EXPRESSION OF INTEREST FOR STALL ARRANGEMENTS, STAGE ERECTION, AND AUXILIARY WORKS FOR WORLD TRIBAL CONFLUENCE WHICH IS SCHEDULED TO BE HELD FROM 12TH MARCH TO 20TH MARCH 2015 TERMS AND CONDITIONS Last date and time for dropping the EOI through India Post/by hand: 02-03-2015 up to 3:30 p.m. The tender will be opened on: 02/03/2015 at 4:30 p.m. 1. EOI are invited for Providing, Erecting & Furnishing Tents/Stalls/Stage and supporting Infrastructure for Art & Craft Fair and Exhibition during World Tribal Confluence to be held in front area of New Administrative Building of IGNTU, Amarkantak, scheduled from 12 th march to 20th March 2015 from intending service providers / suppliers/Tent Houses on or before 02th March, 2015 upto3:30 p.m. 2. The supply of material should be of standard specification. No compromise on quality would be made. In case, it is found at some stage that the quality supplied is inferior, the contract will be cancelled and firm black listed. 3. The supplier has to supply and install the items well before 11th March 2015 i.e. one day in advance before the scheduled inauguration date and time of the Fair being conducted on 12th March,2015 4. Security amount of Rs. 40,000/- is required to submit in shape of Bank Draft in favour of Registrar, Indira Gandhi National Tribal University, Amarkantak. 5. Tender paper will be submitted through India Post/By hand on or before 2th March 2015 at 3:30 p.m. 6. The authority reserves the right to cancel or reject any or all the EOI without assigning any reason thereof. The following works will be required to be taken up: 1. Providing, Erecting & Furnishing Tents/Stalls/Stage, Entrance Gate and supporting Infrastructure for Art & Craft Fair and Exhibition during World Tribal Confluence. 2. The scope of work will include Execution of works, Management and Supervision at the site, including exterior and interior furnishing & allied services etc. and the contractor/firm who will be assigned this work shall be developing this in consultation with the Organising Committee of World Tribal Confluence (Conclave). The quotationers should quote their lowest possible price for the following items on rental basis. The details of specifications are given below: S. No 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. Item Stage size, 40x40x4 Green Room 10/10 Covered Pandal white (Tent) 45’x45’ Pandal Mat (PVC) size 45’x45’ Entrance Gate wide 15’, Height 12’ (Bamboo/pipe structure) Dressing Table& Mirror for green room Red/Green carpet (Velvet) for open air Stage size 40’x40’ Red/Green carpet (Velvet) for auditorium Stage size 30’x20’ Podium (Lecture Stand) size 4’x2’ Flex signage with frame & stand for road size 4’x3’ Erection of Stall with white cloth, Bamboo/pipe structure size 15’x15’ Erection of Stall with white cloth Bamboo/pipe structure size 10’x10’ Stall Light (multi function holder with CFL Bulb) Lighting Pole Lamp (Street Light) height 5’ Light Board with one socket & one switch Fan for Burning light (Decorative fake fire like light) Mat green 5’x30’ Table size 4’x3’ & Cover Heavy Table for stage 3’x4’ Sofa Chair Gadda with cover Blanket/Rajai with cover Pillow with cover Bamboos size 15’ for huts & stall set up Kanat Light for stage, halogen 500W Light for stage, halogen 1000W Temporary Toilet with urinal pot and tarpaulin/ tin partition Movable Hand wash basin near Toilets Quantity 1 2 1 1 1 2 1 1 4 5 20 80 150 30 12 4 30 250 8 6 1000 200 200 200 20 10 8 8 5 Rate