDA
The City Manager requested to table New Business “Request to Hold Public Hearing on the Amended
and Restated Development and TIF Plan.” The item would be brought to City Council on January 5,
2015.
Motion Allen, seconded by Ekong to adopt the agenda and consent agenda as amended:
Approve City Council Minutes of:
- Special City Council/Planning Commission Joint Meeting of November 17, 2014
- Regular Meeting of November 17, 2014
- Regular Meeting of December 1, 2014
Receive Bills List: Checks #91251 to #91375, EFT #500191, Checks #91376 to #91471,
EFT’s #500192, #500193
Receive Board and Commission Minutes: None
Receive Departmental Reports:
- Police Department: 5/14
- Youth Assistance: 12/14
Board and Commission Appointments:
- Beautification Commission: Appoint Nadia Golinski to fill a vacancy with a term
expiration of June 30, 2017
- Youth Assistance: Reappoint Marilyn Price, to a three-year term with a term expiration
of December 31, 2017
Proposed Holiday Closure – December 26, 2014
Resolution / Annual Wayne County Right-of-Way Permit
Amendment to Fees, Fines and Penalties Schedule / HDC Certified Engineer Report Escrow Fee
Request to Schedule Public Hearing / Wayne and Oakland County CDBG
Motion carried unanimously.
UNFINISHED BUSINESS
A. Acceptance of Community Master Plan
For the past year, a special joint committee and the Planning Commission have been working on the fiveyear update to the Community Master Plan. Early on, the group focused on areas near the downtown that
hold the potential for redevelopment in future years. The initial draft of the Master Plan was presented to
Council this fall. A joint meeting between the Planning Commission and Council in November provided
further direction as to specific revisions of the plan in the Cady Street and Northville Downs areas.
City Council Regular Meeting – December 15, 2014 - Page 3
At their December 2nd meeting, the Planning Commission made revisions to both the Master Plan and
Cady Street Overlay Ordinance that would add other land uses, address height limitations in the flood
zone, and address setbacks for first floor residential properties. While the specific ordinance changes
need to go back to the Planning Commission for another public hearing and adoption, the Master Plan has
been approved by the Commission and is proposed for acceptance by City Council.
Planning Consultant Don Wortman was in attendance and explained the changes to the Master Plan and
Cady Street Overlay Ordinance.
City Council Comments and Discussion: A comment from City Council reiterated previous concerns that
the Master Plan is not developer-friendly and does not do enough to allow for adequate building height
and density to allow a developer to financially address the floodplain concerns. Topography in this area
would allow for building elevation to be in line with the downtown, which could allow up to five stories.
In addition, the Master Plan does not address senior housing, which is a direct community need.
The Planning Consultant pointed out that a developer could request a Planned Unit Development (PUD)
to achieve increased building height and density. It was the Planning Commission’s perspective that
higher density should be kept closer to the downtown. Density should be reduced closer to the city limit.
An additional comment from City Council also voiced concern with the Master Plan developer limitations
in the floodplain. The Master Plan is more flexible and there is uncertainty in what will happen in the
Race Track area. Four stories are not overwhelming in scale and size. The hill going up will “swallow”
any vast height concerns. While the Master Plan would be accepted, it was stated that City Council
would be reluctant to adopt any subsequent zoning ordinance amendment that was inflexible and too
“defined” for the Race Track area and related uses.
Motion Allen, seconded by McKindles to accept the 2014 Community Master Plan. Voice vote. Yes:
Allen, Ekong, Johnson, McKindles. No: Darga. Motion carried.
NEW BUSINESS
A. Investment Management and Custodial Services
In accordance with the City’s Investment Policy, the Finance Director is designated as the investment
officer of the City. That responsibility may be delegated to a qualified investment advisor with approval
of the City Manager and City Council. The City has been utilizing the services of an investment manager
since 2005. That firm went out of business on November 1, 2014.
City staff issued a Request for Proposals in October 2014. Ten responses were received and Staff
selected four of those firms to interview for further evaluation. The criteria used in determining the top
candidate s were:
• SEC registered
• Passive or active management philosophy
• Cost
• Local presence in Michigan
• Do they provide similar services for other Michigan municipal clients
• How long they have been providing this type of service and experience of portfolio
manager
City Council Regular Meeting – December 15, 2014 - Page 4
Based upon the interviews and analysis of above criteria, Staff recommended that the investment
management services be awarded to PFM Asset Management LLC (PFM). PFM is an expert in the
public funds management area in Michigan and nationwide. This includes 400 Michigan government
entities. They have been managing public funds since 1980, are SEC registered, and they have a local
presence (Ann Arbor). Their fee is 15 basis points (0.15%) on the first $25 million in the portfolio. For
comparison, the rate with our previous firm was 20 basis points.
Currently, Comerica Bank is the custodian of our investments. PFM’s recommendation is that the City
move the custodial services to Fifth Third Bank. The Investment Advisory Agreement and Resolution
was reviewed by the City Attorney and the references checked have been positive.
Representatives from PFM were in attendance and provided a brief presentation.
City Council Comments and Discussion: In response to a question from City Council, it was explained
that the custodial service fees are part of the basis points and PFM’s structure is built around Fifth Third
Bank. The City would incur additional fees if it did not move the custodial services from Comerica Bank
to Fifth Third Bank. An additional question pertained to liquidating assets.
Motion McKindles, seconded by Darga to authorize the Finance Director to sign the agreement
establishing Public Asset Management LLC (PFM) as the City’s investment manager, and further that
Fifth Third Bank be authorized as the City’s custodian of invested capital. Motion carried
unanimously.
B. Old Village School/Main Street/City Hall Architectural and Engineering Study
In May 2013, the City agreed to participate with Northville Public Schools (NPS) in a feasibility study to
examine a possible co-location of offices in the Old Village School (OVS). The study looked at the space
needs for both organizations, suggested floor plan arrangements in OVS that accommodated those space
needs, and estimated a range of costs for the renovation of OVS. In addition, the study looked at possible
redevelopment scenarios and potential sale proceeds for the Main Street School and City Hall sites. The
information gathered from this preliminary phase provided sufficient data to justify further research and
cost estimation for the project.
In October 2013, NPS invited ten Architectural firms to respond to a Request for Proposals for
architectural and engineering services. The study will more definitively estimate costs for the OVS
renovation and will also look at the future maintenance and renovation costs required if both
organizations were to stay in their current locations. Phase One of the study will develop drawings to the
30% completion level. Phase Two would be based on a percentage of construction cost if the City and
District were to proceed with construction.
Seven firms attended a mandatory walk through of the buildings on November 7, 2014. Four qualified
proposals were received on November 18, 2014. Three of the four bidders were interviewed by a team of
School and City representatives on November 21, 2014. Based on review of the proposals and the
interviews, the selection team applied a scoring system based on 13 criteria and a weighted score for each
criterion, including cost. The team selected Mielock and Associates of Northville for recommendation to
the School Board and City Council. Mielock was selected for their strong team, historical architecture
support, strong interior design background, working knowledge of both City and School District approval
processes, and previous experience on municipal and school buildings. They also had the lowest overall
fee for Phases One and Two of the project. Mielock bid $92,160 for the first phase of the study and 4.8%
of construction cost for Phase Two. At the December 9, 2014 meeting of the Northville School Board,
City Council Regular Meeting – December 15, 2014 - Page 5
the Board approved awarding a contract to Mielock and Associates to perform Phase One of the study,
pending approval of the City Council and agreement to participate in the cost of the study.
The City and School District equally split the cost of the initial feasibility study. The space needs
analysis concluded that square footage would be about equal between the two organizations based on
conceptual floor plans. A 50/50 split on the OVS portion of Phase One of the study (City share $19,350)
and to pay the actual costs allocated for the study on City Hall ($20,280) for a total cost to the City of
$39,630. Funding is available from the Building Improvements reserve line item of the Public
Improvement Fund.
City Council Comments and Discussion: Comments voiced support in an exciting opportunity to use a
historical building in the community and to share and save on redundant space (i.e. conference rooms,
board rooms, etc.). Comments also voiced support in using a local architect for this project.
Motion McKindles, seconded by Darga to approve participation in Phase One of the architectural and
engineering study to be performed by Mielock and Associates and authorize Administration to spend up
to $39,630 for the City’s share of the project. Motion carried unanimously.
C. 2015 Award of Friday Night Concert Series Budget
Since 2007, the Friday Night Summer Concerts have become a popular event for the Town Square Area.
In 2014, it was estimated that attendance at each of the 12 concerts was between 500 and 2,000 people.
Much of the success of the concert series is the quality of the entertainment. Since 2007, the City of
Northville has contracted services with professional production companies for entertainment selection,
on-site concert production, and contractual agreements with the entertainment. In 2015 the Department
decided to contract individually with the entertainers with each providing their own sound.
The Northville Parks and Recreation Department produced an Artist/Entertainers Performance Agreement
that was reviewed and approved by the City Attorney. The Department will contact the entertainers
individually and make the arrangements. The contract will be used multiple times for each performer to
fill the 13 dates of the 2015 Summer Concert Series
The concert series is funded primarily through sponsorships. Confirmed sponsorships for the 2015 Friday
Night Summer Concert Series include the Northville Downtown Development Authority, Tom Holzer
Ford, individual concert sponsorships sold, along with vendors during the event. By booking the
performers internally rather than utilizing the professional production company, the entire cost of the
concert series was reduced by over $6,000.
City Council Comments and Discussion: A question was asked about the genre of entertainment and if
jazz would be included (yes).
Motion Darga, seconded by Allen to approve the 2015 Summer Concert Series budget for $18,000 and
permit the Director of Parks and Recreation to execute the Performance Agreement to individual
performers. Motion carried unanimously.
D. Aware of Transportation Services for Ski and Snowboard Club
The Ski and Snowboard Club is a popular winter program for the Northville Parks and Recreation
Department. Annually, over 200 middle and high school age kids join this program which transports the
City Council Regular Meeting – December 15, 2014 - Page 6
participants from the Recreation Center at Hillside to the Mount Brighton Ski Area weekly. The Parks
and Recreation Department solicited bids for the program’s transportation services. On November 24,
2014, one bid was received and the bid amount exceeded the program budget for transportation services.
The program was re-bid and on December 8, 2014, five bids were received for transportation services for
the 2015 Ski and Snowboard Club.
Trinity Transportation was the lowest bidder for Motor Coach Transportation Services at a rate of $575
per motor coach and a rate of $395 per school bus. Trinity has been providing the Northville Parks and
Recreation Ski and Snowboard Club transportation for the past six years. Service provided has been
professional throughout this tenure. The direct costs for Parks and Recreation programs are paid by the
participants, and the program registration fees include all transportation expenses.
City Council Comments and Discussion: Questions pertained to bus capacity and bus routes to Hillside
during inclement weather. It was suggested that Parks and Recreation consider using Community Center
as a drop off/pick up location to avoid steep and icy conditions near the Recreation Center.
Motion Ekong, seconded by McKindles to accept the bid from Trinity Transportation of Wyandotte,
Michigan to provide transportation services for the 2015 Ski and Snowboard Club program at a price of
$575 per motor coach and $395 per school bus. Motion carried unanimously.
E. Request to Hold Public Hearing on the Amended and Restated Development and TIF Plan
This item was tabled.
F. Non-Union Health Insurance and Wage Adjustments
In 2013, Council implemented certain health insurance plan changes and wage adjustments with our nonunion personnel. The package established a pattern for wage and benefit adjustments which has
subsequently been implemented over the last year with all four of the collective bargaining units. The
plan called for modest increases of 2%, 1%, 1% over three calendar years and substantial changes to the
health insurance plan which would offset the impact of the wage increases.
The new standard health insurance plan is a high deductible, HMO plan with a Health Savings Account
(HSA). Employees will be paying 20% of the premium and HAS contribution by the third year of the
program. The non-union personnel started the new health insurance program in 2013, and the union
personnel started with the new plan January 1, 2014. Non-union personnel follow the MAPE (clerical
union) contract for most fringe benefits. As the non-union personnel are going into the third year of this
program, they are due for an increase in health insurance contribution from 17% to 20%, and a wage
increase of 1%. The 1% wage increase has been included in the FY 2014-15 budget.
In addition to the one percent overall wage increase for all non-union personnel, the City Manager sought
authorization to spend up to $24,000 for additional salary increases for non-union Department Heads (not
including the City Manager) that have taken on substantial additional responsibilities over the past few
years. These increased responsibilities occurred during years when wages were either frozen or limited to
the same overall increases provided to union personnel. The City Manager’s proposed salary adjustments
have been reviewed by the Personnel Committee.
City Council Regular Meeting – December 15, 2014 - Page 7
Motion McKindles, seconded by Allen to adjust non-union health insurance benefits and contribution
levels, consistent with the third year of the MAPE contract; to grant a 1% wage increase for the 2015
calendar year for all non-union employees; and to authorize the City Manager to expend a total of
$24,000 for salary adjustments for non-union employees (not including the City Manager). Motion
carried unanimously.
G. Request to Purchase Police Vehicles
The Police Department has six marked patrol vehicles that it operates and maintains for general patrol
duties, special events, and emergency response. These vehicles include one 2009, one 2010, and two
2011 Ford Crown Victoria Police Interceptor models, as well as a 2013 Chevrolet Tahoe and 2013 Ford
Police Interceptor sedan. Additionally, the department has two converted 2008 Crown Victoria’s that it
uses as administrative vehicles.
Proposed is the replacement of the two vehicles. The Department has researched the available models
from Chevrolet, Dodge and Ford. Ford has replaced the Crown Victoria Police Interceptors with a Police
Interceptor Sedan and a Police Utility Interceptor. These vehicles are equipped with a V-6 engine, all
wheel drive, and offer an Eco-Boost package. The Ford sedan is currently in use, but it is smaller than
any other police vehicles the Department has. This has caused an issue for our large stature officers,
passengers, and storage of the patrol equipment. In addition, this vehicle has several vision obstructions
built into in its design.
The Department is requesting the purchase of two 2015 Ford Utility Police Interceptor Eco Boost
vehicles. The Ford Utility Police Interceptor Eco Boost Package has proven itself to be an effective
alternative offering considerably more room for both the officer and equipment and having fewer vision
obstructions. In addition, the all-wheel drive has been found to be very beneficial in the snow.
The 2009 and 2010 models currently in use as fully marked patrol units will be stripped out and will be
used as administrative vehicles. As much of the special police equipment as possible from the 2009 and
2010 models will be used to equip the new 2015 marked patrol units, such as computers, radar, cameras,
overhead lights, etc. The replacement of these vehicles is consistent with the schedule recommended by
the Rehmann Robson Organizational Review. Although the review authorized one vehicle purchase in
FY 2014 and FY 2015, the Department did not make a purchase in FY2014, but did carry over the funds
to this fiscal year. Therefore, the Department is budgeted for two patrol vehicle purchases this year.
The Ford Utility Police Interceptor Eco Boost is offered on the Macomb County competitive bid at
$28,964 per vehicle.
Cruisers of Brighton have quoted the Department $8,812 to set up each 2015 Ford Utility Police
Interceptor. They have also offered to purchase the two 2008 Crown Victorias for $3,000 each which
would offset the setup costs. The net cost of the setup for both vehicles total $11,624. Cruisers is the
preferred vendor of the Department as they have set up all the vehicles the same way using the same
equipment, which becomes a safety issue during emergency responses. Also, Cruisers customer service
has been exceptional. Understanding the Department’s manpower issues, Cruisers has, on many
occasions, come out to the Department to work on our vehicles, transported vehicles to and from their
shop freeing up manpower, saving us time, and their turnaround time has always been reasonable.
The cost for two vehicles, including setup, is $69,552 which is under the approved budget of $76,000.
Trading in the two 2008 administrative vehicles rather than auctioning them will save administrative time
for City employees and free up storage space at the City’s DPW yard where they are kept until auctioned.
City Council Regular Meeting – December 15, 2014 - Page 8
Motion McKindles, seconded by Allen to approve the purchase of two 2015 Ford Utility Police
Interceptors Eco Boost vehicles using the Macomb County competitive bid in the amount of $57,928 and
to waive the bidding process and award the vehicle set up to Cruisers of Brighton in the amount of
$11,624 and approve the trade in of two 2008 Ford Crown Victorias to Cruisers of Brighton. Motion
carried unanimously.
MAYOR AND COUNCIL COMMUNICATIONS
A. Mayor and Council Communications
Ekong will be out of town and absent for the January 5, 2015 City Council meeting.
B. Staff Communications None
Being no further business, the meeting was adjourned.
Adjournment: 8:33 p.m.
Respectfully submitted,
_________________________________
Dianne Massa, CMC
City Clerk
City of Northville
CITY COUNCIL REGULAR MEETING MINUTES
January 5, 2015
Mayor Johnson called the meeting to order with the Pledge of Allegiance at 7:30 p.m. in Council
Chambers at Northville City Hall, 215 W. Main Street, Northville, Michigan, 48167.
ROLL CALL
Present:
Mayor Christopher Johnson, Mayor Pro Tem James Allen, Councilmembers Nancy
Darga and Ryan McKindles
Absent:
Councilmember Sam Ekong - excused
Also Present: City Manager Patrick Sullivan, DDA Director Lori Ward, Housing Director Sherry
Necelis, Deputy City Clerk Michelle Nabozny, Reporter from the Northville Record, and
two citizens
PRESENTATIONS
A.
Citizen Comments None
APPROVAL OF AGENDA AND CONSENT AGENDA
Motion Allen, seconded by McKindles to approve the agenda and consent agenda as presented.
Approve City Council Minutes: None
Receive Bills List: None
Receive Board and Commission Minutes:
- Downtown Development Authority: 10/21/14, 11/6/14, 11/18/14
Board and Commission Appointments:
- Downtown Development Authority: Reappoint Margene Buckhave, Shawn
Riley, and Mary Starring, each to three-year terms expiring 9/30/18
- Housing Commission: Reappoint Genie Nehs and Jon Kipke, each to fiveyear terms expiring 9/15/19
- Northville Youth Assistance: Appoint Ken Roth to fill a vacancy with a term
expiration of 12/31/17
School Tax Collection Fee
Motion carried unanimously.
PUBLIC HEARINGS
A.
Proposed Uses of Wayne & Oakland Counties CDBG Funds – Fiscal Year 2015
The City of Northville is expected to receive $44,629 from the Wayne County Community Development
Block Grant (CDBG) program and $5,182 from the Oakland County Community Development Block
City Council Regular Meeting – January 5, 2015 - Page 2
Grant program for fiscal year 2015. CDBG funds are used to target low to moderate-income residents or
to provide an urgent community need. The City of Northville has no low/moderate income census tracts
for project eligibility; however, the category of senior citizens qualifies as a presumed benefit group
eligible for CDBG expenditures.
The CDBG application process requires a public hearing where residents are allowed to provide input on
the proposed uses of the funds. Recommendations for uses of the FY2015 CDBG funds are as follows:
Project Description
Public Services – Senior Services
CDBG funds may be used for the operation of Senior Citizen Centers
for transportation, staffing, etc.
Amount
$12,043
Rehab Publicly Residential - Allen Terrace
CDBG funds may be used to perform improvements such as the
replacement for the alarm system, adding greater R-factor to the
insulation in the attic, replacing ceiling tiles with drywall to prevent
air/heat loss, replacement of electronic doors, changing faucets, etc.
$33,305
General Program Administration
The CDBG program allows a percentage of the annual allocation for
program administration.
$ 4,463
Total Estimated Allocation – Wayne County
Total Estimated Allocation – Oakland County
$44,629
$ 5,182
The public hearing was opened at 7:34 p.m. No public comment. The public hearing was closed at 7:34
p.m.
Motion Darga, seconded by Allen to adopt a resolution authorizing the use of fiscal year 2015 Wayne
and Oakland Counties Community Development Block Grant Funds as proposed. Motion carried
unanimously.
RESOLUTIONS AND ORDINANCES
A.
Resolution to Hold Public Hearing on the Amended & Restated Development & TIF Plan
In 1978, the City of Northville created, by Ordinance, the Downtown Development Authority (DDA) for
the purpose of revitalizing Northville’s declining downtown business district. Following the
establishment of the DDA, the City Council approved and adopted the original Development and Tax
Increment Financing Plan to serve as the framework for the revitalization initiative. In subsequent years
the Development Area described in the original plan was expanded, and several times the Plan was
amended in scope.
The DDA is proposing to amend and restate the Development and Tax Increment Financing Plan. The
Amended and Restated Plan would accomplish the following objectives:
City Council Regular Meeting – January 5, 2015 - Page 3
•
•
•
•
Organize and consolidate the original Plan and the six subsequent amendments to the Plan into
one clear and concise document
Extend the plan until the year 2040.
Include a list of future DDA projects and provide estimates and prioritization to these projects.
Adjust the Development Area boundaries so that they would be the same as the Downtown
District boundaries
Public Act 197 of 1975, the DDA enabling legislation, requires the establishment of a “development area
citizen’s council” if the development area has 100 or more residents residing within the district. The City
Council appointed nine members to the Citizens District Council (CDC) at the November 17th City
Council meeting. The CDC met on December 4th to review and discuss the proposed draft Amended and
Restated Development and Tax Increment Financing Plan. The CDC voted unanimously to approve the
plan with the inclusion of several specific recommendations.
The DDA Board of Directors met on December 9th and adopted the Plan with the inclusion of the CDC’s
recommendations and voted unanimously to request that City Council pass a Resolution calling a Public
Hearing to consider the proposed Amended and Restated Development and Tax Increment Financing
Plan. The date of the Public Hearing would be set for Monday, February 2, 2015.
The meeting will be published in the paper, and all impacted taxing jurisdictions will be notified of the
hearing. A schedule of the approval process was provided to City Council.
City Council Comments and Discussion: City Council commented that the document needed to be
updated as the current one is very difficult to read. City Council also pointed out the boundary map
needed to be updated. Since the last map was produced, several buildings have been torn down and
were rebuilt in a slightly different location on the same site. The DDA Director is working with the
City’s GIS consultant to create a new GIS aerial map.
Motion McKindles, seconded by Darga to approve the resolution calling a public hearing regarding
approval of Amendment to and Restatement of the Development and Tax Increment Financing Plan of
the Northville Downtown Development Authority and set the first public hearing for February 2, 2015.
Motion carried unanimously.
COMMUNICATIONS
A. Mayor and Council Communications
City Council encouraged everyone to attend the North American Auto show coming to Detroit and
bringing with it 200 concept cars to showcase here in the Motor City versus the West Coast.
The Mayor reported he will not be at the January 20th City Council Meeting.
B. Staff Communications
There being no further business to come before Council, the meeting was adjourned.
Adjournment: 7:44 p.m.
City Council Regular Meeting – January 5, 2015 - Page 4
Respectfully submitted,
_____________________________
Michelle Nabozny
Deputy City Clerk
City of Northville
CITY COUNCIL SPECIAL MEETING MINUTES
January 12, 2015
Mayor Christopher Johnson called the meeting to order at 7:00 p.m. in the Northville City Hall Council
Chambers, 215 West Main Street, Northville, Michigan.
Present:
Mayor Christopher Johnson, Mayor Pro Tem James Allen, and Councilmember Nancy
Darga.
Absent:
Councilmember Sam Ekong (excused), Councilmember Ryan McKindles (excused)
Also
Present:
City Manager Patrick Sullivan, Finance Director/Treasurer Sandi Wiktorowski,
Director of Public Works James Gallogly, Fire Chief Stephen Ott, Police Chief Michael
Carlson, DDA Executive Director Lori Ward, City Clerk Dianne Massa, Northville
Youth Assistance Director Sue Campbell, Housing Director Sherry Necelis, and DDA
Member Carolann Ayers. There were no citizens present.
CITIZENS COMMENTS
None
APPROVAL OF AGENDA
Motion Allen, seconded by Darga to approve the agenda as presented. Motion carried unanimously.
FY 2015-2016 GOALS, OBJECTIVES, AND PRIORITIES
The City Manager briefly reviewed the FY 2014-2015 City Council Goals, Objectives and Priorities.
City Staff goals, objectives, and priorities reports were included as part of the City Council meeting
packet. As the City Council had previously received and reviewed City Staff’s goals and objectives, City
Council determined that Department presentations or summaries were not necessary.
Instead, it was requested that Staff respond to questions from City Council, which are summarized as
follows:
Building Department
Discussion and questions pertained to the continued reorganization of the Building Department, and
whether it will be economically feasible to continue to use Carlisle/Wortman for building official and
building inspection services or should a full-time Building Official be hired. Administration should
consider reviewing and possibly raising building fees when warranted so as to pass the cost of these
services on to the users.
City Council Special Meeting – January 12, 2015 - Page 2
City Clerk and Elections
It was noted that voter awareness efforts continue through use of the City Entrance signs, City News,
Northville Matters, and use of the website.
Downtown Development Authority
Discussion pertained to the current efforts to combine the DDA Plan and subsequent amendments into
one comprehensive document. A status report was given pertaining to the Wayfinding Sign project.
Discussion ensued pertaining to the downtown dumpsters and continued illegal dumping. As the area is
under surveillance, it was suggested that signs be posted to advise dumpers that the area is being
monitored.
Finance and Administrative Services
The Finance Director was commended for efforts in helping the City achieve long-term financial
stability. It was also suggested that the Citizens Budget Committee receive a status report on
implemented recommendations.
Fire Department
None
Housing Commission
Discussion ensued pertaining to service/therapy animals.
Parks and Recreation
None
Police Department
Discussion pertained to the use of technology to keep officers on the road and the status of filling the
vacant police officer position.
Department of Public Works
It was suggested that the DPW Director also use MITN (Michigan Intergovernmental Trade Network) to
advertise construction projects. Discussion ensued pertaining to sidewalks, ADA compliance, and
consideration of having another ADA assessment to see where improvements are needed.
Youth Assistance
None
CITY COUNCIL GOALS, OBJECTIVES, AND PRIORITIES FOR FY 2015-2016
Comments from Council found that its goals for FY2015-2016 remain consistent with the current goals,
objectives, and priorities, broadly described as follows (and not ranked in any order).
High Priority
Long-Term Fiscal and Financial Stability: Continuation of the long-term fiscal and financial
stability efforts outlined in the City Manager’s report to City Council dated January 12, 2015.
This includes continued implementation of significant measures to stabilize the budget through
the reduction of expenditures, stabilization of revenues, reduction of the City’s full-time work
force, identifying partnerships to achieve efficiencies and savings, addressing long-term pension
obligations and other post-employment benefit liabilities, and health insurance cost containment..
Medium Priority
City Council Special Meeting – January 12, 2015 - Page 3
Water and Sewer System Improvements: Remain current with the commitment to Michigan
Department of Environmental Quality (MDEQ) to clean 20% of the City’s sanitary sewer system
each year to comply with Abatement Order No. 2096. To minimize the possibility of sanitary
sewer backups in the City, efforts to clean 50% of the City’s sanitary sewers should continue.
Continue efforts to detect water loss through leak detection surveys and continue to monitor the
City’s water control. As the City plans its street improvement program for the next 20 years,
water main replacement will become a significant part of the city’s infrastructure enhancements.
Complete the sanitary sewer repair project for a portion of Allen Drive. The City should
continue to explore sanitary sewer improvements in the area to further reduce the possibility of
future basement backups in the area.
Continue to partner with Wayne County and several other neighboring communities to design a
Long Term Corrective Action Plan (LTCAP) for sanitary sewer excess flow as required under
Final Order of Abatement 2096 with MDEQ. Planning and design work done in FY2015 is
expected to lead to construction in FY2017/2018.
Implementation of Downtown Strategic Plan/Preservation of Downtown Funding: The
implementation of the Downtown Strategic Plan is almost complete and limited funding
opportunities exist. Therefore, efforts should now focus on continuing to monitor efforts in
Lansing that would reduce or eliminate the DDA and TIFA funding mechanisms, which provides
the funding needed to improve the physical and economic environment of the downtown.
Continuation of the Wayfinding project, with completion anticipated during 2015.
Continue to work closely with its representatives in Lansing, the Michigan Municipal League,
and the Michigan Downtown Association to weigh in on changes to DDA legislation, which
could potentially reduce and restrict future tax increment financing revenue.
The DDA is currently in the process of amending and restating the Downtown Development and
Tax Increment Financing Plan for the City of Northville. The benefits of amending and restating
the plan include organizing and consolidating the original Plan and the six subsequent
amendments to the Plan into one clear and concise document, extend the plan until the year 2040,
include a list of future DDA projects and provide estimates and prioritization to these projects,
and adjust the Development Area boundaries so that they would be the same as the Downtown
District boundaries. This process should continue.
The DDA should also continue to work to encourage high quality, compatible private
redevelopment with an emphasis on developing additional residential units in and adjacent to the
downtown.
Street, Sidewalk, and Bike Path Improvement Connectivity: Continue the annual crack
sealing program and the annual street and sidewalk program approved in 1997.
City Staff is preparing a long term street improvement program for Northville funding options for
presentation to City Council in the near future.
City Council Special Meeting – January 12, 2015 - Page 4
The non-motorized pedestrian plan was completed in 2014 and was done with input from
Northville Township, Wayne County Parks, and Northville Schools. The plan is expected to be
used when improving City streets in the years ahead.
Completion of Joint Study with Northville Public Schools for Possible Co-Location of
Offices: The City is undertaking a feasibility study with NPS to determine the feasibility of colocating City and School administrative offices in the Old Village School building. The study
will examine the cost of renovation of the Old Village School building, and also the cost of each
organization remaining in their present location given the required maintenance and renovation
required over the next 20 years.
Lower Priority
Retaining the Retail Operation of the Northville Post Office within the Central Business
District: Continuing to work with the United States Postal Service (USPS) to address the needs
of the post office while preserving the economic benefits of a post office (particularly the retail
function) within the Central Business District.
The Post Office building is under lease through 2016. Future land use of the city-owned
property, south of the Post Office, was addressed in the Community Master Plan update.
Development and Redevelopment Issues: Work to continue quality development and
redevelopment of the McDonald Ford property and other areas in Cadytown. Complete work on
the Cady Street Overlay Ordinance which will permit mixed use and residential land uses along
the Cady Street Corridor.
Cemetery Build-Out: Continue working to develop the remaining portion of Rural Hill
Cemetery within available resources.
River Bank Stabilization: City Staff should continue to monitor funding and grant
opportunities to address river bank erosion and stabilizing the river banks.
Projects on Hold
Mill Pond Improvements/Watershed Enhancements are on hold due to lack of available
funding sources. Staff will continue to monitor funding opportunities.
The City Manager was directed to summarize the proposed FY2015-2016 City Council goals, objectives,
and priorities and place them on a future agenda for City Council review and adoption.
COMMUNICATIONS
Mayor and Council None
There being no further business to come before Council, the meeting was adjourned.
City Council Special Meeting – January 12, 2015 - Page 5
Adjournment: 7:39 p.m.
Respectfully submitted,
______________________________
Dianne Massa, CMC
City Clerk
TO:
Northville Youth Assistance Commission, Northville City Council, Northville
Township Board of Trustees, Northville Board of Education
CC:
Chip Snider, Patrick Sullivan
FROM:
Sue Campbell
DATE:
January 5, 2015
NORTHVILLE YOUTH ASSISTANCE 2014 YEAR-END STATISTICS
Program
After-school music lesson participants
CAMP Hillside and Meads Mill participants
Challenge Day participants (approximate)
Counseling clients (including 2013 carryover)
Diversion clients (including 2013 carryover)
Love and Logic participants
Mentees
Summer camp scholarship recipients
Victorian lending closet
TOTAL
Number of Participants in 2014
26
67
300
29
24
19
29
63
46
603
Total Number of New Diversion Referrals in 2014
Infraction
Number of Referrals
Alcohol
3
Curfew
6
Drugs
3
Internet
2
Larceny
1
Retail Fraud
3
School Behavior
3
Tobacco
1
Weapon
1
TOTAL
23
~ City of Northville ~
Council Communications
TO:
Mayor and City Council
FM:
Dianne Massa, City Clerk
SJ:
Proposed Appointment to the Board of Zoning Appeals / Alternate Member
DT:
January 20, 2015
Background/Analysis: The resignation of Sue Hooper leaves a vacancy on the Board of Zoning
Appeals/Alternate Member with a term expiration of July 1, 2015.
On November 6, 2014, Michelle Aniol (Attachment A) was interviewed by the Boards and
Commission Selection Committee.
The Selection Committee recommends that Ms. Aniol be considered for an appointment to the Board
of Zoning Appeals/alternate member and offered the following comments:
•
Ms. Aniol has lived in the city of Northville since 2003.
•
She is a longtime urban planner with extensive zoning and community development
knowledge.
•
Ms. Aniol has indicated an interest in service to the city and feels the Board of Zoning
Appeals would be a good way to make a positive contribution.
Budget Impact: No impact.
Recommendation: It is recommended the Northville City Council appoint Michelle Aniol to serve
on the Board of Zoning Appeals, as recommended by the Board and Commission Selection
Committee.
Recommended Motion: Move to appoint Michelle Aniol to the Board of Zoning Appeals/Alternate
Member, to fill a vacancy with a term expiration of July 1, 2015.
Dianne Massa
DEPARTMENT
Patrick Sullivan
CITY MANAGER
Attachment A
~ City of Northville ~
Council Communications
TO:
Mayor and City Council
FM:
Dianne Massa, City Clerk
SJ:
Reappointment to the Historic District Commission
DT:
January 20, 2015
Background/Analysis:
The term of Historic District Commissioner Mario Tartaglia expired January 1, 2015.
At the direction of the Board and Commission Selection Committee, City staff contacted the
commissioner, who expressed an interest in being reappointed.
Budget Impact: None
Recommendation:
It is recommended that the Northville City Council reappoint Mario Tartaglia to the Historic
District Commission as recommended by the Board and Commission Selection Committee.
Recommended Motion:
Move to reappoint Mario Tartaglia to the Historic District Commission, to a three-year term
expiring on January 1, 2018, as recommended by the Board and Commission Selection
Committee.
Dianne Massa
DEPARTMENT
Patrick Sullivan
CITY MANAGER
~ City of Northville ~
Council Communications
TO:
Mayor & City Council
FM:
Sandi Wiktorowski, Finance Director/Treasurer
SJ:
Resolution to Establish Guidelines for Hardship Exemptions
DT:
January 20, 2015
BACKGROUND: MCL 211.7u allows the owner and occupant of a principal
residence exemption from taxation, in whole or part, by reason of poverty in the
judgment of the Board of Review.
ANALYSIS: Each year, the Board of Review is required to draft and approve
guidelines. The Hardship Exemption Guidelines (Attachment A) were amended
December 10, 2013 to comply with Michigan Tax Tribunal decisions and City practice.
No changes are recommended for 2015 by the Board of Review. The resolution has been
written to conform to the guidelines provided by the Act (Attachment B).
RECOMMENDATION: It is recommended that the Northville City Council concur
with the recommendation of the Board of Review and adopt the Resolution to establish
Hardship Exemption Guidelines for 2015 as presented.
RECOMMENDED MOTION: Move that the Northville City Council concur with the
recommendation of the Board of Review and adopt the Resolution to establish Hardship
Exemption Guidelines for 2015 as presented.
Sandi Wiktorowski
DEPARTMENT
Patrick Sullivan
CITY MANAGER
ATTACHMENT A
City of Northville
Hardship Exemption Guidelines
Pursuant to Public Act 390 of 1994, the City of Northville has established its own criteria to determine the
eligibility of a hardship exemption. These hardship exemption guidelines as set forth below were adopted
by the Northville City Council.
1) To be eligible for exemption under Section 7u of Act no. 206 of the Public Acts of 1893, as amended,
a person shall do all of the following on an annual basis:
a) Be an owner of (for at least one year) and occupy as a principal residence the
property for which an exemption is requested.
b) File a claim with the board of review on a form provided by the assessing
department, accompanied by federal and state income tax returns for all persons
residing in the principal residence, including any property tax credit returns, filed
in the immediately preceding year or in the current year. The filing of a claim
under this subsection constitutes an appearance before the board of review for the
purpose of preserving the claimant's right to appeal the decision of the board of
review to the Michigan Tax Tribunal.
c) Produce a valid driver's license or other form of identification if requested by the
assessor or board of review.
d) Produce a deed, land contract, or other evidence of ownership of the property for
which an exemption is requested if required by the assessor or board of review.
Petitions for a Hardship Exemption must be filed at the assessing department a minimum
of five days before the Board of Review meetings held in March, July or December.
Each petitioner must submit a copy of the current year or immediately preceding year
Federal Income Tax Return (1040), Michigan Income Tax Returns (MI-1040) and
Michigan Homestead Property Tax Credit Claim Return (MI 1040 CR) for all persons
residing in the homestead and/or having an ownership interest in the property.
For all applications, the Board of Review will take into account the credit/refund
calculated on the income tax form MI 1040 CR which refunds property taxes based on
the owner’s income. For seniors, property taxes that exceed 3.5% of owner’s income are
refunded to the owner. For non-seniors, the refund is reduced to 60% of that calculation.
For seniors and non-seniors, the refund is limited to $1,200.
Each application will be reviewed by the Assessor for completion and clarity and to
determine the net property tax bill after the MI 1040 CR refund.
2) In addition to the eligibility requirements stated above, the City of Northville provides additional
guidelines and criteria for granting or denying hardship exemption requests. The Board of Review
take the deliberation process seriously and within its authority, reserves the right to make decisions
based upon individual case consideration. The Board of Review strives to uniformly apply the
standards to each applicant’s circumstances, within the overall guidelines provided herein.
a) Income of all parties residing in the home or having an ownership interest in the
property will then be considered. An explanation will be required for all
household members over the age of 18 years who are not listed as contributing to
the household income.
Applicants will not be eligible for the hardship exemption if they do not meet the following
income eligibility guidelines as of March 1, of the current year.
A family of -1- may not earn more than $25,000
A family of -2- may not earn more than $30,000
A family of -3- may not earn more than $35,000
A family of -4- may not earn more than $40,000
A family of -5- may not earn more than $45,000
For each additional family member, add $5,000 per year.
The Board of Review may waive the income limits for households with greater
incomes but who have expenses beyond the ordinary scope of expected costs
which are severe and unavoidable, such as unusually high health care costs
not covered by insurance. Such reasons must be properly documented.
In cases where the Board of Review deviates from the income limits for
substantial and compelling reasons, such as described above, these reasons will be
noted on the petition and communicated in writing to the claimant
The definition of income used will be that defined by the Federal Bureau of Census.
Money wages and salaries before any deductions. 2.) Net receipts from nonfarm selfemployment. These are receipts from a person’s own business, professional enterprise,
or partnership, after deductions for business expense. 3.) Net receipts from farm selfemployment. These are receipts from a farm one operates as an owner, renter, or
sharecropper, after deductions for farm operating expenses. 4.) Regular payments from
social security, railroad retirement, unemployment compensation, strike benefits form
union funds, worker’s compensation, veteran’s payments, public assistance (including
Aid to Families with Dependent Children, Supplemental Social Security Income,
Emergency Assistance money payments, and non-Federally-funded General Assistance
or General Relief money payments. 5.) Alimony, child support, and military family
allotments of other regular support from an absent family member or someone not living
in the household. 6.) Private pensions, government employee pensions (including
military retirement pay), and regular insurance or annuity payments. 7.) College or
university scholarships, grants, fellowships, and assistantships. 8.) Dividends, interest,
net rental income, net royalties, and periodic receipts form estates or trusts, and net
gambling or lottery winnings.
Income does not include the following: 1.) Money received from the sale of property
such as stocks, bonds, a house, or car unless a person is in the business of selling such
property. 2.) Withdrawals of bank deposits and borrowed money. 3.) Tax refunds, gifts,
loans, lump-sum inheritances, one-time insurance payments. 4.) Food or housing
received in lieu of wages and the value of food and fuel produced and consumed on
farms. 5.) Federal non-cash benefit programs such as Medicare, Medicaid, food stamps
and school lunches.
b) The assets (excluding home furnishings), of all parties residing in the home or
having an ownership interest in the property will be reviewed to determine if the
applicant or co-owner has assets that can be used to pay the property taxes.
Assets of all parties shall not exceed $10,000. The applicant or any occupant shall
not have an ownership interest in any real estate other than the homestead in
question. The value of all vehicles of all occupant will be considered on a case by
case basis
3) Let it also be known to all applicants that:
Due to the Freedom of Information Act, in the case of a hardship appeal, a copy
of the petition and supporting documentation will be kept in a separate file in the
City Assessor’s office but will be provided on request to an interested member of
the public.
Applicants for a hardship may petition the Board of Review by appointment at
any of their annual meetings held in March, July and December. A complete
application including all necessary documentation will be required. City staff will
make every effort to work with the applicant to gain the necessary documentation
however ultimately it is the responsibility of the Applicant to provide a complete
application and all supporting documentation.
Hardship Exemptions are determined on an annual basis. If a hardship exemption
is granted the Applicant will only be eligible for a maximum of (3) years
consecutively. Individuals permanently disabled may qualify every year.
An applicant may appeal the Board of Review decision on a hardship exemption
to the Michigan Tax Tribunal On behalf of the City the Assessor may also appeal
the Board of Review decision on a hardship exemption to the Michigan Tax
Tribunal.
The Board of Review realizes that each poverty exemption request has an individual set
of circumstances that must be considered in its deliberations. These guidelines and
criteria have been established to assist the Board of Review in developing a uniform and
well established basis for granting or denying a hardship exemption request.
ATTACHMENT B
City of Northville
Resolution to Establish Guidelines for Hardship Exemptions for 2015
WHEREAS, MCL 211.7u(1) states “The principal residence of persons who, in the
judgment of the supervisor and Board of Review, by reason of poverty, are unable to
contribute toward public charges is eligible for exemption in whole or part from taxation
under this act”, and
WHEREAS, the statute also requires each municipality to draft guidelines and
application forms; and
WHEREAS, on an annual basis, a person must meet federal poverty guidelines
established by the United States or alternative guidelines adopted by the governing body,
and
WHEREAS, those alternative guidelines do not provide income eligibility requirements
less than the federal guidelines.
NOW THERFORE, BE IT RESOLVED, that the Hardship Exemption Guidelines be
adopted as approved by the Board of Review at their December 10, 2013 meeting.
The foregoing resolution was offered by
Yes:
No:
Absent:
and seconded by
RESOLUTION DECLARED ADOPTED ON THIS 20th DAY OF JANUARY 2015.
__________________________
James C. Allen
Mayor Pro Tem
Attest: ___________________________
Dianne Massa, CMC
City Clerk
~ City of Northville ~
Council Communications
TO:
Mayor & City Council
FM:
Sandi Wiktorowski, Finance Director/Treasurer
SJ:
Resolution for March 2015 Board of Review
DT:
January 20, 2015
BACKGROUND: Public Act 206 of 1893 requires that the governing body of local
units of government adopt a resolution authorizing the start date for the board of review
and to allow a resident taxpayer to file a protest by mail.
ANALYSIS: The excerpt from the General Property Tax Act 206 and related resolution
are attached. The resolution has been written to conform to the guidelines provided by
Public Act 206. The policy is consistent with the City’s current practice.
RECOMMENDATION: It is recommended that the Northville City Council adopt
the Resolution to establish dates and times for the 2015 March Board of Review and to
allow resident taxpayers to protest by mail under Public Act 206 of 1893 as presented.
Sandi Wiktorowski
DEPARTMENT
Patrick Sullivan
CITY MANAGER
City of Northville
Resolution to Establish Dates and Times for the 2015 March Board of Review and
To Allow Resident Taxpayers to Protest By Mail
WHEREAS, the laws of the State of Michigan regulate the meeting schedule for the
March Boards of Review for cities and townships throughout the State; and
WHEREAS, the City of Northville wishes to establish a schedule providing the greatest
convenience to our taxpayers; and
WHEREAS, MCL 311.30 (7) states that resident taxpayers may appeal in writing if
authorized by adoption of an ordinance or resolution of the governing body.
NOW THERFORE, BE IT RESOLVED, that the meeting schedule for the 2015 March
Board of Review for the City of Northville be established as follows:
March 3, 2015 9 am: Organizational meeting with election of chairperson & secretary
March 9, 2015 1 pm to 5 pm & 6 pm to 9 pm: Public Hearings
March 11, 2014 1 pm to 5 pm & 6 pm to 9 pm: Public Hearings
March 13, 2014 1 pm: Deliberations
ALSO LET IT BE RESOLVED, that written appeals from resident taxpayers will be
given equal weight and status with personal appearances, and will be accepted if received
before 5 pm March 11, 2015.
The foregoing resolution was offered by
Yes:
No:
Absent:
and seconded by
RESOLUTION DECLARED ADOPTED ON THIS 20th DAY OF JANUARY 2015.
__________________________
James C. Allen
Mayor Pro Tem
Attest: ___________________________
Dianne Massa, CMC
City Clerk
~ City of Northville ~
Council Communications
To:
Mayor and City Council
From:
Jason D. Spiller, Parks & Recreation Director
Date:
January 20, 2015
Subject:
Disposal of Equipment / Computer Equipment / Parks & Recreation
Background/Analysis
Guidance for the disposal of City property is provided by City Charter (Section 8.8) and City
of Northville Code of Ordinances (Section 2-188). Those sections are presented at
Attachment A.
A schedule of used equipment and related methods of disposal are provided at Attachment
B. Disposal methods will be used in order that yields the best financial benefit to the
Department.
Budget Impact
The computer was outdated and replaced with a newer model computer per Department
replacement plan. The old computer is being disposed of using proper methods.
Recommendation
It is recommended that the Northville City Council authorize disposal of used equipment as
shown at Attachment B.
Recommended Motion
Move to authorize disposal of used equipment as shown at Attachment B.
Jason D. Spiller
DEPARTMENT
Patrick Sullivan
CITY MANAGER
ATTACHMENT A
Guidance for Disposal of Public Property
City Charter
Excerpt from Chapter 8
Purchase and Sale of Property:
Section 8.8. The Council shall designate one of the administrative officers of the city as
Purchasing Agent, and he shall be responsible for the purchase and sale of all city property.
Competitive prices for all purchases and public improvements shall be obtained, except when no
advantage to the city would result from such procedure. All purchases and sales shall be
evidenced by written contract or purchase order. The Council shall establish by ordinance
detailed procedure for purchases and sales. It may authorize the Purchasing Agent to make
purchases and sales within the prescribed dollar limit established by ordinance without prior
approval of the Council. In all sales or purchases in excess of the dollar limit established by
ordinance, the sale or purchase shall be submitted to and approved by the Council, and in all
such cases formal sealed bids shall be obtained except in cases in which the Council determines
by formal unanimous resolution of those present that no advantage to the city would result from
competitive bidding, and in all sales or purchases in excess of the dollar limit established by
ordinance the requirements of Section 16.6 shall be complied with. The Council may authorize
the making of public improvements or the performing of any other city work by any city agency or
department without competitive bidding. The city may not sell any park or any part thereof unless
approved by three-fifths of the electors voting thereon at any general or special election.
Code of Ordinances
DIVISION 2. PURCHASES, SALES, CONTRACTS
Sec. 2-188. Sale of property
Whenever any real or personal city property is not needed for public purposes, the same may be
sold, subject to the following provisions:
(1) Property with a value which does not exceed $2,500.00 may be sold to the public, or traded
to a vendor for other property, for the best price obtainable; provided, however, that no city
property shall be sold or traded to a city official or city employee except in accordance with the
provisions in subsections (2) and (3) of this section.
(2) Property of any value may be sold on the basis of competitive bids, in the manner provided
in this division for obtaining bids for purchases; or it may be traded to the successful vendor when
included in the process of obtaining bids for the purchase of other property.
(3) Property of any value may be sold without competitive bids when such sale has been
approved by the city council, by unanimous resolution of those present, on the basis that
no advantage to the city would result from competitive bidding; or when such sale has been
approved by three-fifths of the city electors voting thereon at an election.
(Code 1980, § 2-207)
ATTACHMENT B
City of Northville
Disposal of Used Equipment
Presented to Northville City Council on: December 2, 2013
# of
Approx.
Items
1
Description
HP Compaq dc5800 Microtower
S/N # MXL83305HB
Reason(s)
for
Disposal
Estimated
Value
1
$ 0.00
Reason for Disposal:
1) Budgeted replacement (new asset has been/will be placed in service)
2) Obsolete (utilization has exceeded useful life)
3) Broken (estimate to repair is not cost beneficial)
Method of Disposal:
A. Sealed Bids (Award of Bids will be presented to Northville City Council)
B. Notice of sale posted on website for a minimum of ten calendar days
(City News subscribers will be notified by e-mail)
C. Offer to other public agency
D. Offer to nonprofit group
E. Recycle or scrap
Method(s) of
Disposal
(in order of
preference)
E