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Hollywood
Carnival
V E N DOR
A P P L I C ATI ON
PAC KAG E
CELEBRATING THE
* CULTURES *
* TRADITIONS *
* COSTUMES *
* DANCES *
* FOOD & MUSIC *
OF THE WORLD
PA R A D E
J U N E 2 7, 2 0 1 5
R E G I S T R AT I O N D E A D L I N E
M AY 2 1 , 2 0 1 5
A N OT E
FROM OU R
E XE C UT I VE
BOARD
Thank you for expressing interest in the
Annual Los Angeles Culture Festival™
(LACF) to be held on June 27, 2015.
We have an outstanding lineup of
international and local musical artist,
celebrities, and special guests coming
together to promote the culture and
music of the world.
We invite your group to join us “Back
on the Boulevard” for our 4th annual Los
Angeles Culture Festival™. Each group
has the freedom to choose its individual
theme and costume portrayal. Join
in the festivities, and be a part of this
magnificent showcase of various culture
and costumes of the world.
We would like you to be a part of this
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find our vendor registration package.
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history- making event. Enclosed, you will
Please read it carefully, complete
the required forms and return by the
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deadline.
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We look forward to seeing you!
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Event
The Los Angeles Culture Festival™ (LACF) and
On Saturday, June 27, Los Angeles’ Hollywood
Hollywood Carnival are proud to present the
Blvd. will miraculously transform into a Grand
Annual Los Angeles Culture Festival™ — a world
Carnival & Street Extravaganza with parade-goers
culture festival — expressing the colors of culture
and masqueraders dressed in vibrant, breath-
and freedom of the world as one people. This is a
taking costumes dancing to pulsating rhythms
celebration of our cultures and traditions, featuring
of Calypso, Soca, Samba, Reggae, Zouke, Latin,
colorful costumes, dances, food, arts & crafts, and
Punta, Meringue, Mariachi, Reggaeton, Blues, Jazz,
music from around the world.
Steel-pan, Indian, Asian, African, Middle Eastern
and other worldly music.
The celebration will commence with the Grand
Marshal beginning the Parade of the Bands, on
We highly anticipate that this cultural fusion will
the world famous Hollywood Blvd. It proceeds
attract a significant amount of local attendees
for three (3) miles ending on Highland Ave., the
from our diverse multi-cultural society, not to
main entrance to the Carnival Culture Village. Our
mention a variety of tourists — creating a great
parade and culture village will feature several well-
family-friendly environment.
known celebrities from various genres, including
movie stars and music icons.
DATE
Saturday, June 27, 2015
LOCATION 6800 Hollywood Blvd
TIME
Hours of Operation
12:00pm – 10:00pm
Our
attendance
is growing
100% every
year!
PA R A D E O F B A N D S R O U T E
DISBANDING
AREA
A S S E M B LY/
S TA G I N G A R E A
H O L LY W O O D B LV D
C A R N I VA L
C U LT U R E
VILLAGE
C A R N I VA L C U L T U R E V I L L A G E
DISBANDING AREA
HOLLYWOOD BLVD
AND HIGHLAND AVE
CARNIVAL
CULTURE VILLAGE
6800 HOLLYWOOD
BLVD
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HOLLYWOOD BLVD
HOLLYWOOD BLVD
AND N. VERMONT AVE
H A W T H O R N AV E
ASSEMBLY/
STAGING AREA
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Vendor
A P P L I C AT I O N R E Q U I R E M E N T S
THANK YOU FOR CHOOSING TO PARTICIPATE AS A VENDOR AT THE ANNUAL
LOS ANGELES CULTURE FESTIVAL™ (LACF) ON HOLLYWOOD BOULEVARD.
Below you will find the Carnival Culture Village Vendor requirements and guidelines.
Please be sure to enclose the following: Completed Vendor Application; Signed Waiver of Liability; Copy
of Insurance Certificate; and a Copy of 501(c)3 or 501(c)4 non-profit status (if applicable).
Vendor Fees
Mail payments to:
All Vendor fees must be paid in full by May 21
Los Angeles Culture Festival™
2015. No partial payments will be accepted. Any
P.O. Box 604
applications postmarked/received after May 21,
Gardena, CA 90247
2015 must include a $50.00 late fee in order for
application to be processed. Additionally, there is a
Vendor Types
$100 refundable security deposit. Payments must
Each Vendor is allotted one 10X10 Vendor Booth
be in the form of cashier’s check only and made
space. The fees associated with each vendor type
payable to Los Angeles Culture Festival™ (no
are outlined below:
personal checks).
Vendor Type
Food Only
Fees include security, access to water, sanitation services, power
and four (4) passes for workers.
Commercial/Promotional Give-Items Only
10’ x 10’ Booth Fee
$600
$450
Fees include security, sanitation services, and three (3) passes for booth workers.
Arts & Crafts and/or Non-Profit Organization (No Food Sales)
$400
Fees include security, sanitation services, and three (3) passes for booth workers.
Public Health Temporary Food Facility Fees
The Los Angeles Health Department requires that all food vendors fill out the
temporary food facility application and pay all required fees. These fees are based
on the type of products you plan to offer the public on the day of the event. Please
fill out this form along with your vendor application and return by May 21 2015.
$71 - Prepackage
$101 - Prepackaged
w/ sampling
$160 - Food Preparation
Vendor Space
Vendors are expected to provide their own
tables and chairs however; they can be
purchased through LACF at an additional cost.
Vendors are also expected to provide their own
display boards and proper signage. Do not tape,
tack, or otherwise affix any materials or signs
to walls, trees, lamp posts or other surfaces on
public or private property. Vendors should have
a multipurpose fire extinguisher and first-aid-kit.
Space assignments are determined based
upon Vendor’s Manager’s discretion. This
contract neither implies nor grants any
preferential location.
Vendor Responsibility
Each vendor must be present with their items
during the vendor LACF Carnival Culture Village
hours of operation. Each vendor is responsible
for providing relief personnel to maintain their
booth. No vendor may sublet to another vendor.
Vendors must have their booth open and ready
for business at the beginning of the designated
opening hours and remain open through
the designated closing time. Vendor will be
responsible for any damages to the tent. Each
vendor must abide by/comply with all Los Angeles
Culture Festival™ (LACF), and City of Hollywood
rules, regulations, and ordinances.
No Vendor or their representative shall conduct
themselves in a manner offensive to general
standards of decency or good taste. The LACF
committee Officials reserve the right to screen
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music may not be played from any booth during
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all booths and exclude inappropriate items. Loud
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your presence on the festival grounds. In the event
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to close and all fees will be forfeited.
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of inappropriate behavior, the booth will be forced
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Vendor Booth Tent Signage
Recycle & Waste Reduction
It is the responsibility of each vendor to
Recycle bins will be available for vendors and the public.
create their tent signage. The signs shall be
We would like vendors to utilize those bins and GO “Green”
attached to the pre-set tent.
throughout the LACF Carnival Culture Village. We also suggest
you use more eco-friendly materials, and reduce the use of
Liability Insurance
Styrofoam products. This will generate less waste.
All Vendors must submit a valid certificate
of liability insurance of at least $1,000,000
Clean-Up
liability coverage; naming The Los Angeles
Vendor shall remove all personal property, trash and debris
Culture Festival™ (LACF) as an additional
from their designated area throughout the duration of event.
insured. This certificate is available through
Each area will be inspected and cleared by LACF Committee
your business insurance agent, and all
Official upon departure. Vendors must keep area sanitary at all
vendors must have a valid business license.
times. Los Angeles Health Inspectors will conduct inspections
throughout the event.
Food Vendors
All Food vendors must display a current
Rain or Shine
food permit from the Los Angeles Health
The Los Angeles Culture Festival™ (LACF) will go on as
Department. Contact our Vendor Booth
scheduled and payments are non-refundable.
Manager for food permit application.
Vendor Sales
Non-Profit Organizations Vendors
All proceeds from vendor sales will belong to the vendor.
Non-Profit Vendors must attach
No commission will be assessed.
documentation of 501(c)3 or 501(c)4 status
(i.e. copy of the IRS determination letter).
Terms of Contract
Non-profit rates will not be granted without
All Food, Drink, Arts & Crafts, Commercial, and Non-Profit
documentation.
Organization booth vendors must accept the full terms of this
contract.
Storage of Materials
For additional information, questions, and/or concerns,
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area assigned. Vendors must plan for
please contact our Vendor Booth Manager
storage within their area when designing
Simone Vasser at [email protected].
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the configuration of your booth area. Booth
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space will be limited to 10’ x 10’.
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all vendors must be confined within their
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During the LACF Carnival Culture Village,
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Vendor
A P P L I C AT I O N
PAGE 1 OF 2
VENDOR INFORMATION
7:30 AM
VENDOR SIGN-IN
8:00 AM
VENDOR LOAD-IN
12:00 PM
CARNIVAL CULTURE VILLAGE OPEN
9:00 PM
VENDOR LOAD-OUT
10:00 PM
CARNIVAL CULTURE VILLAGE CLOSE
Business/Organization Name
Name(s) of Owners
Business Tax ID#
Business License #
Address
City/State/Zip
Contact person:
Phone NumberFax Number (if applicable)
Resale Number
EmailWebpage
When is the best time to contact you, if we have any questions?
Space/Size Requirements and Vendor Fee: Fees are Non-Refundable (Please check all that apply)
$600 - Food Only Booth (10’ x 10’) Space (plus preparation area)
$450 - Commercial/Promotion Give-aways Items Booth (10’ x 10’) Space
$400 - Arts & Crafts and/or Non-Profit
Organization Booth (10’ x 10’) Space
Non-Profit ID No.
Description of Products/Services: Please list all items (i.e., food, crafts, and other materials) which you
plan to offer to the public
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Vendor
A P P L I C AT I O N
PAGE 2 OF 2
Please enclose a refundable Security Deposit in a separate cashier’s check in the amount of $100
No Personal Checks will be accepted, only Cashier’s check made payable to Los Angeles Culture Festival™.
Please mail your completed application and payments no later than May 21, 2015 to: Los Angeles Culture
Festival™, P.O. Box 604, Gardena, CA 90247. Once payments are received a confirmation will be sent to the
email provided. Please note credit card payments will be assessed an additional $30.00 fee.
Credit Card Payments
Card Number __________________________________________________________________________
Credit Card Type (e.g. Visa or Mastercard) ________________________ Expiration Date _________ /_______
Billing Address Zipcode _________________________________
Payment Date ___________________
Signature: _________________________________
Americans with Disabilities Act (ADA) Accommodations Needs?
______________________________________________________________________________________
______________________________________________________________________________________
I / We ___________________________________________ owner/operator of _______________________________
(Print Your Name)
(Print the Name of Business)
have read and understand the application form, vendor information, Los Angeles Culture Festival™ (LACF)
Carnival Village rules.
I / We agree to abide by the rules, regulations, ordinances and deadlines set forth by the Los Angeles Culture Festival™ Officials and
the City of Hollywood. I understand that if I do not abide by these rules, regulations, ordinances and deadlines, my business will not
be allowed to vend during the festival to be held on June 27, 2015 on Hawthorn Avenue, and I may be subjected to legal proceedings
and forfeiture of any fees. I further acknowledge that upon entry into the LACF Carnival Culture Village, our group is assuming all risk
of injury resulting from, or in connection to actions taken place within the venue. I, for myself and anyone participating in our group,
waive, release and agree to fully indemnify Hollywood Carnival LLC, the Los Angeles Culture Festival™, its directors and committee
members and all event sponsors and their representatives, from all claims or liabilities of any kind arising out of our participation in
this activity even though that liability may arise out of negligence or carelessness on the part of the persons or entities.
Signature: _________________________
Date: _________________________
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June 27, 2015