TENDER NOTICE Sealed tenders are invited from the reputed Security Agencies for Providing services to the office of the Cantonment Board.St.Thomas mount And establishment under the Cantonment Board. The blank tender schedule can be obtained f~m this office on pavment of Rs.500/- up to 1500 hrs till 18-03-2015. The 9faled tenders shall have to be put in the tender box kept in this office on or before 1500 hrs on 19-03-2015. And the same will be opened at 1530 hrs.ori th presence of the tenderers if any. Further details can be obtained from this office or at www.cbstt\.org.in. Tele No.22311718, 22332235 No.STM/SAN/SECURITY /,0.3/0 Office of the Cantonment Board Sr.Thomas Mount,Chennai-16 Dated the, March-2015. .3 fr,~ . Chief Executive Officer St.Thomas Mount Cum pallaVaral\ \ TENDER FORM FOR PROVIDING SECURITY TO THE OFFICE OF THE CANTONMENT BOARD I INSTITUTIONS MANAGEMENT OF CANTONMENT Ref: Advt. UNDER THE BOARD. _ Name of the Contractor: Postal Address: Telephone Fax: Experience: .r-. _ .... . SIGNATURE Dated:- DECLARATION I hereby declare that the facts revealed by me in the tender form are true to the best of my knowledge. If any of them found false at any stage, the CEO and the Cantonment Board shall have right to taken any action against me for the false information given by me. The rates quoted by me for providing security in the office of the Cantonment Board / Establishments under the Cantonment Board is as follows :Amount quoted for a month per location inclusive of all taxes IS Rs. ( Rupees in words ~ ) I am fully aware of the terms and cqndifions of the contract / tender as annexed to this tender form, which is a part of-this tender form and agreed to that conditions in full. . Station: Signature of tendere~ Date: Full Name Address: TENDER CONDITIONS CANTONMENT FOR DEPLOYING SECURITY TO BOARD ESTABLISHMENTS. 1. Tenders must be submitted with latest Income Tax Clearance Certificate 1 Return and two duly attested passport size photographs, one should be pasted in tender form. Those firms 1 contractors 1 individual, who have been blacklisted 1 debarred by any of the Government 1 Semi - Government Department for the services in question, need not to apply for the tender form. The contractor 1 firm 1 individual shall submit the list of Government organizations to whom it 1 he had made satisfactory services along with their lates t certificates. ~ 2. Tenders must be accompanied with an Earnest Money amounting to Rs. 10,0001- ( refundable ), which can be deposited either in cash or by a crossed demand draft of any Nationalized Bank drawn in favour of the Chief Executive Officer, St. Thomas Mount. A valid receipt of the cash payment 1 crossed Demand Draft should accompany the sealed tender otherwise the same shall not be accepted. 3. Contractor 1 firm 1 individual, whose tender is accepted, shall deposit a Security deposit total amount equal to one months quoted rates, which shall be refundable to them after satisfactory completion of the period of agreement. The contractor 1 firm 1 individual, whose tender is approved, shall also have to execute an arrangement to that effect with the Cantonment Board. It/he shall have to furnish a non judicial stamp paper Rs. 1001- for e~~cution of the agreement along with the payment of security deposit within seven days from date of receipt of letter of acceptance of tender failing which the Earnest Money shall be forfeited. 4. The contractor / firm /individual will have to follow all the relevant labour laws and the Minimum Wages Act (applicable to municipalities)/ The Workmen's Compensation Act etc. while engaging their staff and will have to furnish certificate / affidavit to that effect. The contractor / firm / individual only shall be responsible for submitting all the labour returns to the office of Assistant Labour Commissioner and in case of any violation of labour laws, only the contractor shall be liable for the consequences. The Cantonment Board / Chief Executive Officer can not be made liable to that respect. The Cantonment Board has only enter into an agreement with the contractor i.e. The contractor / firm / individual for providing security services. The contractor himself can employ the manpower at his own risk and cost. No matter pertaining to the labour laws will be entertained by the Cantonment Board or by the Chief Executive Officer at ~ny time during or after the contract period. The tenders which do not quote the rate covering the statutory dues payable to the security guards as per Minimum Wages Act, E.S.I, E.P.F, will not be considered. 5. The Board shall pay monthly payment to ..the contractor, for the actual services rendered in the last month. The contractor / firm /individual shall have to furnish a certificate that they followed Minimum Wages Act / Labour Laws as and when demanded, otherwise payment will not be made to the contractor. The contractor should submit the payment details of ESI/PF every month for the guards posted. 6. The entire work will be as per the direction of the Chief Executive Officer or any other official authorized by CEO of the Canto~ment Board, St. Thomas Mount, in this behalf. 7. The contractor shall be responsible for any inquiry or loss of life and / or property of his staff during and after duty hours and the Ca~'£onment Board shall not be liable to pay any damages / compensation in this respect either to the contractor or to the individual workman. .• 8. The monthly rates quoted by the contractor / firm / individual shall remain unchanged till the completion of agreement period an in no case they shall be revised in this period. 9. The security services contract also includes maintenance of records of visitors, issue of pass to the visitors and filing thereafter for which the stationery costs shall be' borne by the Cantonment Board. 10. An out pass and in pass on the movement of materials brought inside and taken outside the office to be issued / received a pass and the list of such stock should be maintained. 11. The required shelter and lighting or essential gadgets ( torch, lathi etc.) involved during guarding shall be borne by the contractor. 12. The security aspects includes monitoring of parking of vehicles. The vehicle should not be allowed to park haphazardly, which would allow free flow 0 f traffic. 13. The list of staff with addresses involved in the security of the organization should be provided to the Cantonment Board office from time to time. The security agency shall be responsible to obtain Police verification of all the personnel involved / engaged for services. The documents regarding the verification should be provided to the CEO along with the list of such personnel. Only the guards who are cleared by this office can be deputed for duty. 14. A shift roaster to be maintained and should be submitted for the daily perusal of Cantonment Board officials. No guards will be engaged more than 48 hours in a week. 15. Any theft or damage to the Cantonment period should be fully borne by the contractor. properties during the contract 16. The security guards deputed should wear full and neat uniform and should be well trained and acquainted to the aspects of hospitality / security. 17. The security guard should evacuate person moving around the campus without any reasons or doing any illegal activities. They should maintain a diary containing all important / emergency phone numbers, during the duty hours. 18. The notice of tender published by this office forms part and parcel of the terms and conditions of the tender. 19. The CEO / Board has the right to direct and / or add or reduce the usage of security manpower to any points of the Cantonment Board other than those specified within the Cantonment on the same terms and conditions of the tender. The Board may extend the period of the contract due to administrative / unforeseen reasons, on the same terms and conditions at their sole discretion. The probable points / locations are office complex, School at Pallavaram and Mount, Hospitals at Pallavaram and Mount, Auto garage, CEO's Bungalow, DEO's Office 20. No ~conditional tenders will be accepted. 21. The tenders sent by post / fax shall not be accepted. 22. If any guard is engaged on duty who is not cleared by this office / or any guard is not found on duty or engaged in continuous shifts amount equivalent or up to seven shifts will be deducted. In this regard the interpretation of the CEO is final. I have read and understood and are accepted by me. Date: Place: all the terms and conditions ....•• ,. of the tender SIGNATURE
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