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MINUTES
OF THE
COUNCIL OF THE
COUNTY OF OXFORD
County Council Chamber
Woodstock
January 28, 2015
MEETING #8
Oxford County Council meets in regular session this twenty-eighth day of January 2015, in the Council
Chamber, County Administration Building, Woodstock.
1.
CALL TO ORDER:
7:00 p.m., with Warden Mayberry in the chair.
All members of Council present except Councillors Tait and Talbot.
Councillor Talbot arrives at 7:01 p.m.
Staff Present: P. M. Crockett, Chief Administrative Officer
L. Beath, Director of Public Health and Emergency Services
P. D. Beaton, Director of Human Services
L. S. Buchner, Director of Corporate Services
C. Fransen, Director of Woodingford Lodge
G. K. Hough, Director of Community and Strategic Planning
R. G. Walton, Director of Public Works
S. Wiley, Employee Health Coordinator / Acting Director of Human Resources
B. J. Tabor, Clerk
2.
APPROVAL OF AGENDA:
RESOLUTION NO. 1:
Moved by:
Margaret Lupton
Seconded by: Don McKay
That the Agenda be approved as amended by adding a delegation from Shane Curtis, President, Curtis
Wilcox, regarding Report No. HS 2015-01, titled “2014/2015 Investment in Affordable Housing Program
Extension”, and by moving the Report forward in the meeting to be dealt with under Consideration of
Delegations and Presentations.
DISPOSITION:
Motion Carried
3.
DISCLOSURES OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF:
NIL
4.
ADOPTION OF COUNCIL MINUTES OF PREVIOUS MEETING:
Council Minutes of January 14, 2015 – Regular Meeting
Council Minutes of January 14, 2015 – Budget Meeting
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January 28, 2015
RESOLUTION NO. 2:
Moved by:
Margaret Lupton
Seconded by: Don McKay
That the Council Minutes of the January 14, 2015 regular meeting and the January 14, 2015 budget
meeting be adopted.
DISPOSITION:
5.
Motion Carried
PUBLIC MEETINGS:
RESOLUTION NO. 3:
Moved by:
Don McKay
Seconded by: Margaret Lupton
That Council rise and go into a public meeting pursuant to the County of Oxford Disposal of Land
Policy, and that the Warden chair the public meeting.
DISPOSITION:
Motion Carried (7:03 p.m.)
1.
Declaration of Surplus Lands – located at 2 Station Street, Drumbo, in the
Township of Blandford-Blenheim, designated as Part Lot 1 W of Wilmot
Street Block B Plan 199, in the Township of Blandford-Blenheim
2.
Declaration of Surplus Lands - located at 12 Vine Street, Beachville, in the
Township of South-West Oxford, designated as Lot 4, 6-7 Plan 725 South-West
Oxford, in the Township of South-West Oxford
The Chair asks R. Walton, Director of Public Works, to speak regarding the declaration of surplus land,
located at 12 Vine Street, Beachville, in the Township of South-West Oxford, and 2 Station Street,
Drumbo, in the Township of Blandford-Blenheim. R. Walton indicates that no written comments were
received in response to the Public Notice indicating that the Council of the County of Oxford proposes
to deem the lands surplus to the needs of the County.
The Chair opens the meeting to questions from members of Council. There are none.
The Chair asks if there are any members of the public wishing to speak. No one indicates such intent.
RESOLUTION NO. 4:
Moved by:
Don McKay
Seconded by: Margaret Lupton
That Council adjourn the public meeting and reconvene as Oxford County Council with the Warden in
the chair.
DISPOSITION:
6.
Motion Carried (7:04 p.m.)
DELEGATIONS AND PRESENTATIONS:
1.
Shane Curtis, President
Curtis Wilcox
Re: Comments - Report No. HS 2015-01 – 2014/2015 Investment in
Affordable Housing Program Extension
Shane Curtis, President, Curtis Wilcox, comes forward to comment on Report No. HS 2015-01, titled
“2014/2015 Investment in Affordable Housing Program Extension” which is before Council tonight. He
proceeds with his presentation, a hand-out of which was distributed prior to the meeting. S. Curtis
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January 28, 2015
proposes that Council consider funding the three lowest cost-per-unit projects rather than approving
the award as recommended in the Report.
The Warden opens the meeting to questions from Council.
S. Curtis responds to comments from Councillor Talbot.
Through the Chair, P. Beaton, Director of Human Services, responds to a question from Councillor
Comiskey.
7.
CONSIDERATION OF DELEGATIONS AND PRESENTATIONS:
RESOLUTION NO. 5:
Moved by:
Don McKay
Seconded by: Margaret Lupton
That the presentation made by Shane Curtis, President, Curtis Wilcox, be received as information for
consideration during the deliberation on Report No. HS 2015-01, titled “2014/2015 Investment in
Affordable Housing Program Extension”.
DISPOSITION:
HS
Re:
Motion Carried
2015-01
2014/2015 Investment in Affordable Housing Program Extension
RESOLUTION NO. 6:
Moved by:
Marion Wearn
Seconded by: Don McKay
That the recommendations contained in Report No. HS 2015-01, titled “2014/2015 Investment in
Affordable Housing Program Extension”, be adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. HS 2015-01:
1. That Council approve the award of the 2014/2015 Investment in Affordable Housing RFP to
Filtrec Screens Inc. in the amount of $983,900, for the development of 20 affordable housing
units to be located at 34 Riddell Street, Woodstock;
2. And further, that the Chief Administrative Officer and the Director of Human Services be
authorized to execute all necessary documentation and agreements related thereto.
During the deliberation on Report No. HS 2015-01, Council gives direction to staff, through the CAO, to
develop a strategy to leverage the remainder of the Investment in Affordable Housing funding and to
report back to Council in the Spring of 2015.
8.
CONSIDERATION OF CORRESPONDENCE:
NIL
9.
REPORTS FROM DEPARTMENTS:
COMMUNITY AND STRATEGIC PLANNING
CASPO 2015-15
Re:
Application for Draft Plan of Condominium and
Exemption from Draft Plan Approval
CD 14-03-6: Warren D. Sinclair Construction Ltd.
Page 4
January 28, 2015
RESOLUTION NO. 7:
Moved by:
Trevor Birtch
Seconded by: Larry Martin
That the recommendations contained in Report No. CASPO 2015-15, titled “Application for Draft Plan
of Condominium and Exemption from Draft Plan Approval CD 14-03-6: Warren D. Sinclair
Construction Ltd.”, be adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. CASPO 2015-15:
1. That the County Council approve the application for draft approval of a proposed phased
standard condominium submitted by Warren D. Sinclair Construction Ltd. (File No. CD14-036); prepared by Stantec Consulting Ltd. and dated November 18, 2014, for lands described
as Block 60, Plan 41M-217, in the Town of Ingersoll.
2. And further, that the County Council approve the request for exemption from the draft plan of
condominium approval process submitted by Warren D. Sinclair Construction Ltd. (File No.
CD 14-03-6); prepared by Stantec Consulting Ltd. and dated November 18, 2014, for lands
described as Block 60, Plan 41M-217, in the Town of Ingersoll, as all matters relating to the
multi-family residential development have been addressed through prior approvals of the
related Woodhatch subdivision (41M-217) and the related Site Plan (SPA-03/13).
CASPO 2015-27
Re:
Application for Draft Plan of Subdivision SB 14-03-7 (1422880 Ontario Inc.)
RESOLUTION NO. 8:
Moved by:
Trevor Birtch
Seconded by: Larry Martin
That the recommendation contained in Report No. CASPO 2015-27, titled “Application for Draft Plan of
Subdivision SB 14-03-7 (1422880 Ontario Inc.)”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CASPO 2015-27:
1. That Oxford County Council grant draft plan approval to a proposed subdivision submitted
by Performance Communities Realty Inc. (File SB 14-03-7) as prepared by Cyril J.
Demeyere Limited (dated December 1, 2014) and Kim Husted Surveying, as shown on Plate
5 of Schedule “A” to Report No. 2015-27, comprised of land described as Part 1, Reference
Plan 41R-6637 and Part 4, Reference Plan 41R-6678, being Part Lot 8, Concession 11,
(Dereham), in the Town of Tillsonburg, subject to the conditions attached as Schedule “A” to
this Report being met prior to final approval.
CORPORATE SERVICES
CS
Re:
2015-04
Oxford County Library 2015 Business Plan and Budget
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January 28, 2015
RESOLUTION NO. 9:
Moved by:
Margaret Lupton
Seconded by: Stephen Molnar
That the recommendation contained in Report No. CS 2015-04, titled “Oxford County Library 2015
Business Plan and Budget”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CS 2015-04:
1. That the recommendation of the Oxford County Library Board dated January 19, 2015, that
County Council approve the 2015 Oxford County Library Business Plan and Budget to
provide a levy of $3,392,810, subject to possible minor adjustments to interdepartmental
charges and budget amendments identified in Report No. 2015-03, be approved.
CS
Re:
2015-05
Water and Sewer Services Financing Policy Review
RESOLUTION NO. 10:
Moved by:
Larry Martin
Seconded by: Stephen Molnar
That the recommendation contained in Report No. CS 2015-05, titled “Water and Sewer Services
Financing Policy Review”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. CS 2015-05:
1. That County Council hereby approves amendments to Water and Sewer Services
Financing Policy No. 6.05 as set out in Attachment No. 1, forming part of Report No. CS
2015-05, and authorizes the Chief Administrative Officer to execute and implement
accordingly.
PUBLIC WORKS
PW
Re:
2015-02
Boundary Road Maintenance Agreement with the County of Brant
RESOLUTION NO. 11:
Moved by:
Sandra Talbot
Seconded by: Ted Comiskey
That the recommendation contained in Report No. PW 2015-02, titled “Boundary Road Maintenance
Agreement with the County of Brant”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. PW 2015-02:
1. That a by-law be raised to authorize the Chief Administrative Officer to sign an agreement
with the County of Brant for the maintenance of the Muir Road, Highway #2, Governors Road
and Brant-Oxford Road.
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January 28, 2015
PW
Re:
2015-03
Amendment to the New Municipal Hazardous or Special
Wastes (MHSW) Services Agreement
RESOLUTION NO.12:
Moved by:
Sandra Talbot
Seconded by: Ted Comiskey
That the recommendations contained in Report No. PW 2015-03, titled “Amendment to the New
Municipal Hazardous or Special Wastes (MHSW) Services Agreement”, be adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. PW 2015-03:
1. That Council approve an Amending Agreement to the July 1, 2011 New Municipal
Hazardous or Special Wastes (MHSW) Services Agreement with Stewardship Ontario for
continued funding of Phase 1 approved program materials;
2. And further, that the Chief Administrative Officer be authorized to execute all documents
related thereto.
PW
Re:
2015-05
Maple Leaf Foods Inc. Over-Strength Wastewater Surcharge Agreement
RESOLUTION NO. 13:
Moved by:
Marion Wearn
Seconded by: Stephen Molnar
That the recommendation contained in Report No. PW 2015-05, titled “Maple Leaf Foods Inc.
Over-Strength Wastewater Surcharge Agreement”, be adopted.
DISPOSITION:
Motion Carried
Recommendation Contained in Report No. PW 2015-05:
1. That a By-law be raised to authorize the Chief Administrative Officer to sign a new
Over-Strength Wastewater Surcharge Agreement with Maple Leaf Foods Inc. for their
Thamesford facility.
HUMAN SERVICES
HS
Re:
2015-01
2014/2015 Investment in Affordable Housing Program Extension
Report dealt with under Consideration of Delegations and Presentations.
CAO/CLERK
Peter Crockett, CAO, gives introductory comments regarding the background to the Services That
Work – Wave 1 Findings Report. He introduces the Consultant, Melinda Munro, Munro Strategic
Perspective, who comes forward and addresses Council on the Report by use of a PowerPoint
presentation. Following the presentation, P. Crockett summarizes the next steps in the process.
Page 7
January 28, 2015
CAO
Re:
2015-03
Services That Work – Wave 1 Findings Report
RESOLUTION NO. 14:
Moved by:
Ted Comiskey
Seconded by: Margaret Lupton
That the recommendations contained in Report No. CAO 2015-03, titled “Services That Work – Wave 1
Findings Report”, be adopted.
DISPOSITION:
Motion Carried
Recommendations Contained in Report No. CAO 2015-03:
1. That staff pursue detailed analysis of the 25 identified Service Improvement Opportunities as
outlined in Report No. CAO 2015-03 and detailed in Munro Strategic Perspective’s the
“County of Oxford Services That Work Wave 1 Findings Report”, dated January 6, 2015;
2. And further, that staff, under the direction of the Chief Administrative Officer, consult key
stakeholders of the Wave 1 services regarding the Service Improvement Opportunities to
further inform the detailed analysis.
10.
UNFINISHED BUSINESS:
Pending Items
No discussion takes place regarding the Pending Items list.
11.
MOTIONS:
NIL
12.
NOTICE OF MOTIONS:
NIL
13.
NEW BUSINESS/ENQUIRIES/COMMENTS:
At the request of Councillor McKay, Warden Mayberry allows an opportunity for Council members to
provide good news updates.
14.
CLOSED SESSION:
NIL
15.
CONSIDERATION OF MATTERS ARISING FROM THE CLOSED SESSION:
Not Required.
16.
BY-LAWS:
BY-LAW NO. 5662-2015
Being a By-law to adopt the estimated expenditure for the year 2015.
BY-LAW NO. 5663-2015
Being a By-law to declare real property located at 2 Station Street, Drumbo, in
the Township of Blandford-Blenheim, designated as Part Lot 1 W of Wilmot
Street Block B Plan 199, in the Township of Blandford-Blenheim, as surplus to
the needs of the County.
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January 28, 2015
BY-LAW NO. 5664-2015
Being a By-law to declare real property located at 12 Vine Street, Beachville, in
the Township of South-West Oxford, designated as Lot 4, 6-7 Plan 725 South-West
Oxford, in the Township of South-West Oxford, as surplus to the needs of the County.
BY-LAW NO. 5665-2015
Being a By-law to repeal By-law No. 5245-2011 and enact a new By-law to appoint
members to the Land Division Committee.
BY-LAW NO. 5666-2015
Being a By-law to repeal By-law No. 5246-2011 a By-law to appoint citizen members
to the Accessibility Advisory Committee.
BY-LAW NO. 5667-2015
Being a By-law to confirm all actions and proceedings of the Council of the County
of Oxford at the meeting at which this By-law is passed.
RESOLUTION NO. 15:
Moved by:
Stephen Molnar
Seconded by: Larry Martin
That the following By-laws be now read a first and second time: No. 5662-2015, No. 5663-2015,
No. 5664-2015, No. 5665-2015, No. 5666-2015 and No. 5667-2015.
DISPOSITION:
Motion Carried
RESOLUTION NO. 16:
Moved by:
Stephen Molnar
Seconded by: Larry Martin
That the following By-laws be now given third and final reading: No. 5662-2015, No. 5663-2015,
No. 5664-2015, No. 5665-2015, No. 5666-2015 and No. 5667-2015.
DISPOSITION:
17.
Motion Carried
ADJOURNMENT:
Council adjourns its proceedings until the next meeting scheduled for Wednesday, February 11, 2015
at 9:30 a.m.
8:20 p.m.
Minutes adopted on February 11, 2015 by Resolution No. 2
“David Mayberry”
WARDEN
“Brenda J. Tabor”
CLERK