1. No category

How to Register a Team
RegisterASA.com
2011 Season
v1.03 Rev 2011.07
1
User Login
www.registerasa.com
FIRST
STEP
Login
v1.03 Rev 2011.07
ONLY
one
team i login per
s all
(the p owed
inputt erson
Do NO ing data).
T
login w share your
ith oth
ers!
2
How to Register a Team
• If you previously registered your team on
www.registerasa.com since 2010, you first need to
decide if you’re going to use one of your existing
teams or if you’re going to create a new team. If
you’re going to create a new team, please continue
with the next page.
• If you want to use one of your existing teams, and
the members on the team, skip to page 22.
v1.03 Rev 2011.07
3
Input Correct Information
Before proceeding to the step-by-step instructions please read the following
so that you have all the information you need to create your team and add
the members to the team:
It is important that you have input the correct information in your personal
and team profiles in order to register your team in the correct association.
Incorrect information can delay your registration.
Determine which local ASA has jurisdiction over your registration.
Use the following page on the ASA website to locate your association:
http://www.asasoftball.com/about/register.asp.
Adjust your profile if needed to register in the correct association prior to
creating your 2012 team.
v1.03 Rev 2011.07
4
Finding Your Association
http://www.asasoftball.com/about/register.asp
Many states are
divided into different
associations. It is
important for you to
register in the correct
association.
v1.03 Rev 2011.07
5
Home Plate
CLICK “Add New Team” Button FIRST!
v1.03 Rev 2011.07
6
When you
select the
“registration
type” this is
your insurance
information.
Make sure
when you
choose the
deductible and
photo option,
that you have
chosen what
your team
needs.
LOO
K!
Team Profile
Assign yourself the role of “Team
Administrator”, as well as any other role you
have on the team.
The Team Administrator is the
ONLY person that is able to add
and remove member’s on a
team’s roster, create invoices,
and submit the team for
approval.
Only ONE Team Administrator is allowed per team!
Complete the form and then click the “Add Team” button to
create your new team.
v1.03 Rev 2011.07
7
Team Page
How To Add A Member
CLICK
v1.03 Rev 2011.07
8
How To Find A Member
In The System
For every member that you add to your team you’ll need the member’s …
• First name
OR
• Last name (Must be spelled precisely)
• ZIP code
• Date of birth
• Date of Birth
• Member ID #
(Can be found on ID card or roster)
This information is used to locate existing profiles on
RegisterASA as well as to create new profiles
v1.03 Rev 2011.07
9
Input Correct Information
To Locate Member
FILL IN
74351
CLICK
v1.03 Rev 2011.07
10
EP TWO:
ou have to
d a new
member
How To Determine If You Have The
Correct Member
54321
1/1/2000
STEP ONE: Complete info in the
boxes to the left and click submit.
If the person you are searching for does not appear in the grid below,
please click the ADD NEW button (see left) to add the new member.
STOP! If the person you are trying to add to your
team page has already been registered – DO NOT
create another profile page as this will delay your
registration!
v1.03 Rev 2011.07
11
Team Profile For Member
Make sure you
choose a role
for a player
and coach or
else the
member will
NOT show up
on the roster
ADD TO TEAM means this is the last
member you want to add and you are
finished. You can always log back in and
complete the registration process at
another time.
ADD TO TEAM & ADD NEW MEMBER means you
want to add additional members. You will be
taken back to the page where you will be able
to search for the member to be registered.
v1.03 Rev 2011.07
12
How To Send A Welcome Email To
A Coach and/or Adult Role
Check the SEND WELCOME EMAIL
box for your assistant coaches to
receive a link to initiate their
background check.
v1.03 Rev 2011.07
13
Welcome Email
This is a sample of the
“Welcome Email” the
coach will receive if
you choose to send to
him/her. The Team
Administrator will
NOT see this email.
v1.03 Rev 2011.07
14
Confirm Profile Login Information
The sample below shows the page that will appear if the coach clicks
the link on the “Welcome Email”.
The coach can change his/her username and password (must be at
least 7 characters) at this point.
Make sure to click the SAVE button.
v1.03 Rev 2011.07
15
Member Appears On Team Page
To CREATE AN INVOICE
click the button to the
right of the arrow.
CLICK
CLICK ADD MEMBER
button if you need to
add others to your
team.
5/5/1965
5/5/1965
1/12/1975
5432
1
1/1/2011
When the member is added to the team, they
appear in a PENDING status. NOTE: Other
members have already been approved.
v1.03 Rev 2011.07
Members can only be APPROVED while in a
SUBMITTED status. Click the SUBMIT AND
CREATE INVOICE to put them into a
submitted status. A ZERO dollar invoice
will be generated if the members in
PENDING status have already been
invoiced.
16
STOP! Check Roster Type Before
Submitting Roster
If you are
unsure of the
roster type you
need, then
choose
STANDARD.
Choose
STANDARD
or
CHAMPIONSHIP
roster here!
DOUBLE check the mailing
address to make sure it is
correct. This address is
used to ship your ID cards!
v1.03 Rev 2011.07
17
Invoice Created
Member is ready to be APPROVED by your local
commissioner. Your member(s) will be approved
when the commissioner receives your paperwork
(invoice, check, and birth certificates).
v1.03 Rev 2011.07
18
Invoice
DOUBLE CHECK address. This is
where your ID cards will be
shipped.
Circled description shows this is
for registration fee. Double
check to ensure correct.
v1.03 Rev 2011.07
19
Information To Send
With Your Invoice
If required by your local association, you may
also need birth certificates and background
check consent forms.
You will need to mail this information in with
your invoice to your local contact listed on the
“checks payable to” section in the upper right
hand corner of the invoice.
v1.03 Rev 2011.07
20
Completing Registration
After you mail your payment please allow 5-7 business days for processing.
Once your commissioner has received payment and approves your
registration the ASA national office will print and ship the ID cards to you.
If you have any questions on this process please submit a help ticket from the
RegisterASA website.
v1.03 Rev 2011.07
21
Returning team and want to just add your team to the new season?
How to “Add Team to New Season”
v1.03 Rev 2011.07
22
Checking The Correct Year
On your home plate page, you will be able to
view the team from previous registration(s).
Click on the team name to display the
team’s information.
v1.03 Rev 2011.07
23
Automatically Taken To Your Team Page
The team page will open to
the Information tab.
v1.03 Rev 2011.07
24
Adding The Current Season Year
This
This is
is the
the last
last season
season this
this
team
team was
was registered
registered
To
To add
add this
this same
same team
team to
to aa
new
new season,
season, click
click the
the “Add
“Add
Team
Team to
to New
New Season”
Season”
button
button..
v1.03 Rev 2011.07
25
Adding Team To New Season
After clicking “Add Team to New
Season” this popup will display.
The current season
will display on this
drop-down box.
Click the “Add Team to
Season” button to
complete the process.
v1.03 Rev 2011.07
26
Update Information
Return
Return to
to the
the information
information tab
tab to
to
review
review the
the team
team information
information
before
before modifying
modifying your
your players
players
and
and coaches.
coaches.
DON’T
DON’T MISS
MISS THIS!
THIS!
Review
Review the
the settings
settings on
on this
this
screen!
screen! Make
Make sure
sure that
that these
these
are
are up
up to
to date
date before
before the
the team
team
is
is submitted.
submitted. Once
Once the
the correct
correct
settings
settings have
have been
been selected
selected
scroll
scroll down
down on
on this
this screen
screen and
and
click
click the
the “Save”
“Save” button.
button.
v1.03 Rev 2011.07
27
Complete Registration
This
This team
team is
is now
now in
in aa new
new season
season
so
so the
the status
status will
will be
be reset
reset to
to
“Pending”.
“Pending”. You
You can
can make
make changes
changes
to
to the
the team
team member
member grid
grid while
while
the
the team
team is
is in
in PENDING
PENDING status.
status.
Add
Add or
or remove
remove members
members as
as needed
needed
prior
creating the
the invoice.
invoice.
prior to
to creating
v1.03 Rev 2011.07
Once
Once everyone
everyone is
is on
on the
the team
team
click
click the
the “Submit
“Submit and
and Create
Create
Invoice”
Invoice” button
button to
to create
create an
an
invoice
invoice and
and to
to move
move your
your team
team to
to
the
the “Submitted”
“Submitted” status
status for
for
approval
approval by
by your
your local
local
commissioner.
commissioner.
28
FREQUENTLY ASKED QUESTIONS
ADD SOFTBALL REGISTERASA LOGO
v1.03 Rev 2011.07
29
Frequently Asked Questions
How do I print an invoice?
From your team page select the invoice link # to print your invoice.
Click the invoice link # that you wish
to print. The invoice will be brought
up in a separate box. You can now
select the print icon and PRINT.
v1.03 Rev 2011.07
30
Frequently Asked Questions
How do I find out who my Local Commissioner or
JO Commissioner is in my ASA Association?
Go to ASA’s website: www.softball.org (finish instructions and provide screen shots)
v1.03 Rev 2011.07
31
Frequently Asked Questions
How do I print a Roster?
Once your local commissioner has APPROVED at least one player on your team, go to
your team page and click the PRINT ROSTER button. (See Below)
CLICK BUTTON
v1.03 Rev 2011.07
32
Frequently Asked Questions
How do I print an Insurance Certificate?
After your local commissioner has APPROVED your team, go to your team page and click
the INSURANCE CERTIFICATES button. (See Below)
CLICK BUTTON
v1.03 Rev 2011.07
33
Frequently Asked Questions
How do I get my practice field or facility on my
Insurance Certificate?
Click the INSURANCE CERTIFICATES button…explain rest with screen shots
v1.03 Rev 2011.07
34
Frequently Asked Questions
How do I add a member’s photograph so that it
will print on the ID card?
Need a screen shot with explanation…If you select the photo ID card option you’ll
need a photograph in either JPEG or GIF format for uploading into the system.
ONLY add the photo of the
member you need the ID
card created for… If another
person’s photo such as a
celebrity is uploaded onto
the profile and printed on
the ID card, it will make the
card INVALID at a
Tournament!
v1.03 Rev 2011.07
35
Frequently Asked Questions
What if I registered my team non-photo, and now
we need Photo IDs. What do I do now?
Explanation and screen shots
v1.03 Rev 2011.07
36
Frequently Asked Questions
What if my ACE Certification level is incorrect on
my profile and home page?
Contact Stephanie Henry day or night! She is our ACE Coordinator and the smartest one!
(Provide explanation and screenshots)
v1.03 Rev 2011.07
37
Frequently Asked Questions
How do I VOID an invoice that is incorrect or that
I did not intend to create?
You will need to contact your local Commissioner or JO Commissioner as they are the
only ones with the authority to VOID invoices.
v1.03 Rev 2011.07
38
Frequently Asked Questions
How do I correct a member’s Date of Birth that was
put into the system incorrectly?
Since your Team Administrator is the person responsible for inputting that information,
and this information is important for the sake of a player participating in the correct age
division, you need to contact your local Commissioner or JO Commissioner as they are
the only ones with the authority to change this type of information.
v1.03 Rev 2011.07
39
Frequently Asked Questions
I forgot my username and password and I have
not received an email back with the information I
requested, what do I do now?
Check your JUNK EMAIL folder as sometimes the email will end up in that folder.
If you have a new email that you are using other than what is listed on your
RegisterASA profile, then submit a tech ticket on www.registerasa.com and let us know
your old email and new email. We will gladly assist you with the change so that you can
receive the email and can give you the login information.
v1.03 Rev 2011.07
40
Frequently Asked Questions
How do I find my team when I re-enter the site?
After you login to www.registerasa.com you will be taken to your home plate page.
At the Registration Menu you will see various buttons, click the VIEW MY TEAMS
button. You will then be taken to a grid that lists the teams you are associated with
and you may choose the link of the team you need. (See Below)
v1.03 Rev 2011.07
41
Frequently Asked Questions
How do I tell if my team has been
Approved, if there are Issues, and other
information? (See Below)
11
22
33
44
1.
1.
2.
2.
3.
3.
4.
4.
Status:
Status: Pending
Pending == waiting
waiting to
to be
be submitted,
submitted, Submitted
Submitted –– created
created invoice
invoice waiting
waiting to
to be
be approved,
approved, Approved
Approved ––
You
You have
have met
met the
the requirements
requirements
Click
Click the
the “Yes”
“Yes” link
link to
to view
view your
your team’s
team’s issues
issues
Roster
Roster type
type :: None,
None, Standard,
Standard, Championship
Championship
v1.03 Rev 2011.07
42
Invoice
Invoice Number:
Number: Click
Click here
here to
to view
view your
your invoices
invoices
How to Register a Team
RegisterASA.com
2011 Season
v1.03 Rev 2011.07
43