2015
OD Network | IODA
Annual Conference
2
nd OD
World Summit
October 17-20, 2015
Hilton Portland
Portland, Or
contact:
Andrew Werfelmann
[email protected]
p: 312.673.5777 • F: 312.644.0575
ENGAGE AN AUDIENCE WITH INFLUENCE
Built on decades of successful partnership, the Organization Development
Network (ODN) has joined forces with the International Organization
Development Association (IODA) to host the 2015 OD Network |
IODA Annual Conference & 2nd OD World Summit. OD Network’s
cooperation with IODA aims to bring the global OD community together to
leave an international footprint to its already established annual meeting of
the best minds in organization development.
Expected to attract delegates from more than 40 countries, the OD
Network | IODA Annual Conference & 2nd OD World Summit will be a
gathering place for a highly-focused, powerful group of more than 400
professionals. Attendees recognize ODN and IODA events as their most reliable
source for growth, information and networking connections. Your presence
as a sponsor or exhibitor will help to further demonstrate your support for the
goals of the industry as well as your unique understanding of the field.
OD Network Conference Attendees
A wide range of industries participates in OD Network conferences, including:
Attendees at the OD Network | IODA Annual Conference are decision
makers actively engaged in improving their companies through
organization development practices and services. Their roles within
their companies include:
• Organization development (OD) and organization effectiveness (OE)
practitioners
• Vice presidents, directors and managers of OD, human resources,
training, performance
• Organization leaders of large-scale and/or cultural change and
talent management
• Internal and external consultants
• Entrepreneurs running independent OD practices
• Coaching professionals
• Academic program directors, students and scholars
• HR professionals and generalists looking to expand their knowledge of OD
• Management, leadership and executive development professionals
You’ll be in good company – just look at our
roster of prior OD NETWORK | IODA Partners:
Communications & Technology
Allianz Group
American University
Benedictine University
Bowling Green State University
Brighter Strategies
Case Western Reserve University
CELEMI, Inc.
Co-Vision
Deutsche Telekom
Drexel Online
EEA-Norway Grants
Fielding Graduate University
Gestalt Center for OSD
Group for Organizational Effectiveness
Human Synergistics, Inc.
Healthcare
Finance
Consumer Products
Entertainment
Government
Hospitality & Service
Non Profit
Auto & Aviation
64%
Attendees with Influence
of attendees would
be more likely to do business with
OD OE
Practitioner VP
Vice President
Director
Annual conference exhibitors
“I feel re-connected with the whole field of OD,
instead of just the narrow area of talent that I normally
work in day-to-day.”— Past Attendee
90% r e com mend
manager
Human
Resources
CEO
Executive
Development
Training
specialist
Leadership
cultural
HR
Professional
Generalist
Professor
Performance
HRD
consultant
change
management
Talent Coach
Management
of at tendees would
the conference to a friend
Hungarian Development Bank
Lee Hecht Harrison
NTL Institute
PCOM
Peirce College
Pepperdine University
Pfizer
Resilience Alliance
Royal Roads University
TalentSmart
Teachers College
Temenos
University of Denver
University of San Francisco
University of St. Thomas
entrepreneur
educator student
Program Director
academic
scholar
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 2 >
CONFERENCE Sponsorship Packages
PROMOTE YOUR PRODUCTS & SERVICES
Gain exclusive access to more than 400 practitioners who are key decision makers at their respective organizations as well as consultants who engage thousands
of organizations. As sponsor or exhibitor, you are guaranteed a receptive and relevant audience for your products and services. Some examples of what attendees
to the 2015 OD Network | IODA Annual Conference & 2nd OD World Summit are looking for include:
• Assessment and feedback instruments
• Books, educational and learning products
• Coaching resources
• Consulting services, methods and tools
• Degree and continuing or executive
education programs
• Innovative software solutions
• Knowledge management approaches
• Project management technology
• Professional and career services
• Small business and practice management
• Survey design and implementation
• Training products, simulations and services
Show Your Support Through Platinum, Gold or Silver Sponsorship
Platinum Sponsor: $25,000
• Logo appears larger than Gold and Silver
Sponsors in all promotional materials
• Three (3) complimentary full conference registrations
• Double exhibit table (two 6-foot exhibit tables)
• Mobile app advertisement (banner ad)
• Two (2) mobile app push notifications
• Web button advertisement on both the
conference and OD Network landing pages
• Opening reception sponsor recognition (exclusive)
• One program track sponsor signage
(choose one of three tracks)
• One full-page (8.5” x 11”) flyer insert in
attendee tote bags*
• OD Network awards ceremony sponsor (exclusive)
• Option to hold a 45-minute Sponsor Spotlight
presentation during the onference
• Your logo displayed on the conference sponsor
recognition signage and slides
Gold Sponsor: $12,000
• Logos displayed above and in larger dimensions
than Silver Sponsors in all promotional
materials
• Two (2) complimentary full conference registrations
• Double exhibit table (two 6-foot exhibit tables)
• One (1) mobile app push notifications
• One half-page (8.5” x 5.5”) flyer insert in
attendee tote bags*
• Clickable logo advertisement on the
conference landing page
(196P Wide x 158P High)
• One program track sponsor signage (choose
one of three tracks)
• Option to hold a 45-minute sponsor spotlight
presentation during the conference
• Your logo displayed on conference sponsor
recognition signage and slides
Silver Sponsor: $7,000
• Two (2) complimentary full conference registrations
• One 6-foot exhibit table
• One half-page (8.5” x 5.5”) flyer insert in
attendee tote bags*
• Logo displayed on the conference sponsor
recognition signage and slides
* Sponsor responsible for printing.
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 3 >
CONFERENCE SPONSORSHIP OPPORTUNITIES
NEW Column Wrap: $2,500*
Wrap your company message, graphics, logo and/or booth number around
one of the high-exposure columns within the conference space.
Conference Tote Bag Co-op: $5,000
Your logo will go places — at the conference and beyond! Trust this
sponsorship to provide lots of mileage. This option also includes one
tote bag insert. (Please note that tote bags will also display the ODN and
IODA logos. Contract signed and artwork must be received no later than
September 7, 2015.)
Exhibit Hall Photo Booth: $4,000*
Help attendees create lasting memories as the exclusive photo booth sponsor
amid the hustle and bustle of the Exhibit Hall. This package includes logo
recognition on each photo strip that attendees take home — you’re sure to be
a big hit!
Hotel Keycard: $3,000*
Keep your company’s message top-of-mind by putting it right in the hands
of attendees! With this sponsorship, your company will be included on guest
room key cards at the conference hotel — the Hilton Portland.
Daily Break: Price negotiable (Limited Availability)
• Logo on event signage
• Full-conference event with no schedule conflicts
• Opportunity to provide logo napkins
Mobile App Advertisement: $1,000 (Limit 9)
NEW Elevator Door Clings: $2,500*
Mobile app features include:
Broadcast to attendees while they are going to and from educational sessions
with custom elevator door clings. The elevators are a high-traffic area,
guaranteeing unparalleled exposure to your brand name — you can even
influence traffic to your booth at the exhibition by including your booth number!
Gain extra exposure through a banner ad in the conference mobile app.
Advertising through the conference mobile app provides a fantastic opportunity
to place your organization’s information in the hands of all attendees.
• Session and speaker information
and descriptions
• Ability for attendees to download programs
• Exhibitor directory
NEW Escalator Clings: $2,500*
Attendees use escalators daily when traveling to and from session rooms.
Take advantage of the chance to reach them during this time with your
company name displayed between building escalators and help sales soar.
* Exclusive to one sponsor.
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 4 >
conference Sponsorship Opportunities (cont.)
Opening Networking Reception in Exhibit Hall: $6,000
Help welcome participants and attendees to the most talked-about conference
in the field of organization development. (Availability based on Platinum
Sponsorship reservation.)
• Logo on event signage
• Recognition in Onsite Pocket Guide as sponsor
• Full-conference event with no schedule conflicts
• Opportunity to provide logo napkins (sponsor responsible for producing)
NEW Pre-Conference Email Blast: $1,000
Expose your company to all conference attendees via an all-attendee email. All
you need to provide is your company logo and website link, we’ll do the rest!
45-Minute Sponsor Spotlight Presentation: $2,500
Position your organization as a thought leader by hosting a 45-minute
sponsor spotlight presentation during a mealtime. This is an excellent
opportunity to provide educational content and help OD practitioners add
more skills to their toolkits!
Concurrent Session Tracks: $4,000 (Limited Availability)
Attendees find it difficult to choose among the dozens of sessions built into
each conference track, but it’s easy to notice your support! With this option,
your organization’s name will appear with the title of the session track through
posted signage during the conference. (Tracks for 2015 not yet announced.)
Keynote Presentation: $5,000 (Limit 3)
Tote Bag Insert: $1,500
Put your collateral or a fun trinket into the hands of every conference
attendee. You supply the item, we do the stuffing! (Materials to be supplied by
sponsor. Proofs of all items to be sent by September 7, 2015.)
Keynotes are the heart of any conference — and the most well-attended
sessions. Through this opportunity you’ll reach hundreds of attendees as your
logo will be prominently displayed through chair drop materials on each seat
in the session hall. (Materials for drop to be supplied by sponsor.)
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 5 >
CONFERENCE EXHIBIT PACKAGES
EXHIBITING OPPORTUNITIES
Network with Your Key Customers
ONE
TABLE:
$1,750
DOUBLE
TABLE:
$2,750
Don’t miss the opportunity to reach your target audience face-to-face.
Exhibiting for three days during the 2015 OD NETWORK | IODA
Annual Conference & 2nd OD World Summit will provide your
organization with an unparalleled platform to demonstrate your products and
services to an international audience — all while fostering new relationships!
EXHIBIT PACKAGE
6-foot tabletop(s) for exhibit space
1
2
The standard Exhibit Hall package includes one (1) 6-foot table, two (2) chairs
and a waste basket. Additional charges will apply if your exhibit requirements
extend beyond this footprint.
Exhibit Hall-only passes
2
4
100-word description and logo in the
Annual Conference mobile app
Included
Included
Recognition on signage in
high-traffic area
Included
Included
1
2
Included
Included
—
Included
Included with the exhibit fee are two exhibitor staff passes, providing access
to the Exhibit Hall ONLY, as well as one (1) full conference registration at a
$200 discount. (Note: Additional staff interested in attending must purchase
passes through the attendee registration website.)
Discounted conference registration
for additional exhibitor or client
($200 off full conference fee)
Pre-conference access to attendee list
Post-conference use of attendee list
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 6 >
YEAR-ROUND Print ADVERTISING
Advertising Rates
All ads are black and white.
• Full-page: $1,500
• Half-page: $800
• Quarter-page: $400
AD SIZES
General Information
• OD Practitioner is published four times
yearly by the OD Network
• Trim size is 8½” x 11”, saddle-stitched
• New advertisements are accepted for
placement only on inside pages at this time
• Inside pages are printed in black ink on
premium matte stock
• Halftone screen is 150 lines per inch
Deadlines for Insertion Orders
and Artwork:
Adobe
Acrobat PDF
• Grayscale, black art only. No color, CMYK or RGB artwork.
• Graphics resolution of 300 dots per inch (DPI). Distill using press-quality or
high-quality print preset
• Fonts must be embedded. Do not subset; embed complete fonts.
• Crop marks are not required
EPS
• Grayscale, black art only. No color, CMYK or RGB artwork.
• Graphics resolution of 300 dots per inch (DPI). Graphics should be embedded,
but, if they are linked, they must also be supplied with the ad file
• Fonts should be embedded or text converted to curves.
If it is not possible to embed the fonts, they must be supplied
(Macintosh fonts only)
• Crop marks are not required
• Winter Issue: Dec. 5, 2014
• Spring Issue: March 6, 2015
• Summer Issue: June 5, 2015
• Fall Issue: Sept. 4, 2015
Technical Information
OD Practitioner is published using Adobe
InDesign software on the Macintosh platform.
Advertising materials are accepted in the
following formats listed at the right.
• Full page—7.5” x 10.25” (45 picas x 61 picas 6 points)
• Half page—7.5” x 5” (45 picas x 30 picas)
• Quarter page:
»»1-column— 2.4” x 7.28” (14 picas 6 points x 43 picas 9 points)
»»2-column—4.95” x 3.53” (29 picas 9 points x 21 picas 3 points)
»»3-column—7.5” x 2.333” (45 picas x 14 picas)
InDesign;
Quark
Xpress
• Grayscale, black art only. No color, CMYK or RGB artwork
• Graphics resolution of 300 dots per inch (DPI). Linked graphics must also
be supplied with the InDesign or QuarkXpress file
• Fonts should be converted to curves. If that is not possible, fonts must be
supplied (Macintosh fonts only)
• Crop marks are not required
OD Practitioner, the OD Network’s quarterly peer-reviewed journal for OD
practitioners, combines theory and practice to advance the field of OD. Every
member of the OD Network receives a subscription to OD Practitioner as a
member benefit. OD professionals and libraries may also subscribe to OD
Practitioner without being members of the OD Network.
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 7 >
YEAR-ROUND Digital ADVERTISING
Rotating Web Banner: Price varies
Display your latest product or service offers to all OD Network members right from the home page at www.ODNetwork.org.
The number of rotating ads at a given time is unlimited and are placed on a month-to-month basis. (Banner specs: 150 x 240 pixels.)
About Our Readers
OD Network ConnectionS
Our readers are highly educated and highly influential professionals who
work to make all kinds of organizations and systems operate more effectively.
Included are master’s- and doctorate-level professionals employed by Fortune
500 firms, public sector organizations, not-for-profit organizations and
colleges/universities.
OD Network Connections is the monthly electronic vehicle for engaging
members of the OD Network with key articles related to OD. The monthly
communication is sent to all 2,000 members. It is also periodically sent as
a promotion to prospective members, reaching another several thousand
professionals in the field of organization development.
Many of our members are consultants working for these same organizations.
OD consultants, whether employed by a large corporation or employed as
outside consultants, interact with the most senior levels in the organization in
order to effect large systems change.
OD Network News & Network4Learning
Reporting
OD Network News and Network4Learning are monthly email updates
sent by the organization. Both communications are sent to members and nonmembers, a database of over 14,000 contacts.
Upon request, key banner sponsors and advertisers will be provided a highlevel report that includes the open rate, overall click through rate and the
number of clicks for their specific advertisement: contact information of email
subscribers will not be provided.
OD Network Connections Sponsor & Advertiser Rates
Key Banner Sponsors
3x Rate
6x rate
12x rate
Specifications
Features
Platinum Sponsor Banner
N/A
$2,000
per month
$1,750
per month
388 (w) x 126 (h) pixels Static
JPEG or GIF, 72 DPI
URL link
Gold Sponsor Banner
$1,750
per month
$1,500
per month
$1,250
per month
388 (w)x 80 (h) pixels static JPEG
or GIF, 72 DPI
URL link
Silver and Bronze Sponsor Banner
$1,500
per month
$1,250
per month
$1,000
per month
388 (w) x 80 (h) pixels static JPEG
or GIF, 72 DPI
URL link
Advertisers
3x Rate
6x rate
12x rate
Specifications
Features
Sidebar 1-2
$750
per month
$650
per month
$500
per month
150 (w) x 240 (h) pixels static JPEG
or static GIF (up to 25k)
URL link, caption of up to 150
characters, including spaces
Sidebar 3-4
$650
per month
$500
per month
$400
per month
150 (w) x 240 (h) pixels static JPEG
or static GIF (up to 25k)
URL link, caption of up to 150
characters, including spaces
OD Network News & network4Learning Advertiser Rates
Advertisers
3x Rate
6x rate
12x rate
Specifications
Features
Sidebar 1-2
$750
per month
$650
per month
$500
per month
150 (w) x 240 (h) pixels static JPEG
or static GIF (up to 25k)
URL link, caption of up to 150
characters, including spaces
Sidebar 3-4
$650
per month
$500
per month
$400
per month
150 (w) x 240 (h) pixels static JPEG
or static GIF (up to 25k)
URL link, caption of up to 150
characters, including spaces
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
> 8 >
APPLICATION FOR PARTNERSHIP OPPORTUNITIES
2015 OD | IODA Network 2015 Annual Conference & 2nd OD World Summit
October 17-20, 2015 | Hilton Portland | Portland, Oregon
COMPANY INFORMATION (For Official Listing in All Materials):
Company: Contact:
Company Address:
City: Phone: (
State/Prov: )
Fax: (
)
Postal Code:
Email:
Website:
PERSONAL INFORMATION (Main Contact):
Name: Contact:
Company Address (if different from above):
City: Phone: (
State/Prov: )
Fax: (
)
Postal Code:
Email:
COMPANY/PRODUCT/SERVICE DESCRIPTION
Please provide a 100-word company/product/service description on an attached sheet OR via email to Laura Bott at [email protected].
EXHIBITOR APPLICATION
Space assignments will be made based on sponsorship level and the date a contract is received. All applications to exhibit must be accompanied by full payment. Exhibit space will
not be assigned without a signed contract and full payment.
□ One Table: $1,750
□ Double Table $2,750
Please specify any companies, or types of companies, that you do not wish to be located near:
SPONSORSHIP OPPORTUNITIES
Sponsorship Packages
□ Platinum: $25,000
□ Gold: $12,000
□ Silver: $7,000
Conference Sponsorships
□ Opening Network Reception: $6,000
□ Exhibit Hall Photo Booth: $4,000
□ Sponsor Spotlight Presentation: $2,500
□ Daily Break: $_____
□ Hotel Keycard: $3,000
□ New! Pre-Conference Email Blast: $1,000
□C
onference Tote Bag Co-op: $5,000
□ Mobile App Advertisement: $1,000
□ New! Escalator Clings: $2,500
□C
oncurrent Session Tracks: $4,000
□ Tote Bag Insert: $1,500
□ New! Elevator Door Clings: $2,500
□ Keynote Presentation: $5,000
□ New! Column Wrap: $2,5000
□ Half Page: $800
□ Quarter Page: $400
List Track:______________________________
Year-Round ADVERTISING
□R
otating Web Banner: $_____ x months
OD Practitioner
□ Full Page: $1,500
□ OD Network News
□ Platinum Banner
□ OD Network Connections
□ Sidebar 1-3
□ 3x per year
□ 6x per year
□ OD Network4Learning
□G
old Banner
□ Silver/Bronze Banner
□ S idebar 4-6
□ 12x per year
PAYMENT INFORMATION
Method of Payment: □ CHECK □ CREDIT CARD - Options to pay by credit card will be included in your invoice.
Please make checks payable to OD Network and mail to:
OD Network, 330 N. Wabash Ave., Suite 2000, Chicago, IL 60611
Acceptance: We, the authorized representative of the undersigned company, on behalf of said company subscribe and agree to all terms, conditions, authorizations and covenants
obtained in this OD Network Contract and the Rules and Regulations.
Signature:
Date:
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575
Rules and Regulations
1. Agreement
8. Alcoholic Beverages
15. Use of OD Network OR IODA Name
Please complete the agreement, noting your company
name, address, contact person, telephone and fax numbers.
The product/service to be exhibited must be noted in order
for your agreement to be processed and validated. Payment
in full is required to reserve exhibit space. After the initial
space assignment, space will be assigned on a first-come,
first-served basis.
The serving of alcoholic beverages by exhibitors in any part
of the tabletop exhibit area is strictly prohibited.
Participation by an exhibitor in the Conference does not entitle
the exhibitor to use the OD Network or IODA name other than
with reference to the exhibitor’s participation as an exhibitor in
the Conference without permission from OD Network and IODA.
Participation in the Conference does not imply endorsement
or approval by OD Network or IODA of any product, service, or
participant and none shall be claimed by any participant.
9. Use of Space — General
2. Payment Terms
In order to confirm exhibit space and/or sponsorships, full
payment of exhibit space/sponsorship must accompany
contract. If any exhibitor fails to perform any term or
condition of the contract, or fails to observe and abide by
these Contract Rules and Regulations, OD Network and
IODA reserve the right to terminate the contract immediately
without refund of any monies previously paid.
3. Cancellation
Cancellation of exhibit space must be directed in writing
to OD Network. Refunds will be made at the discretion of
OD Network and IODA. Contracts canceled by August 3,
2015 will be refunded at 50 percent of the exhibitor’s total
payment due. In no case, however, will any refunds be
made after August 3, 2015. In case of fire or the elements,
or any other causes beyond the control of management,
which prevent the holding of the show, this contract is not
binding. If for any reason beyond OD Network’s control, the
2015 OD Network| IODA Annual Conference & 2nd OD World
Summit must be canceled, shortened, delayed or otherwise
altered or otherwise changed, Exhibitor understands and
agrees that all losses and damages which it may suffer as
a consequence thereof are its responsibility and not that
of OD Network or its event manager SmithBucklin, or their
respective directors, officers, employees or agents. Exhibitor
understands that it may lose all monies it has paid to OD
Network for space in the exhibition, as well as other costs
and expenses it has incurred, including travel to the show,
setup, lodging, freight, employee wages, etc.
4. Assignment of Space
Space assignments will be made beginning July 20, 2015
based on sponsorship level, beginning with Platinum
Sponsors. After the initial space assignment, space will
be assigned on a first-come, first-served basis. Payment
in full is required to reserve exhibit space. After the initial
space assignment, space will be assigned on a first-come,
first-served basis.
11. Hotel Suites and Meeting Rooms
19. Music Licensing
OD Network reserves the right to control all suites and
meeting rooms in the hotel which is providing housing
for OD Network. No entertainment, meetings, tours,
special events, hospitality suite functions or other private
functions will be permitted during the Conference activities
unless approved by OD Network and IODA. Companies not in
accordance with the stated rules may lose their privilege of
exhibiting at this and future conferences.
12. Liability
The exhibitor assumes all responsibility for any and all loss,
theft or damage to exhibitor’s display, equipment and other
property while on the hotel premises, and hereby waives
any claim or demand it may have against the hotel or its
affiliates arising from such loss, theft, or damage. In addition,
the exhibitor agrees to indemnify, defend, and hold harmless
OD Network and IODA against any liabilities, obligations,
claims, damages, suits, costs and expenses, including,
without limitation, attorneys’ fees and costs, arising out of or
in connection with the “exhibitor’s” occupancy and use of the
exhibition space.
14. Promotions, Contests, Printed Material, Etc.
6. Subletting of Exhibits and Prohibited Uses
Exhibitors are prohibited from assigning or subletting a
tabletop or any part of the space allotted to them. Nor shall
they exhibit or permit to be exhibited in their space any
merchandise or advertising materials which are not a part
of their regular products, or which are not compatible with
the character of OD Network and IODA, without a written
request and approval. OD Network reserves the right to
terminate any portion of the exhibit that is not in accordance
with these rules without prior approval.
Each exhibitor will receive at least one (1) table and two
(2) chairs.
17. Cleaning
OD Network will arrange daily cleaning of the aisle carpets
and common areas. “Exhibitors” are responsible for
maintaining the cleanliness of their respective exhibit space.
Each exhibitor shall carry and maintain all liability insurance.
Participating exhibitors assume the entire responsibility and
liability for losses, damages and claims arising out of injury
or damage to exhibitor’s displays, equipment and other
property brought upon the premises of the hotel and shall
indemnify and hold harmless OD Network and IODA, the
management firm, agents, servants and employees from
any and all damages, claims and/or destruction including
theft or mysterious disappearance to any and all equipment
owned by, leased to, or utilized by exhibitors.
Set-up and dismantle hours will be noted in the Exhibitor
Service Kit to be sent in late summer 2015. If an exhibit is
not set up by the time and date designated in the Exhibitor
Service Kit, OD Network and IODA reserve the right to
reassign such space to another exhibitor or to make other
use of the space as deemed necessary or appropriate at
the expense of the exhibitor. Exhibitors are required to be
present at their tabletop until the closing of the Exhibit Hall.
No part of an assigned tabletop shall be removed during the
Conference without special permission from OD Network.
16. Security
Neither OD Network, IODA, nor the management firm will
accept the responsibility for “exhibitor’s” valuables, tools or
personal items. It is suggested that small carry-type items
of value be secured or removed from the Exhibit Hall floor
each evening.
10. Special Visual and Audio Effects
Audio-visual and other sound and attention-getting devices
and effects will be permitted only in those locations and in
such intensity as, in the opinion of OD Network and IODA,
do not interfere with the activities of neighboring exhibitors.
Operational equipment demonstrated may not create noise
levels objectionable to neighboring exhibitors.
13. Insurance
5. Set-up and Dismantle
7. Exhibit Package and Layout
All marketing activities of each exhibitor must be confined
to the exhibitor’s assigned tabletop. Demonstrations must
be designed to take place and keep the audience within the
existing space to allow the free flow of traffic in the room.
Exhibitors expressly agree not to hold any activity that, in
the opinion of OD Network and IODA, creates a material
adverse effect on attendance during the Conference. A
maximum of (2) roll-up banners may be used in each booth,
but must not exceed 6 (six) ft. tall. No free-standing pop-ups
will be permitted in the Exhibit Hall.
All giveaway items, with the exception of pens, pencils,
luggage tags, pocket calendars and similar items, must be
submitted for approval prior to the Conference. Sideshow
tactics, or other methods, including marketing material,
considered by OD Network and IODA to be objectionable,
are expressly prohibited at the Conference. Prizes, awards,
drawings, raffles, lotteries or contests may be permitted
in accordance with applicable state laws. Requests for
approval of such activities must be submitted in writing
to OD Network at least three weeks prior to the opening
of the Conference. Distribution of promotional material to
OD Network conference attendees’ hotel sleeping rooms,
public areas or in sessions is strictly prohibited without
prior approval from OD Network. Use of OD Network hotel
communication systems to promote the exhibitor’s presence
or their products is also prohibited.
18. Press
OD Network reserves the right to control all media access
and press activity during the Conference.
Vendors are responsible for individual ASCAP/BMI music
licensing fees or similar statues as may apply outside the
United States if applicable to the function. Music played and/
or performed, whether recorded or live, will not be covered
under OD Network’s ASCAP/BMI music licensing agreement.
20. Name Badges
In an attempt to better secure your Conference investments,
all representatives from an exhibiting company must wear
an exhibitor’s name badge to gain entrance to, and while in
the Exhibit Hall. Name badges must be authorized in writing
by the designated company contact person. All badges
included in any sponsorship package or booth purchase may
only be used by an employee of the sponsor or exhibiting
company.
21. Onsite Name Badges
If additional badges are required on site, an onsite
registration form must be completed at the registration
desk by the exhibiting company’s contact noted on the
agreement. There will be a charge for each additional
exhibitor and full conference badge (limit of eight additional
exhibits-only personnel badges per company).
22. Americans with Disabilities Act/Similar
Non-U.S. Statutes
Exhibitors shall be responsible for making their exhibits
accessible to persons with disabilities, as required by the
Americans with Disabilities Act or similar statutes as may
apply outside of the United States and shall hold OD Network
or IODA harmless from any consequences of failing to do so.
23. Enforcement
The exhibitor acknowledges that its failure to comply with
the Rules and Regulations set forth herein will cause harm
to OD Network or IODA. The exhibitor agrees that, if either
party determines that a material violation has occurred, the
exhibitor will lose the privilege of exhibiting at this and future
conferences. In addition, OD Network and IODA reserve the
right to immediately remove all exhibit materials if a violation
occurs during the conference without issuing a refund.
24. General
All matters and questions not covered by the regulations
are subject to the decision of OD Network and IODA. These
regulations may be amended at any time by OD Network
and all amendments that may be so made shall be equally
binding on all parties affected by them, as are the original
regulations. In the event of any amendment or additions
to these regulations, written notice will be given by OD
Network and IODA to such exhibitors as may be affected
by them.
To become a partner, contact Andrew Werfelmann at:
[email protected], Phone: 312.673.5777, Fax: 312.644.0575