1. No category

BLOOM FOOD VILLAGE EXHIBITOR MANUAL
MAY 29th – 2nd JUNE 2014
Participation Package:
-
Space: 2.5m (front) x 2.5m (depth) within the marquee with 1no 6 ft trestle table and 1 no chair.
-
1 no. Company name card
-
One electrical socket supplied by the organisers (extra requirements to be ordered see Form No 3 below)
-
Companies will have access to a communal wash area. This is for company access only and not for public use.
Standard cleaning products will be supplied, ie wash up liquid, kitchen towel etc. It is the responsibility of
each individual company to supply your own requirements over and above what is supplied.
-
NEW TO BLOOM 2014. 3 no Wrist Bands per exhibitor booth – Form No 2 can be used to order additional
Wrist Bands. These Wrist Bands are valid for all days of the show.
-
Complimentary visitor tickets: each company will receive a supply of complimentary visitor tickets - these can
be collected from the organisers office with your exhibitor badges. Once full payment has been made these will
be posted out to you directly.
Criteria and information:
-
Companies may sell fresh produce in the appropriate packaging
-
Food sampling from stands may be permitted with special permission from the organisers. Exhibitors who are
granted permission for food sampling must adhere to the following maximum size sample quantities:
o
o
o
o
o
o
Food sample – bite size/canapé size only.
Wine sample - 30ml (Circa 1 oz)
Beer sample - 50ml (Circa 1¾ oz)
Spirit sample - 5ml (Circa ¼ oz)
Non-Alcoholic Drinks (Juices, Smoothies…etc) - 100ml (Circa 3½ oz)
Tea/Coffee/Hot Drinks - 150ml (Circa 5 oz)
-
Sampling in excess of these quantities is prohibited unless agreed in advance and in writing with the
organisers. An additional fee for Product Placement may be applied. All promotional activity must be conducted
exclusively within the interior of the exhibitor’s stand area and promotional staff are not permitted to conduct
activities on the adjacent walkways.
-
All packaging used for sampling i.e. disposable plates, forks and cups must be compostable packaging. No
polystyrene or biodegradable products may be used that can be discarded on the Bloom site. If you need
supplier information for compostable packaging, please contact David McMahon on + 353 1 295 8181.
-
For product categories where the Bord Bia Q mark is applicable sampling will only be permitted for brands with
the Q mark.
-
Payment of €780 + VAT @ 23% must be received by Bord Bia in advance of the event along with copies of
insurance (€6.4 million in public liability) and EHO approval. No stand is considerate confirmed without the
receipt of payment in full.
-
All product must be Bord Bia Quality Assured (excluding fish).
-
Participants are encouraged to have display branding and information and carry out cooked product tastings
(small samples)
-
Companies must provide their own display fridge (max. 1.2m in width, in keeping with allocated space) and
refrigerated storage facilities if required.
-
If required, companies must supply their own ice
-
Due to sponsorship and primary catering contracts, the sale of cooked products for on-site consumption is NOT
PERMITTED
-
Space will be allocated by the organisers in the overall best interests of the market and their decision is final.
-
Note there is no other area available to Best in Season Clients client companies and companies will be treated
on a first come first served area.
IMPORTANT VAT INFORMATION
All traders at Bloom 2014 will be required to show that they are keeping records of all transactions either by using a till or keeping sequential
written records. The Office of the Revenue Commissioners must be satisfied that the records are sufficient to allow the trader make proper
returns for the purposes of Income Tax, VAT etc. In the case of traders using electronic tills, they are required to retain Z reads and journal rolls.
These requirements are set out in Section 886 of the Taxes Consolidation Act, 1997 and Section 16 Vat Act, 1972 and related and
amended provisions including Statutory Instrument Number 238 of 2008
Revenue Commissioners may also make on-site inspections so all records must be kept up to date on an on-going basis.
If traders need additional information or clarification on any tax matter they can consult their local Revenue Office or check on line at :
http://www.revenue.ie/en/index.html
General Information:
-
This feature is located in the Food Village
-
There will be a large sign at the entrance listing the exhibitors and their location.
-
As the show is now open from 9am ALL DELIVERIES must be made and all vehicles must clear the site by
8am daily.
PLEASE NOTE NEW OPENING TIMES FOR BLOOM 2014
BUILD UP
Wednesday 28th May
EXHIBITOR AREAS
OPEN
8am – 8pm
Exhibitors build interior display
OPEN DAYS
Thursday 29th May
Friday 30th May
Saturday 31st May
Sunday 1st June
OPEN HOURS
9 am – 6 pm
9 am – 6 pm
9 am – 6 pm
9 am – 6 pm
SITE OPEN (Exhibitor Access)
8 am – 8 pm
8 am – 7 pm
8 am – 7 pm
8 am – 7 pm
9 am – 6 pm
8 am - 10 pm
EXHIBITION AREAS
OPEN
6 pm – 10 pm
8 am – 4 pm
SCHEDULE
Monday 2ndJune
BREAKDOWN
Monday 2ndJune
Tuesday 3rdJune
SCHEDULE
All exhibits and displays removed
All exhibits and displays removed
As of 2013 The Food Village Exhibitors can collect their Name Badges & Car Passes from the
Bord Bia Organisers office located behind the Bloom Inn.
DELIVERY OF PRODUCT/EQUIPMENT
Equipment can be delivered on Wednesday 28th May from 8am – 8pm.
Daily deliveries must take place before 8.00 am each day or between 18.30 and 19.00 in the evening. No deliveries
can be made during the opening hours. Your exhibitor’s car park pass will allow access to a parking area near the
Food Village, you will be assisted by members of the Bloom team on arrival. Please note that no delivery vehicles are
allowed on the grass surrounding your area. However there is a pathway close by where vans can be parked and
product delivered by trolley from there. If you require 24 hour power for your vehicle it is critical that you organise
this in advance with the official Electrical Contractor (see below for details) See Form No 3 below.
NEW TO BLOOM 2014 - EXHIBITOR WRIST BANDS
This year we are introducing wristbands for Exhibitors to fast track your entry / exit to the site. These wristbands
must be worn for the duration of the event and if broken must be exchanged in the Organisers Office. Exchanges
will only be made on receipt of the broken wrist band.
The distribution of Exhibitor wrist bands is based on the area of space reserved for your company,. Your allocation
of wrist bands will be available for collection from 12 noon on Wednesday 28th May and this is detailed on see
Form No 2. It is requested that special care be exercised to prevent them getting into unauthorised hands.
PARKING AT BLOOM 2014
There is a rate of €5 per car for visitors. A limited number of free car park spaces will be issued to Food Village
exhibitors based on 1 pass per 12 square metres of stand space. Please note that they will be available to collect
from the Food Village Organisers Office during build up along with your exhibitor welcome pack.
OFFICIAL ONLINE DIRECTORY
All exhibitors are entitled to submit 30 words for inclusion on the official Bloom website. Please refer to and complete
Form No 1 for further information.
PUBLIC RELATIONS
We would ask you to forward our Public Relations Department advance photos and press information. Material
submitted including photographs and transparencies will be made available to the media in the press room. Therefore
it is not possible to guarantee the return of such material after the Show. Forward information to:
Elaine Cross
Corporate Communications, Bord Bia.
Tel: 01 6142258
Email: [email protected]
ELECTRICAL EQUIPMENT
You have already submitted your electricity requirements via your completed booking form. Your socket will be
installed my Electromaher. If you require anything over the amount initially indicated this will have to be ordered at a
cost from Electromaher by completing order Form No 3 below.
HEALTH & SAFETY REGULATIONS
Food Hygiene Guidelines and Safety & Fire Regulations are attached. All exhibitors must comply with these. Please
read carefully to ensure that you are fully conversant and be conscious of these during the event.
ON SITE SECURITY
Please note that while there is security on site you should not leave any valuables unattended at any stage. The
following hints may be helpful to consider:
1. Do not leave cash, handbags, valuables etc. in unlocked drawers or cupboards.
2. Do not ask staff from your neighbouring stand to ‘keep an eye’ on your stand. If they get busy you could be the
loser. Always ensure you have enough staff to man your stand.
3. Do not put boxes of accessories/product at the front of your stand out of your view.
4. Do not leave your exhibits at night before visitors are clear of the show. In general try to man your stand until at
least half an hour after the close of show.
5. Please report anything of a suspicious nature immediately to Security or the Organisers Office
PLEASE SEE BELOW FOR RELEVANT FORMS
BLOOM 29th May - 2nd June 2014
Phoenix Park, Dublin 8
FORM NO: 1
OFFICIAL ON-LINE SHOW GUIDE / NAME PANEL / CATEGORY LISTING
DEADL INE F OR T HIS LISTING IS FRIDAY 9 t h MAY 2014
Please complete this Form and fax / email IMMEDIATELY to:
David McMahon
Garden Events Ltd
Email:
Fax: 01 295 8187
[email protected]
OFFICIAL EXHIBITING NAME For Fascia Panel
Letter under which you wish your company to be identified in alphabetical list

Official ON-LINE Show Guide Entry (30 words max in narrative form)
Please type / print clearly
Stand Executive(s): __________________________________________________
Company:
____________________________________________________________________
Address:
____________________________________________________________________
Tel: __________________ Fax: _________________ Contact: _______________
Email: ______________________________ Web: __________________________
FORM NO: 2
BLOOM 29th May - 2nd June 2014
Phoenix Park, Dublin 8
ADDITIONAL EXHIBITOR WRIST BANDS
DEADLINE FOR ADDITIONAL EXHIBITOR WRIST BANDS is Monday 12th May
Please complete this Form and email IMMEDIATELY to
David McMahon
Garden Events Ltd
Email:
Fax: 01 295 8187
[email protected]
Your COMPLIMENTARY allocation of Wrist Bands will be available from the Bord
Bia Food Village Organisers Office located behind the Bloom Inn
The distribution of complimentary Exhibitor Wrist Bands is based on the area of space reserved for your company,
Exhibitor Wrist Bands are issued free of charge on the following basis.
Up to 12 square metres of space
3 Exhibitor Wrist Bands
12 – 18 square metres of space
5 Exhibitor Wrist Bands
19 - 24 square metres of space
6 Exhibitor Wrist Bands
25 – 30 square metres of space
7 Exhibitor Wrist Bands
31 – 36 square metres of space
8 Exhibitor Wrist Bands
37 – 42 square metres of space
9 Exhibitor Wrist Bands
Over 42 square metres of space
18 Exhibitor Wrist Bands
FOR SECURITY REASONS– ALL REQUESTS MUST BE MADE IN ADVANCE BEFORE MONDAY 12 MAY 2014 – IF FOR
SOME REASON A REQUEST IS MADE ON SITE FOR ADDITIONAL OR REPLACEMENT EXHIBITOR WRIST BANDS THIS
IS WILL INCUR A €10 CHARGE
Company: _____________________________________________ Garden: _____________
Address: ______________________________________________________________________
Contact: ______________________________ Email: _________________________________
Tel:
_________ Fax: _________________________
Date:
__________
If you require additional supplies of exhibitor badges over and above your allocation please complete this form and
return it to us with payment before MONDAY 12th MAY (Additional badges will not be processed without receiving
payment)
I SHALL REQUIRE __________ ADDITIONAL BADGES@ €8.00 each = €_______________
Payment may be made by cash, cheque, visa or bank transfer and must be accompanied with this form.
Important:
    Expiry Date /
Sec Code  A security code must be provided with credit card details – this is found on the reverse of the card over the cardholders
Card No.
signature – Please submit the last 3 digits only of this serial number to enable us to process your details.
Signature
Print Name
BLOOM 29th May – 2nd June 2014
Phoenix Park, Dublin 8
ADDITIONAL ELECTRICS
ORDER FORM NO. 3
Please complete this Form and return IMMEDIATELY with payment to:
Electromaher Ltd, 10 Knockmitten Close, Western Industrial Estate, Naas Road, Dublin 12.
Tel: 01 450 6661/7 Fax 01 450 7889 Email: [email protected] Contact: Ms Cecilia Ryan
10% Early Bird Discount applicable to orders received and PAID before 18th April 2014
The Official Electrical Contractor must supply all electrical requirements on this site. For bonding, insurance and security reasons, no other
electrical contractor may carry out work in the halls. The Official Electrical Contractor for this show is as above. As power requirements will be
very substantial, we advise return of forms with total kilowatt loading early, as power will be allocated on first come, first served basis.
EXHIBITOR DETAILS
Stand number:
Company name:
Mr/Ms/Mrs:
Invoice address:
Mobile:
PLEASE COMPLETE IN BLOCK CAPITALS
Shell scheme:
First Name:
Space only:
Estimated power load (kilowatts):
Surname:
Telephone:
Signature:
Fax:
E-mail:
OPTION 1
OPTION 2
Mandatory for:
 all stands ordering socket(s)
 all space only stands
MAINS required, no extension leads permitted.
For shell scheme stands
150 W spotlight
100 W LED floodlight (high output)
500 W QI floodlight
Cost
Qty
€ 52.50
€ 86.00
€ 83.00
Sub Total
Total
20 amp single phase mains (4 kW)
20 amp 3-phase mains (12 kW)
13 amp 3-pin double socket
150 W spotlight
100 W LED floodlight (high output)
500 W QI floodlight
Metal halide (150 W)
Heavy duty metal halide
24hr power connection (in addition to above)
Fridge (domestic type)
Early Bird Discount for orders received & paid by 18th April 2014 - deduct 10%
Total
Add 2.5% fee if paid by credit or debit card
Add VAT 23%
Grand Total
OUTDOOR ELECTRICS
Cost
Qty
€ 100.50
€ 150.00
€ 69.50
€ 49.00
€ 75.50
€ 72.00
€ 97.00
€ 140.00
€ 129.00
€ 111.50
Sub Total
Total
Early Bird Discount for orders received & paid by 18th April 2014 - deduct 10%
No extension leads permitted.
13 amp 3-pin double socket including mains
3-phase 5-pin socket including mains
24hr power supply (cold vans etc.) including socket
please specify plug type:
13A 3-pin socket
Cost
€ 188.00
€ 231.00
€ 274.00
16amp blue ceeform
32amp blue ceeform
Qty
Total
Add 2.5% fee if paid by credit or debit card
Add VAT 23%
Grand Total
Total
16amp red ceeform
32amp red ceeform
Sub Total
Early Bird Discount for orders received & paid by 18th April 2014 - deduct 10%
Total
Add 2.5% fee if paid by credit or debit card
Add VAT 23%
Grand Total
Prices in all options include the hire, wiring, installation and
dismantling of all fittings and standby electrician during the show.
See overleaf for grid to indicate positioning of your electric
requirements. If your requirement is not listed, please call and we
will accommodate your specific request.
If you require any assistance with this order form,
please call our office (contact no’s above).
BANK TRANSFER:
CHEQUE:
Bank of Ireland, Newlands Cross
A/c. 54906895, Sort code 90-01-21
IBAN: IE20 BOFI 9001 2154 9068 95
SWIFT: BOFIIE2D
SHOULD BE CROSSED AND MADE
PAYABLE TO: ELECTROMAHER IRELAND
PAYMENT OPTIONS
Please tick chosen
payment method
CREDIT CARD (please add 2.5% fee for credit / debit card payments):
Visa
Mastercard
Cardholder
name
Signature
Card no.
Total
Date
Expiry Date
Address
/
CCV
1
Draw on this grid the
plan of your stand
indicating the position of
the required work or
submit your own specific
plans. Units are in metre
sq. blocks.
Key:
O – spotlight
D – 13A socket
2
3
4
5
6
7
8
9
10
11
12
1
2
3
4
5
6
7
8
9
10
11
12
CONDITIONS FOR THE SUPPLY OF ELECTRICITY
Utilise each square as 1 sq. metre.
1.
Electromaher Ltd. has been appointed as the official Electrical Contractor for this show. The official Contractor is responsible to
the owners, exhibition, promoters, licensing and fire authority or the safety and conformity to regulations of the entire electrical
installation (both temporary and permanent). Because of this responsibility only electrical installations constructed by the
contractor will be connected to the mains distribution system. As it is essential to design a load distribution systems which will, as
near as possible, provide for a balanced demand on all phases of the supply cable, Exhibitors are requested to inform the
contractor of their electrical requirements as early as possible but not later than the 18 April 2014 as they may require alterations
or additions to be maintained and may also involve the Contractor in overtime working.
2.
The materials used in the exhibition installations are on hire, and remain the contractor’s property and must be returned in good
condition at the end of the exhibition. Should any client require constant mains guaranteed (i.e. computers, memory etc) we
recommend that they protect their equipment with ups back up supply or similar.
3.
Please carefully list all your electrical requirements overleaf, complete the order form and return same to Electromaher
NOT LATER THAN 18 APRIL 2014. A structure must be provided on which your electrical supply and/or lighting can be mounted.
4.
Where an exhibitor requires fittings in a specific position a sketch must be enclosed with this order form. In the absence of specific
instructions, all lighting fittings will be positioned on the rear of the fascia boards, and power points at floor level on the rear wall.
The use of multiway adaptors is not permissible.
5.
Prefabricated electrical sections of an exhibit must be inspected prior to the exhibition. No reduction in schedule rates will be
allowed because of pre-site wiring.
6.
Payment in full must be forwarded with this order form. A receipted detailed invoice will be returned in
acknowledgement. No orders will be processed until payment in full is received. A VAT invoice & receipt will be issued
on receipt of payment.
7.
Electromaher Ltd will be pleased to submit separate quotations for any electrical requirements or work not covered by this
standard form, including special lighting effects, power supply, low voltage lights, LED lighting etc.
8.
All display Contractors must order their requirements for their clients via the Application for Electric’s Form and will be
invoiced accordingly. (Exhibitors shall be responsible for any non-payment by their sub-contractor).
PLEASE RETURN THIS FORM IMMEDIATELY
HEALTH & SAFETY - ELECTRICAL INSTALLATIONS
Presently the Health & Safety Authority (HSA) are in the process of implementing safety requirements to the exhibition Industry. This is
ongoing at the moment. This however does not mean that HAS requirements do not have to be adhered to - the opposite is the fact. To
this end we as the Electrical Contractor appointed by the organiser request that all exhibitors (and their designers/contractors where
appropriate) be required to adhere to all HSA & ETCI 4 regulations presently in force for this location.
Failure to know or understand these regulations is not admissable in law as exoneration. Kindly be aware of the following:
1.
The EC “provision and use of work equipment regulations 1998” places general duties on employers and lists minimum
requirements for work equipment to deal with selected hazards whatever the industry.
2.
If the exhibitor / employer contracts out the work on their stand making each stand (space or shell) into its own separate
“workplace” and the “exhibitor” therefore “the employee” is subject to all relevant laws and regulations. Exhibitors are directly
responsible for the safe use and maintenance of every element on their stand and it’s surrounding environs.
3.
All electrical equipment must be constructed, installed, maintained, protected and used as to prevent danger.
4.
Electromaher Limited is the official Electrical Contractor appointed by the Organiser for the show. All work on stands, including
any prefabbing, must be ordered through the official Electrical Contractor. It is essential that all information relating to an
exhibitor’s stand is given to Electromaher to allow for load balance and programming of installations during and before the build
up period. Appliances and prefabbed electrics supplied and used by exhibitors must be tested before being used and proof of
this will be required. It is the exhibitors responsibility to provide proof of competency for this issue, particular attention must be
paid to the regulations relating to extra low voltage (SELV) lighting. All electrics to ETCI 4 regulations and CER
requirements.
5.
We reserve the right to disconnect the electrical supply to any installation which in our opinion or the Organiser’s opinion is
dangerous or likely to cause annoyance to visitors or other exhibitors or could cause overloading.
6.
Failure to advise Electromaher of all electrical requirements for your stand is a breach of the above safety requirements and
arising from this, claims or damage caused shall be the exhibitors responsibility.
Should you require to discuss any of the above, please call us.
Please contact the official Contractor for any advice or assistance you may require with your electrical requirements at the following
address or numbers:
Electromaher Limited
10 Knockmitten Close
Western Industrial Estate
Naas Road
Dublin 12
t: +353 (0)1 450 6661/7
f: +353 (0)1 450 7889
email: [email protected]