1. finance
2. accounting and auditing

X
PROPOSED
CURRENT
DUTY STATEMENT
EFFECTIVE DATE
04/02/2015
BRANCH
POSITION NUMBER (Agency – Unit – Class – Serial)
Financial Services
815
-
280
-
4546
- XXX
DIVISION/UNIT
CLASS TITLE
Accounting/Accounts Receivable
Accounting Officer (Specialist)
INCUMBENT
WORKING TITLE
Vacant
Accounting Officer (Specialist)
CalSTRS is dedicated to securing the financial future and sustaining the trust of California’s educators through customer
service, accountability, leadership, strength, trust, respect, and stewardship.
BRIEFLY (1 or 2 sentences) DESCRIBE THE POSITION’S ORGANIZATIONAL SETTING AND MAJOR FUNCTIONS
Under general supervision of the Accounting Administrator I (Supervisor), the Accounting Officer (AO) will
assume responsibility for Accounts Receivable (AR) work related to management of accounts subject to
audits or compensation review. The AO will also be responsible for moderate to high level analysis and
action for pension and administrative accounts receivable.
% of time
performing
duties
Indicate the duties and responsibilities assigned to the position and the percentage of time spent on each. Group related tasks
under the same percentage with the highest percentage first. (Use additional sheet if necessary)
ESSENTIAL FUNCTIONS (completion required)
35%
25%
20%
Accounts Receivable for Audits
 The AO will monitor and establish pension accounts receivable that result from audit
findings. This includes working with other business areas to follow up on audit findings
and participation on cross-functional teams representing the interest and business needs
of Accounting and the Financial Services Branch (FSB). The AO will perform collection
activities by contacting impacted members, beneficiaries, and school districts. The AO
will maintain records and initiate transactions in the pension administration system
(START) to administer such receivables.
Accounts Receivable for Compensation Review
 The AO will monitor and establish pension accounts receivable that result from
Compensation Review Unit (CRU) determinations. This includes working with other
business areas to ensure receivables are accurate and participation on cross-functional
teams representing the interest and business needs of Accounting and the Financial
Services Branch (FSB). The AO will perform collection activities by contacting impacted
members, beneficiaries, and school districts. The AO will maintain records and initiate
transactions in START to administer such receivables.
Pension Accounts Receivable (General)
 As part of daily AR operations and AR staff responsibilities, the AO will also monitor,
review, create, and adjust pension accounts receivables by reviewing, processing, and
approving work orders, reviewing write-off requests, monitoring new and aged
delinquent receivables, and determining new receivables by cause. The AO will work
with business partners within and external from Accounting to manage new ARs. The
AO will use CalSTRS pension administrative systems extensively (START).

20%
The AO will act as back-up for staff assigned to administer Employer Accounts
Receivable (EARs) and receivables related to the Replacement Benefits (RB) program.
The AO will perform these functions in the absence of primary staff.
Administrative Accounts Receivable and General Ledger
POSITION NUMBER (Agency – Unit – Class – Serial)
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815-280-4546-xxx

The AO will establish Credit Memos in BusinessDirect (BD), apply payments, review BD
mapping, policies and procedures as necessary. The AO will establish, monitor, and
maintain Administrative (employee) ARs. The AO will review General Ledger (AR)
accounts involving AR and perform reconciliations as necessary.
COMPETENCIES
COMPETENCIES
Core Competencies. All employees are responsible for understanding and demonstrating CalSTRS’ core competencies:
 Adaptability & Flexibility
 Communication
 Customer/Client Focus
 Teamwork
 Work Standards & Quality Orientation
Classification Competencies









Analytical Thinking
Change Leadership
Creative Thinking
Forward Thinking
Managing Work
Mentoring
Professional Confidence
Technical/Professional Knowledge and Skills
Thoroughness
INTERPERSONAL SKILLS (optional)



Interact successfully in a team environment.
Communicate successfully in a diverse community.
Communicate effectively with individuals from varied experiences, perspectives and backgrounds, which may involve some
exposure to aggressive clientele or adversarial conditions.
WORK ENVIRONMENT OR PHYSICAL ABILITIES REQUIRED OF THE JOB (if applicable):
WORK ENVIRONMENT
This refers to physical characteristics and/or surroundings of the job that make specific demands of an employee’s
capacity. Examples:

Work in a high rise building, in an open space environment.
Revised 2/2/2015
POSITION NUMBER (Agency – Unit – Class – Serial)
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815-280-4546-xxx
PHYSICAL ABILITIES
This refers to any specific methods, procedures or techniques that must be used to complete tasks for functions and
would require special physical agility or exertion.

Ability to use a computer keyboard several hours a day.

Read from computer screens several hours a day.

Must be able to function rationally, coolly and deliberately under pressure situations in order to reach the best solution.
Responsible for promoting a safe and secure work environment free from discrimination, harassment, inappropriate
conduct, or retaliation. This will be accomplished by working with Human Resources to ensure federal or state laws and
rules and CalSTRS’ policies and processes are adhered to by staff. Responsible for taking a pro-active approach in
preventing Human Resources or Equal Employment Opportunity Program policy or process issues by responding
appropriately to employee concerns by elevating potential EEO or HR issues to the appropriate personnel. Responsible
for participating in mandated HR or EEO training workshops (i.e. Sexual Harassment, EEO, etc.).
To be reviewed and signed by the supervisor and employee:
SUPERVISOR’S STATEMENT:
 I HAVE DISCUSSED THE DUTIES AND RESPONSIBILITIES OF THE POSITION WITH THE EMPLOYEE
 I HAVE SIGNED AND RECEIVED A COPY OF THE DUTY STATEMENT
SUPERVISOR’S NAME (Print)
SUPERVISOR’S SIGNATURE
DATE
EMPLOYEE’S STATEMENT:
 I HAVE DISCUSSED THE DUTIES AND RESPONSIBILITIES OF THE POSITION WITH MY SUPERVISOR
 I HAVE SIGNED AND RECEIVED A COPY OF THE DUTY STATEMENT
 I AM ABLE TO PERFORM THE ESSENTIAL FUNCTIONS LISTED WITH OR WITHOUT REASONABLE ACCOMMODATION
 I UNDERSTAND THAT I MAY BE ASKED TO PERFORM OTHER DUTIES AS ASSIGNED WITHIN MY CURRENT CLASSIFICATION,
INCLUDING WORK IN OTHER FUNCTIONAL AREAS AS BUSINESS NEEDS REQUIRE
EMPLOYEE’S NAME (Print)
EMPLOYEE’S SIGNATURE
DATE
PERSONNEL ANALYST’S NAME (Print)
PERSONNEL ANALYST’S SIGNATURE
DATE
Revised 2/2/2015