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COMMUNITY EXPO
Vendor Information
We are delighted that you may be joining us at our 2015 Community Expo.
We have a few reminders for you as you begin your registration process.

The booth application deadline is Friday March 27th, 2015 at 3 PM.
Applications received after the deadline will have an extra $10 charge.

You will get your Booth Space Number when you come to set up. It will not be available
before then.

Check in at the Chamber Booth upon your arrival. Please do not set up until you have
checked in.

You must provide any canopy, tents, tables or chairs.

You will be responsible for all clean up in your space after the event.

It is suggested that each vendor have a door prize for there booth.

We ask that you keep your booth up until 3 PM the day of the event.
We hope this information has helped you during your registration process.
If you have any questions about our event, please contact the Chamber office at
352-245-2178.
Belleview/South Marion Chamber of
Commerce
Saturday, April 11th, 2015 10 AM-3 PM
Belleview/South Marion Chamber of Commerce
5331 SE Abshier Blvd (Hwy 441), Belleview, FL 34420
Phone: (352) 245-2178 Fax: (352) 245-2178
Vendor Booth Application for Community Expo
Location: - City Hall Park
Saturday April 11th, 2015 10:00 am-3:00 pm
We provide a space only. Your tents, tables and canopies are not provided.
Application deadline is Friday, March 27th, 2015 at 3 pm. $10 Late Fee
Organization/Business Name: ____________________________________________________
Contact Name: ___________________________________ Phone: ______________________
Address: ________________________________________ Fax: ________________________
City: ________________________________ State: ______ Zip Code: ________________
BOOTH SPACE MUST BE PAID FOR BEFORE YOU CAN SET UP
Commercial Booth/Member- $35.00 _____
Commercial/ Non-Member- $50.00 _____
Total Amount- $_____________
Please circle the category you would like to participate in
Wellness
Career
Education
Non-Profit
Government
Restaurants
Banking & Financial Services
Make checks payable to:
Business
BSMCC
I agree to indemnify the Belleview/South Marion Chamber of Commerce or anyone connected with the
show and exhibit and hold them harmless against all actions, claims, liabilities, losses, costs, and
expenses which, in any way may arise in connection with or resulting from Community Expo, including
claims for bodily injury or death of persons, and for loss of or damage to property, whether the same is
due to negligent act of omission of this organization, their agents, employees, or otherwise.
The fees include: space rental, advertisement, processing and security. The registration deadline is
March 27th, 2015 at 3 pm. $10 Late charge for applications received after the deadline. No money
will be refunded after registration deadline March 27th, 2015. Set up must be completed by 9:30 am on
Saturday, April 11th, 2015. All booths will remain open until 3:00 pm April 11th, 2015. Those vendors,
who choose to dismantle booths and leave early, will not be invited back to a Chamber sponsored event.
No rain date. Money will not be refunded if event is canceled due to inclement weather.
Parking is
not permitted by booths after 9:30 am. Remit application to: Belleview/South Marion Chamber of
Commerce, 5331 SE Abshier Blvd., Belleview, FL 34420. You will receive confirmation of acceptance
after application and payment is processed. There will be a fee of $25.00 for all returned checks.
Signature: ________________________________________________Date:_____________________
If you have any questions please call the Chamber at (352) 245-2178. Thank you for your participation!
Cash ________ CK # ____________ Amount ________Entered by_______
Tips for getting maximum exposure
at the Business Expo
Meet Deadlines:
Meeting the deadline will not only save you money, but will give you better
placement at the expo and avoid last minute hassles.
Set up Early:
Setting up early gives you the freedom to respond to last minute details, such as a
forgotten items. Setting up early also gives you the freedom to make sure
everything looks good.
Plan Your Booth:
Information or images that you want people to see should be placed at or near eye
level and print should be dark enough for people to read at a distance. Get creative.
With other businesses competing for attention anything you can do to attract
expo-goers will help your business.
Manning your Booth:
You will want to make sure that you have the right people manning your booth. It
takes a special person to work an expo. They will be there for several hours and
will need to be outgoing, communicative, friendly and smart. They will need to be
well versed in the product or company so that they are able to answer questions in a
way that accurately represents your business. They need to be dedicated to the
product that you are presenting.
Being Memorable:
Distinguishing yourself in a room full or business can be difficult. Games, trivia,
puzzles and GIVEAWAYS can be helpful. Possibly offer a door prize to be drawn
later as a way to entice people to visit your booth.
Reconnect With Existing Clients:
Use the expo as a way to connect or show appreciation to current clients. Invite
them to the expo and possibly offer them a special thank you giveaway for stopping
by your booth and there current support of you.
Connect With Other Expo Vendors.
Use the expo to meet other businesses and network. They can learn about your
business while you learn new things about theirs. You never know what kind of
connections you will make!
Hopefully these tips are helpful to you so that your booth and the Community
Expo can be a HUGE success.