INDIAN COUNCIL OF AGRICULTURAL RESEARCH CENTRAL RICE RESEARCH INSTITUTE CUTTACK – 753 006, ODISHA, INDIA Phone(PABX): 0671‐2367768‐783/FAX: (0671)2367663/2367759 E‐mail: [email protected]/[email protected] URL:http://www.crri.nic.in Open Tender No.04/Store/Eqp./2014-15 Last date for receipt of tenders: 31.10.2014 upto 4.30 P.M. Sealed tenders are invited from the Manufacturers/Authorized Dealers for procurement of the following Equipments/Instruments/Farm Implements. Sl. No. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Name of the Equipments/Instruments Quantity Tissue Culture Rack with all accessories Laminar Air Flow Cabinet (Horizontal) Autoclave (Automatic) Deep Freezer (-200 C) Electronic Balance Zero till cum Seed Drill Stereo Zoom Microscope (A) Stereo Zoom Microscope (B) D G Set (500 KVA) Rotavator Double Cage Wheel Power Tiller with accessories Tractor Power operated Cono Weeder Air Conditioner Refrigerated High Speed Centrifuge ERDAS IMAGINE Image Analyzer Software BOD Incubator (A) BOD Incubator (B) 5 KVA UPS On-line Gel Documentation System Gel Electrophoresis System 6 2 1 1 1 1 1 1 1 1 3 2 2 2 2 1 1 1 1 1 1 1 23 Spectrophotometer 1 FOR Destination CRRI, Cuttack (Odisha) RRLRRS, Gerua, Hazo (Assam) CRURRS, Hazaribag (Jharkhand) Tender documents (Single Bid) along with tender cost of ` 1000/- (Rupees One thousand only) and Earnest Money Deposit @ 2% of the estimated value of equipment as per the specification and terms & conditions as herein under should be submitted in sealed cover superscribing the Serial Number, name of the item & Open Tender Number which should reach the Director, Central Rice Research Institute, Cuttack-753006(Odisha) on or before 31.10.2014 upto 4.30 p.m. If the office remains closed on the last date of receipt of tenders as specified herein before for any reason, the immediate next working day will be treated as the last date of submission. The tenders will be opened on the next working day of the last date at 3.30 p.m. in Auditorium of this Institute. The Director, CRRI, Cuttack reserves the right to reject any or all of the tender documents without assigning any reason thereof. DIRECTOR TERMS AND CONDITIONS OF THE OPEN TENDER FOR SUPPLY OF EQUIPMENTS/ INSTRUMENTS/FARM IMPLEMENTS. 1. The detailed tender/quotation containing make, model with desired technical specifications should reach the Director, Central Rice Research Institute, Cuttack-753006(Odisha) on or before 31.10.2014 upto 4.30 p.m. The superfluous and non-essential features in the specification should be avoided. The tenders can also be directly dropped in the Tender Box available in Store Section of this Institute within the prescribed date and time. The envelope containing the quotation should be superscribed as “…………(Sl.No.), TENDER FOR SUPPLY OF …………….…(Name of the Equipment/Instrument) VIDE O.T. NO.04/Store/Eqp./2014-15 DUE ON 31.10.2014”. Tenders/quotations received without this superscription will not be entertained at all. The tenders received within stipulated period and time will be opened on next working day of the last date at 2.30 p.m. in Auditorium of this Institute. Tenders received after the prescribed date and time will not be considered for opening. 2. The tenderer is required to furnish the price bid specifically in the prescribed format attached herewith. 3. Tender Cost of `1000/- (Rupees One thousand only) and Earnest Money Deposit @ 2% of the estimated value of equipment towards bid security will have to be deposited in the form of Demand Draft/Fixed Deposit Receipt/Banker’s Cheque in favour of Director, CRRI, Cuttack payable at State Bank of India, Nayabazar, Cuttack-4 (Code 2094) along with the tender/quotation. Other modes of payment of Tender cost and EMD will not be accepted. 4. In the case of offered price of equipment/instrument is less than ` 1,00,000.00, there is no need to submit EMD. 5. The tender paper cost is non-refundable. However, EMD is refundable without any interest to unsuccessful tenderers after finalization of selection and to successful tenderer after receipt of performance security. 6. EMD of a tenderer will be forfeited, if the tenderer withdraws or amends its tender or impairs or derogates from the tender in any respect within the period of validity of its tender. Further, if the successful tenderer fails to furnish the required performance security within the specified period, its EMD will be forfeited. 7. Tenderer submitting tenders for more than one item should be in separate envelope for each item along with prescribed amount of EMD separately in each case. 8. The validity of offer, delivery period, period of warranty, payment terms etc. should be clearly mentioned in the tender. 9. The rates so quoted should be on FOR destination at Central Rice Research Institute, Cuttack-753006(Odisha) in respect of indigenous supply. In case of imported item, the rate must be quoted in foreign currency on FOB/FCA/FAS basis. The rate quoted on CIF/CIP will not be considered as per purchase policy of the Govt. of India. However, Indian Agents offering imported items on FOR basis should quote the rate in Indian Currency only so that payment is made to the Indian Agent and not to the foreign principal. 10. The details of equipments/instruments should support its Product Catalogue/literature with reference to specific brand. The approximate weight and size of the equipment/instrument (in case of foreign supply) should also be mentioned in the quotation. 11. If taxes, duties or any other charges like installation, demonstration etc. over and above the rate quoted are payable by the purchaser, the actual amount/percentage of such taxes/duties or charges should be separately and clearly indicated, which will be taken into account in calculating the total cost. Please note that this Institute is entitled to Concessional Sales Tax, Octroi etc. as applicable to educational and research Institutions/Laboratories against Concessional Certificate form, which will be issued at the time of shipment. 12. In the case of an authorized dealer of a manufacturer quoting rate or executing supply on behalf of the manufacturer, the agent/dealer should produce agency/dealership certificate from the principal/manufacturer in support of such claim. 13. Specific statement should be mentioned as to whether delivery would be from ready stock or would have to be acquired / imported in the later dates and the time required for delivery after receipt of supply order. 14. The equipment should be warranted for satisfactory performance for a period of not less than one year covering conditions to repair or rectify defective item or to replace such item with similar item free from defect and any item repaired or replaced shall be delivered at the buyer’s premises without costs to the buyer. 15. The quotation should be complete in all respect such as specifications, brand, quantity, rate, unit, amount, period of warranty, mode of despatch etc. 16. Payment will be made by e-transfer in case of indigenous item after completion of supply and satisfactory installation for which the concerned firm shall have to provide bank details along with Bill and by FDD or Letter of Credit as agreed to in case of imported item. FDD will be drawn in advance and a photo copy will be sent before shipment and original thereof will be released after completion of supply and satisfactory installation of the equipment. Similarly, in case of Letter of Credit, 90% amount of contract value will be released on receipt of documents to have been despatched the material and remaining 10% amount will be released only after completion of supply and satisfactory installation of the equipment OR LC for 100% of contract value will be opened and released on receipt of documents to have been despatched the material provided Principal or Indian Agent on behalf of Principal submits Bank Guarantee for 10% of contract value which will be returned after completion of supply and satisfactory installation of the equipment. Quotation insisting any other mode of payment including advance payment is not acceptable. 17. No request for transfer of any other previous deposit of earnest money/security money will be entertained. The earnest money / security money should not, on any account, fall short. 18. The successful tenderer, irrespective of its registration status, in the event of receiving award for supply for a contract value above Rs.1,00,000.00 will have to deposit performance security at the rate of 5% (five percent) of the contract value in the form of an Account Payee Demand Draft [payable at State Bank of India, Nayabazar, Cuttack-4 (Code 2094)], Fixed Deposit Receipt from a Commercial Bank or Bank Guarantee from a Commercial Bank in an acceptable form in favour of The Director, CRRI, Cuttack-6. The Performance Security shall have to be furnished within 21 days from the date of issue of the award. The performance security to be deposited in the form of Fixed Deposit Receipt or Bank Guarantee should remain valid for a period of 60 days beyond the date of completion of warranty period. 19. Enquiries regarding rate will be treated to be a disqualification for consideration of the quotation. 20. While submitting tender, tenderers should clearly indicate no. of pages of schedule, literature, diagram, papers etc. attached with the tender. Incomplete quotation is liable to be rejected. 21. Tenderer should indicate (i) Permanent Account Number of Income Tax and (ii) Current Sales Tax Number & ITCC / STCC. In absence of these details the tender shall not be considered at all. 22. Quotations not complying with the above conditions are liable to be rejected. Overwriting in tender papers/rates will have the risk of cancellation. Only typed/ computer printed quotations will be accepted. 23. The Director, Central Rice Research Institute, Cuttack reserves the right to reject any or all of the tender documents received without assigning any reason thereof. 24. All disputes including court proceedings shall be settled within the Cuttack jurisdiction only. =0=0=0= QUESTIONNAIRE BIDDERS SHOULD FURNISH SPECIFIC ANSWERS TO ALL THE QUESTIONS GIVEN BELOW IN CASE A QUESTION DOES NOT APPLY TO A BIDDER, THE SAME SHOULD BE ANSWERED WITH THE REMARK “ NOT APPLICABLE” BIDDERS MAY PLEASE ANOTE THAT IF THE ANSWERS SO FURNISHED ARE NOT CLEAR AND/OR ARE EVASIVE, THE BID WILL BE LIABLE TO BE INGONED. 1. Bid No………………….. 2. Offer is open for acceptance 3. Brand of goods offered 4. Name & Address of manufacturer 5. Station of Manufacture 6. What is your permanent Income Tax/A/C No. 7. Confirm whether you have attached your latest/ current ITCC or certified photocopy thereof. 8. Status : : Date for bid opening on…… : ……………………………… : : : : : Are you currently registered with the Directorate General of Suppliers & Disposals (DGS &D) for the item(s) quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit on your registration. Are you a small scale unit currently registered with the National Small Industries Corporation (NSIC) under Single Point Registration Scheme for the item(s) quoted? If so, indicate the date up to which you are registered and whether there is any monetary limit on your registration. If you are not registered either with NSIC or DGS & D, please state whether you are currently registered with Directorate of Industries of the state Govt. concerned. If so, indicate the date up to which you are registered and whether there is any monetary limit on your registration. Are you registered under the Indian Companies Act, 1956 or any other Act? Please attach certified copy (copies) of the relevant registration certificate(s) in confirmation to you above answer(s) 9. Please indicate:‐ Name & full address of your Banker(s) 10. Whether you are: : Manufacturer of the goods quoted; or Manufacturer’s quthorised agent for those goods. 11. State whether business dealings with you have been currently banned by any Ministry/Deptt. of Central Govt. or any State Govt. Signautre of Bidder: Signature of Witness Name & address of Witness: Full name, designation & address of the person signing above for and on behalf of Mssrs. ……………………………. (Name & Address of the bidding firm) BID FORM AND PRICE SCHEDULES Date: To (designation and address of the purchaser) Ref: Your bidding documents No…………….dated:……………… Having examined the above mentioned bidding documents, including addenda Nos…………..(if any), the receipt of which is hereby duly acknowledged, we , the undersigned, offer to supply and deliver ……………..(description of goods and services) in schedules, attached herewith and made part of this bid. We undertake, if our bid is accepted, to deliver the goods and complete the services in accordance with the delivery schedule specified in the Schedule of requirements after fulfilling all the applicable requirements incorporated in the above referred bidding documents. If our bid is accepted, we will provide you with performance security, as per the instruction specified in GCC clause 7 and in a form acceptabit to you in terms of GCC clause 7.5 for a sum equivalent to 10% (ten percent) of the contract price for the due performance of the contract. We agree to abide by this bid for bid validity period specified in the ITB clause 15 (read with modification, if any, in the Bid Data Sheet) or for the subsequently extended period, if any, agreed to by us and it shall remain binding up on us and may be accepted at any time before the expiration of that period. Until a formal contract is prepared and executed, this bid together with your written acceptance thereof and your notification of award, shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any bid you may receive. Dated: this……………………… day of……………………….. 200…. Signature (in the capacity of) Duly authorised to sign bid for and on behalf of PRICE SCHEDULE FOR DOMESTIC GOODS OR GOODS OF FOREIGN ORIGIN LOCATED WITHIN INDIA 1. 2 3 4 5 6 7 8 Sales Tax, Payable, if contract is awarded. (Price per unit) Schedu le no. Item Count descri ry of ‐ption origin Accou nting Unit & qnty. Excise Packing Ex & forw‐ factory/ex duty if any arding war eho use/ex showroo m off the shelf. In land transport ations Insuranc e oth .duties & taxes. Incidental servic‐es. Over all Unit Price Total Price (d) (e) (f) (a+b+c+ d+e+f) 3 x 6 (a) (b) © _________________________________________________________________________________________ _________________________________________________________________________________________ Total bid price in Rupees (in figures)………………. (in words)……………….. Signature of bidder Name : Business address : Place: Date: Note: 25. In case of discrepancy between unit price and total price, the unit price shall prevail. 26. If nothing to the contrary to this effect is mentioned under Section VII (Technical Specification and Quality Control Requirements), the bidder shall give list of spare parts for two years operation separetely indicating description, quantity, unit price and total price in the above format for those items whose scope of supply includes spare parts as per “Technical Specification” give in Section VII. PRICE SCHEDULE FOR GOODS TO BE IMPORTED FROM ABROAD 1. 2 3 4 5 6 7 8 9 10 (Price per unit) Sch edul e No. Item descr iptio n Countr y of origin Accounti ng unit & Qnty Unit Price FOB port of loading Unit Price CIF at port of entry Inland transportation charges, insurance & oth. Local costs incidentad to delivery if specified. Incidental services incl. supervisio n. Over all unit price Total Price Indian agents name Indian agents commission as a % of FOB price included in the quoted price. Shipment weight and volume. (a) (b) © (d) (b+c+d) 4 x 6 Total bid price in foreign currency : (in figures) : (in words) : Signature of bidder Name Business address Place: Date: Note : i. In case of discrepancy between unit price and total price, the unit price shall prevail. ii. If nothing to the contrary to this effect is mentioned under Section VII (Technical Specification and Quality Control Requirements), the bidder shall give list of spare parts for two years operation separately indicating description, quantity, unit price and total price in the above format for those items whose scope of supply includes spare parts as per “ Technical Specification” give in section VII. iii. Indian agent’s commission shall be paid in Indian Rupees only. No change due to exchange variation shall be allowed. MANUFACTURER’S AUTHORISATION FORM To (Name and address of the purchaser) Dear Sirs, Ref: Your Bidding Documents No……………….. We ……………………………………….. who are established and reputable manufacturers of ……………………….. (name and description of the goods offered in the bid) having factories at…………………………………… hereby authorise Messrs …………………………………. (name and address of the agent) to submit a bid, negotiate (as and if necessary) and conclude the contract with you against your above mentioned Bidding Documents for the above goods manufactured by us. No company or firm or individual other than Messrs ……………………………. (name and address of the above agent) is authorised to bid, negotiate and conclude the contract against this specific Bidding Documents for the above mentioned goods manufactured by us. We hereby extend our full guarantee and warranty as per clause 15 of the General Conditions of Contract, read with modification, if any, in the Special Conditions of Contract for the goods and services offered for supply against this Bidding Document by the above firm. Yours faithfully, ………………….. ………………….. (Signature, name and designation) for and on behalf of Messrs……………………………………….. [Name & address of the manufacturers] Note: This letter of authorisation should be on the letter head of the manufacturing firm and should be signed by a person competent and having the power of attorney to legally bind the manufacturer. BANK GUARANTEE FORM FOR PERFORMANCE SECURITY To ……………………………… ……………………………… ………………………………. (Name and address of the purchaser) WHEREAS …………………………………………….. (name and address of the supplier) (hereinafter called “ the supplier” ) has taken, in pursuance of contract No………………. dated:……………. . to supply ……………………. (description of goods and services) (hereinafter called “the contract”). AND WHEREAS it has been stipulated by you in the said contract that the supplier shall furnish you with a bank guarantee by a recognized bank acceptable to you, for the sum specified therein as security for compliance with its (supplier’s) obligations in accordance with the contract AND WHEREAS we have agreed to give the supplier such a bank guarantee; NOW THEREFORE we hereby affirm that we are guarantors and responsible to you, on behalf of the supplier, up to a total of ……………………………………. [ amount of the guarantee in words and figures], such sum being payable in the types and proportions of currencies in which the contract price is payable, and we undertake to pay you, upon your first written demand declaring the supplier to be in default under the contract and without cavil or argument, any sum or sums within the limits of (amount of guarantee) as aforesaid, without your needing to prove or to show grounds or reasons for your demand or the sum specified therein. We further undertake to pay you the sum so demanded not withstanding any dispute or disputes raised by the supplier in any suit or proceedings pending before any court or tribunal relating thereto liability under this present being absolute and univocal. We also hereby waive the necessity of your demanding the said amount from the supplier before presenting us with the demand. We further agree that you shall have the fullest liberty without our consent and without affecting in any manner our obligations hereunder, to vary any of the terms and conditions of the contract or to extend the time of performance by the supplier from time to time or to postpone for any time or from time to time any of the powers exercisable by you against the supplier and to forbear or enforce any of the terms and conditions relating to the contract and we shall not be relieved from our liability under this guarantee. This guarantee shall be valid and shall remain in force until …………….. day of ……….. 20……. Dated the …………….day of ………….. 20 for ……………………… (name of the Bank) Signature……………………….. Name of the officer…………… (in Block letters) Designation of the Officer………. Code No………………………… Name of the Bank and full address.