How to Guide on Applying for a Job in the new eRecruitment Website
This step by step guide will take you through the process of applying for jobs on the new
recruitment website. Please read the FAQ section of the website before registering.
1. Registration
Before applying for any jobs in the new system you must first register. Click the ‘New Users –
Registration’ link.
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2. Register as an External Applicant
Click External Applicants Registration.
NB. HSC Employees who have been issued with a HRPTS Portal user id and have also
received a specific recruitment system password i.e. not the HRPTS Portal password used at
work, should login with that method. All jobs are visible regardless whether you login as an
external applicant or as a HSC Employee.
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3. Complete Registration
Please complete all fields within the registration page. Those marked with a red asterisk are
mandatory. Once you have filled in these fields your registration will be complete.
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4. Confirm have read and accepted the Data Privacy Statement.
Read the Data Privacy Statement by clicking on the blue link and tick to confirm you have
accepted this statement. Click the ‘Register’ button.
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5. Create a Profile and Apply for Jobs
Once you have completed your registration, the eRecruitment Homepage opens.
You now have two options:
a.
b.
Create a profile and complete job specific applications or,
Simply complete job specific applications.
It is recommended that you fill in your profile before applying for jobs. Once your profile has
been completed your information will transfer automatically into all future applications and can
be edited at any time.
If you choose not to complete a profile and complete a full application for each job you
apply for, the system does will not allow you to copy any information entered from a
previous application into the new one.
After completing a profile there may still be additional questions as part of each specific job
application that need to be completed.
The rest of this how to guide will demonstrate the application process by creating a profile and
then completing the rest of a job specific application form i.e. option A above.
*Whilst you can change profile information at any time, the infomation entered at the
closing date of the application will be the information used for shortlisting and preemployment checks as this is ‘locked’ at the time of submission.
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6. Personal Data (Profile)
The first step is to complete your personal details.
After completing this information, click ‘Next Step’ to make your way through the rest of the
profile sections.
All job related correspondence will be via email in this new system. Please ensure you enter a
valid email address (this can be a work or personal email address). You can change your
email address or any information within your profile at any time.
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7.1 Complete Work Experience details (Profile)
Click on the ‘Add’ button to add each work experience and then click on ‘Next Step’ once
complete. A demonstration of how to complete a work experience section is provided on the
following page. Please also read the on-screen guidance below.
What is your previous work experience?
Please detail below your previous work experience. List each work relationship (position/job)
individually, providing full dates where requested. Your work history MUST also account for
any gaps in employment, which you should detail in the 'description' field along with relevant
dates.
List all work relationships to date individually.
You have the option of editing or deleting each period of work experience after completing
this.
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7.2 Demonstration of how to complete work experience details
Enter the relevant information for each period of work experience. Once complete click the
‘OK’ button.
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7.3 Option to add more work experience
Click the Add button if you wish to add details of additional periods of work experience. Once
you have completed your work experience history click ‘Next Step’.
7.4 Entering current position work experience
Please note that when you are entering work experience details for your current position
please tick the box ‘Not under notice’ as per below. This will disable the end date filed as this
is not applicable in this instance.
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8.1 Enter Reference Details
Enter two referee’s details by clicking the Add button. These details can always be edited and
amended, noting the on-screen guidance below.
Who are your referees ?
Please name two referee’s (non relatives) of which at least one should have knowledge of
your present work and be in a supervisory or managerial capacity
NB. (The HSC we will always seek a reference from your last HSC/NHS employer where
appropriate).
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8.2 Enter Referee Details
Once you have completed details for one referee, click on Transfer to save. You can select
whether recruitment staff contact your referees prior to interview. All fields prefixed with a red
asterisk are mandatory.
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8.3 Completing Referee Section
You can add your second referee by clicking the ‘Add’ button. When you have entered all
referee’s click ‘Next Step’. A maximum of two referee’s can be entered.
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9.
Enter Professional Registration Details if Appropriate
Enter your Professional Registration details (if applicable) by clicking the ‘Add’ button. When
you have entered all Professional Registration details, select ‘Transfer’ to save. Once this
section is complete, click ‘Next Step’.
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10.1 Complete Residency/Immigration Details
Enter Residency/Immigration details by clicking the ‘Add’ button.
If you are a UK or European Economic Area (EEA) national and have included your passport
number you will be required to produce this as evidence during pre-employment checks. This
information may be required in the Residency/Immigration details section.
For non UK or EEA national you will need to provide details on your visa and eligibility to work
in the UK.
Your information can be edited at anytime however, what you enter at the closing date for a
job will be used for that specific job application. You cannot change an application after
submission.
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10.2 Residency/Immigration Details
When you have entered the required information click the ‘Transfer’ button.
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10.3 Completing Residency/Immigration
When you have completed this section click Next step.
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11. Data Overview and Release
Once all fields are complete you will be able to view all the information you have entered in
your profile.
You must read and tick the box to confirm you have read and understood the Data Privacy
Statement and click the complete button.
You can change your profile information at any time but the information entered at the closing
date of an application will be the information used for shortlisting and pre-employment checks
as this is ‘locked’ at the time of submission.
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12. Apply for Job
When you have completed your profile you can search and apply for jobs. Go to the
‘Overview’ tab and under the ‘Employment Opportunities’ section select ‘Job Search’.
If you already know the unique reference number of the job you wish to apply for, you can
search for it by clicking ‘Application via Reference Code’.
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13. Search for Jobs
You can filter your search for jobs by entering parameters of your interests in relation to
Organisation, Branch (location), Contract Type or Hierarchy Level (Job Category). You can
also save these search criteria for future use by clicking ‘Save Search Query’. Additionally,
you can search by key word in the title of a role you are interested in.
If you do not select any search criteria, the system will produce results for all the available
jobs.
Just click Start to complete any search.
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14. Select the Job you wish to Apply for
Highlight the job you wish to apply for by selecting the row and click Apply.
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15. Start Completing Job Application
A new window appears allowing you to complete the job specific application form. Click
Continue.
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16. Personal Data
The information entered when completing your profile will automatically populate this section
and you can amend this information for a specific job application if you wish. Otherwise, enter
the required information and click ‘Next Step’.
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17. Work Experience
Information entered when completing your profile will auto populate this section for you also.
You can amend this information for a specific job application if you wish, otherwise enter
required information and click ‘Next Step’.
List each work relationship individually, providing full dates where requested. Your work
history MUST account for any gaps in employment, which you should detail in the 'description'
field along with relevant dates.
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18. Cover Letter
The name of this section is not literal i.e. you do not need to add a cover letter to your
application. This section requires that you simply state where or how you became aware of
this job opportunity. This information is used for market research purposes only.
Please choose from the drop down options, complete as appropriate and click ‘Next Step’.
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19. Questionnaires Section
The following questionnaires are mandatory for all candidates:

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


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
Convictions/Offences
Governance
Driving Licence/Access to Transport
Planned Holiday Arrangements
Interview Arrangements i.e. do you require any adjustments?
Personal Declaration
Job Specific Questionnaire e.g. how you meet the various shortlisting criteria?
An Equal Opportunities Monitoring questionnaire is also included. Whilst this questionnaire is
not mandatory, you are strongly encouraged to complete it fully, to assist the HSC
Organisation in meeting it’s commitment to equal opportunity for all applicants. Information
provided in this questionnaire is treated as sensitive and access will be strictly controlled.
Selection panels will not have access to this questionnaire.
Please note that all mandatory questionnaires must be completed (prefixed with a red
asterisk). There are instructions under each questionnaire. Please read these carefully
before completing. Some ‘questionnaires’ are not immediately visible on the tabs
along the top of this section. Click on the icon to the right hand side of the tabs to go
to the remaining questionnaires.
Click Next Step once you have completed all questionnaires.
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20. Residency/Immigration
Information entered when completing your profile will populate this section however, you can
amend this information for a specific job application if you wish. Otherwise enter the required
information and then click ‘Next Step’.
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21. Professional Registration
Information entered when completing your profile will also populate this section. You can
amend this information for a specific job application, or enter the required information and click
‘Next Step’.
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22. Referee Details
The information entered when completing your profile will autopopulate this section and you
can amend this information for a specific job application, otherwise enter the required
information and click ‘Next Step’.
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23. Complete Application
At this step, a dialogue box will automatically open asking you to Open, Save or Close the
form. If you click Open you will see the entire application (you can also click ‘Save’ to save
your application form at this stage). You can review and edit the application by clicking on the
relevant stage. When hovering over the bottom of the Data Overview with your mouse a print
option will appear.
If the dialogue box closes by accident go back one step and return to the Complete
Application Stage.
You must confirm that you have read and accepted the Data Privacy Statement by ticking the
marked field. Once satisfied your application form is complete and accurate click ‘Send
Application Now’.
To save an application form and revisit at a later stage,
go to sections 28.1 – 28.3 on pages 34-36 of this
document.
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24. Confirmation Application Submitted
A page appears confirming the application form was submitted (you will also receive an email
notification that your email has been submitted).
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25. View your Completed Applications
To view all submitted applications, go to the Overview tab and under ‘Employment
Opportunities’ section click ‘My Applications’.
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26. My Applications
In this area you can see all the application forms you have submitted or have in draft format.
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27. View/Print Application Form
You can view or print any application form (either completed or in draft format). You also have
the ability to withdraw/delete your application. Highlight the relevant application by selecting
the correct row.
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28.1 Saving an Application Form to Complete Later
To save an application form and complete it at a later date, you must firstly click ‘Next Step’ as
once you do that the system automatically saves all information within the application form.
Then, click on the ‘close’ button at the top right of the screen.
To access the application form again, follow the steps below.
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28.2 My Applications (accessing saved Application Form)
To view all the applications you have saved and/or submitted, go to the Overview tab. Under
‘Employment Opportunities’ section, click on ‘My Applications’.
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28.3 Select Application and Click on Continue/Display Application
At this section you can view all applications i.e. both saved applications (draft) and those
previously submitted. Select the partially completed application and click ‘Continue’. The
status of this application form will be ‘Draft’. The selected application form will open and all
information entered previously will be within the application.
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