FOR OFFICIAL ACF USE ONLY RECEIVED: _____________ PROCESSED: _____________ CONFIRM: _____________ ASIAN CULTURAL FESTIVAL – MAY 9, 2015 CULTURAL ROW EXHIBITOR APPLICATION Application deadline for Culture/Country Exhibitor is APRIL 18, 2015 or until spots are filled. Site of the festival will be at the Mira Mesa Community Park in Mira Mesa. Applicants must submit an Application as well as the corresponding Agreement Form in the pages to follow. Mail to the address below or fax to (619) 342-7554 or email to [email protected] Asian Cultural Festival, P.O. BOX 33853, SAN DIEGO, CA 92163 INSTRUCTIONS: Provide all information requested below. APPLICATIONS MUST INCLUDE BIO AND PICTURE/LOGO. Organization/Business Name: ____________________________________Contact Person: ____________________________________ Mailing Address: ____________________________________________________________________________________________________ City: __________________________________________ State: ________________________________ Zip: _______________________ Business Number: ___________________________ Cell Phone: _______________________________ Fax: __________________________ Organization Website: _______________________________________ E-mail Address: ___________________________________________ _____I want to be a CULTURE/COUNTRY EXHIBITOR – Indicate country here _________________________ The Asian Cultural Festival will provide 1 (10x10) tent, 2 tables, and 2 chairs. ALL exhibitors/vendors requiring electricity must pay $65. Please check box if you need electricity (will cost $65). Please provide a summary of what we can expect from your cultural display. Please remember that the cultural exhibition is the PRIMARY purpose of this booth. Any fund raising activity MUST be secondary to the purpose of cultural display and exhibition. Any Cultural Exhibition booth used primarily as a vendor/sales booth will be forced to cease ALL vending activities. ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ ________________________________________________________________________________________________________________________ _____I want to have an ADVERTISEMENT in the souvenir program (all cultural row are offered 25% off ad prices*) Please check the size of your advertisement: Inside back cover (8.5 x 11)………………………………… $500 / Color only Inside front cover (8.5 x 11)………………………………… $500 / Color only Inside full page (8.5 x 11)……………………………………. $150 / Color Inside ½ page (8.5 x 4.5)……………………………………… $80 / Color Inside ¼ page (4.25 x 4.5)……..……………………………….$40 Business card (4.25 x 2).…………………………………………$20* Business card size not applicable for discount Ad MUST be in no later than April 12, 2015 Design specifications: File format: JPEGS, PDF, EPS, or TIF at 300 dpi. Set up ad for your specified dimension below Word documents are also accepted without pictures or images. Check payable to National Asian American Coalition www.asianculturalfestivalsd.com | [email protected] | Phone (619) 746-8223 | Fax (619) 342-7554 Asian Cultural Festival | P.O. Box 33853| San Diego CA 92163 ASIAN CULTURAL FESTIVAL – MAY 9, 2015 CULTURE/COUNTRY EXHIBITION AGREEMENT 1. Set up must be completed by 9am. The Culture/Country Exhibit booths will get 2 tables and 2 chairs. You are welcomed to bring more equipment, but we will not provide more than this. 2. The Culture/Country Exhibit booths MUST be made to represent as best as possible the culture of the represented country. This can be done with costume and traditional clothing, maps, relics, books, games, toys, paintings and other art, and so on. 3. The Culture/Country Exhibit will come at “no fee” to the organizing entity responsible for the booth. a. However, the representing organization is not free from liability. Any misconduct or misrepresentation of the festival or of the represented country will result in a forfeited exhibition. b. Any damage resulting from representing organization will be invoiced to representing organization. Signing will assure your liability for any damage caused by your organization. 4. The representing organization will be allowed to use the Culture/Country Exhibit booth to promote their organization and be recognized as the organizing entity. a. They may place promotional material and other items related to their organization. b. It is to be understood that the Culture/Country booth is first for representing the Culture/Country, and then it can be allowed for the organizing entities material. c. YOU MAY NOT USE YOUR BOOTH SOLELY AS A VENDOR BOOTH. Your booth is meant to represent the culture first; any fund raising activity MUST BE secondary. 5. The organizing entity will be expected to maintain the exhibit. Volunteers may be provided for assistance, but the organizing entity will be responsible for the booth. 6. The organizing entity must keep the area clean, otherwise be charged $150 for cleaning. 7. The organizing entity may not sell or provide water, soda, or any beverages, unless otherwise agreed upon with Cultural Exhibition Coordinator. 8. The organizing entity may not operate any music device or DJ equipment without obtaining consent from the Cultural Exhibition Coordinator. 9. Organizing entity is required to give Cultural Exhibition Coordinator notice AT LEAST 30 DAYS BEFORE the festival for withdrawing from exhibiting. Our committee must be given time to find a replacement. 10. By participating, you understand that at this event or related activities, you may be photographed or video recorded and you agree to allow photo, video, or film likeness to be used for any legitimate purpose by the event holders, producers, or organizers. 11. You hereby assume all of the risks of participating and/or volunteering in this activity or event, and you waive, release, and discharge from any and all liability, including but not limited to, liability arising from the negligence or fault of the entities or persons released, for death, disability, personal injury, property damage, property theft, or actions of any kind which may hereafter occur to you including traveling to and from this event. By submitting, you understand and agree to the above rules. _________________________ Signature _________________________ Date www.asianculturalfestivalsd.com | [email protected] | Phone (619) 746-8223 | Fax (619) 342-7554 Asian Cultural Festival | P.O. Box 33853| San Diego CA 92163
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