VegfestUK Bristol 2015 May 23rd 24th 2015 at the Amphitheatre (BS1 5LL) Risk Assessment for stallholders Assessment undertaken by Job title Company name Date Event Stand number Hazard Who is affected Level of risk Precautions / controls taken Further action required to reduce risk Final level of risk Criteria of risk High – very dangerous, requiring constant monitoring of operation Medium – Dangerous, requires periodic checking by supervision Low – No significant danger, monitored by operatives / supervision Please return this and all relevant documents to [email protected] by the end of March 2015. Guidance notes Below are some guidance notes which will help you successfully complete your risk assessment form. Step 1 – Identify your hazards In this section, you need to list any potential hazards that you may have on your stall. This may include: table, furniture, stock, liquids, food (if you're serving food), money, banners, and rubbish. You need to identify any potential hazards and then follow through the other procedures below. Step 2 – Indicate who could be affected Here you need to indicate who is at risk, either yourself, your staff, venue staff, contractors or the general public. Step 3 – Evaluate the level of risk Level of risk is either high / medium / low – please see notes accompanying risk assessment. You ned to evaluate the level of risk for each hazard identified. Step 4 – Precautions / controls taken    Can the hazard or risk be removed completely or the method of working be done in a different way If the risk cannot be eliminated, can it be controlled? Can protective measures be taken that protect the entire workforce on site? Step 5 – Further action required to reduce risk Is there anything else that you can do to minimise the risk, or indeed deal with the hazard should it occur (for instance, should spillage occur, do you have correct cleaning materials on hand to deal with the potential hazard?) Step 6 – Final level of risk This should indicate the level of risk following implementation of precautions and any further actions to reduce risk – your final level of risk should be low. Example of a successfully completed risk assessment Assessment undertaken by Tim Barford Job title Manager Company name Yaoh Date November 24th 2014 Event VegfestUK Bristol 2015 Stand number U1 Hazard Table collapse Who is affected Public, stall staff Level of risk Precautions / controls taken Further action required to reduce risk Final level of risk Low Ensure table Train staff to is set up avoid correctly, and overloading not overloaded Low Gazebo Public, stall collapse due staff to issues with setting up or adverse weather conditions Medium Ensure gazebo is set up correctly, e.g. with sufficient weights at the bottom, so as to withstand adverse weather Train staff on Low setting up gazebo correctly beforehand Injuries to staff from heavy lifting Stall staff Medium All staff working at stall to receive briefing on safe lifting practices before event Trolley to be Low used in transporting heavy boxes (during setup and breakdown periods only) Trips Public, stall staff Medium Ensure boxes and stock are correctly stored underneath tables or at back of stall; ensure no blockages to the sides or in front of stall Maintain Low correct storage at all times throughout the show especially with boxes containing stock Pop-up banner collapses Public, stall staff Low Ensure banners are correctly erected, are in good condition and not in the way of staff / public Low Spillage and leakage of oils and liquids Public, stall staff Low Ensure correct storage and transport of all fragile items Ensure Low correct cleaning materials are available in case of spillage Removal of waste Public, stall staff Low Ensure staff remove rubbish at regular intervals to correctly assigned areas Ensure that at Low the end of the show, no rubbish is left in the stall area Theft Stall staff Medium Ensure money is kept out of site and that large sums of cash are not left on the stall Appoint one Low person responsible for handling money at all times to avoid any confusion Confrontation Stall staff, Medium from the Public, Venue public Staff, Event Organisers Ensure staff are trained to handle any disturbances Ensure Low organisers and security are well informed in advance of any controversial issues that might lead to confrontation s on the day