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End of Course (EOC)
Fall BAC Training 2013-2014
What’s New
• Removal of graduates from Vantage (2012 and 2013)
• KDE/ACT upload/update of student accounts
• Inactivate duplicate student accounts
• Bulk Student Roster Upload Function
• Preparation for year three (2013-14)
• State Course Codes
• Online Stress Test
2
Duplicate Student Accounts
• KDE and ACT are working collaboratively to purge the
system of duplicate accounts.
• The target is to have this work done this fall.
• After this effort, school staff should review school lists to
verify quality of work. Please review BAC e-mails for
additional information.
3
Removal of Graduates from Vantage
• New Policy: Graduates will be removed from the Vantage
•
•
system by ACT in December following graduation dates.
Allows school staff time to print Individual Student
Reports.
ACT and KDE will work together to determine when this
effort will be complete. Please review the BAC e-mails for
additional information about this effort.
4
Online Stress Test
The purpose of this assessment is to provide Kentucky
educators assurance the online system will work with a
large number of students in the system at once. ACT must
prove the system has been fixed; if it cannot, the state will
likely look for a different testing vendor for the 2014-15
school year. District Assessment Coordinators (DACs) will
be contacted as more details are developed.
5
Testing Sessions
• Paper Testing:
•
ALL students must be tested at the same time, in the same
content area.
• Computer Testing:
•
•
•
Multiple testing sessions can be utilized in a single day.
The first computer based test must begin at the same time as the
paper based test.
Note: A 10-15 minute break is allowed between test sessions.
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2013-2014 Grading Scale for EOC Exams
(Scale Score Range 125 – 175)
NEW GRADING SCALE FOR THE 2013-2014 YEAR
EOC
Subject
Test
U.S. History
English II
Algebra II
Biology
Course Letter Grade
EOC Scale Score
Link to CPECollege
Readiness
Benchmark
A
B
C
D
F
151-above
147-150
144-146
139-143
138-below
147
160-above
154-159
152-153
141-151
140-below
154
151-above
148-150
143-147
138-142
137-below
148
157-above
154-156
146-153
140-145
139-below
154
EOC PROFICIENCY SCORES
• A performance level score (N, A, P or D)
will be assigned for accountability
purposes.
• The scale will not be connected to the
grade letter scale.
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When students are tested
Example 1
Example 2
Example 3
Student passes semester 1
Student passes semester 1
Student passes trimester 1
•
StudentPolicy
passes semester
2
Change:
Student failsare
semester
2 at the
Student
fails trimesterof
2 ALL
Students
tested
completion
coursework.
Student takes exam
retakes semester 2
• No longer calculateStudent
if 55%
Student takes exam
Student takes trimester 3
Student retakes trimester 2
Student takes exam
TRADITIONAL VS NONTRADITIONAL

Traditional Students
Students who are on a
“traditional” coursework path


Non-Traditional Students
Students who are on a “nontraditional” coursework path








Coursework finished at the
end of a semester
Coursework finished at the
end of a trimester
Coursework finished at the
end of a full year course
Self-paced courses
eSchool course
JCHS course
PLATO
Independent Study
Success Maker
Credit Recovery
Summer School
TEST WINDOWS
State Selected
Windows



Testing windows that have been set by KDE
Each is approximately 6 weeks long
Non-Traditional students may be tested any
time during this window
-#1 - (8/1/13 – 9/13/13)
#2 -(10/1/13 – 11/15/13)
#3 -( 12/2/13 – 1/17/14)
#4 - (2/3/14 – 3/14/14)
#5 - (4/1/14 – 6/13/14)
#6 - (6/16/14-7/15/14)
JCPS
Selected
Windows

Test windows that have been set by JCPS district
personnel
Each window is 10 days long
Traditional students MUST be tested within this
window
#1 - (State Window)
#2 – (10/21/13 – 11/1/13)
#3 – (12/9/13 – 12/20/13)
#4 – (2/10/14 – 2/21/14)
#5 – (5/15/14 – 5/30/14)
#6 – (State Window)
Makeups

Traditional students must be administered makeup
sessions anytime during the 10 day district window
Non-traditional students may be administered
makeup sessions anytime during the state
window.
If a student is unable to test he/she can
be administered the missed EOC exam
during the next window. Schools must
follow guidelines for traditional or nontraditional students.



TESTING SESSIONS
Format
Scheduling
Paper/Pencil
All students
MUST be tested
in the same
content area at
the same time
(1 test book containing 1
answer document)
Computer Based
(No test book / Manuals
available online)
Makeup Sessions
Students can be
tested in multiple
sessions on the
same day*
Order of
Administration
# of days per
content area
Schedule
1 day
Day 1
MC1/MC2
MC1 / MC2
With a 10 – 15 minute break
between sessions
MC1 / MC2
With a 10 – 15 minute break
between sessions
1 day
Day 1
MC1/MC2
Follows the above rules according to the format administered.
*Accommodated students testing using paper/pencil materials,
MUST begin testing at the same time as the first computer based
session.
EOC TIMELINES
8 weeks prior
to the test
window
7 weeks prior to 6 weeks prior to 5 weeks prior to 4 weeks prior to Immediately prior
the test window the test window the test window the test window
to the testing
window
BAC RESPONSIBILITY
Confirm Unit
Usage
(# of materials
needed)
Create/Upload User
Accounts
(Set up BACs and
teachers)
Create/Upload/
Move Student
Accounts
Create/Class
Rosters
(Build rosters by
subject or class)
School preference
Finalize Class
Rosters
(Final adjustments
of rosters to
receive pre-ID
labels)
Inventory and sort
materials
Completed by the
BAC’s and the
JCPS Testing
Unit
Completed by the
BAC’s and the
JCPS Testing Unit
Completed by the
BAC’s and the
JCPS Testing Unit
Completed by the
BACs
Completed by the
BACs
Completed by the
BACs
This timeline was created by ACT and has
NO flexibility!
http://www.act.org/stateservices/kentucky/
16
Resources/Manuals
Resources
http://www.act.org/qualitycore/index.html
Resources
New BACs
MUST watch
these videos.
Resources
Located
below the
videos are
PDF
Resources.
ORDERING –
Student Count Form
•
•
•
BACs will receive a
student count form for
each EOC window.
This form will be
emailed to you 5 to 6
weeks prior to the EOC
testing window.
If you THINK a student
may test include them
in your count.
Accommodated Testing
Paper Only
• R = Reader
• A = Audio
• B = Braille
• LP = Large Print
• Scribe
Paper and Computer
•
•
•
•
•
•
•
Extended Time
Paraphrasing
Manipulatives
Prompting/Cueing
Behavior Modification
Interpreter (sign
language)
Dictionaries/Thesauri
PreparationUser Accounts
•
•
•
Creation of new teacher accounts
• BACs can add teachers as needed
Inactivation of teacher accounts
• BACs should inactivate teachers no longer associated with
their school
Addition of new ninth graders
•
Completed by KDE/JCPS Testing Unit
Create and Upload Students
• ACT will create student accounts at the appropriate
school.
• Student grade levels will reflect current status in IC.
Accounts for students enrolled after this date will need
to be created by the school.
• 2012 and 2013 High School Graduates will remain in
the Vantage system until December 2013.
Student Transfer
Form
•
•
•
•
Use this form if a student is
not visible on Quality Core.
If the student has been in
any KY high school we
may be able to transfer
them to your location in
Quality Core.
If they cannot be
transferred we will contact
you so that you can add
them to Quality Core.
If the student is new to KY
schools you should add
them to Quality Core.
Bulk Student Roster Upload
• New function available to add multiple student records to
roster(s) via upload.
• Detailed instructions will be posted to ACT’s QualityCore
website prior to the start of October testing. The instructions
document will also be sent via the BAC e-mails.
• Ad Hoc currently in Infinite Campus for each course
•
•
•
•
EOC Bulk Roster Registration Algebra II
EOC Bulk Roster Registration Biology
EOC Bulk Roster Registration English II
EOC Bulk Roster Registration U. S. History
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KDE State Course Codes
Biology
English II
230110-English 2
230162-Pre-IB English 2
Algebra II
270311-Algebra 2
U.S. History
450809-U.S. History Survey
450812-United States History,
Reconstruction to the Present
450814- AP American History
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302601-Life Science/Biology 1
302602-Biology II
302611-Biochemistry
302613-Microbiology
302614-Ecology
302623-IB Environmental Systems
302643-Pre-IB Biology
302644-IB Biology 2
302645-IB Biology 3
302646-AP Biology
302680-AgriBiology
302685-Agriscience
302698-Intro Biology with Earth/Space
Science
303010-Astrobiology
303091-Integrated Science I
303092-Integrated Science II
303093-Integrated Science III
302603 - Honors Biology (newly added)
302618 - Medical Science (newly added)
Rosters
• BACs Responsible for creating rosters :
• 3 Options for naming
• Name by school, course, per teacher and period
• i.e. Eastern, Algebra II, Greer, period 5
• Name by school, course, per teacher
• i.e. EASTERN, Algebra II, Greer
• Name by school, course
• i.e. CCHS, Algebra II
•
Note: Separate class roster for extended time for computer based
(specific timing).
Rosters
• BACs:
• Finalize Class Rosters
• Verify all students to be tested are on roster
• REMOVE (during test window) students who do
not test
• No roster in SDRR at this time
• Print or save electronic copy to use as a
reference for accountability in SDRR at the end
of school year (very important for Data Review)
Rosters
30
Receiving/Storing Materials
• Shipment will be identified with course
and school name
• Check shipment contents
•
•
Content Boxes
•
•
•
•
•
•
Roster Listing
Test Booklets
Test Supervisor’s Manual
School Header
Group Header
Blank Answer Documents (extra)
Accommodated Boxes
•
All accommodated materials
Discrepancies—Call
the Testing Unit at
485-3388
Changes to EOC
Pre-Printed Materials
• Headers
• Pre-printed School Header
• Pre-printed Group Headers
• Headers will come with information pre-printed but
NOT bubbled
•
You DO NOT need to bubble this information
•
You WILL need to bubble the information
• If you use a blank header:
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A:School Name
C: Course
B: Test
Roster
Name
D: Vantage Test
Assignment
Roster ID
# of answer
documents
being
returned
Test Dates
YOU MUST BUBBLE BLOCKS E, F, & I
33
Combined MC Test Booklets
• No longer separate multiple choice test booklets. Change
effective spring of 2013.
• Student answer document with embedded student
information is located inside the test booklet.
• Cover of test booklet contains embedded roster and student
information.
• Booklets are packed by roster for easy distribution on test
day.
34
Changes to EOC
Pre-Printed Materials
• Pre-printed books will now be used
•
•
Answer documents will be perforated pages within the test
book
Algebra reference sheets will be perforated pages within the
test book
• Errors on pre-printed student information
•
•
Do not edit
Make corrections online within class roster
• No pre-printed book
•
•
Add new students to the Quality Core roster
Bubble demographics into a blank book
You may break the
seal on a blank book
prior to testing in
order to bubble the
demo graphics.35
Changes to EOC
Pre-Printed Materials
• If a student accidentally tears his/her answer document
•
when removing it from the test book you will need to:
VOID the torn answer document
•
Record the VOIDED book on an irregularity report
• Give the student a blank answer document
•
You received extra blanks that are not in a book within your
shipment
• Bubble in all student demographic and test roster data
36
Changes to EOC
Pre-Printed Materials
•
•
•
•
If you move a student from one roster to another after the
materials have been printed you will NOT be able to use the
pre-printed materials.
Materials are printed with roster information included in the
barcode.
Moving a student and using the pre-printed materials WILL
delay scoring.
If you need to move a student to a different roster DO NOT use
the pre-printed book, instead you will need to bubble the
students demographics on a blank book.
37
Changes to EOC
Pre-Printed Materials
•
Unused pre-printed materials
•
NO LONGER need to be voided
•
NO LONGER need to be listed on an Irregularity Report
•
Leave the answer document inside the pre-printed book
•
Remove the student from the roster
•
Return the unused book with nonscorable materials in your content
boxes
•
BE SURE THAT SCORABLE ANSWER DOCUMENTS DO NOT
ACCIDENTALLY GET MIXED IN WITH NONSCORABLES AS THIS
WILL DELAY SCORING
38
Prohibited Materials
Computer
Pencil/Paper
Prohibited
• Notes
• Foreign language or English
dictionary
Prohibited
• Scratch paper
• Notes
• Foreign language or English
dictionary
Allowed
• Scratch Paper-Please collect and
destroy securely.
• Calculators
• Reference Sheets (Algebra II)
Allowed
• Scratch work is to be done in the
test booklet.
• Calculators
• Reference Sheets (Algebra II)
Changes to EOC - Reports
• Score reports may be created in one PDF for all
students or one student report at a time.
To view ALL STUDENTS
To view INDIVIDUAL
STUDENTS
40
2013-2014
Seating Charts
42
Seating Charts
43
IRREGULARITY
REPORT
• This form can be
found in your Room
Supervisor’s Manual
• Report any
irregularities that
are violations of the
Administration
Code(Allegations) to
Erica Thompson.
Irregularities
• A disturbance or distraction occurs that could affect one
•
•
•
•
or more students’ scores.
A student becomes ill and discontinues testing.
A student questions or challenges a test item.
A student uses unauthorized testing aids.
Complete a Testing Irregularity Report (Test Supervisor’s
and Room Supervisor’s Manuals)
• VOIDED materials should be listed on an
irregularity report
45
TEST BOOK TRACKING LOG
MANDATORY
Can be found in your Room
Supervisor’s Manual
EOC CHECKIN SHEET
MANDATORY
Return to the JCPS Testing
Unit with your
Administrative Forms
Envelope
PACKING
MATERIALS
TYVEK
ENVELOPE
PACKING
MATERIALS
POLYMAILER
2 Tyvek envelopes will
fit in each polymailer.
Resources
• Kentucky QualityCore Website
www.act.org/stateservices/kentucky
• Kentucky Department of Education
http://education.ky.gov/AA/distsupp/Pages/EOC.
aspx
51
Contact Information
ACT
•
•
JCPS
ACT Customer Services:
Phone: (866)764-7228
•
•
•
•
•
52
Testing Unit
Phone: (502) 485-3388
Fax: (502) 485-3775
Ryan Goepper
E-mail:
[email protected]