March 27-29, 2015 – Buffalo Convention Center
Friday 2-10pm / Saturday 10am-10pm / Sunday 10am-5pm
PLEASE PRINT
Company Name: ____________________________________________________________________________
Primary Contact: ____________________________________________________________________________
Street Address: _____________________________________________________________________________
City: ______________________________________ State: ____________ Zip: __________________________
Phone Number: _________________________________________
Email your company logo to
[email protected]
so we can add it to the website
Website Address: ________________________________________
Email Address: __________________________________________
Description of products / services: ________________________________________________________
Each vendor space is a 10’x10’ display area with two 8 foot tables with tablecloth and skirt, 2 chairs, and 6 one day event
passes. Power outlet and additional event passes are available at a discounted rate listed below.
10’x10’ Vendor Spot – Women’s Oasis (register after Jan 30, 2015)
Includes (6) one day passes
Power Outlet for weekend
$ 250.00
$_________
$ 30.00
$_________
One Day Passes
(Discounted from $14.00 each)
x_______
(Quantity)
$_________
Total
$_________
$
10.00 per one day pass
The individual signing this contract is an authorized representative of the company with the full power and authority to sign and deliver this contract. A signature on this
application indicated the understanding and agreement to comply with all policies including but not limited to the Exhibitor Terms and Conditions, and any other issued
by the Motorama Group regarding the Buffalo Motorama
________________________
Signature
_____________________________
Print Name
Mail applications along with
payment to Buffalo Motorama
Mail to:
__________
Date
Motorama Group Attn: Joleen
2015 Buffalo Motorama
P.O. Box 641
Kenmore, NY 14217
Please return Vendor Forms and payment ASAP for best placement. Check in will be Thursday (All day) March 26,
2015 and Friday (morning) March 27, 2015. We will contact you two weeks before the show regarding check in
and times.
Questions? Contact Joleen at 716-812-8523 or [email protected] – Thank you for your support
www.BuffaloMotorama.com
/buffalomotorama
/womensoasis
/buffalomotorama
Buffalo Motorama Exhibitor Terms and Conditions
Contract between (hereinafter known as VENDOR) and Motorama Group, LLC.
Buffalo Motorama for operation Thursday, March 26, 2015 through Sunday March 29, 2015. Show open hours are Friday March 27
2-10pm / Saturday March 28 10am-10pm / Sunday March 29 10am-5pm.
Both parties agree as follows:
A. RESPONSIBILTIES OF THE Buffalo Motorama
1. THE BUFFALO MOTORAMA to provide Access passes (Participant Passes for personnel necessary to staff VENDOR’S
booth(s) at agreed number listed in vendor contract. Additional pre-sale passes are available to vendors up to Noon on Friday March 27,
2015. One day pass may be purchased for $10 each, 3 day weekend passes may be purchased for $30 each.
B. RESPONSIBILITIES OF THE VENDOR
1. VENDOR is required to set-up their booth at assigned time given by show promoters. You will be given time in advance of the show. Load
in will be Thursday March 26, 2015 with minimal load-in on Friday March 27, 2015. Teardown may not begin until the conclusion of the
event (5:00 PM) on Sunday, March 29, 2015.
2. The VENDOR will not sell or donate space in their booth for advertising and/or promotion of any third party without written consent of
THE BUFFALO MOTORAMA.
3. The VENDOR agrees to operate in accordance with regulations set forth by the State and Federal Agencies and must be individually
permitted to operate by the State of NY.
4. The VENDOR is responsible for paying all applicable federal, state, and local taxes. VENDOR is required, by law, to obtain and display a
valid tax certificate if applicable.
5. The VENDOR agrees to pay all fines/penalties levied to VENDOR and to reimburse THE BUFFALO MOTORAMA for any fines/penalties
levied to THE BUFFALO MOTORAMA as a result of the VENDOR’S non-compliance with any Federal, NYS, or local law including, but not
limited to, DEV, OSHA, FCC, DOL, DOH, and EPA.
6. VENDORS are responsible for arranging for any electrical and phone line requirements for booth with the Buffalo Motorama.
7. Food vendors, including those who offer samples of food, will be required to have their Health Department Permits. If you will be
sampling/selling any food items, you must have the appropriate health permit. If you have any question about needing a permit please
contact the Erie County Health Department at 716.858.7690. You will also need to have a copy of your sales tax certificate on file with
us and on display at your booth if you are conducting any sales.
C. RESPONSIBILTIES OF BOTH PARTIES – GENERAL INFORMATION
1. VENDOR sales locations are at the discretion of THE BUFFALO MOTORAMA
2. THE BUFFALO MOTORAMA and VENDOR shall remain independent contractors, and nothing contained herein or done pursuant hereto
shall be construed to create any relationship of principal and agent or employer and employee between THE BUFFALO MOTORAMA and
VENDOR to make joint ventures.
3. The VENDOR, its affiliated companies, and subsidiaries, agree to be responsible for, and to defend, hold harmless, and indemnify, THE
BUFFALO MOTORAMA, Motorama Group LLC, and Buffalo Niagara Convention Center and their affiliated companies, and their agents,
servants, officers, including reasonable attorney’s fees, of liability whether by reason of injury (including death) to the person or property of
another or otherwise arising in connection with this Agreement, excepting only claims based upon THE BUFFALO MOTORAMA’S sole
negligent or intentional acts.
4. An application for the show is a commitment. Exhibitors payment for the booth rental fee must be included with the exhibit space
application/contract. Payment must be made in full with submittal of exhibit form. No Refunds. In the event that the exhibitor fails to
occupy their allotted exhibition space by the advertised opening time, the organizer is authorized to occupy this space in any matter
deemed to be in the best interest of the event. The exhibitor contracted to this space will remain liable to all terms and conditions of the
contract and will not be eligible for a refund.
5. The Organizers expressly exclude any liability in respect of any actions, claims, losses (including without limitation consequential
losses),damages, costs or expenses whatsoever which may be brought, suffered or incurred by the Exhibitor or its employees, subcontractors or agents as a result of the prevention, postponement or cancellation of the Exhibition or the Venue becoming wholly or
partially unavailable for the running of the Exhibition. The Organizers may, at their discretion, repay the rental paid or part thereof by an
Exhibitor, but shall be under no obligation to do so and shall be under no liability to the Exhibitor in respect of any actions, claims, losses
(including consequential loss), costs or expenses whatsoever which may be brought against or suffered or incurred by the Exhibitor as the
result of the happening of any such events. If, at the sole discretion of the organizers, rearrangement or postponement of the period of the
Exhibition, or by substitution of another hall or building or by any other reasonable manner the Exhibition can be carried out, this contract
shall be binding upon the parties, except as to size and position of stands, as to which any modification, substitutions or rearrangement
they consider necessary shall be determined by the Organizers.
6. Exhibitors shall neither share nor sublet the whole or part of their booth allocated to them with another organisation without the written
consent of the Organizers.
7. The Organizers provide security of the periphery of the Exhibition hall on a twenty-four hour basis beginning at the start of move-in and
continuing through the Exhibition closing. Security service is not provided to individual booth spaces.
8. The use of the Buffalo Motorama name and/or logo on displays, signs, giveaways, promotional literature or other materials is prohibited.
It may be used in promotional materials only with the express written approval of the Organizers. All design concepts and promotional
materials should be sent to Motorama Group. for review and approval prior to printing.